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Home My WebLink About2003-119 IGA - RVCOGROGUE VALLEY Council of Governments 155 North First Street P.O. Box 3275 Central Point, OR 97502 (541) 664-6674 INVOICE TO: Paula Brown, Public Works Director City of Ashland 20 E Main Ashland OR 97520 INVOICE # 03-2897 INVOICE DATE 06/04/03 DESCRIPTION Phase II Stormwater Public Involvement & Public Education INVOICE AMOUNT $3,304.00 $3 INVOICE TOTAL FOR RVCOG USE ONLY: Cust # 1502 DR:20-1599 CR:20-3202-20-124-800-00 ~6 o . ooa, t7.~0 . 6 066t, o/~ INTERAGENCY COOPERATIVE FUNDING AGREEMENT Phase II Stormwater Public Involvement & Public Education TABLE 1 Proportionate fee Population (based on % of Jurisdiction (2000 Census) population Ashland 19,522 (15.4%) $3,304.0(1 Central Point 12,493 (9.9%) $2,114.0(1 Jackson County 21,727 (17.2%) $3,677.0(3 Medford 63,154 (49.9%) $10,688.00 Phoenix 4,060 (3.2%) $688.00 Talent 5,589 (4.4%) $946.00 Totals: 126,545 (100%) $21,417.00 PROJECT COORDINATORS: Paula Brown, Public Works Director, City of Ashland, 20 East Main St., Ashland, Oregon, 97520. Phone: 488-5587. Jim Wear, Public Works Director, City of Phoenix, 1000 South B St., Phoenix, Oregon, 97535. Phone: 535-2226. Betty Wheeler, City Administrator, City of Talent, 204 East Main St., Talent, Oregon, 97540. Phone: 535-1566. Bob Pierce, Public Works Director, City of Central Point, 155 S. Second St., Central Point, Oregon, 97502. Phone: 664-6325. Larry Beskow, Water Reclamation Administrator, City of Medford, 411 West 8th St., Medford, Oregon, 97501. Phone: 774-2100. Lin Bernhardt, Natural Resources Planner, Jackson County Courthouse, 10 South Oakdale Room 100, Medford, Oregon, 97501. Phone: 776-7554. Craig Harper, Project Coordinator, Rogue Valley Council of Governments, PO Box 3275, Central Point, Oregon, 97502. Phone: 664-6674. INTERAGENCY COOPERATIVE FUNDING AGREEMENT Phase II Stormwater Public Involvement & Public Education THIS AGREEMENT is made and entered into by and between the ROGUE VALLEY COUNCIL OF GOVERNMENTS, a voluntary intergovernmental association, hereinafter referred to as RVCOG, and the following local jurisdictions: City of Ashland, City of Central Point, City of Medford, City of Phoenix, City of Talent, Jackson County, Oregon hereinafter referred to as JURISDICTION. All participants included in this agreement are hereinafter referred to collectively as the PARTIES, WITNESSETH THAT: WHEREAS, the PARTIES must be in compliance with NPDES Stormwater Phase II regulatory requirements; WHEREAS, a key requirement ofNPDES Stormwater Phase II regulatory requirements is to conduct public involvement and public education activities to meet the practical and regulatory demands of the program; and WHEREAS, the PARTIES have agreed to collectively employ the RVCOG to provide the public involvement and public education activities designed to meet NPDES Stormwater Phase II regulatory requirements for the overall development of a Stormwater Management Plan and to help affected communities begin to meet the Minimum Control Measures for Public Involvement and Participation, and Public Education and Outreach. NOW THEREFORE, for and in consideration of the terms, conditions, stipulations and covenants herein contained, the PARTIES do mutually agree as follows: Ae TIME OF PERFORMANCE This agreement shall take effect on March 10, 2003 and terminates on June 30, 2004. At that time, pending available funding and a finding of continuing need, this agreement may be amended, terminated or extended per Section "E" below. PARTIES RESPONSIBILITIES 1. Each JURISDICTION will make payment to the RVCOG based on the amount listed in the Proportionate Fee column (Table 1) by April 30, 2003 per Section I below. . Each JURISDICTION will support the RVCOG in its administration and management of this project by designating a project coordinator and providing advisory and technical information concerning their jurisdictional area and in developing public involvement