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HomeMy WebLinkAbout2003-1021 Council Mtg PACKETCouncil Mccting Pkt. BARBAIL4. CIIRISTENSEN CITY RECORDER CiTY OF -ASI ILAND Imoortant: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public heating which has been dosed. The Public Forum is the time to speak on any subject not on the pdnted agenda: If you wish to speak, please ti! out the Speaker Request form located near the entrance tothe Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some n the nature of the item under discussion, the number of people who wish to be heard, and agenda~ AGENDA FOR THE REGULAR MEETING ASHLAND CiTY COUNCIL October 21, 2003 Civic Center Council Chambers, 1175 E. Main Street 6:00 p.m. Executive Session: Labor Negotiations with Ashland Police Association pursuant to ORS 192.660(2). 6:30 p.m. Executive Session: Evaluation of City Attorney pursuant to ORS 192,660(1)(i). 7:00 p.m. Regular Meeting: I. PLEDGE OF ALLEGIANCE: II. ROLL CALL: Ill. APPROVAL OF MINUTES: Regular Council Meeting Minutes of October 7 and Study Session of October 8, 2003. IV. SPECIAL PRESENTATIONS & AWARDS: 1. Mayor's Proclamation of October 20 - 25, 2003 as "World Population Awareness Week." VI, VII. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Confirmation of Mayor's appointment of Paul Westerman to the Airpod Commission for a term to expire April 30, 2006. 3. Confirmation of Mayor's appointment of J. David Wilkerson to the Public Arts Commission for a term to expire April 30, 2004. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it ia the subject of a Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting.) 1. Public Headng regarding Planning Action 2003-112, Clover Lane (Annexation). PUBLIC FORUM: Business from the audience no._~t included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) COl JN( 'Il MEETINGS ARt! BROADC?,S I' IIVE ON C}IANNF, L 9 UNFINISHED BUSINESS: 1. Mount Ashland Draft Environmental Impact Statement (DEIS). NEW AND MISCELLANEOUS BUSINESS: 1 City Forest Lands Restoration Project. 2. Designation of Voting Delegate for LOC meeting. 3. Request for Waiver of Community Development and Engineering Fees Associated with the Building Permit for Affordable Housing at 41 Garfield Street 4. Acceptance of the dedication of the west half of Ann Street. 5. Status Report on 2003-2004 Council Goals and Suggested Timeline and process for 2004-2005 Goal Setting 6. Motion Authorizing to Pledge City Assets to Secure a $10 Million Borrowing by Ashland Community Hospital rot New Construction. ORDINANCES~ RESOLUTIONS AND CONTRACTS: 1 First reading of"An Ordinance Amending Ashland Municipal Code Section 2.04.040 by Revising Rules of the City Concil with respect to Public Hearings and First Reading of an Ordinanca Pedaining to the Public Hearing." 2. Reading by title only of "A Resolution amending Resolution No. 2002-22 entitled 'A Resolution Amending the Pay Schedule for Management and Confidential Employees for Fiscal Year 2002-2003' by amending the Pay Schedule for the Municipal Judge and City Recorder." 3. Reading by title only of"A Resolution amending Resolution No. 2003-24 entitled 'A Resolution Amending the Pay Schedule for Management and Confidential Employees rot Fiscal Year 2003-2004' by amending the Pay Schedule for the Municipal Judge and City Recorder." XI. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS: 1. Request from Councilor HartzeJl to discuss October Planning Commission Study Session xg. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1 800-T35- 2900). Notification 72 hours prior to tile meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102 35.104 ADA Title I) ASHLAND CITY COUNCIL MEETING October 7, 2003 Civic Center Council Chamhers, 1175 E. Main Street Mayor l)eBoe] am~ounced Council had held m~ Executive Sessmn accordmg to ORS ! 92.660( 1 )(I) for evaluation of City Administrator (lind (irlma[dt. CALL TO ORDER Mayor DeBoer called the meettng to order at 7:00 p.ra. in the Civic Ccnlcr Council Chamhe~ s. ROLL CALL Councilor Laws, Amarotico, Ilartzell, Jackson, Morrison and Hcarn were present. APPROVAL OF MINUTES Tbe Regular Council Meeting Minutes of September 16, Study Session of Scptcmber 22, and Public Input Session of September 30, 2003 were approved as read. SPECIAl. PRESENTATIONS & AWARDS Mayor's Proclamation of October 5 - 11, 2003 as "Nalional F~rc Prevention Week" and Proclamatmn of October 8, 2003 as "Walk our Children to School Day" wcrc read aloud CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Liquor License Application from John Edwards dba Los Gordos at 33 Third Street, No. 3. 3. Liquor License Application from McCall, McLaughlin, dba McCall House at 153 Oak Street. Councilor Morrison/dackson m/s to approve Consent Agenda. Voice Vote: all AYES. Motion Passed. PUBLIC HEARINGS None PUBLIC FORUM Councilor Hartzell suggested that Council allow public input during Iht 15 minutes allocated for the Public For tim. She stated there may be citizens who were unable to attend tile Public Input Session and does not wanl to prohibit anyone ~orn having their chance to spcak. Councilor Heam voiced his concern for the number of speakers that may come lo.yard. Hartz~ll clat tried that it would only bc for Ihe already allowed 15 nilnutes, and only for those that have not previously spoken. Amarotico supports holding to the time already allowed for public input. Laws does not agree with 14arizell's suggestion and feels that it could create a difficult situation determining who can and cannot speak. Laws clarified that it has been Council's policy not to allow public testimony after a public hearing has been closed Councilor Hartzell asked to put on the record that she was nol aware that [nocedure had been set up to not allow any more public input on the Mt. Ashland DEIS. and spoke against file policy of not Icing citizens speak during thc Public Forum. Councilor HartzeWMorrison rigs to allow public input during the 15 minutes allotted, including the Mt. Ashland Expansion, but only for those who have not had the chance to address the Council. Voice Vote: Har~zell, Jackson, Morrison and Hearn, YES; Laws, Amaroflco NO. Motion passed 4-2. Eric Navickas/711 Faith Street2 Stated it has always been city policy to allow citizens five minutes to speak on any agenda item. He also noted that at the last council meeting, Russ Dale was allowed to speak on a closed Public I Iearing, which was previously restricted, and swayed the Council's position. He firmly stated that citizens have the right to speak OC[DBER 7. 2003 on any agenda acm, and feels Ihe limitation to 15 minutes is ridiculous lie asked if any councd member wouhl admit to Ihe infraction of policy, which allowcd public input on a closed hem lng at the lasl cmmcil meeting. Councdor Ilartzell noted she aod the other council members are always open to phone calls, and also statcd that they held the special public input session specifically so II,at people would have their time to speak and not be limited to the 10:30 cut oli' time. Navickas rcad aloud the 1973 statement flora tbe DEQ which stated significant land disturbances as a result of the work complcted at the Mt. Ashland Ski Area, and also stated the City of Ashland will receive furlhcr insult to their water supply if walcrshed activities are increased o: expanded. Shannon Clery/92 Emerick/Stated thai our watershed ~s more impo~lant than our wanls and desires of a Ski Area Expansion She stated our watershed is an incredible resource and feels it is the Council's responsibility as representatives to look out for that interest. She stated that the Mt. Ashland Association is not looking out for our ~esource~, bul rather in the interest of the skiers and snowboarders. She stated the Mt. Ashland Association has no accountability to this community, and wants the Council to step lbrward and look toward the long term and put tiffs issue to rest. Emma Kurtz/831 LibcrO.' Street/Slated that she is a tnember of the Ashland High School ski team, and stated that she, along v~th many of bet tc~nmaates, do not favor of expansion of Mt. Ashland. She feels that the expression will pta much of the old gq-owth itirest in jeopardy and does not feel that it is wo~lb it Stewart McCollum/819 Elkader/Voiced his appreciation of'thc council for ail that they do. McCollum stared he was I~tmiliar with the original Mt. Ashland expansion and noted the McGraw rotor t, which stated there was no relationship between the siltution m Rccdcr Reservoir and the constn~cuon on Mt Ashland, and also stated the soil was callod the "greatest filter system that ('rod could perfect". Rob Sweeney/92 Emerick/Stated Ihat hc had been dra'~ to the commmfity duc to its small town atmosphe~ and values. Swceney stated he is concerned wilh ~hc Mt. Ashland expansion due to many issues, one of which is that the ski expansion will serve only a minority of the comnmnity, and fccls the council should take a position of safeguarding the watm shed Iht all of the citizens. He stated staying out of middle fork, Improving on tim current faciliw, and implementing a fire plan are just some of the ways thc Council could take a more conservative approach. Marshall Kinkead/747 Butler Creek Road/Slated the corrantmity deserves a ski and snowboard area that serves the people of all abilities better. He stated the Mt. Ashland Association's expansion plan ts a result of years of work by ski area professionals and environmental consultants, with the mare goal being to provide more easy telwain lbr an ama that is sorely lacking it. He noted too many skies and snowboarders choose to go to Mt. Shasta or Mt. Bachelor rather Ihan out local area because they have more beginner and intermediate runs, which and adds up to a lot of lost business. Reclaiming this business would assure even more financial stab/lily as well as bring more business to local restaurants and lodging. He also noted Mt. Ashland is a huge ranter employer, and a survey of SOU students showed a major lhctur m their choice to attend SOU was thc Ski Area. Kinkead stated smdkis have shown that the expansion will not affect fl~e watur supply, and urges the Councd to support the expansion. Katie Holden/107 Alida/Voiced bm opposition to the expansion and sited Iht Valdcz Principals, which encourage bio- diversity and making decisions based ot~ the good of the land. As a tax paying citizen, she is concerned loggnng will start before it is clear where the money will come from to complete the expansion, and is also concerned her money will go toward somefldng she does not support. Holdcn stressed that as a comnmnily we need tu be making decisions that arc holistic. UNFINISHED BUSINESS (None) NEW AND MISCELLANEOUS BUSINESS L Decision and Recommendations regarding Mt. Ashland Draft Environmental Impact Statement. OCTOBER 7. 2003 City Adminis2ator Gino Grimaldl noted ii' thc Council lequired additional inthrmation staff was prcscat, and reminded thc Council that thc deadline il, submitting comments is October 23~'~, Councilor Jackson explained pact oftbe reason she supported not taking public comment during this meeting is because they held a long meeting last week to take thpot, as well as received numcrous treads on the issue. She stated this is the first time the Council has had the opportunity to discuss this as a grnup. Jackson stated it seems they have received numerous conwnents that are business oriented, and feels there may bc alternatives other than Altemanve 2 that address this issue. She expressed her concern in regards to the Middle Fork sod asked that the Council talk about this issue tonight. She also stated she wants to make sure whatever thcy decide on that it is attainable, and not only wants to see the completion of the ski mt~s, but also the remodeling of the lodge and lbe entrance m the facilities, Jackson asked that lhe Council look at the community values and sustainable resourcc conscrvation. Councilor Mortison commented that the staff's report was primarily focused on water supply, water quality, and fire. There is some mention of finm~cial risk, but it tends to focus on how Ihcy would bail out if the ski area were to fail. His concern is not whether they will be able to bail themselves out, but rather to see that the ski area continues to run. lle tkels there is a high level of risk, especially in Alternatives 2 & fi which go into the Middle Fork area. Morrison noted that Mt. Ashland has been operating for some fimc, but with an investment of this sort there is significant financial risk. Morcison stated the money that is necessm~ for the improvcmcnt will carry with it a debt burden if thc funds arc borrowed, and that this may be mom than Iht ski areas' annual operahng costs. On the other hand, hc does 0~el that they need to improve the ski area, and lhat some expansion is vital He stated tt may nol bc possible to responsibly come up with a plan that allows the long easy runs, but lhals they can certainly come up with improved runs For safety and fm intermediate skiers, and do it at a reduced cost. He would like to see something of this afl~ct submitted in the comments to the Forest Service. Morcison also noted he has received a substantial amount ol commenks from concerned citizens, and clarified that they do not necessarily have to come to a decision tonight, as that this is a decision that needs to be made ~tb thc highest level of consideration. Momson explained his position is to find the middle ground, and stressed keeping thc cost of the expansion Iow. Councilor Heam stated this ts the most difficult issue he has Paccd as a council member, and has spent a good dcal of time reviewing iht emails and materials, as well as meeting with clubs and representatives. }learn appreciates tim differing view points received, and feels it is the Council's responsibility to represent their conslituents. 11n th~mnately their is no clear consensus on this issue, and thcrethre he is not not going to vote in Payor of any of the alternatives. Heam noted tbe lease needs to be reviewed, and that Iht management operations of the ski area gocs to the Mt. Ashland Board. lle also stated thc Council needs to be mindful of guarding thc water supply and making sure there is no firc danger, as wcll as making sure the tax payer liability is protected. Hcam stated his motion will be to accept Altachment 1 (staff recomrnendations) as they stand today, direct the city attorney to look at the lease, and to not endorse any of thc 6 altcmatives, Councilor Hearn/Amarotico riffs to accept the DEIS comments (Altachment 1) as they stand. Discussion: Councilor Hartaell stated she feels that the DEIS comments assembled is a start, but it is not where shc is willing to stop, and expressed her disappointment that a motion was made before the discussion was complete. She noted the QA/QC is a good idea, however it is very vagrle, and details need to be negohated between the Forest Setwice, Mt. Ashland, and thc City. Hartzell noted the financial concerns, and how they are using the equipment as security. She, however, is not convinced that a ski fift will be worth a substantial amomlt in the next 20-25 years. Hart:zell asks that the determination be made as to what their liability is with thc Forest Setwice at the end of the use of thc special permit, and also for a bond or real money (something that does not depend on snow levels or use or appreciation). Hartzcll questioned if she voted in favor of this motion, if the Council would allow her to come back at the next meeting, after she has had more time to digest the material, to discuss the finer details Councilor Laws stated the major decision needs to be made tonight for practical reasons. After the decision has been made, there will still be an opportunity to makc small adjmtments dunng the final wriling stage. Laws stated, however, he does not feel it would be practical to re-write the entire document at the next Council meeting. He noted if this is not decided on until tbe next rattling, there will not be enough t~rnc to assemble the con~lllents into it's final version mid have llmc tu discuss it. Laws stated hc feels they have a very wide cotnmunily consensus on protecting tile watcmshed and theh thmnclal liability under any of the ahamatlvcs. Most agree that if there is any construction on the mountain at all, we need to protect our water quality, water quantily, fire risk, and financial protection. Laws feels the staffhas pmsctucd creative and sounds ways of achieving this. I.aws explained now is the time to add any corranents that would thrthcr strengthen whal thc staffhas already come up with. Un fortunately there is no consensus as to which alternative is best lte noted ( ouncil can have the strongest impact if they make comments that represent a large consensus of the commumty, and suggests in order to make the commcnls as strong as possible, that they limit themselves to those that they do have a consensus on. lie also noted that although he had seconded tbe mot/on, he and Councilor Heam are still open to heat lng suggestions that would strengthen thc ways they can protect the commumty. Councilor Hmlzell commented that she has spenl many hours going over iniPlmatlon and comments, especially in regards to wate~ qualily, and stated it was impmxant Io keep water on the land as long as possible. Ilartzell stated she had participated m thc Water Master Plan Study, and asked what information exists about thc the wetlands located at the bottom oftbe Middle Branch. Wl~at function is this wetland playing in the water system, and how many other acres are stonng water in the same way? Public Works Director Paula Brown clarified she is not a wetlands expert, and stated that wetlands do play a part, but a very small one if you look at tile overall acreage of the watersbed. What site specific infon'nation staff has, g~ves them assurance Ihat the water volume is not going to damage to abthty of the sponge. Brown stated the wetlands is only 45 acres o£ thc watersheds 15,000. She commented if they look at the amount of sur ~acc water, which is what gets kito thc reservoir, the sponge