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Home My WebLink About2003-147 Grant - Child.Advocacy CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: JC Children's Advocacy Center 20 E Main Street Address: 816 W. 10~h Street Ashland OR 97520 Medford, OR 97501 (541) 488-5300 Telephone: FAX: (541) 488-5311 Date of this agreement: July 1, 2003 ¶. Amount of grant: $3,500.00 ¶. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2o Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2003-04 Page l of 3 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards, 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all Josses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Tit~e Executive Director By CITY OF ASHLAND Finance Di~ctor Date Title Account Number .(for City use only) Date 6/18/03 Grant Contract 2003-04 Page 2 of 3 Chfldren'~ Advocacy Center Jack,on County Child Ague. task Force, ~.nc. &16 We~l loth Street ~e~ord, ~ ~7501-5016 54~-7~4-~1D3 (5431) FAX 541-73~4~5 ~-~ail A~re~; aac~gr~e~h.~ City of Ashland Attn: Lee Tuneberg, Finance birector Finance bepartment 20 East Main Street Ashland, Oregon 97§20 ,Tune 18, 2003 On behalf of the staff, volunteers and Board of birectors of the Children's Advocacy Center, l' want to thank you for your grant of $3,§00 for the Children's Advocacy Center program for child physical and sexual abuse victims. At this time of shrinking funding for service agencies, it is so gratifying to have community partners like yourself respond to the needs of the children. We do appreciate the additional $500 to help offset lost funding. We, like many other agencies are struggling to keep services at the current level. Enclosed is our signed agreement. The Certificate of Insurance will be sent direct to you from Security Insurance. We thank you, on behalf of all those who will receive help, for being a part of this team effort. By working together we can make a difference in the lives of children, one eh//d at a t/me. Sincerely, Children's Advocacy Center ACORD. 'CERTIFICA - . OF LIABILITY INSUR'- 'NCE c O , DATE MM D , 10/18/02 PRODUCER Security Insurance Agency· Inc 707 M~r~hy Road Medford OR 9?504 Phone: 5&1-772-1111 INSURED Jackson County Chil~Abuse Task Force DBA= Children's Advocacy Center 816 W. 10th Street Medford OR 97501 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE ~RSURERA: Philadelphi& Ins Conpanies INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE ~EEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMEI~T WITH RESPECT TO WHICH THIS CERTIFICATE MAy BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSt~ POECY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POMCY NUMBER DATE (MM/DD/YY') DATE (MM/OD/YY) LIMITS GENERAL MABILITY EACH OCCURRENCE $ 1 · 000 · 000 A xl COMMERCIALGENERALLIABILITY PHPK03&&23 11/01/02 11/01/03 FIREDAMAGE(Anyonefice) $ 100·000 ] CLAIMSMADE [] OCCUR UEDEXP(Any~nepe~son) $ 5,000 x Professional Liab I~CLUDED PERSONAL&ADVINJURY $ 1·000~,000 GENERALAGGREGATE $3·000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/DP AGG $3·000·000 POL,CY AbTOMOBILE LIABILrFY COMBINED SINGLE LIMIT $ ANY AUTO {Ea acddent) __ ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Pe~ accident) __ PROPERTY DAMAGE (Per acc=dent) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT EXCESS UABIUTY EACH OCCURRENCE $ RETENTION $ $ WOR=RE CO.PE,. TIOR A,D I TORYL,MITSI DESCRIPTION OF OPERATIO NS/LO CATIO NS/VEHIC LESIEXC LUSION S ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holc~er is an Ac~itional Insured as ~er form CG2026 CERTIFICATE HOLDER [ Y I ADDmONAL INSURED; INSURER LE~'FER: CANCELLATION city of Ashland, its officers an~ e~ployees Attn= Jill Turner City Hall Ashla~ OR 97520 ACORD 25-S (7~7) SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRA~ON DATE THEREOF, I~IE ISSUING INSURER WiLL ENDEAVOR TO MAIL l0 BAYS ~ITTE N NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBEGA'OON OR LIABILITY OF ANY KIND UPON ~IE INSURER, ITS AGENTS OR TM