and public education activities. o The participation of the JURISDICTIONS in this program does not negate their individual responsibilities under the NPDES Stormwater Phase II requirements. Rather this project is designed to assist the JURISDICTIONS to meet some of their individual responsibilities. Co De TABLE 1 Proportionate fee Population (based on % of Jurisdiction (2000 Census) population Ashland 19,522 (15.4%) $3,304.00 Central Point 12,493 (9.9%) $2,114.00 Jackson County 21,727 (17.2%) $3,677.00 Medford 63,154 (49.9%) $10,688.00 Phoenix 4,060 (3.2%) $688.00 Talent 5,589 (4.4%) $946.00 l'otals: i126,545 (100%) $21,417.00 RVCOG RESPONSIBILITIES 1. RVCOG will do, perform, and carry out in a satisfactory and proper manner, as determined by PARTIES, the services requested by PARTIES and listed in Attachment A, which is attached hereto, and by this reference incorporated herein. 2. RVCOG will be responsible for daily administration and oversight of the project. o RVCOG will complete the work program as described in Attachment A to the satisfaction of the PARTIES. RVCOG will be responsible only for providing public involvement and public education as outlined in Attachment A, and not for any particular JURISDICTION meeting NPDES requirements. , RVCOG will notify the PARTIES of any problems occurring with the project which require departure from the work program described in Attachment A; this notification will allow the PARTIES to cooperate in addressing how any necessary changes will be made. PROJECT COORDINATORS 1. Administration of this agreement for the PARTIES shall be accomplished by: Paula Brown, Public Works Director, City of Ashland, 20 East Main St., Ashland, Oregon, 97520. Phone: 488-5587. Jim Wear, Public Works Director, City of Phoenix, 1000 South B St., Phoenix, Oregon, 97535. Phone: 535-2226. Betty Wheeler, City Administrator, City of Talent, 204 East Main St., Talent, Oregon, 97540. Phone: 535-1566. Bob Pierce, Public Works Director, City of Central Point, 155 S. Second St., Central Point, Oregon, 97502. Phone: 664-6325. -2- 3/20/03 me Fe Ge He I. Larry Beskow, Water Reclamation Administrator, City of Medford, 411 West 8th St., Medford, Oregon, 97501. Phone: 774-2100. Lin Bernhardt, Natural Resources Planner, Jackson County Courthouse, 10 South Oakdale Room 100, Medford, Oregon, 97501. Phone: 776-7554. 2. Administration of this agreement for RVCOG shall be accomplished by: Craig Harper, Project Coordinator, Rogue Valley Council of Governments, PO Box 3275, Central Point, Oregon, 97502. Phone: 664-6674. AMENDMENTS AND TERMINATION 1. This document constitutes the entire agreement between the PARTIES and no other agreement exists between them, either stated or implied. Any amendments or changes to the provisions of this agreement shall be reduced to writing and signed by all PARTIES. , Any JURISDICTION may cancel this contractual agreement with RVCOG at any time by giving thirty (30) days notice in writing and delivered in person or by certified mail to RVCOG. o This agreement may be modified or cancelled if JURISDICTIONS fail to receive sufficient funding to pay for the work provided in this agreement. Any such termination of this contract shall not prejudice any rights or obligations accrued to RVCOG prior to termination. ACCESS TO RECORDS The PARTIES and their duly authorized representatives shall have access to the books, documents, papers, and records of RVCOG which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcript. COMPLIANCE WITH APPLICABLE LAWS RVCOG shall comply with all federal, state, and local laws and ordinances applicable to the work under this contract. CONDITIONS OF FINANCIAL NON-PARTICIPATION The costs shown in Table 1 are allocated by JURISDICTION based upon the receipt of full funding provided by all PARTIES listed. If in the event that a JURISDICTION decides not to participate and full funding for the program is not realized, the agreement will be amended as per Section E above. RVCOG