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Home My WebLink About2003-115 Grant - Planned Parent CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Planned Parenthood-Teen Prograrr Address: 724 S. Central, Suite 101 Medford, OR 97501 Telephone: Date of this agreement: July 1, 2003 Amount of grant: $1,500.00 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant FUnds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may Economic and Cultural Development Grant Contract 2003-04 Page I of 3 include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. By CITY OF ASHLAND By Finance Director Date Title Account Number: (for City use only) Economic and Cultural Development Grant Contract 2003-04 Page 2 of 3 · l, ''MARSH· . CERTIFICATE OF INSURANCE NYC-001751802-01 PRODUCER THIS CE~JTIFICATE IS I~SU~D AS A MATTER ~F INFORMATION ~NLY AND CONFERS Marsh USA, Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 1166 Avenue of the Americas POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE New York, NY 10036 AFFORDED aY THE POUCIES DESCRIBED HEREIN. Attn: Paul Gazso 212 345-6525 COMPANIES AFFORDING cOVERAGE COMPANY A ACE AMERICAN INSURANCE COMPANY INSURED COMPANY PLANNED PARENTHOOD HEALTH SERVICES OF B N/A SOUTHWESTERN OREGON, AN AFFILIATE OF PLANNED PARENTHOOD FEDERATION OF AMERICA COMPANY 724 S. CENTRAL SUITE 101-A C N/A MEDFORD, OR 97501 COMPANY D COVERAGES .. . THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I POLICY EFFECTIVE I POLICY EXPIRATION CO TYPE OF INSURANCE POLICY NUMBER LIMITS LTR DATE (MMIDD/YY) DATE (MMIDD/YY) , A GENERAL LIABlUTY XSLG18381540 12131102 12/31/03 GENERAL AGGREGATE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG $ 1,000,000 lxl occ . $ ,ooo,ooo OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000 X ~ FIRE DAMAGE (Any one fire) $ 50,000 MED EXP (An)/one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE UABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS UABILITY EACH OCCURRENCE $ J UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND , ; J WC STATU- j j OTH-' ................. . EMPLOYERS' LIABIETY TORY LIMITS ~_E.R J EL EACH ACCIDENT $ THE PROPRIETOR/ J-----J iNCL EL DISEASE-POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE-EACH EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONSILOCATIONSNEHICLE$1$PECIAL ITEMS CITY OF ASHLAND, ITS OFFICERS AND EMPLOYEES ARE HEREBY ADDED AS ADDITIONAL INSUREDS AS THEIR INTERESTS MAY APPEAR. RE: EDUCATION PROGRAM AND TEEN THEATRE. CERTIFICATE HOLDER CANCELLATION . ....... ; ." .... · SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE 11-iEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL ~l~ DAYS WRITTEN NOTICE TO THE CITY OF ASHLAND CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ATTN: LEE TUNEBERG 20 E. MAIN STREET L~B~LrrY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE. ITS AGENTS OR REPRESENTATIVES, OR THE ASHLAND, OR 97520 ~SSUE~ OF THIS CERTIFICATE. MARSH USA INC, BY: Joseph DeChiaro .'~..~'!'.!~,~.:':."",. ~,: . ,i" .'=, ' :' . ,, MM1(3102) . . VALID AS OF: 06/27103 ~':"': ~ :.'i.i :'.'.i'~ ~,:~;!';....'*,~ :; :' ' ' " " ' ' ' ,