HomeMy WebLinkAbout2003-116 Grant - Planned Parent CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: (541) 488-5311
GRANTEE: Planned Parenthood of SW Oregor
Address: 724 S. Central, Suite 101
Medford, OR 97501
Telephone:
Date of this agreement: July 1,2003
¶. Amount of grant: $2,750.00
¶. Budget subcommittee: Social Services
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance
upon Grantee's approved application, the City agrees to provide funds in the amount
specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the
grant application with modifications, if any, made by the budget subcommittee designated
above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose
for which the grant is awarded or this contract is terminated shall be returned to the City
within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books
and records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers or
documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and
if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as
defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who
spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice
predominantly in areas where it will be seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
Grant Contract 2003-04 Page 1 of 3
agreements to expend the grant funds within twelve months of the date of this contract, the
City, by written notice of default to the Grantee, may terminate the whole or any part of this
contract and may pursue any remedies available at law or in equity. Such remedies may
include, but are not limited to, termination of the contract, stop payment on or return of the
grant funds, payment of interest earned on grant funds or declaration of ineligibility for the
receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees
and agents harmless from any and all losses, claims, actions, costs, expenses, judgments,
subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this agreement by Grantee (including
but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held
responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy including
coverage for contractual liability for obligations assumed under this Contract, blanket
contractual liability, products and completed operations, and owner's and contractor's
protective insurance. The liability under each policy shall be a minimum of $500,000 per
occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability
coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of
insurance acceptable to the City shall be filed with City's Risk Manager prior to the
expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are
no understandings, agreements or representations, oral or written, not specified in this
contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees to be
bound by its terms and conditions.
GRANTEE ~, CITY OF ASHLAND
By--/~~J~'~--_~;;~}?,/'"',/~?.~".~' By.
i~I f~f,~ ~ Finance Director
Title '~,~/."f~",'
Date
By
Title Account Number (for City use only)
Date
Grant Contract 2003-04 Page 2 of 3
MARSH CERTIFICATE OF INSURANCE
NYC-001751802-01
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
Marsh USA, Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE
1166 Avenue of the Americas POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
New York, NY 10036 AFFORDED BY THE POLICIES DESCRIBED HEREIN.
Attn: Paul Gazso 212 345-6525 COMPANIES AFFORDING COVERAGE
COMPANY
A ACE AMERICAN INSURANCE COMPANY
INSU RED COMPANY
PLANNED PARENTHOOD HEALTH SERVICES OF B N/A
SOUTHWESTERN OREGON, AN AFFILIATE OF
PLANNED PARENTHOOD FEDERATION OF AMERICA COMPANY
724 S. CENTRAL SUITE 101-A C N/A
MEDFORD, OR 97501
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED.
NOTVV1THSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VVITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE
LIMITS SHOVVN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE I POLICY EXPIRATION
r
CO
LTR DATE (MMIDD/YY)i DATE (MMIDD/YY)I LIMITS
_
,
A GENERAL LIABIMTY XSLG 18381540 12/31/02 12/31/03
GENERAL AGGREGATE $ 2,000,000
X COMMERCIAL GENERAL LIABILITY PRODUCTS- COMP/OP AGG $ 1,000,000
CLAIMS MADE OCCUR PERSONAL & ADV INJURY $ 1,000,000
OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000
X ~IR: ~1130_0130 FIRE DAMAGE (Any one fire) $ 50,000
MHD EXP (Any one person)
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT $
ANY AUTO
ALL OVVNED AUTOS BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY $
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE $
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT $
AGGREGATE $
EXCESS LIABILITY EACH OCCURRENCE $
I UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM $
WORKERS COMPENSATIOtt AND , WC STATU- ; ' OTH-
EMPLOYERS'LIABILITY TORY LIMITSI , ER
.....
EL EACH ACCIDENT $
THE PROPRIETOR/ ~ INCL EL DISEASE-POLICY LIMIT $
PARTNERS/EXECUTIVE
OFFICERS ARE: EXCL EL DISEASE-EACH EMPLOYEE $
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
CITY OF ASHLAND, ITS OFFICERS AND EMPLOYEES ARE HEREBY ADDED AS ADDITIONAL INSUREDS AS THEIR INTERESTS MAY APPEAR. RE:
EDUCATION PROGRAM AND TEEN THEATRE.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF
THE INSURER AFFORDING COVERAGE VVlLL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE
CITY OF ASHLAND
ATTN: LEE TUNEBERG CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
20 E. MAIN STREET LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES, OR THE
ASH LAN D, OR 97520 ISSUER OF THIS CERTIFICATE.
MARSH USA INC,
BY: Joseph DeChiaro ~
MM1(3102) VALID AS OF: 06/27/03