will and has gone dry~ and they have had as lit'lc as less than 100 gallons of water coming intu thc reservoir. It bas gone less than that and will conthme ~o go less, wetlands or not. Brown stated she feels that the Council is focusing on sometbing that is very minor when looking at the enti~e watershed. Hartzell stated it may not bc appropriate to measure acreage in that system, m~d perhaps becaus~ there is less welland acres, it makes those acres more significant because they store more water longer. She has yet tu gel an answer to her questions, or the in formation that would help to answer these questions, and does understand how they can say there will be no effect when they do nol have the specific data that proves so. llartzell wants to kimw what those acres contribute to water supply at different times of thc year, and until she gets those answers, it does not qu0ntify the r/sk. Mayo~ DeBocr noted that a motion had bccn made, and he was obligated to limit discussion to the Council, and not involve stall', IIe stated his goal was tu move the Council to a vote on thc motion. Councilor Jackson stated she was wanting to have thc opportunity to talk with staff and make suggestions to their recommendations. Jackson would like to talk specifically about the QA/QC teton, and define what their term and scope would be. City Administrator Gmo Grimaldi commented that questions arc being asked where the staff docs not have the inlbtmation, and feels it n~aght l~ worlh discussing whether ot not they can get the th fommtion, m~d how long it will take. Hc stated there might he information that staff will not be able to get back to the Council prior to the 2 l st. Councilor Laws stated in mailers of public issues, there is rarely completed information when it is time tu act, and sometimes you have to make decisions based on partml inlbm~ation. Laws believes the Forest Service is going to make a decision regardless of whether or not thc City asks for more time. At Ihis point he does not feel the Forest Sca-vice will slow things down. IIis advice is if they lhcl that they will not be able to get more information, they should act on the inlbt mation they do have, as best they can. Councilor Mo~ ison stated he is in favor of moving this ahead, hut docs not like the idea of doing so wha~a there are still unanswered questions. IIe would like to take what they have been given and add lo it as much as they can so Ihat the staffcan come back m two weeks, and they will he able to move ahead. Morcison noted there are some areas where nearly eye.one agrees, examples: wmgrng a better ski area, a financially viable ski area, safer, environmentally sensitive, and provithng intem~ediate skiing. Momson asked Financial Director Lee Tm~eherg if they can provide comments tu O('TOBER Z 2003 possible nsk. Finance Director Lee Tuneberg stated a business plan could be constructed, but at this point thc City has not donc so, and has left that responsibility to Mt. Ashland. The recommendations that have been rnadc arc those that protect the city in the contract they have, and they have stopped at that point, other than rccommcnding certain check pmnts to ensure that tile City is covered. Mayor DeBoer asked in their current agreement, does Ski Ashland have to come to Council belbre they could borrow money in lien? Ttmebmg stated their is some gray aves regarding the assets that exisl in thc City's nmne and versus what is in their name, but does not believe they can borrow money against the assets Ihal wcrc originally part of Ski Ashland. It has been stafPs recommendation to ensure that nothing be pledged Ihat was being considmed thr reclamation. Councilor Jackson stated she would like to see the Council reflect thc concern of the cormnunity that the expansion is wable for the long term and that the project can bc completed in a term so that they are able to see the improvement sooner than later. Jackson suggests modifying thc thmncial risk tecommendation 'B', to request that the City help dcfinc what restoration is. She suggested thc lbllowing statement: "The City would like to define restoration as including, bul not limited to, stable landscape vegetative cover and structural components after removal of the assets ncccssitaled by closure of the ski area." Councilor Amarotico agreed with Councilor Moinson's comments and that he shared this samc sentiment, and feels the Forest Service does as well. He does not believe the Forest Service would choose the biggcsl risk and thc Icasl successful plan. Councilor Jackson stated the reclamation program does not have to be financed until the ama actually closes, and it can Ihcn be established what the costs are going to be. Lee Tuneberg commented that the recolrm~endatlons to the lease include looking at the costs today and any approved expansions from the Freest Service's perspective of what the cost wmdd be. They have also asked what those steps arc, and asked that there is a reconciling process to ensure if their ~s a change in the standards, they are addressed as they go along. Councilor llanzell suggests that the City meet with the Forest Serv'ice to detarminc Ibc standards that go into the determinahon of what constitutes a closure. Hartzell asked if the appropriatoncss of reviewing the lease has been discussed, as well as looking at the options for making sure there is sccurity to pay lbr the closure; not in equipment, bul m money. Finance Director Lee '1 uneberg stated the cun'ent lease agreement addresses reclamation costs, and noted they can test tbe assets flint are available to cover those costs, and if they do not measme up, cash can be put aside into a trust fund. Councilor Ha~zell ~vanted to know the appropriatancss of recommending that the Forest Service hire an independent QA/QC Team, versus the Council requircing/his as part of tile lease. Does the Forest Service have the authority to require this of the Mt. Ashland Association? Mayor DeBoer stated this was almost two separate issues, one being the ElS and the other the lease agreement with Mt. Ashland Association. DeBoer also noted that Ski Ashlm~d has $300,000 set aside in liquid security th thc event of a closure. Councilor Ilartzell stated they are simply sending out a recommendation for the QA/QC Team, and does not feel that this is sufficient. Ilartzell staled it appears that they are doing this in a way that gives thcm no control or authority over whether this team cvcr comes to hear, and would like to set the authority structure, as well as the budgeted costs in the proposal to the Forest Service and MAA. City Attorney Gino Grimaldi addressed Hartzell's concern that the Q.~dQC Team and BMP's is m~ empty assurance, stating it is not empty if the Forest Service adopts it as part of thetr plan. Councilo~ I~aws commented that they can not demand that the lease be changed at this pmnt. Hc feels that they will not have any problem implementing several of the Finance Director's suggestions, and l~els the komst Sc~ vlcc would be ve~j lbolish to release the City as the lease holder from the responsibility of restoring the area and allowing the City to turn it over to the IVLAA, Laws al~} fccls it is not possible to get a commitment from the Forest Setwice stahng exactly what it would cost, but noted that the Forest Scrvice has indicated that an estimate will be provided and updated pchodically. Laws stated that they are asking lbr certainty that they just can't have, and that life is not certmn and risks will always exigt. He also expressed that authority was given to the MAA, and it is not thc City's job to question what is financially viable lbr thc MAA, or to make sure tbat skiing stays on Mt. Ashland. It is thc Cily's responsibility to make sum Ihat they do not do anything that would burl thc City of Ashland. Councilor Jackson stated it is difficult to keep the suggestions on modifying the lease out of their discussion, and expressed it is mort: important to get the commenls finished than refining what needs Io be done to the lease. Jackson stated she agreed wdh Councilor Laws statement that tbey nccd to make decisions based on thc information they have, but feels they nccd to have a thorough discussion. Jackson would like to further discuss the QAJQC Team, as wcll as water quantdy and impacts on the late succession rcscrve old growth forest. Jackson notcd the DEIS did not look al the forest impact in the same way as they are lool~ng at tb~est impact in the watershed fo~ ihels reduction and encouraging forest healtb. Jackson stated she would like to conlinuc to collect information and makc necessary adjustments as Ihey go along. Councilor Hartzell asked Councilor IIearn if he would be willing to change or table his motion that so that staffcouhl come back with some of the requested changes. Councilor Heam decIincd, and re stated he is moving Io approve Attachment 1 as is stands. Adding thai under thc circumstances, it creates the appropriate safeguards Councilor Jackson stated she disagrees w~th the motion on the basis it does not take inlo consideration any of the input heard. She also disagrees that they have not reacgcd a consensus, stating the commungy wants a viable alternative, and wants to voice he~ suppor~ for a cautious approach in thc middle branch and a viable ski area. Councilor Hartzell thels il is clear that the commmPty is divided on this issue and the Council has begun to m~rror that division. Hartzell proposed waiting another two weeks in order to get their questions answered and possibly include additional language, so that this meeting docs not result in a split council. Councilor Amarotico stated he is not confident that Iwo more weeks would produce any further information that would make their decisions any diffcrent. Councilor Jackson stated she is expecting thc staff to return with additional text pertaining to thc water quality recommendations, and is not ready to close this discussion tonight. Jackson also stated she would like the opportunity to speak with staffand council about how they approach the monitonng of what goes on. Councilor Laws noted Ihat this is part of what Pauta Brown has already recolrm~ended, and feels it is perfectly legdimata to speak on this particular aspect tonight. Councilor Heron agreed. Councilor Ilartzell stated she would like to add language stating il'real numbers indicate that there is any risk of damage or change to iht water supply and water quality, that nothing happen in the middle branch. Hartzell also asked for pementagc points with some inthtmation, and stated the model is based on assumptions. Councilor Morrison stated they have fin~c to come back at the next council meeting and still make their deadline. Momson stated he would like to avoid going back and forth, and hopes in two weeks time they will bc able to frame up the wording and consult with stall; mid come back ~vith a docmnent that seems to meet their needs beuer, He also noted that m doing so, the council will be able to achieve a greater degree of comfort and send a bePter statement from the communqy. Councilor Amarotico proposes calling tbr the question, and then m two weeks if staffhas additional inthrmalion, they can add an addendum at that time. O('7'OBER 7. 200.? Councilor Amarotieo calleil for the question. No seeoud to the request. Councilor Laws proposes the councilors put their questions in venting, ask the appropriate staff member if it is realistic tu find an m~swer in t~vo weeks, and would like to go ahead w~th the questions and suggcslions to sec ii'thc council would like to add them to the motion. Councilor Hartzell suggests taking it upon themselves to meet w/th staffand come back at the next council meeting with the specific language they would need to approve the motion, which would frcc up thne tonight to complete the agenda. Councilor Heam stated he would be willing lo go along with this request, and does not want to stifle anyones input or decision making ability. Councilor Laws expressed his concern with the possibility of rewriting what has been done, and noted the difficulty of only having two days aficr Iht next meeting belhne the comments are submitted to the Forest Service Laws stated he is also concerned with one on one readings with the staff, and bkes the idea of asking their questions tonight. Councilor Jackson expressed she agreed with (?ouncilor I.aws in that she docs not want something brand new coming to the next council meeting. She slated she would like the oppo~mmty tonight to have Paula Broxvn answer some of her questions regarding Iht water quality and quantity proposals she has made, as well as make suggestions on how the developmcm can move forward Mayor Delqoer stressed tlmt be would like clear direction from the Cmlncil regarding public mi)ut, and how fl~ey shnukl proceed with the next council meeflng. Councilor Jackson proposed a phasing process of galhcring more site specific mlbnnatinn, taking a closer look at the impacts on the forest in the middle branch, and developing tim mlbrmation as they move along in order to tailor their actions. Councilor Laws stated he docs not believe this is a practical approach, asking how would thc MAA know how much money to raise without knowing whnt they intend to build. Councilor llearn motions to withdraw his motion so that this issue can be discussed fl~rther. Councilor Amarotico declined as second to the motion. Councilor HarRellLlackson m/s to table the current motion. Roll Call Vote: Laws, Amarotico and Ilearn, NO; Hartzell, Jackson and Morrlson, YES; Mayor, NO. Motion failed 3-4. Voice Vote on original motion to accept staff recommendation Allachment 1: Laws, Amarotico and Hearn, YES; Hartzell, Jackson and Morrison, NO; Mayor, YES. Motion passed 4-3. 2. Request for Authorization to Participate in Downtown Planning Charrette - Copelaud Lumber Block. Community Development Directut John McLaughlin explained Russ Dale and Evan Archetd me proposing to sponsor a public charrctte process to look at the Copeland Lumber block, and noted thc City has ownership of the parking lot. Staff is asking lbr authorization to part~ctpate, both as a property owners and as a governing body to oversee the regulations. McLaughlin stated the Housing Commission has recommended that the city participate in this process. Councilor Hartz¢ll expressed her concern that th~s charrette may propose something to the council that would go agamst the Big Box Ordinance, and asked if participation in this charrette could jeopardize the Council's legal ability to make a ruling on an eventual appeal. McLaughlin stated th his opinion, No. IIe clarified ~hc study area would involve several prope~y owners, and therefore wouhl not result in a conflict. Councilor llartzell asked how much stafftime would be involved in the process. McLaughlin clarified 1 or 2 staff members would bc involved, and because this is not City lead, there would not be as much staff coiminlxnent. OCTOBER 7, 2003 Councilor Hallzel] stated she would like to have a discussion at Ibc Council level, before the chan'etle, i~ older to discuss potential criteria, ideas, and policies so the City would have some idea of what they would like done wdh Ihis property. llartzell/Amarotico m/s to extend meeting until 10:30 p.m. Voice Vote: all AYES. Motion passed. Councilor Jackson stated she is supportive of the staffs participation in the charrett¢, and noted fl~at the result of this would not tie the city to a decision in any particular projecl Councilor IlarLzell asked if the outcome of this process would exceed fl~e standards Ihat were recently adopted m thc Big Box Ordinance, McLaugb]m stated the intent of the charrette is to determine Iht best way to develop downlown, and would show what can and cannot he done under the ordinance. Howevel, it may bnng out amendments to the o~dinancc that had not bccn previously considered Evan Archerd/120 N 2"d/laxplained flint hc is one Of the developers that is itlvolvcd in thc chan-ette He stated tlmt this will be a three step process. The first step would be to gather I~acts and puhlie inpub those ideas would then bc it~corporalcd into a 3 4 day event in December where the ideas will be put rote modules, and after approximately a month, there will then be another chance thr thc pufilic to comment on what has been done. Archerd stated they do not have any preconceived notions to attempt to change what was set forth in the Big Box Ordinance, and the idea of'thc chmretle came up completely thdependent of thc Big Box Councilo~ Momson asked who has been invited to parficipate in this charrette. Archerd stated Ibc public has been inmted, Gemge Kramcr has been invited as a consultanb GBD Architects will be doing the sketching of/he designs and btdlding models, as well as local architects and landscape architects. Councilor Ilartzell asked what the impact would be if the City decided not to pariicipate. Archerd stated he fhlt Ihat woukl be unfhmmate, and that it would bc short-sighted for the City to claim they did not want to look at this. Eric Navickas/711 Faith/Stated that Russell Dalc's intent is to combine threg tax lots and buiht one very large building, m~d utilize the Cily's parking lot for their own prollt Navickas stated he is a supporter of al/brdable housing, but f~els that this can be done within the 45,000 limit and staled Iht downtown area needs to be sub.<llvidcd as much as possible to maintain scale and character, lie also stated that tbe Big Box Ordinance was passed lb~ this exacl purpose of stopping a single developer fiom developing an entire city block. Navickas encourages the Council to rcjccl this proposal to pacnc~pate. He supports the development of the Pioneer Street lot, but does want the tax lots combined, and would like it developed separately for the use of affordable housing. Councilor Jackson / Morrison m/s tO approve request for authorization to participate in Downtown Planning Charrette. Voice Vote: Laws, Amarotico, Jackson, Morrison and Ileum, YES; Hartzell, NO. Motion passed 5-1. 