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Home My WebLink About2003-128 Grant - CASA CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: CASA of Jackson County, Inc. Address: 721 W. 10th Street Medford, OR 97501 Telephone: Date of this agreement: July 1, 2003 ¶. Amount of grant: $3,000.00 ¶. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2003-04 Page 1 of 3 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Title¢--~4 ~r~¢~ °~'- ~"'~-"(~ CITY OF ASHLAND By /--¢d~ ~r Date 7///~/Z,,~....~ , / Account Number .(for City use only) Date Grant Contract 2003-04 Page 2 of 3 ACORD,. CERTIFICATE OF LIABILITY INSURANC =o _. o ] 07/07/03 PRODUCER Security Insurance Agency, Inc 707 Murphy Road Medford OR 97504 Phone=541-772-1111 INSURED Jackson County~ Jackson County _Dept~ of Health & Human ~ervLces 10 S. Oakdale Ave. Medford OR 97501 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURERA: Specialty SurDlus Ins. Co. INSURERB: North Pacific Insurance Co. INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WFFH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDDONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM~DP~ DATE {MM~DWY) UMITS GENERAL MABlUTY EACH OCCURRENCE $ $ 5 ~ 000 · 000 o A X COMMERCIAL GENERAL LIABILFFY ZSR39306261 07/01/03 07/01/04 FIRE DAMAGE (Any one fire) $ CLAIMS MADE OCCUR MED EXP (Any one pemon) $ X Includes Prof. PERSONAL&ADVINJURY $ $5,000·000. X Liability $500,000. RETENTION GENERALAGGREGATE $ GENE AGGREGATE LIMFF APPLIES PER: PRODUCTS - COMP/DP AGG $ I POLICY [~--]PRO- JECT ~ LOC AUTOMOBILE MABIUTY COMBINED SINGLE LIMIT 000, 000 ,~ X ANYALFrO XSR39306261 07/01/03 07/01/04 (Eaa~dent) e"'' ALL OWNED AUTOS ~- BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY X NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE UABILITY AUTO ONLY - EA ACCIDENT $ I ANYAUTO OTHERTHAN EAACC $ AUTO ONLY: AGG $ .XCESS u, .,uTy EACH OCCURRENCE $ I DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WC STATU- OTH- TORY LIMFFS I ER EMPLOYERS' UABIMTY E.L. EACH ACCIDENT $ E.L DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER B PROPERTY C01153656 07/01/03 07/01/04 BLANKET 145,829,237 BLDG/BPP 100· 000 DESCRIPTION OF OPERATIONS~OCATIONSh/EHICLES~XCLUSlONS ADDED BY ENDORSEMENT/SPECIAL PRO%qSIONS Re.- Grant for Jackson County Coamaznity Justice Dept. re.- CASA. Certificate Holder is Additional Insured as respects insured's operations on their behalf. Jackson County self-insures $500,000. of any BodiJ. lr 'rnjurlr and Property Damage claim. Payments are made from an established self-insured fund. CER]]FICATE HOLDER '~' ADDmONAL INSURED; INSURER LETTER: CANCELLATION City of Ashland Attn: Lee Tuneberg Finance Director City Hall Ashland, OR 97520 I ACORD 25-S (7197) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR COURT APPOINTED SPECIAL ADVOC';~T~'ES CASA of Jackson County, Inc. A POWERFUL VOICE IN A CHILD'S LIFE July 5, 2003 Mr. Lee Tuneberg Finance Director City of Ashland 20 East Main Street Ashland, OR 97520 Dear Mr. Tuneberg, On behalf of the Board of CASA of Jackson County, the program staff, and the many children who are served by a CASA, I want to express my sincere gratitude for the grant which was recently extended to the CASA Program. We greatly appreciate the financial contribution and the acknowledgement by the City of Ashland of the work that CASA does. The support of CASA by the City of Ashland has been significant in making it possible for the Program to provide advocacy for abused and neglected children who are wards of the court. The additional $500 will help the program serve more of the 168 children who are presently waiting for a CASA. I respectfully ask that you express our appreciation to the members of the City Council and the Budget Committee. CASA as an agency continues to grow in terms of the number of children served. We have a rich inventory of talent and commitment in our 77 volunteers and a unique opportunity to make Jackson County a healthier place in which to live and grow. It is our hope that our goal of providing advocacy for all children who are wards of the court because of abuse and neglect can become a reality within the next year. Enclosed please find a signed copy of the award contract. Once again, thank you for supporting the work of the CASA Program. With kindest regards, Mary-Curtis Gramley Program Director P. O. Box 8572 · Medford, OR 97504-0572 ° (541) 734-CASA (734-2272) Unit;ed W~ag Member Agency