HomeMy WebLinkAbout2003-187 CONT AMND #2 - Hammond Engineers CONSULTANT SERVICES CONTRACT
AMENDMENT NO. 2
Engineering services contract made on the date specified below between the City and Consultant as
follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: HAMMOND ENGINEERING INC.
City Hall Address: DAVID B. HAMMOND, P.E.
20 E. Main St. 4802 INDUSTRY DRIVE
Ashland, Oregon 97520 CENTRAL POINT OR 97502
(541) 488-6002 Telephone: 541/776-3327
FAX: (541) 488-5311 FAX: 541/858-2008
Date of this agreement: ¶ B: RFP date:
JANUARY 9, 2002 Proposal date: DECEMBER 7, 2001
¶2.2. Contracting officer: Paula Brown, P.E. Public Works Director/City Engineer
¶2.4. Project: Strawberry LID Project No. 01-27
¶6. Consultant's representative: David B. Hammond PE, Principle in Charge
¶8.3. Maximum contract amount: $102,800.00
B. Amendment No. 2:
1. Modification to Section 2.4:
Increase scope of work beyond the original defined work. Add design and staking of
sanitary sewers on Strawberry Lane and Nutley Street.
2. Modification to Section 8.3:
a. Add cost of extra work = $7,800.00
b. Adjusted Total Contract Amount = $139,800.00
Inc.
CITY
Date:
REVI~E/~E..,D AS TO FORM
By ~' /,"' L...------'~
City Legal Counsel
Date:
Coding 260.08.17.00.704200 (Item 9 only)
(for City use only)
1 - RFP Contract Amendment No. 2
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJEC'r~2001\01-27 Hammond Contract Amendment No. 2.doc
A request for a Purchase Order
REQUISTION FORM
CITY OF
SHLAND
Date of Request:
THIS IS A REQUEST FOR A:
[ X ] Change Order (existing PO# 2961 )
Required Date of Delivery/Service:
Vendor Name: HAMMOND ENGINEERING INC.
Address:
4802 INDUSTRY DRIVE
City, State, Zip CENTRAL POINT OR 97502
Phone: 773-3327
Project Title: STRAWBERRY LID PROJECT
Project Number: 01-27
Solicitation Process:
Exempt ] 3 W~itten Quotes (copies
attached)
Sole Source i X ] Invitation to Bid (copies on
~le)
Less than $5000 [ ] Request for Proposal (copies
:)n file)
Services Only
Description
Total Cost
Original Contract Cost
Amendment No. 1 Increase in scope of work
Amendment No. 2 Increase in scope of work
Account Number 260.08.12.00.704200
*Please attach the Odginal signed contract and Insurance Certificates.
Account Number ~.
E m ployee Sig natu re: ~j~~.~...~--~ Supervisor/Dept. Head Signature: /~//~ -
NOTE: By signing thi~uistiion forr~, I certify tha the above request meets with Ctiy of Ashland Soficitiation Process requi~en~"and can be provided when necessary.
G: Pubwrks\Eng\01-27 Amdendment 2 Requisition.xls Updated on: 7/15102
CITY OF
ASHLANDI
Public Works - Engineering Division
Date:
To:
From:
Re:
Payment Memorandum
September 4, 2003
Veronica Vlach ~--~\
James H. Olson, City Surveyor / Project Manager/7'/ ,/
PAYMENT NO. 20 TO HAMMOND ENGINEERJ~I~O~OR
STRAWBERRY LID PROJECT
THE DESIGN OF THE
Hammond Engineering has requested a twentieth progress payment for engineering services
rendered in the design of the Strawberry LID project.
Please make payment as follows:
Contractor: HAMMOND ENGINEERING, INC.
4802 INDUSTRY DRIVE
CENTRAL POINT OR 97502
Project Title:
Project No.:
Purchase Order No.:
Account No.:
Contract Amount:
Change Order No. 1
Change Order No. 2
Adjusted Contract
STRAWBERRY LID PROJECT
2001-27
2961
260.08.12.00.704200
$ 102,800.00
$29,200.00
$7,800.00
$ 139,800.00
COST ALLOCATION
TOTAL PAYMENTS TO CURRENT AMOUN'[
DESCRIPTION COST TO DATE DATE DUE
COSTS $ 138,364.53 $ 121,891.78 $ 16,472.75
RETAINAGE
$ 138,364.53 $ 121,891.78 $ 16,472.75
Please Pay: $ 16,472.75
CC: Paula Brown
Hammond Engineering, Inc.