3. Police ChiefRecruRment. City Ad~ninis~rator Gino Gnmaldi explamed staffhas scheduled to bnng the police chief candidates into town Nove~nbcr 6th and 7tb thr thc interviewing process. There will bc three panels and Staff is seeking two councilors to participate in the process. Joanie McGowan/951 Clay Street/Stated Mike Bianca would make a fabulous police chic£, and wanted to voice her support. Mayor appointed Councilors Amarotico aud Hartzell to participate in the Police Chief Recruitment. 4. Seventh Annual Report on implementation of the Valdez Principles. Electric & Telecommunications Director Dick Wandcrschied explained that at the requcsl of Councilor Hartzel] they have added a descnption of the new initiatives, and stated he would be happy to answer any o f the Council's questions. Ryan Navickas/711 Faith Street/Stated the Council's attempt to ramrod (he decision for Ski Ashland development underminded the hundreds of people who tried to make input to this process. Navickas stated the X/aide× Principlcs are broad concepts that are designed to send the City in the right dh~c0on, and thinks it is up to the city to ttml this into a reality Navicaks noted the need to safeguard the water supply and the old growth kaests, and renfinded the Council of thc City's role as a cooperative management partner with the US Fo~st Ser,,qce regarding decismns ai]bcting watershed. Navickas also stated it is up to the City to take a hands on approach to using this powerful document to prolccl thc watershed from logging and development interests, and feels City has failed by not giving ibis document tile power it dcscrvcs. Councilor Hartzcll thanked Wandersheid for including what '*'as new, and requested that the next report indicate what was "dead". Councilor Jackson noted thc first two principles include lool~ng out for making a smaller ibotprint, and stated they have jusl acted in Iht watcrshcd and did not consider the impacts on the wildliik habitat and the health of the watershed. Jackson stalcd she would like to sec new and broad ideas come forth on how the City can become even more sustainable than they cun'ently am 5. Updateon Electric Rates. Electric & Teleconm~unicat~ons Director Dick Wanderschied explained tile rate increase will be 2%, which will amount to $28,000. He also relayed the rates will not be discussed again until the next year's budget process. ORDINANCES, RESOLUTIONS AND CONTRACTS OTIIER BUSINESS FROM COUNCIL MEMBERS Mayor DcBocr reminded thc Council there is a Study Session tomorrow at noon. Councilor Morrison slated hc appreciated Ibc dclibcrations this evening, and explained Iht: oulbursls by Eric Navickas docs not help the cause, and it is unforamate when such behavior begins to transcend thc issues instead ol allowing the council to deliberate and work togethel. Mon'ison stated fllat he hoped ti0s behavior is not enmlated by othe~ s ii1 the future. ADJOURNMENT Meeting was adjourned at 10:25 p m Barbara Clmstensen. City Recorder Alan DeBoer, Mayor ASIILAND CITY COUNCIL STIJD¥ SESSION Wednesday, October 8, 2003 at 12:0(I p.m. ( mmcil Chambers, 1175 East Main Street CAI J, TO ORDER Maym I)cBoc~ called Ihe meeting to order at 12:03 p.m, ATTENDANCE City Council: C'ouncilo~s La~s Amarotico and lIearn werc present. Councilor Jackson arrived at I p.m. Councilors Morrison and Hal~tzell were absent. SlafE Couscrvation Robbin Pearce and Cathy Cartmi[l. Electric .~. Tclccmmnunicallons Dick Wandersch¢id and Scott Johnson, and Cily Administrator Gino Grimaldi, 1. The State of Solar ia Oregon Cbrlstopher Dymond, Oregon Office of Energy. Dymond explained that Earth's climate is shifting, and shin;cd examples of Ibc elTect this is having on Ealn.h. A scale was shown Ibal indicated the ice core and measurenlcnt ol' Co2 ove~ the ycms. It shows Ihat the level of CO2 is increasing ~ apidly. He in~led Ihal A~ncricans drive enough miles to reach Pluto. Dymond spoke regarding the Hubbert Curve, which indicates Ibc oiI production over time. Additional graphs x~crc also shown to indicate uses o[~ oil and oil production areas. NW gas and hislory production, natural gas p~iccs, declricity demand, and solar resource levels. Dymond showed pictures of d il'lkzrcnt types of solar systems and types of so[ar panels on homes. He slated that the United States far exceeds otbe~ commies with thc usc of solar systems. Dymond also stated that solar will provide the power where it's needed the most. A graph was [ncscmcd Ihat indicated annual megawatts of PV installed world wide and ctlst Ibr PV modules. A comparison of prqjected ILS. PV eucrgy to Iotal [l S oil output indicated that ii' gmwlh mamdkcturing of PV continues, energy production of PV increases and oil decreases. Its efficiency and costs will only go dow. II. Update o f new CiD- Conservation initiatives. Electric & Telecommunications Director Dick Wande~scheid explained our net metering syslcms, lie staled that incentives would bo increased Ibr our programs because of what is happening around the state and the oily Wandgrshcid staled they have nine net mclcrlng syslcms currently in the community, and increased interest has occurred because of increased financial incentives. a. Earth Advantage Program Staff presentation Cathy Camnill explalncd Earth Advantage is a sustainable building program that promotes energy cfficlcncy and environmental sensitivity in quality uc;~ rcsidcnlkd construction. This program was developed by PGE in the 1990's, was geared up ill 200k and sold to thc City ol' Ashland and EWEB There are currently over 920 homes and 75 builders certified as Earth Advanlage. Cartmill cxplaincd Asbland's program requires ~lo fke to purticipulc, only an agreement. There is a $1.000 inceutive fDr thc builder, and the City tests the houses 1hr fi'ce. The advantages lbr thc dcsigncrs and builders include: providing a non bias certificaficn of the house, develop a reputation For providing quality and gmcn building, incentive fi'om the City, and satisfied cuslomers, lhe homeowner benefits include having a home that is: mole comfk~rtablc, cosl less lo }irc ill, healthier, nlore durable, better for tile environment, less resomcc consuming, ami allows thc homeowner to become eligible for lax credits ami rebates Il was explained the Earth Advantage program is replacing Supe~ Good Cents. and is ptoposcd that it also replace thc Dcnsily Bout~s Program Earth Advantage homes incorporate 4 key categories of sustainability, which are: energy el'ficie.cy, hcalfldcr indoor air, resource efficiency, and environmental responsibility. In each of these categmies there is also implcmcntafion of required core measures and selected optional measures, and achievement of the target point total, lhe required energy efI~ciency nlcasulc~ arc: Ashland City Cmmcil Study Session ['age I of 2 October 8 2003 · homes must be 15% more energy efficient than thc building code · have more c~l~cicnt windox~s · be tested for air leakage in thc home and ducts · have more efficient ~vater heater alld appliances · have more efficient lighting · high elficiency heating syslems · advanced framed walls · higher insulation levels The healthier indoor air required measm es include: the use of lower toxicity interior surlhcc coatiugs, built tight ami vcnlilatcd righl, and covered dnct vents durMg construction, l'hc optional measures include: the use of sealed combustion gas FP, formaldehyde free casework, CO detector installation, no heating ducts, the of recycled paint, and use of long lasting materials The environmental responsibility is tbcuscd on: soil and water conservation, tile p~ otection of native vegetation, natural feature protection, pollution control, and on and off site efl~cts. Some environmental responsibility options illclude: ail erosion control plan, ntilities in common trenches, Ibc usc o[' F$C certified wood, the protection oft~ees and topsoib and onsit¢ storage fi~r minwate~ Thc Earlh Advantage Process: Tile huildcr x~ ill: · submit a set of plans fu~ Earth Advantage · submit an Eard/Advantage Points Worksheet · submit ti lisl of all subcontractors Thc City will: · run energy calcuhttions of plans · calculate point fbr thc 4 areas · send specifications 1o subconlraclors As par~ of the design support, thc Conservation staff will model thc energy performance, and calculate points for: energy, healthy indoor air, environmental responsibility and resource efficiency. The prqiect suppofft includes: incentive agreemems, subcontractor specifications, and inspection cltecklists. Once completed, tile certification will identify tile address, tile builder, tile measm es implemented in each of the categories, and tile performance test results. As well as provide a sticker to be placed on the elecu'ic panel and Meeting was adjourned at 1:40 p.m. Respectfully submi~ed, Barbara Christensen, City Recorder Ashland City Council Study Session 0age ? of'~ Octobe] 8, 2003 ASHLAND CITY COUNCIL STUDY SESSION Wednesday, October 8, 2003 at 12:00 pm Council Chambers. 1175 East Main Street CALL TO ORDER Mayor DeBoer called the meeting to order at 12;03 p.m. ATTENDANCE City Council: Councilors Laws, Anlarotico and Heam were present. Councilor Jackson an'ired at 1 p.m. Councilors Morrison and Hartzell were absent. Staff! Conservation Robbin Pearce and Cathy Cartmill, Electric & Telecommunications Dick Wanderscheid and Scott Johnson, and City Administrator Gino Grimatdi. 1. The State of Solar in Oregon- Christopher Dymond, Oregon t Iffice of Energy. Dymond explained that Earth's climate is shilling, and showed examples of the efl~ct this is having on Earth. scale was shown that indicated thc icc core and measurement of Co2 over the years. It sh()ws tbat Ibc level CO2 is increasing rapidly. He noted that Americans drive enough miles to reach Pluto. Dymond spoke regarding the llubhert Curve, which indicates tbe oil production over time. Additional graphs were also shown to indicate uses of: oil and oll production areas, NW gas and history production, natural gas prices, electricity demand, and solar resource levels. Dymond showed pictures of different types of solar systems and types ol'solar panels on homes. He stated that the United States far exceeds other countries witb Ibc use of' solar systems. Dymond also stated that solar will provide the power where it's ueeded the most. A graph was presented that indicatcd aunual megawatts of PV installed world wide and cost ti~ PV modules. A comparison of projected U.S PV energy to total U.S. oil output indicalcd that il' growth manufacturing of PV continues, energy production of PV increases and oil decrcascs. Its efficiency and costs will only go down Dymond explained that resistance is duc to the affordability of the systems, public awareness, and endorsement. II. Update of new Cily Conservation initiatives. Elcctrlc & Telecommunications Director Dick Wanderschcid explained our net metering systems, lle stated that incentives would be increased l't~r our programs because of what is happening around the state and the city. Wandersheid staled they bare nine net metering systems currently in the community, and increased interest has occurred because of increased financial incentives. a. Earth Advantage Program- Staff presentation Cathy Cartmill explained Earth Advantage is a sustainable building program that promotes energy efficiency and environmental sensitivity in quality new residential construction. This program was developed by PGE in the 1990's, was geared up in 2001, and sold to the City of Ashland and EWEB. there are currently over 920 homes and 75 builders certified as Earth Advantage. Cartmi]l explained Ashland's program requires no t~e to participate, only an agreement, There is a $1,000 incentive for tbe builder, and the City tests thc houses fBr free. Tbe advantages for the designers and builders include: providing a non-bias certification ol'tbe house, develop a reputation for providing qualily and green building, incentive from the City, and satisfied customers. The homeowner benefits include having a home that is: more comfortable, cost less to live in, healthier, more durable, better for thc environment, less resource consuming, and allows Ibc homeowner to become eligible for tax credits and rebates. It was explained the Earth Advantage program is replacing Super Good Cents, and is proposed that il also replace the Density Bonus Program. Earth Advantage homes incorporate 4 key calcgories of sustainability, which are: energy efficiency, healthier indoor air, resource efficiency, and environmental responsibility. In each of these categories there is also implementation of required core measures and selected optional measures, and achievement of the target point total. The required energy efficiency measures are: Ashland City Council Study Session Page I of 2 October 8, 2003 · be tested for air leakage in Ibc home and ducts ·havc more efficient lighting Optional Measures include: · higfi efficiency healing systems · extended eaves · advanced framed walls · higher insulation levels · Iow water use fixtures The healthier indoor air rcqtfired measures include: tile usc of lower toxicity interioi surlhcc coatings, built tight and ventilated right, and covered duct vents during conslruction. The optional measmes include: the use of sealed combustion gas FP, lbr~naldehyde free casework. CO delector installation, no heatlrlg ducts, the installation oftimcrs on exhaust fans, and use of ]ow moisture lumber. It was explained some of thc rcsource efficiency options are: limiting the house size/turl; recycling at the job site. the usc ol'concrete with flyash, usc of recycled paint, and usc of long lasting materials. Thc environmental responsibility is focused on: soil and wate~ conscrvafion, the protection of native vegetation, natmal IEature protection, pollution control, and on and oft-site ¢llk:cts. Some environmental responsibility options include: an erosion control plan, utililies in common trenches, thc usc of FSC certified wood, Ihe protection of trees and topsoil, and onsite storage Ibr rainwater. The Earth Advantage Process: The builder will: · submit a set of plans for Earth Advantage · submit an Earth Advanlage Points Worksheet · snbmit a list of all subcontractors ri'he City will: · run energy calculalions of plans · calculate point for tile 4 arcas · send specifications to subcontractors · inspect and lest the homes As part of the design support, the Conservation staff' will model the energy pertbrmance, and calculate poi~ts for: energy, healthy indoor air, environmental responsibi]ily and resource efficiency. The prqject support includes: incentive agreements, subcontractor specifications, and inspection checklists. Once complclcd, the certification will identify the address, the builder, the measures implemented in each of the categories, and the performance test results. As well as provide a sticker to be placed on the electric panel and lawn signs. Meeting was a4joumed at 1:40 p.m. Respectfully submitted, Barbara Christensen~ City Recorder Ashland City Council Study Session Page 2 of 2 October 8, 2003 PROCLAMATION Water is vital to thc sustainability of life and has no existing substitute. The world's population of 6.3 billion is projected lo increase to nearly 9 billion before leveling off. The population of the United States exceeds 291 million and it is estimated to increase to 600 million by the year 2100. 1.2 billion people worldwidc already lack an adequate safe water supply. Five to seven million people die almually ftoln ~vatcr-rclated diseases, including 2.2 million children under the age of five. Twenty pcrccnt o£the world's population in 30 countries face water shortages today, a figure expected to risc to 30 percent of the world's population in 50 countries by 2025. water in aquifiers, which can take thousands of years to replace. The theme of World Population Awareness Week 2003 is "Water: the 2 l~t Century Crisis." NOW, THEREFORE, thc City Council and Mayor, on behalf of thc citizcns of Ashland, hereby proclaim October 20 - 25, 2003, as WORI,D POPULATION AWARENESS WEEK and urge all of our citizens to conserve water whenever mid wherever they can and, fu~lher, reflect on ways to ensure adequate safe water supplies for future generations. Dated this 21 ~t day of October, 2003. Alan DeBoer, Mayor Barbara Christensen, City Recorder Bicycle and Pedestrian Commission September 18 2003 Regular Meeting Minutes Roll Call Approval of Minutes Baxter questioned if Friday, Scplembe~ 26 was definitely offtha table Ire noted that he wouht bc available to participate on this date. Chapman noted that neither he nor Delgado were available for 00s date Camm suggested staggeiing the event, and Hartzell responded that the set-np and logistics made mo:e sense if staged at one time Harlzc[l suggested allocating some funding just m ease anexpected expenses were incurred. Baxter noted that as the season progresses, it would be darker earlier and mote difficult to fred a suitable time Members discussed lighting and event logistics. Seltzer stated that the concerns around traffic could bc overcorne. She emphasized that the preparatory work plamfing and setting up the event on "game day" were the issues to be concerned with. Catron questioned what specifically would be necessary. Seltzer responded that people to participate and people to ilmnage mid organize were the main requirements. Hartzcll stated that she ]md thought out the organization of the event, and she fch that sbe and Delgado could organize. She suggested postponing the event at least 1-2 weeks, Baxter suggested considering a Saturday morning event to lessen the traffic conflicts as well as any difficnlties people might have gct0ng off work. Catron and Beaudoin concurred vfith this suggestion. Chapman sulm~mrized the discussion, and noted that the first issnc m be decided was whether to go ahead witb thc event. Hc also noted that timing and money remained to be decided as well. Mast noted that the photographer that RVTD had lined up was available on the 27th and 28t~. Harlzell noted that thc group might not be able lo decide on a date tonight. She suggested that the only necessary decisions were whether to move ahead and whether funds needed to be allocated Hartzell