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Home My WebLink About2003-139 PO - Shannon ExecutiveCITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CITY RECORDEFI'S COPY DATE 07/24/2003 Page 1 / 1 PO NUMBER 04318 VENDOR: 007430 SHANNON EXECUTIVE SEARCH 241 LATHROP WAY SACRAMENTO, CA 95815 SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Special Inst: Req. No.: Dept.: ADMINISTRATION Contact: Tina Grav Confirming? No Quantity Unit ,:' . . ., ......... ",, De,s, cription, ,, .,, . ,Un, it'price ,',,. Ext. price . , - Professional Fees for the Recruitment 26,000.00 '" eW POliC C ief---'--e-h~''- ': ' ' ", Of'a n ,.ProfeSsional ; ' ' ' .. : Fees, $J.7,000, Expenses not to exceed " ~ $9 000 . .- ..i . ':i i: ' . . ' . '.' :' "'. . .. ,, ; · ' ' , . , . , · , .. , , ,.' . · .. .pSK ,.!'.' . . ..Be.qinn!n.q Date: 06/20/2003 '.:.,i .'i:.".i". Completi0nDate: "171/01~2003 ' . :,,' .. .. ;. :': .. · ,, ... '~ . .,,' . .. , , . ',,, .' ., , ,. ', . SUBTOTAL 26,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 26,000.00 ASHLAND, OR 97520 .. ~': 'Account Number':. , ' '. ':.'i 'Amount' "., Account Number!~' .. :.: AmoUnt E 710.01.02.00.604100 26,000.00 ~' A~-~'~ut d Signature VENDOR COPY ITY OF ASHLAND PEI~SONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CITY OF ASHLAND, (CITY) 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: Teri Black-Brann Shannon Executive Search Address: 241 Lathrop Way Sacramento, CA 95815 Telephone: 916.263.1401 FAX: 916. 561.7205 ¶3. BEGINNING DATE: 6/20/03 ¶3. COMPLETION DATE: 11/01/03 ¶4. COMPENSATION: The City Agrees to pay a )rofessional fee for the recruitment of a new Police Chief in the amount of $17,000. A retainer amount of $6,000 will be paid up-front, and the remainder of the fee will be divided and paid in two separate invoices. Full payment of the professional fee will be paid within 3 months of execution of this agreement or when a candidate has accepted an offer of employment, whichever comes first. The City agrees to reimburse for out-of-pocket expenses associated with consultant travel, advertising, printing and binding, postage and delivery, clerical, background checks, and long-distance telephone charges. Expenses will be pre-approved and billed back at cost. Expenses not to exceed $9,000. (Reference proposal submitted by Shannon Executive Search page 15). ¶1. SERVICES TO BE PROVIDED: Consultant agrees to provide professional recruitment and placement services for the position of Police Chief. Ted Btack-Brann as the project lead will provide professional recruitment services and support according to proposal. ADDITIONAL TERMS: The consultant will provide a placement guarantee for a period of one year from date of hire. If the candidate recruited and recommended by the Consultant terminates employment with the City of Ashland for any reason during their first year, Consultant will provide a suitable replacement at no additional charge, except expenses. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,345 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail st~bstantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor Title C_l±ent ServJ. ces Fed. ID # O.._~R Social Security # DATE July 14, 2003 Date BY Finance Director Date CONTENT REVIEW: (City Dept. Head) Date: Purchase Order # .~.~ ,,~' ,~/..~ Acct. No.: (for City purposes only)CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01 )