HomeMy WebLinkAbout2003-182 Agrmt Amendment-JCPSACITY RECORDER'S COPY
AMENDMENT
This Amendment is made and effective as of the date of the last signature hereon, by
and ~lmong the parties, the City of Medford, Oregon (Medford), the City of Ashland, Oregon
(Asl~l~mcl), Jackson County, Oregon (Jackson County) and Southern Oregon Regional
Communications, an ORS 190 Intergovernmental Agency (SORC) and the parties agree as follows:
RECITALS
WHEREAS, the parties to this Amendment are the parties to the Amended Joint
Agency Agreement, Jackson County Public Safety Agencies Public Communications Services
(JCPSA Agreement, with an effective date of November 18, 1998 which agreement is incorporated
by thi~ rcl'crence herein; and
WHEREAS, the parties have reached certain understandings as to the handling of
one of the joint agency accounts held pursuant to the JCPSA Agreement, the Technical Replacement
Fund (TRF), notwithstanding the language of the JCPSA Agreement as written; and
WHEREAS, the parties desire to reduce their agreement to writing;
NOW THEREFORE, the parties agree as follows:
1. Declaration of TRF Excess Revenues
The parties declare that all monies held in the TRF over the sum of Two Hundred
Fifty Thousand Dollars and No/Cents ($250,000.00) as of June 30 of any given year shall be
considered as excess revenues. Medford will make the determination as to whether there are excess
revenues in the TRF as of June 30 in any given year within fifteen (15) business days after June 30
:md will innnediately notify the parties in writing of the existence and total amount of the excess
re ve~t~cs ~:md the pro rata share of the excess TRF revenues available to each party.
2. Request for TRF Excess Revenue Disbursement.
Should any party desire that its share of the TRF excess revenues be disbursed to that
party, its authorized representative shall make such party's request in writing of Medford via the
CAD Systems Manager or designee and deliver, by mail or otherwise, its request to the CAD
Systems Manager, no later than September 1, or if that date falls on a weekend or holiday, by the
~c×t bt~.~iness day thereafter. Failure of a party to make a timely request shall be conclusive
incli,:~;,. ,)~ o r' sueh party' s intent to allow its pro rata share of TRF excess revenues to remain in the
TRF for the entirety of the fiscal year.
3. Disbursement of Pro Rata Share.
Upon receipt of a request for disbursement of a party's pro rata share of the excess
AMENDMENT- 1
TRF revenues, Medford shall cause prompt reimbursement to be made to the requesting party, but
in any event within thirty (30) calendar days of its receipt of the request or, in the event the thirtieth
day Calls on a weekend or holiday, by the next business day following. Time is of the essence.
4. Conflict with JCPSA Agreement.
To the extent that the terms of this Amendment may conflict with or contradict the
JCPSA Agreement, the parties agree that this Amendment shall control and supersede the JCPSA
Agreement. In all other respects, however, the JCPSA Agreement is deemed to be in full force and
effect and unaffected hereby.
SIGNATURES:
CiTY OF MEDFORD
JACKSON COUNTY
MAYOR t~CT! ~ G DATE JACKSON COUNTY ADMINISTRATOR DATE
Approved as to form:
Approved as to form:
DATE JA~K~OI(I COUNTY COUNSEL
CITY OF ASHLAND
CITY RtBMIlqI STRATOR
DATE
SOUTHERN OREGON REGIONAL
COMMUNICATIONS
SORC COUlq:CIL CHAIR
DATE
Approved as to form:
CITY ATTORNEY
Approved as to form:
D~' SORC COUNSEL DATE
AMENDMENT - 2