questioned who would retain the rights to any photo created. Mast responded that ownership would be shared jointly between RVTD and the City He added that [ogos and information for both would be inchlded on thc prints. He also pointed out that RVI'D would provide up to 2500 copies fi~r thc City, wilh tile possibility of variations in groups of 500. All AYES. Motion passed. Mast noted that October 8m is intematioiml Walk to School Day Hartzell suggested including this in any Car Free ads. Mast refer.cd Elections Baxter noted that his term was expiring iii April, anti hc added that he may not continl, le on the COlllll~SSiOi1. He stated that hc ~VOll]d reluctanlly be willing to accept a nontination to serve as chair until April Chapman/Beaudoln riffs to nomit~ate Baxter as chair and Catron as vice-chair. Voice vote: All AYES. Motio, pa~sed. CrosswaLk Enforcement in 44 stops and 23 citatkms, and ~ sccond operation lead to 27 stops and 20 citations He pointed out that a third opcratian would be occurring on Car Free Day, Septembei 26th at thc comer of Ashland SITeet and NotmaI Avenue. Chapman noted that hc ami Keith Massey were planning to volunteer to assist w/th this operalion Cook noted that this would be the last operation under the current gram ihnding, Chapnmn staled that he would like to see flmding in iht~re budgets to allow for frequently rccurring operations of this sort. Cook added that the city could tcapply for grant fundingafter Jannaryof2004 Cook also presented an order form for pedestrian and bicycle satety pamphlets i~com the Oregon Depattmenl of Transportation (ODOT) in case members were interested itl o[dermg nmtcrials for educational outreach. Cook discussed traffic enfurcement in scluml zones that are occurring to coincide with the stml of the school ycar, and holed the difficulties being experience around Bellview School relative I. parking issues, bikelanes, and traffic He requested that Ibc dircctly to Jim Olson Bike LiRhtS Budget Update Harris noted Ihat the commission has $3300 for projects, broken down as $1500 fo~ Bike Safety and Safe Routes; $1000 fi)r signagc Aqenda Items for Next MeetinR Adiournment Page 3of3 ASHLAND FOREST LANDS COMMISSION October 1, 2003 4:30 -6:00 PM MINUTES MEMBERS PRESENT: Members Absent: Staff Present: Non Voting Members: Frank Bctlqjcwski, Richard Brock, Jo Anne Eggers, Stephen Jenson (Chair), Bill Robertson Anthony Kcrwin Paula Brown, Nancy Slocum, Pictor Smeenk, Keith Woodley Marty Main (Consultant) CAI.I~ TO ORDER AT 4:35 PM II. APPROVAL OF MIN UTES: September 10, 2003 minutes were approved unanimously with thrcc minor amendments Brock asked for clar/fication on the Winburn Parcel motion. Robertson explain the motion was as stated in the minutes. 111. PUBLIC FORUM: No one spoke. OLD BUSINESS: Brown was asked hy .lensen to comment on Brock's September 29th cmail rcgarding the ram Spruce/Siskiyou~-Iuckleberry/Nerved Sedge plant community. She explained that thc relevant staff issues were in regards to the forest interface, water quality and quantity and potential fire hazard. She saw these issues as within the Commission's purview. Brock's memo, although impor~anl, didn't address these particular issues. Brock thought the issue relevm~t due to the agreement with the Forcst Set/ice to consult with tile City on watershed issues and the City's concern lbr ccosystem health. He said the topic was closely linked to the Ashland Forest Plan. Brown said that if such a relationship exists, it would be appropriate lbr thc Commission to comment. Robertson felt completion of the Restoration Project was first priority and qucstioncd thc short time frame involved in commenting. Brown said the Council was cxpccted to vote on a rccommendation October 7~}' or October 21 ~t at the latest. Eggers thought Brock's concerns were identified as "guiding principles" in the draft restoration project and a memo could be easily and quickly put together. Brock moved that the Commission consider and prepare a simple memo to the City Council recommending that the Mt Ashland Ski Expression avoid the rare plant community. Eggers seconded it the motion. The motion was denied 3-2. VI. VII. STAFF REPORTS A. Keith Woodley thanked Kerwm mid Betlejewski Ibr meeting wdh Hicks. The deadline for the geohazard study is two weeks. Woodley repozled that Hicks was hesitant to review thc marked trees and comment on soil stability. The commission thought it important to gel bis comments, flicks looked at the markings in Unit K Bet[ejewskFs question was if we loose trees to beetles, how does that affect sod stability? Keith passed out a draft of the Council Communication for the Restoration Project Public Hearing on October 21~*. Tomonow bc wi]] begin drafting the "financial Prospectus." 1t. Since Mare's rcport is entirely regarding the Restoration Project, Jenson recommended postponing discussion until la~er in the meeting. ( ommission agreed REVIEW OF PROJECTS PENDING/REQUIRING ACTION Tabled. If EMS FOR DISCUSSION: A. Restoration Project Draft (10 mtn) 1 Approvalof"Hcmer"Inser'ion Roberston/Betlejewski moved to acccpt addition as submitted. Motion passed unanimously. Final approval of"Prescribed Burning" lbr inclusion in Proposal Robertson/Brock moved to accept Prescribed Burning scction with three modifications. Motion passed unanimously. Amalgamation of Wmbum Parcel part of Proposal Betlejewski explained that this draft was meant as a stmling point lbr later discussions. It consists of more background information and bow dense stands arc dift'crent. Jcnsen asked what additional inlbmmtion was needed before the draft becmne finah Robcrtson suggestcd adding a li~w sentences indicating the Winbum Pm'cet was presently being discussed and that it was important to move forward with wm'k on the lower watershed. Commission agreed. Jensen volunteered to bring a draft to the next meeting. B. Council Presentation 1 Confinndeadlines Woodleyofferedasumnm~2cofthcprcscntatio~ffpublic heanng procedure. Woodley presented the commission with a draft Council Communication that will serve as the staff'report. He recommended that hc, Main and one or two comnlissions colnprise a panel to answer councilor questions allcr the staffreport. Woodley expected thc council questions would center on methods and financials. The council would then open thc public hearing. After the bearing, the council may ask the panel to answer additional questions. Lastly would bc council discussion and final vote on the proposal. llnit Prescriptions Main handed out the completed prescription Overview and Analysis that contained various pertinent tables. The written summary incorporates silviculture, mm'king guidelines and justifications. The approach is conserxative (not a maior intrusion) and will not cure all fire concerns He marked 183 ot486 acres. Some units were not included tb~ a variety of reasons inchlding no mclchantable volume, slope concerns, riparian bu ffe~ arcas, tesctw-e areas, etc. The project volume is estimated at 460,000 gross bom'd feet of timher Ecological concerns include thc distribution of dead trees within the parcel and within the units. OSIIA has strict guidelines on how to work around snags and so unit markings were designed so that thc trees removed arc clustered. There arc two availablc hclicoptcr landings with distances less than 3q milc from all trees marked for removal. Estimalcd logging costs arc S215,000 to $244,000 Od~er costs include road use fees, road maintenance m*d repad- and prctrcatment work. Mare is hoping 1o join operalions with lhe Forest Service. Eggers would like an estimate of the "othcr' costs. Main suggested commissioners review the document over thc next week for additional discussion at next week's meeting. Woodley x~ill have a rough draft of the hudgct prospectus for next week's meeting. He reminded the commission that there is an outstanding $250,000 ~'ant request that may help pay for the restoration work. Marry askcd Ibc commission to think aboul the question: Should we treat on steeper slopes'? C. Schedule Winbum Hikes tabled until next meeting. V. OTHER BUSINESS Main gave staff a copy of'a Unit Prcscription section providing silvicultural prescriptions and marking summaries on a unit-by-unil basis. Staffwill make copies and mail it to all the commissioners. VI. REVIEW AND SET COMMISSION CALENDAR / NEXT MEE'I lNG A. Next regular meeting is schcdulcd Ibr Wednesday, October 8, 2003. VII. MEETING ADJOURNED AT 6:05 PM Office of the Mayor Alan !~ DeBoer MEMORANDUM DATE: October 7, 2003 TO: City Council Members FROM: Mayor Alan DeBoer ¢ RE: Appointment to Airport Commission October 21, 2003 Council Meeting Please confirm my appointment of Paul Westemmn to the Airport Commission ibr a term to expire April 30, 2006. The vacancy was created with the resibmation of Scot Douglas. Attached are copies of the applications and advertisements as thcy appeared in the Daily Tidings. The vacancy was also advcrtised on the City's Web site, and on thc notice board in City Hall. Attachments The City of Ash[and has a vacancy on the AIRPORT COMMISSION for a term to expire April 30, 2006. If you are interested in being considered for a volunteer position on the Airpor~ Commission, please submit your request in wdting, with a copy of your resume (if available) to the City Recorder's office, Additional information re- garding this position can be obtained from the office of the City Re- corder, and the City's Web site at vA, wv.ashland,or, us. APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland, APPLY BY: Monday, September 22, 2003. CITY OF -ASHLAND 420 SHERIDAN STREET ASHLAND, OR 97520 541-488-125t e-maih pwester~mlnd, net September 22, 2003 The Ashland City Recorder City Iiuil 20 East Main St. Ashland, OR 97520 I am interested in serving as a volunteer on the AIRPORT COMMISSION. I've been a resident of Ashland for 25 years and, as a private pilot~ regularly make usc of the Ashland Airport. It is my understanding that by undertaking this commitrannt I would be agreeing to a~end monthly meetings of the Commission, and would I~ required to commit additional time to the Commission's role of advising the City Council and investigating funding for airport irnprovements from governmental and private soarees. Over the years I have seen the airport grow in services to aviation. It is an excellent facility and something our community eun be proud of. While private aviation represents a small percentage of the pepulation, the Ashland airpen performs an integral role as an impet~ant piece of the puzzle that makes Ashland such a wonderful place to live and visit. My resume is 0Rached for your conaidexafion. If you have any questions, I'll be glad to Sincerely, PAUL WESTERMAN RESUME Residence: 420 Sheridan Street, Ashland (approx 25 years) 54t-488-t25t e-mail: [~wester~mindlnCt Profession: Pharmacist Providence Medford Medical Center Pharmacy -pharmacy computer systems coordinator Education: B.S., Pharmacy, Purdue University Aviation: Private Pilot, single engine land, approximately 200 hours -current Class 3 Physical, Current BFR -rent aircraft, primarily at Ashland Airport Hobbies: Flying, wood working, computer programming Personal: Married - Wife: Anne, retired nurse, CASA Volunteer Children: graduates of Ashland High School Tim (student at U of O) Emily (U of O graduate, Stage Manager) Local Civic involvement: Former member of: Ashland Family YMCA Board of Directors Ashland Rotary Club References: Personal and Professional references available on request Charles D. Kehoe 198 Logan Drive Ashland, OR 97520 (541) 552-9245 chasflies(~ch after.net September 12, 2003 Selection Committee Airport Commission Ashland, OR 97520 Dear Conmaillee, Please accept my application for the vacancy on the Ashland Airport Commission. 1 moved ~ Ashland fi-om IWmesota four years ago and I'm proud of our city and its municipal airport. This is truly a city that works and, if selected, I'll work diligently to preserve and protect our wonderful airport. Airports are fragile, now more than ever. We can never be certain that, in spite of the fact that we have a great, well-run airport, its very existence could not be challenged at some point. When those challenges arise, we'll need airport commission members that have the courage and skills to defend it. If interviewed for this vacancy, 1 think you'll realize that I have a great deal of experience in all forms of civil, military and recreational aviation. I will be a thoughtful and skillful advocate for our aviation ~sources. Sin~. rely, ~ /t Charles D. Kehoe Charles D. Kehoe 198 Lo~an Ddve AShland. OR 97520 (541)552-9245 Objective Oualifications Education University of Dayton, Ohio LeMoyne College, Syracuse, NY Univemity of California. 9er~eley Relevant Experience Airline Pilot, ~_964o2002 Other Experience aviation security issues. Reference~ Available Upon Request Office of the Mayor Alan ~ DeBoer MEMORANDUM DATE: TO: FROM: RE: October 14, 2003 City Council Members Mayor Alan l)eBoer ~ Appointment to Public Arts Commissim~ October 21,2003 Council Meeting Please confirm my appointment of J. David Wilkerson to the Public Art Commission for a term to expire April 30, 2004. The vacancy was crcatcd with the sad passing of Amie Krigel. Attached are copies of the applications and advertisements as they appeared in thc Daily Tidings. The vacancy was also advertised on the City's Web site, and on the notice board in City Hall. Atlacbmcnts City of Ashland · 20 East Main Street · Ashland, OR 97520 · (541) 488-6002 · Fax; (541) 486 5311 · Email: awdb@ao[ cem The City of Ashland has a vacancy on the Public Ads Commission for a term to expire Apd130, 2004. Pa~liculady sought is an individ- ual with a background in structural and/or landscape architecture. If you are interested in being considered for a volunteer position on lhe Public Arts Commission, please submit your request in wdting, with a copy of your resume (ir available) to the City Recorder's office. Additional information regarding this position can be obtained from the office of the City Recorder, and the City's Web site at wv, w. ashland.or.us. APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland. APPLY BY: Monday, October 6, 2003 CITY OF 4kSHLAND October 6, 2003 OgdenKistl. er Architecturc~'~ ent By: Ogden, Page 4/6 OgdenKistter Architecture'* J. DAVID WILKERSON, II AIA J. DAVID WILKER$ON, II AIA EDUCATZON~ LECENS]NG: COHPUTER L:[TERACY: REFERENCES; PO 13ox 3194 ~ Ashland OR 97520 ~ www.lithiaartsgu[ld.org ~'J~' ? [1 Dear Mayor DeBoer, -'~ L I am writing this letter to convey my request for consideration as an Ashland Arts Commissioner. I am the current chairman and founder of the Lithia Arts Guild, and founder and former chair of the Lithia Artisans Market of Ashland. In Ulis capacity, I have worked to establish and maintain both organizations, giving me valuable experience in comnlunity development and relations. In 1997, immediately following the New Year's Day Flood, the Artisans Community authorized me as their direct liaison between themselves and the greater community of Ashland. I became intimately involved in the process of rebuilding the front lawn of Lithia Park, the Windburn Way Bridge, Calle Guanajuato and Bluebird Park; submitting numerous worksheets and essays to Parks and architects, as aids in finalizing the Master Plan. On completion of Phase I of the Calle Guanajuato Master Plan, I continued to work toward the completion of Phase II. With the start of work on Phase II of the Master Plan, the Artisans Community began taking a lead ership role for the Greater Community. First by focusing attention through the vehicle of a flJnd raising event, our Rug Auction raised ~6,ooo and provided impetus for the development of the plan itself. After consulting with the Artisans Community, networking with local groups (including a budding Arts Commission), and various individual artists; a plan was submitted to Parks calling for a Sculpture Garden and Gathering Area, in the location of the stairway coming down from Granite Street. The plan, with expected minor changes, was adopted by tile Parks Commission. Excitement and interest have been building around the project ever since. When the call for Commissioners was advertised, with the original formation of the Commission, I was concerned that my position as chairman of Lithia Arts Guild and my intimate connection to the Sculpture Garden project, would constitute a conflict of interest. In pursuing the project with the Commission (I have attended 4- regularly scheduled meetings and several committee meetings) I have come to understand that what I perceived as a conflict is only marginal. In that I have attended these irreetings, I am also current with the issues facing the Arts Commission. The dynamics of com- munity evolution is my continuing interest, and I would be honored to serve the CornmuniLy of Ash la n~,~(A~ Commissioner. James Royce Young chair: Lithia A sr~uild CITY OF ,-AS H LAN D Council Communication TITLE: DEPT: DATE: SLTBMITTED BY: APPROVED BY: Planning Action 2003-112, Clover Lane (Annexation) Community Development October 21, 2003 John McLaughlin, Director of Commt/~y Development Bill Molnm-, Senior Planner Gino Grimaldi, City Administrator Synopsis: Recommendation: Fiscal hnpact: Background: Planning Action 2003 112. is a requcsI lbr Annexation and a Zoning Map Change frotn Jackson County zoning RR 5 (Rural Residential) to City of Ashland zoning E-1 (Employment) for a 1.32 acre parcel located at thc southern tennilms of Clover Lane. The applicant is reqnesting a City zoning designation of E-l, which is consistent with the property's Comprehensive Plan dcsi2~mtion of Employment. The E-1 zone allows for a variety ofcommcreial m~d light industrial uses. If the City Council approves the Annexation, the applicant proposes to extend Clover Lane from the existing eul de sac southward approximately 140-feet, creating a new parcel (A & B) Iwo either side of the street. Additionally, the applicanl received Site Review approval to construct an approximately 9,000 square foot light industrial commercial building on parcel "A" (building "A") and approximately 10,000 square foot light-industrial connnercial building on parcel "B" (building "B") At its meeting on September 8, the Planning Commission made a recommendation that thc City Council approve the request tbr Annexation of the 1.32 acre parcel. No action is required by thc City Council on the Partition and Site Review component of the application because that was approvcd by thc Planning Commission. No fiscal impact to the City of Ashland. At its meeting on Septembcr 8, 2003, the Planning Commission rcvicwcd thc application for Annexation and Zoning Map amendment from Jackson County zoning RR 5 (Rural Residential) to City of Ashlm~d zoning E-1 (Employment) for a 1.32 acre parcel located at thc end of Clover Lane, south/southeast of thc Holiday Exprcss rm. The application also includes a rcqucst for a two-lot l,and Partition and Site Review approval lbr thc development of two light industrial buildings on the property. On Septembcr 8, 2003, the PIm~ning Commission approved the l,and Partition and Site Review request to construct two buildings for light industrial/manufacturing usc. The decision of the Phmning Commission on the land Partition and Site Review components of the application is the final decision of the City unlcss appcalcd to the City Council The Findings and record fc}r thc Planning Commission's decision to approve thc Land Partition and Site Review was approved on OcIobcr 14, 2003. The projected appeal pcnod to the Council runs approximately through October 30, 2003. The motion by the Planning Commission included a recommendatiot~ to the City Council for approval of the Annexation request. Thc City Council makes the final decision with regards to Ant~exation. CITY OF -ASHLAND RECORD FOR PLANNING ACTION 2003-112 REQUEST FOR ANNEXATION OF A 1.32 ACRE PARCEL LOCATED AT THE END OF CLOVER LANE. COMPREHENSIVE PLAN DESIGNATION: RURAL RESIDENTIAL (EXISTING), EMPLOYMENT (PROPOSED); ZONING: RR-5 (EXISTING), E-1 (PROPOSED); ASSESSOR'S MAP #: 391E 14 A; TAX LOT: 1200. APPLICANT: PACIFIC WESTERN OF MEDFORD, LLC Notice of Public Hearing and related criteria Planning Commission Findings and Orders Notice of Public Hearing before the Planning Commission Planning Department Staff Report - 2/11/03 Planning Commission Minutes - 2/11/03 Street Tree Commission Site Review - 2/6/03 Applicant's Submittal 6-13 32 33-67 Notice is hereby given that a PUBLIC ~ .RING on the following request with respect [o the ASHLAND LAND USE ORDINANCE wdl be held before the ASHLAND CITY COUNCIL on October 21,2003 at 7:00 p.m. at the ASHLAND CIVIC CENTER, t175 East Main Street, Ashland, Oregon, N PLANNING ACTION 2003-112 is a request for Annexation of an approximately 1.32 acre parcet on Clover Lane. Comprehensive Plan Designation: Rural Residential (existing), City Comprehensive Plan Designation: Employment (proposed); Zoning: RR-5 (existing), (proposed); Assessor's Map #: 39 1 E 14 A; Tax Lot: 1200. APPLICANT: Pacific Western of Medford, LLC ASIILANI) MUNICIPAl, CODE CHAPTER 18.106 ANNEXATIONS SECTIONs: 18.106.010 18.106.020 18.106.025 18.106.030 18.106.040 18.106.050 Procedure. Application. Initiation hy Council. Approval Standards, Boundaries. Statutory procedure. SECTION 18.106.010 Procedure. All annexations shall be processed under the Type 111 procedure, lORD 2791, 1997) SECTION 18.106.020 Application. Except for anaexafions initiated by thc council or commissmn pursuant to section 18.106.025, application for annexalion shall includa the following information: A. Consent to annexation which is non-revokable for a period of one year from its dale. B Agreement to deposit an amount sufficicnl to retire any outstanditlg indebtedness of special districts defined in ORS 222.510. C. Boundary description and map prepared in accordance with ORS 308.225. Such description and map shall be prepared by a registered land surveyor. The boundaries shall be smwcycd and monumentcd as required by statute subsequent to Couxmil approval of the proposed armexation. D. Writlcn findings addressing the criteria in 18.106.030. E. Written request by the property owner for a zone change, Provided, however, no written request shall be necessary if the amacxation has been approved by a majority vote in an election meeting the requiremcnls of Section 11 g of Article XI of thc Oregon Constitution (Ballot Measure No. 47). lORD 2792, 1997) SECTION 18.106.025 Initiation by Council. A proposal for amaexation may be initiated by the council or conmfission on its own molion, The approval standards in section 18.106.030 shall apply. Provided, however, that in the case of annexafion pursuant to section 18.106.030.4 (current or probable public health hazard duc to lack of full City sanitary sewer or water services) or section 18.106.030.6 (the lot or lots proposed for annexation are an "island" completely surrounded by lands within the city limits), Ihe approval standards in section 18.106.030.E, F and G shall not apply. (()RD 2792, 1997) SECTION 18.106.030 Approval Standards. An almexation may be approved if tbe proposed request for annexation conforms, or car~ be made to conform through Iht imposition of condifions, wilh thc following approval criteria: A The land is within the City's Urban Growth Boundary. Page 1 of 4 ASHI AND MUNICIPAL CODE C Thc proposed zoning for the annexed area is in conformance with thc designation indicated on the Comprehensive Plan Map, and the project, if proposed concurrently with the am~exation, is an allowed use within Ibc proposed zoning. The land is currently contiguous with the present City linfits. Adequate City facilities for the provision of water to the site as determined by the Public Works Department; the transport of sewage from the site to the waste water treatumnl plant as detemfined by the Public Works Department; thc provision of electricity to the site as detennincd by the Electric Department; urban storm drainage as dclcrnfined by the Public Works l)epartmenl can and will be provided to and through the suhject property. Unless the City has declared a moratorium based upon a shortage of water, sewer, or electricity, it is recognized that adequate capacity exists system wide fP~ these facilities. Adequate transportation can and will be provided to and Ihrough the subject property. For the purposes of this section "adequate transportation" for amlexations consists of vchicular, bicycle, pedestrian and transit transportation mecling thc following standards: For vehicular transporlation a 20' wide paved access exists, or can and will be constructed, along the full frontage of thc project site to the nearest fully improved collector or arlerial street. All streets adjacent to the annexed area shall be improved, at a minimum, to a half- street standard with a r~finimum 20' driving sm'ihcc Thc City may, aller assessing the Pnpact of the development, require the full improvement of streets adjaccnl to the annexed area. All streets located within annexed areas shall be fully improved to city standards. Where future street dedications are indicated on the City's Street Dedication Map or required by the City, provisions shall be made for the dedication and improvement of these streets and included with the applicalion for annexation. For bicycle transportation safe and accessible bicycle thcilities exist, or can and will be construclcd Should lhe annexation be adjacent to an arterial street, bike lanes shall be provided on or adjacent to the arterial street. Likely bicycle destinations from the project sile shall be determined and safe and accessible bicycle facilities serving Ihosc destinations shall bc indicated. For pedestrian transportation safe and accessible pedestrian facilities exist, or can and will be constructed, Full sidewalk improvements shall be provided on onc side adjacent to the antmxation for all streets adjacent to Ihe proposed annexed area. Sidewalks shall bc provided as required by ordinance on all streets within the a~mexed area. Where the project silo is within a quarter of a mile of an existing sidewalk system, the sidewalks from the project site shall be constructed to extend and connect to the existing system. Likely pedestrian destinations from the project site shall be detem~ined and the sal~ and accessible pedestrian facilhics serving those destinations sball be indicated. 4. For transit transportalion, should transit service bc available to the site, or be likely to bc cxlcndcd to the site in the future based on information from the local public transit provider, provisions shall be made for the construction of adequate transit facilities, such as bus shelters alld bus turn out lanes. All required transportation improvements stroll be constructed and installed prfur to the issuance of a certificate of occupancy for any new structures on thc mmexed property. For all residential annexations, a plan shall be provided demonstrafu~g Ihal the development of the entire properly will ullimately occur al a minimum density of 9(1% of the base dcnsity for the zone, unless reductions in the total numher of unils is necessary to acconwnodate sigmilicant Page 2 of 4 3 ASIILAND MUNICIPAl, CODE natural fcalures, topography, access limitations, or shnilat pbysical constraints. Thc owner or owncrs o£ the property shall sign an agreemcat, to be recorded with the couuty chak after approval of the annexation, ensuring that future developmenl will occur in accmd with the minimum density indicated iii the development plan, For purposes of computing maximum density, portions of the annexed area containing undcvclopable areas such as wetlands, floodplain cm ridor lands, or slopes greater than 35%, shall not be included. G. For all annexations with a density or potential density of four residential units or greater and involving residential zoned lands, or conunercial, employment or industrial lands with a Residential Overlay (R-Ovmlay): 35% of the base density to qualifying buyers or renters with incomes al m below 120% of median income; or 2, 25% of lhe base density k* qualifying buyers or renters with incomes at or below '100% of 20% of the base density to qualifying buyers or renters with incomes at or below 80% of median income; or 4. 15% of thc base density to qualifying buyers or renters with incomes at or bclow 60% of median income; or 5 Title to a sufficient amount of buildahlc land lbr development is transferred to a non profit (IRC 501(3)(c)) affordable housing developer or comparable Development Corporation fur the purpose of complying with subseclion 2 above. Thc land shall be located within lhc project and all needed public ib. cilities shall be extended to the area or areas prop{~scd lbr transfer. Ownership of the land shall be transtk;ned to the affordable housing developer or Development Colporation prior to corfItllcncelnent of the project. The total number of affurdablc unha described in this section G shall be determined by rounding down fractional answers to lhe nearest whole unit. A deed rcslriction, or similar legal instrument, shall bc used to guarantee compliance with affordable criteria for a period of not less than 60 years Properties providing affordable units as part ~£ tbe annexation process shall qualify for a maximum density bonus of 25 percent Ih One or more of the following standards are met: 1. The proposed area for anncxation is to be residentially zoned, and there is less than a five- year supply of vacant and redevelopable land in the proposed land usc classification within the currcat city limits. "Redevelopable land" means land zoned for residential use on which development has already occurred but on wlfich, due to preseat or expected market forces, there exists the likelihood thai cxisbng development will be converted to more intensive residential uses during thc planning period. The five- year supply shall be determined fiom vacam and reclevelopable land inventories and by the methodology for land need projections from thc Housing Element of the Comprehensive Plan; or 2. The proposed lot or lots will bc zoned E-1 or C 1 under thc Comprehensive Plan, and thai the applicant will obtain Site Review approval for an outright permitted use, or special penndted use concurrent with the annexation request; or 3. A current or probable public health hazard exists due to lack of [hll Cily sanitary sewer or water services; or 4. Existing dcvclopmeut in the proposed annexalion has inadequate water or sanitary sewer service; or the service will become inadequate within one year; or 5. Thc area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed "conscnt to annexation" agrecmc~lt has been filed and accepted by the City of Ashland; or Page 3 of 4 q- ASHLAND MUNICIPAL CODE 6 The lot or lots proposed for annexation are an "island" complelcly surrounded by lands within lhe city limits. (OPal) 2792, 1997) SECTION 18,106.040 Boundaries. When an mmexation is initiated by a private individual, the Staff Adviso~ may include other parcels of property in Ibc proposed ammxation to nlake a boundary extension more logical and to ~void parccls of land which me not incorporated but are partially or wholly surrounded by the City of Ashland. The StalK' Advisor, in a report to the Conmfission and Council, shall jusdl}, thc inclusion of any parcels othe~ than thc parcel for which the petifion is filed. The purpose of this secfion is Io pem~it the Planning Commission and Council to make atmexations extending the City's boundmies more logical and orderly. (ORD 2792, 1997) SECT10~ 18.106.050 Statutory procedure. The applicant for the annexation shall also declare which procedure under ORS Chapter 222 the applicant proposes that the Council usc, and supply evidence that the approval through this procedure is likely. (ORD 2792, 1997) Page4of4 October 16, 2003 CITY OF -AS H LAN D Pacific Western of Medford, LLC 1175 E. Main Street. Suite 1 -F Medford. OR 97504 RE: Plmmaing Action #2003-112 Dear Pacific Western of Medford, LI,C At its meeting of September 9 2003, the Ashland Planning Commission approved your request tb~ a Land partition, Site Review and Variance for the property located at the end of Clover Lane -- Assessor's Map # 39 1E 14A, Tax l~t 1200. The Findings, Conclusions and Orders document, adopted at the October 14, 2003 meeting, is enclosed. ~ map prepared by a registered surveyor must one year A linal be submilled of the date of preliminary approval; otherwise, approval becomes invalid. A final plan must be submitted within 18 months of the date of preliminary approval; otherwise, approval becomes invalid. There is a 154tay appeal period which must elapse before a building permit may bc issued. All of thc conditions imposed by the Plannthg Commission must be fi~lly met betbre an occupancy pernfit may be issued. Planning Commission approval is valid for a period of one year only, after which time a new application would have to be submitted. Plcasc feel fi'ee to call me at 488-5305 if you have any questions. Senior Planner cc: Property Owner, people Who Testilied, People ~o Submitted Letters BEFORE THE PLANNING COMMISSION September 9, 2003 IN THE MATI'ER OF PLANNING ACTION #2003-112, REQUEST TO PARTITION AN APPROXIMATELY 1.32 ACRE PROPERTY INTO TWO PARCELS; AND SITE REVIEW APPROVAL TO CONSTRUCT AN APPROX- MATELY 9000 SQUARE FOOT COMMERCIAL/LIGHT MANUFACTURING BUILDING ON ONE PARCEL (BUILIDNG "A") AND AN APPROXIMATELY 10,000 SQUARE FOOT BI I1LDiNG (BUILDiNG "B") ON THE OTHER PARCEL. THE PROPOSAL INCLUDES A VARIANCE TO PERMIT THE EXTENSION OF AN EXISTING DEADEND PUBLIC STREET (I.E. CLOVER LANE) THAT IS CURRENTLY IN EXCESS OF 500 FEET IN LENGTH. APPLICANT: Pacific Western of Medford, LLC FINDINGS, CONCLUSIONS AND ORDERS RECITALS: 1) Tax lot 1200 of 391E 14 A is located at the cud of Clovc'r Lane, within Ashland's Urban Growth Boundary and adjacent to the City Limits boundary. 2) The applicant is requesting Annexation of an approximately 1.32-acre parcel, two-lot Land Partition and Site Review for the development of two light industrial buildings on the property located south of the Clover Lane cul-dc,-sac. '!qae application involves the development of an approximately 9000 square fuot commercial, light-industrial building on one parcel (Building "A") and an approximately 10,000 square foot commercial, light-industrial building on the other parcel (Building "B"). The proposal includes a Variance to permit thc extension of an existing dead end public street (i.e. Clover Lane), cu~ently in excess of 500 feet in length. 3) The criteria for approval ora Lat*d Partition are described in the partitions chapter 18.76 as follows: B. C. D. E. The future usc tbr urban purposes of thc remainder of the tract will not be impedcd. The development of the remainder of any adjoining land or access thereto will not be impeded. The tract of lend has not been partitioned for 12 mouths. The partitioning is not in conflict with any law, ordinance or resolution applicable to the land. The partitioning is in accerdancc with the design and street standards coutained in the Chapter on Subdivisions. When there exists adequate public facilities, or proof that such facilities can be provided, as determined by the Public Works Director and specified by City documents, for water, sanitary sewers, storm sewer, and electricity. Whcn there exists a 20-foot wide access along the entire street frontage of the parcel to the nearest fully improved collector or arterial street, as designated in the Comprehensive Plan. Such access shall be improved with an asphaltic concrete pavement designed for thc use of the proposed street. The minimum width of the street shall be 20-feet with all work done under permit of the Public Works Department. 1. The Public Works Director may allow an unpaved street lbr access for a minor land partition when all of the following conditions exist: a. The unpaved street is at least 20-feet wide to thc nearest fully improved collector or arterial street. b. The centefline grade on any portion of thc unpaved street does not exceed ten percent. 