HomeMy WebLinkAbout2003-130 Grant - SOREDI CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: (541 ) 488-5311
GRANTEE: So. OR. Economic Development
Address: 33 N. Central, Suite 303
Medford, OR 97501
Telephone:
Date of this agreement: July 1, 2003
Amount of grant: $3,714.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
'1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance
upon Grantee's approved application, the City agrees to provide funds in the amount
specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the
grant application with modifications, if any, made by the budget subcommittee designated
above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose
for which the grant is awarded or this contract is terminated shall be returned to the City
within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and
records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers or
documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and if
the Grantee has ten or more employees, then Grantee is required to pay a living wage, as
defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who
spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice
predominantly in areas where it will be seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract, the
City, by written notice of default to the Grantee, may terminate the whole or any part of this
contract and may pursue any remedies available at law or in equity. Such remedies may
Economic and Cultural Development Grant Contract 2003-04 Page I of 3
include, but are not limited to, termination of the contract, stop payment on or return of the
grant funds, payment of interest earned on grant funds or declaration of ineligibility for the
receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees
and agents harmless from any and all losses, claims, actions, costs, expenses, judgments,
subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this agreement by Grantee (including
but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held
responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy including
coverage for contractual liability for obligations assumed under this Contract, blanket
contractual liability, products and completed operations, and owner's and contractor's
protective insurance. The liability under each policy shall be a minimum of $500,000 per
occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability
coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of
insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are
no understandings, agreements or representations, oral or written, not specified in this
contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees to be
bound by its terms and conditions.
GRANTEE CITY OF ASHLAND
Title C~¥~,'¢.-~,¢- S0~7~¢.~
By ~//~ /2/~/',~-._ Date
Title ~,']~ ~ ~;~'4/' Account Number:
(for City use only)
Date
Economic and Cultural Development Grant Contract 2003-04 Page 2 of 3
ACORD , CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
04/04/03
PRODUCER
ASHLAND INSURANCE, INC.
P.O. BOX 880
ASHLAND, OR 97520
_(GRONII~GER & CO.; INC.)
INSURED
NATIVE AMERICAN LEADERSHIP INSTITUTE
P.O. BOX 731
ASHLAND, OR 97520
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURER A:NAUTILUS INSURANCE COMPANY
INSURER B:
INSURER C:
INSURER D:
I INSURER E:
COVERAGES
NAIC#
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'INSR ~ADD'L POLICY EFFECTIVE POLICY EXPIRATION
LTR ~INSRD TYPE OF INSURANCE POLICY NUMBER p~ATE (MM/DD/YY) ~/~TI[ {MM/DD/¥y) LIMITS
A X G~ERAL LIABILITY NC 14 81 73 4/3/03 4/3/04 EACH OCCURRENCE
DAMAGE TO RENTED
I X I COMMERCIAL GENERAL LIABILITY PREMISES (La occurence) $
l_.~-- CLAIMSMADE~ OCCUR MED EXP (Any one person) $ 5,000.
I PERSONAL & ADV INJURY $ 1
__ GENERAL AGGREGATE $
GEN'L AGGREGAT.____E LIMIT APPLIERS PER: PRODUCTS - COMP/OP AGG $
i POLICY JECT LOC
,
i
, i AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
i 'r ANY AUTO (La accident)
i __
ALL OWNED AUTOS BODILY INJURY
' SCHEDULED AUTOS (Per person) $
HIRED AUTOS BODILY INJURY $
I ~_j NON-OWNED AUTOS (Per accident)
___
~ PROPERTY DAMAGE
', I (Per accident)
' I GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
: ANY AUTO OTHER THAN EA AC~C $
! AUTO ONLY: AGG $
I EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
~ ~ OCCUR ~ CLAIMSMADE AGGREGATE $
', ,
i
/
._.
WORKERS COMPENSATION AND TORY LIMITS cr~
EMPLOYERS' LIABILITY E.L. EACH ACCIDEI~T $
ANY PROPRIETOR/PARTNER/EXECUTIVE
i OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $
i If yes, describe under
SPECIAL PROVISIONS below E.L. D SLASH - POL CY L MIT $
OTHER
,
I
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
*ADDITIONAL INSURED* DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
CITY OF ASHLAND, ITS OFFICERS, EMPLOYEES & AGENTS
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
C/O FINANCE DEPT.
IMPOSE NO OBLIGATION OR LIABILITY J~F ANY KIND UPON ,T,~IE INSURER, ITS AGENTS OR
20 E. MAIN STREET REPRESENTATIVES, /
ASHLAND, OR 975201 AUTHORIZED REPRESENTATIVE
ACORD 25 (2001/08) ~.! ACORD CORPORATION 1988
SOUTHERN OREGON ECONOMIC DEVELOPMENT COALITION
economy ~ ecology ~ equity
33 North Central; Suite 3 03
Medford OR 9 7501
Phone: (541) 772-4029
justsolutions~hotmail.com
9 July 2003
Lee Tuneburg
Finance Director
City of Ashland
20 East Main Street
Ashland, OR 97520
Dear Mr. Tuneburg:
The Southern Oregon Economic Development Coalition thanks the City of Ashland, its staff and
volunteers, for the Economic and Cultural Development Grant. We will begin our Livable Jobs
Toolkit workshop series in the fall.
The board of directors of the Native American Leadership Institute voted on 7/8/03 to sponsor the
workshops and to offer their general liability insurance to cover city requirements (as per our
conversation last month). Please find their certificate of liability insurance attached to our signed
contract.
If you have any questions or concerns, please call me at 772-4029. Thank you for your time and
consideration.
S!nq~rely,
Wendy Siporen
SOEDC Coordinator