CONTRACT AMOUNT Percent
REMAINING Complete
$ 139,800.00 99.0%
$ 138,364.53
$ 1,435.47
G:PubWorks~Fng\DeptAdmin\Engineer\Project\01-27 Hammond Payment 20.xls
I~ HAMMOND
ENGINEERING
DATE:
8/25/2003
PROJECT
02-02
BILl TO:
James Olson
City of Ashland
20 E. Main St.
Ashland, OR 97520-1814
INC. Consulting Engineering
4802 INDUSTRY DRIVE · CENTRAL POINT, OR 97502 · PHONE(541) 776-3327 · FAX (541) 858-2008
E-MAIL: HEI @ HAMENGR~fi~.~.~
Invmc
Strawberry Lane LID
Design/Survey services
07/28/03-08/24/03
EARNINGS THIS PERIOD QTY RATE AMOUNT
LABOR:
Construction Assistance: Senior Eng.
Labor Subtotal
EXPENSES:
Mileage
Prints
Expense Subtotal
SUBCONTRACTORS:
OBEC - Site Survey, Design Review, Public Meeting,
Graphics
Subcontractor Subtotal
BUDGET: Contract
Revised Budget: $132,000.00
Less Previous Billings: 114,500.46
Less This Invoice: 16,472.75
Budget Remaining: 1,026.82
Extra Work
7,391.32
19.5
40
5
90.00
0.47
1.38
!14692.05
1,755.00
1,755.00
18.80
6.90
25.70
14,692.05
14,692.05
Thank you for your business.
Total Amount Due $16,472.75
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 005339
HAMMOND ENGINEERING
4802 INDUSTRY DRIVE
CENTRAL POINT, OR 97502
CITY RECORDER'S COPY
I 07/01/2003I
SHIP TO: Ashland Public Works
(541) 488-5587
27-1/2 N MAIN STREET
ASHLAND, OR 97520
Page 1 / 1
FOB Point:
Terms: Net
Req. Del. Date: 01/14/2002
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? NO
THIS IS A REVISED PURCHASE ORDER
Engineering Services for the 102 800.00
Strawberry LID Proiect 01-27
RF~
Date of agreement: 01/09/2002
Start date: 01/14/2002
Completion date: 11/01/2002
l~ra~ce requ!~
Revised purchase order 01-21-2003, 29,200.00
Arn~hdme~ N~ ~ i~Crease ]~ ~cope :of
work
~evi~ PUi~h~ Otder09,25:20~3
Amendment No. 2 - Increase in scope of
Ad~ de~i"na~d sta~i~f
sanitary sewem on Strawber~ Lane and
Contract Amendment No. 2
SUBTOTAL 139,800.00
BILL TO: Account Payable TAX 0,00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 139,800.00
ASHLAND, OR 97520
E 260.08.12.00.704200 132,000.00
E 260.08.17.00.704200 7,800.00
Autl~d Signature/
I!
VENDOR COPY
CITY OF
kSHLAND
NOTICE OF TRANSMITTAL
TO:
Kari Olson
DATE: 9/12/03
PROJECT: Strawberry LID
JOB NO.: 01-27
SUBJECT: Contract Amendment No. 2
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
1. Original Contract Amendment No. 2 increasing the maximum contract amount to
$139,800.00.
2. Requisition for purchase order reflecting the new contract amount.
3. Copy of progress payment No. 20.
ENCLOSED X
UNDER SEPARATE COVER
REMARKS:
COPIES TO: Paula Brown, Veronica Vlach
Department of Public ~o~s
By: James H. Olson ~/y
Title: City Surveyor~go~ect
Manager
PUBLIC WORKS
20 E. Main Street
Ashland, Oreflon 97520
www.ashland.or.us
Tel: 541-488-5587
Fax: 541-488-6006
TrY: 800-735-2g00