2. Should the partition be on an unpaved street and paving is not required, the applicant shall agree Io participate in the costs and to waive the r/ghts of the owner of thc suhject property to remonstrate both with respect to the owners agrccing to participate in the cost of full street improvements and to not remonstrate to the fbrmation of a local improvement district to cover such improvements and costs thereof. Full street improvements shall include paving, curb, gutter, sidewalks and thc undergrounding of utilities. This requirement shall be precedent to the signing of the final survey plat, and if the owner declines to so agree, then the application shall be denied. Where an alley exists adjacent to the partition, access may be required to be provided l}mn the alley and prohibited fi'om the street. (amended Ord. 2757, 1995) Further, the criteria for Site Review approval are described in the Site Design and Use Standards chapter 18.72 as follows: All applicable City ordinances have bccn met or will be met by the proposed development. All requirements of the Silo Review Chapter have been met or will be met. The development complies with the Site Design Standards adopted by thc City Council for implementation of this Chapter. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. (Ord. 2655, 1991) The criteria for approval for a Variance are described in the Variances chapter 18.100 as follows: That there are unique or unusual circumstances which apply to this site which do not typically apply elsewhere. That the proposal's benefits will be greater than any negative impacts on the developmc~t of the adjacent uses; and will further the purpose and intent of tiffs ordinance and the Comprehensive Plan of the City. That the conditions or circumstances have not been willfully or purposely self-imposed. 4) The Planning Conm~ission, following proper public notice, held a Public Hearing on September 8, 2003, at which time testimony was received and exhibits were presented. The Planning Commission approved the application for a Land Partition, Site Review and Variance subject to conditions pertaining to the appropriate development of the site. Further, the Commission found the application to be consistent with the relevant approval criteria for Ammxation, and recommended that the City Council approved the request for Annexation. Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2.1 The Planning Commission finds that it has received all intbrmation necessary to make a decision based on thc Stall'Report, public hearing testimony and the exhibits received. 2.2 The Plamting Commission finds that the two-lot Land Partition of an approximately 1.32-aare parcel, Site Review for the development of two light industrial buildings on the property, including an approximately 9000 square Ibot commercial, light-industrial building on one parcel (Building "A") and m~ approximately 10,000 square foot commercial, light-industrial building on the other parcel (Building "B"), trod Variance to permit the extension of existing dead end public street (i.e. Clover Lane), currc~aly in excess of 500 feet in length meets the relevant approval standards described in the partitions Chapter 18.76, Site Review Chapter 18.72 and Varian¢es Chapter 18.100. 2.3 The Commission finds that the 1.32-acre property has not been partitioned over the past 12 months and that public facilities needed to accommodate development ofttm parcels are available to the site, including but not limited to City sewer, water and electric service, stohn water detention and paved public streets. Thc extension of the existing public street, Clover Lane, allows the subject property, as well as the remaining properties within Ashhmd's Urban Growth Boundary (UGB) to be developed in an efficient manner. 2.4 The Commission finds that the proposed site plan and building designs are consistent with Site Review approval standards described in the Site Design and Use Chapter 18.72. The proposed buildings on both Parcels "A' and "B' have a primary orientation toward Clover Lane, with a public building entrance facing thc street and accessed directly from the proposed sidewalk. Required off-street parking and loading aisles are situated to both sides of thc proposed buildings. A landscaping plan has been included, identifying a variety slm~bs, grasses and groundcovers, as well as shade trees surrounding the parking area aod street trees along the frontage of the parcel. Consequently, the Commission finds that the proposed site improvements and building design are consistent with the City's "Basic" Site Review standards. 2.5 The Commission finds that evidence is included within the record that supports approval of thc Variance to permit the extension of an existing dead end public street (i.e. Clover Lane), currontly m excess of 500 feet in length. Clover Lane is approximately 950 feet in lenglh, with the proposal increasing thc length by approximately 140 feet. The applicant submitted a similar application in October 2000 that presented an engineered design for a public street connection between Clover Lane and Spring Creek Drive. Amid considerable concern and objection over the proposed street connection by proper~y owners in the Spring Creek residential neighborhood, the Commission opposed the proposed cmmeetion of the two City streets. The Commission finds that there exist a number of m~usual circumstances that contribute to their concern and opposition to encouraging a public street connection between Spring Crock Drive and Clover Lanes. Commission concerns include thc potential mixing of freeway commercial traffic with neighborhood residential traffic, the extensive cut and fills necessary to construct the connection due to significant topographic changes, and the resulting portions of steep street grade (i.e. 15%) due to the distinct change in elevation between the subject property and the existing Spring Creek Drive right-of-way. 2.6 Additionally, the Commission finds the situation to be unusual in that Clover 'Lane was already in excess of the City's street length standards before the area was annexed into the City of Ashland. It should be noted that any future development of this area requires the extension of Clover Lane and a variance to City street lcmgth standards. ~ll~e Conunission believes that the benefits of approving the variance could be seen as outweighing the potential impacts from the other alternative of connecting the two streets. Further, is clear that the circumstances necessitating the variance request have not been imposed by an action of the applicant. SECTION 3. DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the two-lot Land Partition of an approximately 1.32-acre parcel, Site Review for the development of two light industrial buildings on the property, including an approximately 9000 square foot commercial, light-industrial building on one parcel (Building "A") and an approximately 10,000 square foot commercial, light-industrial building on the other parcel (Building "B"), and Variance to permit thc extensioo of existing dead end public street (i.e. Clover Lane), currently in excess of 500 feet in length is supported by evidence contained within the record. Thereforo, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we approve Planning Action//2003-112, except the request for Annexetion. Further, if any one or more of the conditions below m'e found to be invalid, for any rceson whatsoever, then Planning Aetion //2003-112, except thc request tbr Pamexation, is denied. The fullowing are the conditions and they arc attached to the approval: 1) That all proposals of the applicant bc conditions of approval unless otherwise modified here. 2) That full City services, including but not limited to water, sewer and storm water mains and electric service, be extended to th,.~ southern boundary of project (i.e. City Limits). Engineered plans for all improvements, including thc ali~mment of the new section of Clover Lane with the existing cul-de-sac to be approved by the Public Works Division and all services to be installed or fully bonded for in accordance with City requirements prior to adoption ora resolution atmexing the property. If additional right-of-way width is needed to provide an adequate transition to the existing 53-fuot right..of-way stub on the south side of thc cul~le-sac; the right-of-way dedication shall be identified on the survey plat. Additionally, the Clover Lane extension shall be no less than 22 feet in width, with the curb radius at the point of transition between the cul-de-sac and Clover Lane being adequate for accommodating emergency service vehicle mining 3) That the final design and construction documeats fur the proposed public multi-use pathway colmecting Spring Creek drive to Clover Lane shall be submitted for review and approval by the Staff`Advisor prior to issuance ora building permit. An additional easement shall be provided upon Parcel "A" in order to provide adequate clearance fi'om the existing trm~sfurmer box. The multi-use pathways shall be improved with concrete or asphalt, and shall be installed con curreaitly with the public street improvc~ncnts associated with the extonsinn of Clover Lane. Construction specificatioi~s shall be reviewed and approved by thc Building Official fur consistency with Federal accessibility standards. Installation of the multi-use pathway shall include construction of a pathway approach along the perimeter of the cul-de-sac in accordance with the design specifications approved by the Public Works Department. 4) That a sign pannait be approved by the Planning Department prior to the installation of signs upon the proposed buildings or individual parcels. 5) That Parcels "A" mid "B" sign in favor of a local improvemem district (LID) associated with future improvcxncnts to llighway 66 and Clover Lane area in proximity to the intersection with Clover Lane, prior to issuance of a building permit or signature of the final survey plat in order to insure safe and controlled access onto Highway 66. lmprovc~ncnts that may be considered include but are not limited to tbc installation ora traffic signal, traffic controls, turning islands and landscaping, or any othc-r means necessary to insure the viability, safety and integrity of Itighway 66 as a through corridor. 6) That civil engineering for thc extension of Clover Lane shall be submitted for review and approval by the DepaFuncnts of Public Works and Planning prior to issuance of a building permit, recordation of the partition plat or resolution finalizing am~exafion into the Cily of Ashland. All public improvements shall be installed and accepted by thc City of Ashland prior to issuance of a certificate of occupancy for development on either Parcel A or B. 7) That street trees, I per 30 feet of street frontage, be installed along the frontage of each parcel prior to the issuance ora certificate of occupancy. Street trees to be chosen from Ashland's Street Tree List and installed in accordance with the industry stm~dards. 8) That exterior building colors be consistent with those colors included in the application in terms of hue, brightness and contrast. Final color selection to bc submitted for review and approval by the Staff Advisor prior to issuance of a building permit. 9) That all easements for sewer, water, electric, phone, cable and streets be indicated on the final survey plat as required by thc City of Ashland. 10) That a revised site, size and spccics specific landscaping plan incorporating the recommendations of the Ashland Tree Commission bc submitted for review prior to the issuance of a building permit for Parcel A or Parcel B. All landscaping shall be installed in accordance with the approved plan prior to thc issuance of a certificate of occupancy. 11 ) That all requirements of thc Ashland Fire Deparm~ent be complied with prior to use of combustible materials on site. All Fire department requirements, including but not limited to hydrant installation, etc. shall be included on thc engineered construction documents for public facilities. 12) That an opportunity to recycle site be located on the site in contbrmancc with the standards adopted under 18.72.115 prior to issuing a certificate of occupancy. 13) That covered bicycle parking to bc installed prior to issuance of a certificate of occupancy. Bicycle parking/racks to bc constructed and installed in accordance with the approvexl plan and City standards described in 18.92. Specific rack design to be submitted for review and approval at the time of building penn Jr submission. 14) That a irrigation plan for the terrace areas along the multi-use pathway be provided prior to issuance of a building permit ibr review and approval by the Staff Advisor. All landscaping and irrigation shall be installed prior to thc issuance of a certificate of occupancy lbr Parcel A (i.e. Building "A"). Further, the maintenance of thc landscaping and irrigation system shall bc thc responsibility of the owners ot'Parccl "A" and "B". l 5) That the location of transformer cabinets be identified on the site plan included with the building permit, for review and approval by the Staff Advisor in collaboration with the Ashland Electric Utility. 16) That a storm drainage plan for the site be provided for review by the Building Department and Engineering Division and approval by the Staff Advisor prior to issuance of a building permit. The plan shall include an engineered, on-site retention system designed to restrict flows into the public storm drain system to pre-development levels. 17) That a "Development Agreement" be prepared by the applicant and recorded on the properties limiting the uses to those which generate total vehicle trips of not more than 100 vehicle trips per parcel or a combined total of approximately 200 vehicle trips, as detcmfined by the ITE Trip Generation Manual. The final agreement shall be reviewed and approved by the City Attorney prior to recordation of the partition plat, issuance of a building permit or final adoption of a resolution annexing the property. 18) That a one-foot wide street plug be provided along the southern temrinus of Clover Lanc mid dedicated on the land partition plat. 19) That the applicant prepares a boundary survey m~d description of the property for final approval of the annexation by resolution of the City Council. Planning Cor~nission ApprOval Date N NOTE: This Planning Action will also be heard by the Ashland Tree ConmUSSion on September 4, 2003 th the Community Development and Engineering Services building (Siskiyou Room) Iocatcd at 51 Winburn Way at 5:00p.m. PLANNING ACTION 2003-112 is o request for Annexation of an approximately 1.32 acre parcel, two-lot Land Partition and a Site Review on Clover Lone. The application is for the development of an approximalely 9000 square foot commercial/light manufacturing building on one parcel (Building "A") and an approximately 10,000 square foot commercialAight manufacturing building on the other parcel (Building "B"). The proposal includes a Variance to permit tho extension of an existing dead end public street (i.e. Clover Lane) that currently is in excess of 500 feet in length. Proposed Comprehensive Plan Designation: Employment; Proposed Zoning: E-l; Assessor's Map if: 39 1E 14 A; Tax Lot: 1200. APPLICANT: Pacific Western of Medford, LLC ASHLAND PLANNING DEPARTMENT STAFF REPORT September 9, 2003 PLANNING ACTION: 2003-112 APPLICANT: Pacific Western of Medford, LLC LOCATION: South of the Clover Lane cul-de-sac ZONE DESIGNATION: E-1 (Proposed) COMPREHENSIVE PLAN DESIGNATION: Employment (E-l) REQUEST: Annexation of an approximately 1.32-acre parcel, two-lot Land Partition and Site Review for the development of two light industrial buildings on the property located south of the Clover Lane cul-de-sac. The application involves the development of an approximately 9000 square foot commercial, light-industrial building on one parcel (Building "A") and an approximately 10,000 square foot commercial, light-industrial building on the other parcel (Building "B'). The proposal includes a Variance to permit tlie extension of existing dead end public street (i.e. Clover Lane) that is currently in excess of 500 feet in length. I. Relevant Facts 1) Background - History of Application: At its meeting of December 12, 2000, the Ashland Planning Commission denied a request for Site Review, Variance and Land Partition for this property (PA2000- 091). Since Annexation requires Site Review approval for a permitted or special permitted use, the Commission recommended that the Council not annex the area into the City Limits. The applicant ultimately filed an appeal of the Commission's decision belbre the City Council. The appeal hearing was ultimately postponed. Thc postponement letter noted that if the KP'C/A&W Restaurant was successfully located on land within the City Limits, the applicant would dismiss the appeal. The KFC/A&W restaurant was ultimately constructed on existing parcel within the City I Jmits and adjoining Clover Lane. Consequently, the appeal betbre the Council was withdrawn. There arc no planning actions of record tbr this site. Planning Action 2003-112 Applicant: Pacific Westem of Medlord, LLC. Ashland Planning Depadment Staff Report Page 1 of 14 /5- 2) Detailed Description of the Site and Proposal: Tiffs 1.32-acre parcel is situated south of the Clover Lane cul-de-sac, outside tile current City of Ashland City Limits boundary. While City of Ashland topographic maps identify the property as sloping downh/lll from west to east (away fi'om the freeway at 2% to 8.5%), it appears that the present grade has be altered due to the placement of fill upon the eastern portion of the site. There is an existing residence on thc property and accessory structures that will bc removed as part of the proposal. ANNEXAHON Thc proposal involves a request to annex approximately 1.32 acres into thc City of Ashland. The Comprehensive Plan designation for the property is Employment, with a proposed zoning designation of E- 1. LAND PARTITION AND SITE REVIEW The application includes a Land Partition to divide the property into two parcels of similar lot area, and Site Review to construct