reserves the right to terminate this contract in whole or in part. PAYMENTS 1. The PARTIES will make payment to RVCOG based on the amount listed in the Proportionate Fee column in Table 1 above as indicated for each respective JURISDICTION. -3- 3/20/03 Je K, o Each JURISDICTION will make payment in full for the amount shown in the Proportionate Fee column as designated for their jurisdiction (Table 1). Total payment should be received by RVCOG by April 15, 2003 unless other arrangements are made prior to that date. o Unless amended otherwise in writing, no other obligations for payments from the PARTIES to RVCOG are stated or implied under this agreement. REPORTS and RECORDS RVCOG will provide the PARTIES with a copy of all documents, studies, reports, and materials developed under this agreement. MERGER CLAUSE This contract and attached exhibits constitute the entire agreement between the PARTIES. No waiver, consent, modification or change of terms of this contract shall bind either party unless put in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this contract. The PARTIES, by signature of their respective authorized representatives, hereby acknowledge that they have read this contract, understand it, and agree to be bound by its terms and conditions. IN WITNESS WHEREOF, the PARTIES have caused this agreement to be executed by their authorized representatives: City of Ashland Repres~rfi~a~' Michael Cavallaro, Executive Director RVCOG Date Date -4- 3/20/03 CITY OF ASHLAND 2o E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CITY RECORDER'S COPY DATE 07/08/2003 'l [ Page 1 /1 PO'NUMBER 04276 VENDOR: 000506 RVCOG P O BOX 3275 CENTRAL POINT, OR 97502 SHIP TO: Ashland Public Works (541) 488-5587 27-1/2 N MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Special Inst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No .... 'Quant!t¥: unit· · " .... Description Unit Price · Ext..P,r,!c® .' Intera.qenc¥ A.qreement with RVCOG for 3,304.00 ..: ." the ph:ase II StOrmwater Public Involvement & Public Education FY03 & · . . '.. .... FY04 · ... .. .. .. . . . · : . .. · . · . . ... · : .. .. .. . .. . . · . . . . · . . · . . .. .. .. . · . · SUBTOTAL 3,304.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 3,304.00 ASHLAND, OR 97520 : "" "' ACCOunt Number · Amount ·Account·Number i ':' ... ·Amount: ".:" E 260.08.17.00.606600 3,304.00 Authorize'ESignature VENDOR COPY CITY OF SHLAND NOTICE OF TRANSMITTAL TO: KARl OLSON PURCHASING DATE: PROJECT: JOB NO.: SUBJECT: JULY 2, 2003 PHASE II STORMWATER PUBLIC INVOLVEMENT & PUBLIC EDUCATION REQUISITION THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Kari, Please find attached the agreement with RVCOG for the Interagency Cooperative Funding Agreement for the NPDES Stormwater Phase II regulatory requirements. Please issue a PO for $3,304.00. ENCLOSED UNDER SEPARATE COVER REMARKS' COPIES TO' Department of Pgld~, ,~orks By: Dawn Lamff Title: Administra~ve Assistant PUBLIC WORKS Tel: 541488-5587 20 E. Main Street Fax: 54'1488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or,us (3:\pub-wrks\eng\dept-admin\Waters\Storm Water~RVCO(3 NPDES Agreement Req NOT.doc REQUISITION CITY OF ASHLAND No. PW -FY2002 Department Public Works Date June 30, 2003 Vendor Rogue Valley Council of Governments Requested Delivery Date ASAP PO Box 3275 Deliver To Jim Olson Central Point OR 97502 Via Paula Brown Account No. 260.08.17.00.606600 (* Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored, and approximately two (2) months on printing jobs.) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Interagency Agreement with RVCOG for the Phase II Stormwater Public Involvement & Public Education FY03 & FY 04 $ 3,304.00 TOTAL $ 3,304.00 for Kari: BID /RFP / EXEMPT: Exempt (GOVT) Contract Start Date: July 1, 2003 Contract Completion Date: June 30, 2003 Insurance on file: I YES I NO Project No: N/A Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted~~~"~ / utho~zed Person Issued By Date Received By