an approximately 9,000 square foot light-industrial commercial on parcel "A" (building "A") and approximately 10,000 square foot light-industrial cot~maemial building on the parcel "B" (building "B"). At this time, the epplicant requests that the approval for parcel "B", bc pal-anted for a two-year period of time, rather than the customary one-year approval period. This will allow the applicant to complete construction documents and construct thc proposed Building "A" this year and complete the construction of Building "B' the following year. Clover Lane will be extended fi.om the existing cul-de-sac southward approximately 140-feet, consequently created a new parcel (A & B) two either side of the street. The proposed light-industrial buildings will be situated up along this new section of Clover Lane, with the buildings primary orientation toward the Clover Lane and primary building materials consisting ora synthetic plaster fagade, a flat metal roof with metal trim, anodized aluminum windows and aluminum storefi.ont doors. Customer and ctnployee automobile parking is situated along the north side of each building, while a separate driveway for loading and off-loading is located at the southern portion of each building. The extension of Clover Lane, as depicted on the site plan, is approximately 28 Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Department - Staff Report Page 2ot14 feet iu width allowing for two travel lanes and on-street parking (one sidc). Public sidewalks will be extended along thc ncw section of street, while reqaircd bicycle parking is situated under a shelter near thc front entrance to each building. Public facilities needed to service this project, including sewer, water, gas, electric, high- speed fiber and storm drainage, m'e located within the improved section of Clover Lane and are required to be extended to thc southern terminus of the new section of street. The applicant has proposcd a public multi-use pathway between the Clover Lane cul-de-sac and Spring (-;reek Drive to the east. This cmmection is in lieu of a street connection that was considered undesirable by the Commission whilc considering the previous planning application itl Octobcr of 2000. This proposal is consistent with and required under City of Ashland Street Standards that state: Off-streetpathways shall be connected to the street network and used to provide pedestrian and bicycle access' in situations where a street is not feasible. That project architect has desig~md a 10 foot wide, multi-usc pathway fi-om the western most point of the right-ofZway for Spring Creek Drive to thc existing Clover Lane cul-de-sac. The pathway will run along the backside (i.e. cast property line) of Parcel "A" of the am~exed area and then veer directly west along an existing public easement adjacent to the Masonic Lodge building. The pathway has been designed such that it will not exceed a 10 percent grade at any location. A cut bank will be created to construct the pathway. A decorative locking-type, concrete block retaining wall will be constructed along tile nmjorlty of the pathway route. In addition, terraces will be incorporated adjacent to the pathway to provide the required landscaped buffer. VARIANCE TO MAXIMUM STREET LENGTH Thc application includes Variance to permit the extension of the existing dead end public street, Clover Lane, that is currently in excess ot'500 feet in length. 11. Proieet Impact This application includes an Annexation, Land Partition, Site Review and Variance to create and develop light industrial uses on two parcels. While the application is relatively straight forward, past Staffand Commission concerns have revolved around potential impacts on the operation of the Clover Lane mad Highway 66 intersection resulting from additional traffic generated by uses proposed within the annexed area. Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Department - Staff Report Page 3of J. 4 ANNEXA~ON The property proposed for annexation is currently located within Ashland's Urban Growth Boundary and is contiguous to the existing City Limits that runs along the southern border of the Clover Lane cul-de-sac. The proposed zoning lbr thc property, E-l, is consistent with the designation of"Employment" indicatud on the Comprehcnsivc Plan. In addition, the intended light-mm~ulhcturlng use is listed as a pemfitted use under the E-I Zoning District. Intersection of Highway 66 and Clover Lane Concerns with the past plamfing application involving this property focused on potential impacts on the operation of the intersection of Highway 66 mid Clover Lane resulting from the additional traffic generated by tile proposal. Furthermore, the land south of this property is located within Ashland's IIGI3 and will eventually be included within Ashland's City Limits. A traffic study was prepared as part of the KFC/A&W application approved in 2001. The study, as well as Staff from the Oregon Department of Transportation (ODOT) recommended several modifications intended to improve the operation of the inturscction at Highway 66 and Clover Lane. Thcsc included the installation of a right turn lane, a larger comer curb radius, modification of existing service station driveway approaches and the removal of on-street parking. ~l~ese improvements have been completed as part of the development of KFC/A&W. Oregon Department of Transportation Staff has reviewed this application and is not opposed to the proposal. Existing traffic volumes and the desigu of Highway 66 make exiting from Clover Lane onto Highway 66 potentially difficult during periods of peak traffic volumes (i.e. early morning & late afternoon). At this time the intersection, however, is considered to function at an acceptable level of service. A revised traffic study was prepared for inclusion with this application in July of 2003. The study notes that the actual traffic counts in July 2003 are significantly less than those projected in the October 2000 Traffic Impact Study. Consequently, the study concludes that the improvements suggested and cmxied out by the 2000 traffic impact study adequately address any impacts anticipated by the current application. SITE REF1EWAND LAND PARTITION The Land Partition request is relatively straightthrward. The proposal divides thc Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Department- Staff Report Page 4 of ~.4 property into two parcels of similar size. The partition includes the dedication of right-of-way to allow for the installation of public facilities and thc construction of street improvements associated with the extension of Clover Lane. The configuration of each lot allows for direct access onto the extension of Clover Lane. Prelimalary engineering for the installation of public lhcilities and street improvemants associated with the extension of Clover Lane are not included with the application. This information is generally reviewed subject to Annexation approval by the City Counalh Staffhas suggested a condition that requires thc extension of public f~cilities to the southerly property line. ltl addition, the proposed alignment of the Clover Lane extension with the cul-de-sac, as well as tile width of right-of-way dedication may need to be adjusted. Staffbclieves these items can be handled through the attached conditions. This project is subject to compliance with the Site Design and Use chapter of the Laud Use Ordinance and the City's "Basic" Site Design and Use Standards. The proposed buildings on both Parcels "A" and "B" have a primary orientation toward Clover Lane, with a public building entrances thcing the street and accessed directly from the proposed sidewalk. Required off-street parking and loading aisles are situated to both sides of the proposed buildings. A landscaping plan has been included, identifying a variety shrubs, grasses and groundcovers, as well as shade trees surrounding the parking area and street trcos along the frontage of the parcel. In Stafffs opinion, the proposed site improvements and building design arc consistent with thc City's "Basic" Site Review standards. Traffic Generation The existing and long-term operation of the Highway 66 and Clover Lane intersection has been a primary issue of discussion during past land use applications along Clover Lane. While the traffic study identifies an acceptable level of service for the intersection, thc Commission, Ashland Planning Staffand ODOT Staffhave expressed continued concern over the safety of the intersection. Given that the application involves Annexation and Site Review approval, past discussions belbre the Conunission have focused on potentially limiting the development of the area inside tile Urban Growth Boundary (but subject to Annexation requests) to lower traffic generating uses. Thc non-specific, light industrial uses proposed by the application on each of the two parcels would be consistent with this approach. Consequently, Staff would reconuncnd that should the Commission choose to approve the Site Rev/cw and recommend approval of the annexation to the Council, that the Commission condition the approval based upon setting a total maximum number of vehicle trips allowed to be generated by Planning Action 2003-112 Applicant: Pacific Western of Medlord, LLC. Ashland Planning Depadment- Staff Report Page 5of14 the site. in general, such uses tend to include light industrial, manufacturing, warehousing and multi-family housing (approximately 13 - 15 units/acre). Since the Site Review application proposes two light industrial buildings, the total allowable trip generation could be tied to that expected from light industrial uses of this natare. The ITE Trip Generation manual notes that light industrial uses generate approximately 3 to 11 vehiclc trips per 1000 square t~et of gross floor area. Consequently, Staffis recommm~ding that the Commission consider a condition that requires a development agreement to be recorded on the property restricting the total trip generation to approximately 200 vehicle trips, unless modified by the City of Ashland. Tile following is a list of permitted uses within ~,he E I Zone: 18.40.020 Permitted Uses The following uses and their accessory uses are permitted outright, subject to the requirements of Chapter 18.72, Site Design and Use Standards: A. Professional, financial, and business and medical offices, and personal service establishments. B. Stores, shops and offices supplying commodities or pedorming services, except that retail uses shall be limited to no greater than 20,000 sq. ft. of gross leasable floor space per lot. C. Restaurants. (Ord 2812, S4 1998) D. Electrical, furniture, plumbing shop, printing, publishing, lithography or upholstery. E. Light manufacturing, assembly, fabricating, or packaging of products lrom previously prepared materials, such as cloth, plastic, wood (not including saw, planing, or lumber mills or molding plants), paper, cotton, precious or semi-precious metals or stone. F. Manufacture of electric, stectronic, or optical instruments and devices. G. Administrative or research establishments. H. Motion picture, television, or radio broadcasting studios operating al an established or fixed location. I. Mortuaries and crematoriums. J. Building material sales yards, but not including concrete or asphalt batch or mixing plants. K. Kennels and veterinary clinics, with all animals housed within structures. L. Bakeries M. Public and quasi-public utility and service buildings and yards, structures, and public parking lots, but excluding electrical substations. N. Manufacture of pharmaceutical and similar items. VARIANCE TO MAXIMUM STREET LENGIH The extension of Clover Lane further increases its existing lcnglh beyond thc City's maximum street length of 500 feet. Consequently, the application requests Planning Action 2003-112 Ashland Planning Department - Staff Report Applicant: Pacigc Western of Medford, LLC. Page 6of14 a variance to this provision. Clover Lm~c is approximately 950 feet in length, with the proposal increasing thc length by approximately 140 feet. The applicant submitted a similar application in October 2000 that presented an engineered design tbr a public street cormecfion between Clover Lane and Spring Creek Drive. Amid considerable concern aud objection over the propos~:l street co~mection by properiy owners in the Spring Creek residential neighborhood, the Commission opposed the proposed connection of the two City streets. Com[nission members identified a number of factors that contributed to their opposition, including the potm~tial mixing of freeway commemial traffic with neighborhood residential traffic, the extensive cut and fills necessary to construct the connection due to significant topographic changes and the rcsulting pmlions of steep street grade (i.e. 15%). The application's findings for the Variance notes the many concerns raised by residents and the Commission at the previous hearing (October 2000) concerning a possible com~ection of Spring Creek Drive and Clover Lane. In the applicant's opinion, these conccms represent the unique and unusual circumstances that should be considered in this variance request. Additionally, the application notes that Clover Lane was already in excess of the City's street length standards belbrc the area was annexed thto the City of Ashland. In Staff's opinion, any future dcvelopment of this area will likely require the extension of Clover Lane and a variance to City street length standards. Consequently, Staffbelieves findings can be made in support of the variance. The benefits of approving the variance could be seen as outweighing the potcntial impacts from the other alternative ot'connecting tbc two street~q. Furthcr, is clear that the circumstances nccessitafing thc variance request bave not been imposed by an action of the appficm~t. Applicant: Pacific Western of Medford, LLC. Procedural - Required Burden of Proof 18.106.030 Approval standards. An annexation may be approved if the proposed request for annexation conforms~ or can be made to conform through the imposition of conditions, with the following approval criteria: A. The land is within the City's Urban Ch-owth Boundary. B. The proposed zoning for the annexed area is in conformance with the designation indicated on the Comprehensive Plan Map, m~d the project, if proposed concurrently with the annexation, is an allowed use within the proposed zoning. C. The land is currently contiguous with the present City limits. Planning Action 2003-112 Ashland Planning Depadment - Staff Report Page 7 of 14 D. Adequate City facilities tbr the provision of water to the site as detcnmned by the Public Works Department; thc transport of sewage from the site to the waste water treatment plant as determined by the Public Works Department; thc provision of electricity to the site as determined by the Electric Depamnent; urban storm drainage as determined by the Public Works Department can and will be provided to and through the subject property. Unless the City has declared a moratorium based upon a shortage of water, sewer, or electricity, it is recognized that adequate capacity exists system-wide fbr these facilities. E. Adequate transportation can and will be provided to and througb the subject property. For the purposes of this section "adequate transportation" for mmexations consists of vehicular, bicycle, pedestrian and transit transportation meeting the following standards: 1. For vehicular transportation a 20' wide paved access exists~ or can and will be (yonstructcd, along the full frontage of the project site to the nearest fully improved collector or arterial street. All streets adjacent to the annexed area shall be improved, at a minimum, to a half-street stm~dard with a minimum 20' driving surface. The City may, after assessing the impact of thc development, require the thll improvement of streets adjacent to the am~exed area~ All streets located within annexed areas shall be tinily improved to city standards. Where future street dedications are indicated on the City's Street Dedication Map or required by the City, provisions shall be made lbr thc dedication and improvement of these streets and included with the application for annexation~ 2. For bicycle transportation safe and accessible bicycle t:acilities exist, or can and will be constructed. Should tbe am~exation be ac[iacent to an arterial street, bike lanes shall be provided on or adjacent to the arterial street. Likely bicycle destinations from the project site shall be determined and safe and accessible bicycle facilities serving those destinations shall be indicated. 3. For pedestrian transportation safe and accessible pedestrian facilities exist, or can and will be constructed. Full sidewalk improvements shall be provided on one side adjacent to the annexation for all streets adjacent to the proposed annexed area. Sidewalks shall be provided as required by ordinance on all streets within the annexed area. Where the project site is within a quarter of a mile of an existing sidewalk system, the sidewalks from the project site shall be constructed to extend and connect to the existing system. Likely pedestrian destinations from the project site shall be determined m~d the safe and accessible pedestrian facilities serving those destinations shall be indicated. 4. For transit transportation, should transit service be available to the site, or be likely to be extm~ded to the site in the future based on information fi.om thc local public transit provider, provisions shall be made for the construction of adequate transit facilities, such Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Depadrnent - Staff Repo[t Page 8o11,1 as bus shelters and bus turn-out lanes. All required transportation improvcmcnts shall be constructed and installed prior to the issuance of a certificate of occupancy for any new structures on the annexed property. F. For all residential mmcxations, a plan shall bc provided demonstrath~g that the development of the entire property will ultimately occur at a minimum density of 90% of the base density lbr the zone, unless reductions in the total ~mmber of units is necessmy to accommodate significant natural feaiurcs, topography, access limitations, or similar physical constraints. The owner or owners of the property shall sign an agreement, to be recorded with the county clerk after approval of the annexation, ensuring that lhture development will occur in accord with the minthmm density indicated in the development plan. For purposes of computing maximum density, portions et'the annexed area containing undcvelopable areas such as wetlands, floodplain corridor lands, or slopes greater than 35%, shall not be included. G. For all annexations with a density or potential density of four residential units or greater and involving residential zoned lands, or commercial, employment or industrial lands with a Residential Overlay (R-Overlay): 1. 35% of the base density to qualifying buyers or renters with incomes at or below 120% of median income; or 2. 25% of the base density to qualifying buyers or renters with incomes at or below '100% of median income; or 3. 20% of the base density to qualiteng buyers or renters with incomes at or below 80% of median income; or 4. 15% of the base density to qualifying buyers or renters with incomes at or below 60% of median income; or 5. Title to a sufficient amount of buildablc land for development is transtkrred to a non- profit (IRC 501(3)(c)) aftbrdable housing developer or comparable Development Corporation for the purpose of complying with subsection 2 above. The lm~d shall be located wiflfin the project and all needed public facilities shall be extended to the area or areas proposed for transfer. Ownership of the land shall be transferred to the affordable housing developer or Development Corporation prior to commencement of the project. The total number of affordable units described in tbis section G shall be determined by rounding down fractional answers to the nearest whole unit. A deed restriction, or similar legal instroment, shall be used to guarantee compliance with affordable criteria for a period of not less than 60 years. Pmparties providing affordable units as part of the annexation process shall qualify for a maxinmm density bonus of 25 percent. It. One or more of the following standards are met: 1. The proposed area for annexation is to be residentially zoned, and there is less than a ftve-year supply of vacant and redevclopable land in the proposed land use classification within the current city limits. "Redevelopable land" means land zoned thr residential usc Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Depadment - Staff Repeal Page 9 of ~.,1 on which dcvclopmetu has alreedy occurred but on whicb, due to prcscot or expected market forces, there exists the likelihood that existing development will be converted to more intensive residential uses during the plamfmg period. The five- year supply shall be determined from vacant and redevelopablc land inventories and by the methodology lbr land need projections kom thc Housing Element of the Comprehensive Plan; or 2. The proposed lot or lots will be zoned E-1 or C- 1 under the Comprehensive Plan, and that thc applicant will obtain Site Review approval fur an outright pemttted use, or special pcmfitted use concurrent with the atmexation request; or 3. A current or probable public health hazard exists duc to lack of full City sanitary sewer or water services; or 4. Existing development in the proposed armexation has inadequate water or sanitary sewer service; or the service will become inadcquate within one year; or 5. The area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed "consent to aro~cxation" agreement has been filed and accepted by the City of Ashland; or 6. The lot or lots proposed for annexation are an "island" co~npletely surrounded by lands within the city limits. (ORD 2792, 1997; ORD 2895, 2003) The criteria for approval of a Land Partition are described in the Partitions chapter 18.76 as follows: D. E. F. Thc future use for urban purposes of the remainder of the tract will not be impeded. The development of the remainder of any adjoining land or access thereto will not be impeded. The tract of land has not been partitioned for 12 months. The partitioning is not in conflict with any law, ordinance or rcsolution applicable to the lined. The partitioning is in accordance with the design and street standards contained in the Chapter on Subdivisions. When there exists adequate public facilities, or proof that such facilities can be provided, as determined by the Public Works Director and spedffied by City documents, for water, sanitary sewers, storm sewer, and electricity. When there exists a 20-foot wide access along the entire street frontage of the parcel to the nearest fidly improved collector or arterial street, as designated in the Comprehensive Plan. Such acoess shall be improved with m~ asphaltic concrete pavement designed for the use of the proposed street. The minimum width of the street shall be 20-feet with all work done under pemfit of the Public Works Department. 1. The Public Works Director may allow an unpaved street for access for a roinor land partition when all of the following conditions exist: a. The unpaved street is at least 20-feet wide to the nearest fully improved collector or arterial street. Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Department - Staff Report Page 10of 14 b. The centeriiuc grade on any portion of thc unpaved street does not exceed ten percent. 2. Should the partition be on an unpaved street and paving is not required, thc applicant shall agree to participate in the costs and to waive the rights of the owner of the subject property to remonstrate both with respect to thc owners agreeing to participate in the cost of full street improvements and to not remonstrate to the formation ora local improvement district to cover such improvements and costs thereof. Full street improvements shall inchldc paving, curb, gutter, sidewalks and the undergrounding of utilities. This requirement shall be precedent to the signing of the final survey plat, and if thc owner declines to so agree, then the application shall be denied. Where an alley exists adjacent to the partition, access may be required to be provided from the alley and prohibited from thc street. (amended Ord. 2757, 1995) Further, the criteria for Site Review approval are described in lite Site Design and Use Standards chapter 18.72 as follows: All applicable City ordinances have been met or will be met by the proposed development. All requirements of the Site Review Chapter have been met or will be met. The development complies with thc Site Design Standards adopted by the City Council for implementation of this Chapter. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to m~d through the subject property. (Ord. 2O55, 1991) The criteria for approval for a Variance are described in the Variances chapter 18.100 as follows: That there are unique or unusual (trcumstances which apply to this site which do not typically apply elsewhere. That the proposal's bcmefits will be greater th:an any negative impacts on the development of the adjacent uses; and will finlhcr the purpose and intent o1' this ordinance and the Comprehensive Plan of the City. That the conditions or circumstances have not been willfully or purposely self-imposed. IV. Conclusions and Recommendations Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC, Ashland Planning Department - Staff Report Page 11 of:~4 The application fur Anncxation, Site Review, Land Partition and a Variance to maximum street length appears relatively straightforward. Past concerns regarding the potential impacts associated with development adjoining Clover Lane have focused on the existing at~d long-term functioning of the Itighway 66 and Clover Lane intersection. The revised Traffic impact Study (TIS) appears to indicate that the intersection will operate at an acceptable level of service with the project and that the number of vebicle trips occurring in July 2003 are below those projected in thc October 2000 study. Actual use of the intersection points out that turning movements out of Clover Lane onto Highway 66 can be difficult, specifically during morning and evening peak hours, due to high traffic volumes on Highway 66, the close proximity of vehicles entering and exiting Interstate 5 and constrained sight distance. The Oregon Dcpm'iment of Transportation (ODOT) does not object to the proposal, but recommends the development of lowcr trip generating uses such as the light industrial buildings proposed. Consequently, Staff has suggested a condition (# 19) limiting the uses to those which generate total vehicle trips of not more than 100 vehicle trips per parcel or combined total of approximately 200 vebicle trips. In StatiCs opinion, the application with the attached conditions can be fuund to be consistent with relevant approval standards applicable to the project. Should the Commission approve the application lbr Sitc Review, Variance and a Land Partition, while recommending approval of the request for Annexation to the City Council, Staff rcco~m'nends the following conditions bc attached: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That full City services, including but not limited to water, sewer and storm water mains and elec'a'ic service, be extended to the southern boundmT of project (i.e. City Limits). Eng/neered plans for all improvements, includimg thc alignment of the new section of Clover Lane with thc existing cul-de-sac to be approved by the Public Works Division and all services to be installed or fully bonded for in accordance with City requirements prior to adoption of a resolution annexing the property. If additional right-of-way width is needed to provide an adequate transition to the existing 53-foot right-of-way stub on the south sidc of the cul-de-sac; the right-of-way dedication shall be identified on the survey plat. 3) That the final design and construction documcots for the proposed public multi-use pathway connecting Spring Creek drive to Clover Lane shall be submitted for review and approval by the Staff Advisor prior to issuance of a bffflding permit. An additional easement shall be provided upon Pmeel "A" in order to provide adequate clearance from thc existing transformer box. The multi-use pathways shall be improved with concrete or asphalt, and shall be installed concurrently with the public street improvements associated with the extension of Clover Lane. Construction specifications shall be reviewed and approved by the Planning Action 2003-112 Applicant: Pacific Western ol Madford, LLC. Ashland Planning Department- Staff Report Page 12of [4 Building Official for consistency with Federal acccssibility standards. Installation of the multi-use pathway shall include construction of a pathway approach along the perimeter of the cul-de-sac in accordance with the design specifications approved by the Public Works Department. 5) That a sign permit be approved by the Plarming Department prior to the installation of signs upon the proposed buildings or individual parcels. 6) That Parcels "A' and "B" sign in favor of a local improvement district (LID) associated with futm-e improvements to Highway 66 and Clover Lane area in proximity to thc intersection with Clover Lane, prior to issuance ora building permit or signature of the final survey plat in order to insure safe and controlled access onto llighway 66. Improvements that may be considered include but are not limited to thc installation of a traffic signal, traffic controls, turning islands and landscaping, or any other means necessary to insure the viabili .ty, safety and integhty of Highway 66 as a through corridor. 8) 'l'hat civil engineering for thc extension of Clover Lane shall be submitted for review and approval by the Departments of Public Works and Platming prior to issuance of a building permit, recordation of the partition plat or resolution finalizing mmexation into the City of Ashland. All public improvements shall be installed and accepted by thc City of Ashland prior to issuance of a certificate of occupancy tbr development on eithcr Parcel A or B. 9) That street trees, 1 per 30 feet of street frontage, be installed along the frontage of each parcel prior to thc issuance of a certificate of occupancy. Street trees to be chosen from Ashland's Street Tree List and installed in accordance with the industry standards. 10) That exterior buildthg colors be consistent with those colors included in the application in terms of hue, brightness and contrast. Final color selection to be submitted Ibr review and approval by the Staff Advisor prior to issuance of a building permit. 11) That all easelnents tbr sewer, water, electric, phone, cable and streets be indicated on the final survey plat as required by the City of Ashland. 12) That a revised site, size and species specific landscaping plan incorporating the recommendations of the Ashland Tree Commission be submitted for review prior to the issuance of a building permit for Parcel A or Parcel B. All landscaping shall be installed in accordance with the approved plan prior to the issuance ora certificate of occupancy. 13) That all requirements of the Ashland Fire Department bc complied with prior to usc of combustible materials on site. All Fire department requiremcnts, including but not limited to hydrant installation, etc. shall be included on the engineered construction documents for public fb. cilities. Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Department - Staff Report Page 13of ~4 14) That an opportunity to recycle site be located on the site in confommncc with the standards adopted under 18.72.115 prior to issuing a certificate of occupancy. 15) That covered bicycle parking to bc installed prior to issuance of a certificate of occupancy. Bicycle parking/racks to bc constructed and installed in accordance with the approved plan and City standards described in 18.92. Specific rack design to be submitted for review and approval at thc time of building permit submission. 16) That a imgation plan for the ten-ace areas along the multi-use pathway be provided prior to issuance of a building permit for review and approval by the Staff Advisor. All landscaping and irrigation shall be installed prior to the issuance of a certificate of occupancy for Parcel A (i.e. Building "A"). Further, the maintenance of the landscaping and irrigation system shall bc thc responsibility of the owners of Parcel "A" 17) ~D~at the location of transformer cabinets be identified on the site plan, included with the building permit, for review and approval by the StaffAdvisor in collaboration with the Ashland Electric Utility. 18) That a storm drainage plan fbr thc site be provided for review by the Building Department and Engineering Division and approval by the Staff Advisor prior to issuance of a building permit. Thc plan shall include an engineered, on-site retention system designed to restrict flows into the public storm drain system to pre-development levels. 19) That a "Development Agreement" be prepared by the applicant and recorded on the properties limiting the to those which generate total vehicle trips of not more than 100 vehicle trips per parcel or a combined total of approximately 200 vehiclc trips, as determined by thc 1TE Trip Generation Manual. The final agreement shall be reviewed and approved by the City Attorney prior to recordation of the partition plat, issuance of a building pem~it or final adoption ora resolution annexing the properly. 20) That a one-foot wide street plug be provided along the southern terminus of Clover Lane and dedicated on thc land partition plat. 21 ) That thc applicant prepare a boundary survey and description of the property tbr final approval of the annexation by resolution of the City Council. Planning Action 2003-112 Applicant: Pacific Western of Medford, LLC. Ashland Planning Department - Staff Report Page 14 of d 4 Chapman noted, tbough, that (hilton has felt under pressure to thctease revenues. Chilton said the money earned is to help oflket the cost of mainlaththg and operating tbclr facilities throughout Ole state. Staff Response Goldman said Condition 2 can still be applied. If the Grower's Mmket movcs inside, it w/Il fall undel the CUP With regard to the capacity of East Math, the average daily trips account thr peak generathm As traffic continues to grow, the intersectthn could fail, Swales noticed thc blue and white plalming action sign was buried in thc bushes. McLaughlin noted flint much of the time it was out and almost on the sidewalk. Swales said this CI/P has to be compared to the ~arget use of the zone. This is a use that th mat~y instances is purely commercial Hc thinks it needs to be made clear what the actual target use is Chapman feels some protection of the neighbors is deserved. Fields can't believe there is a market fur llluch more than what they are getting now As a comnlunity, do we want to have a place like this where wc can have this type of venue? lie doesn't thii~k Ihcy will be having a bunch of loud rowdy parlies. Swales said there have been no complaints by irc neighbors yet. He believes they have been good neighbors in thc past Thc Cotmnissinners suggcstcd some earlier hours of operation Kistler said tile spacc utilization helps prevent sprawl, lle wants to be carefhl about putting a stranglehold on thc am~ory to the point wbem nothing can happen. KcnCaim suggested a two hour buffer betweel~ events and limit the nightime uses. Swales said the armory will still be them whether wc approve this or not. Anything we give them is a hofius. Chapman moved to approve the CUP operating no later than 9:00 p.m. Sunday through I hursday and no later than 10 p.m. or~ Friday and Saturday. There was no second and the motion tailed. KenCairn moved to approve I'A2003 105 with added Conditions 6, 7and8 Conthtion 6 relates to the Firc Code Condition 7 to read that all conditional uses shall be linlited from 8:00 am. to 9 p.m. Sunday through I hursday and 8:00 a.m to 11 pm Friday and Saturday. Add Condition 8 that no more than 12 conditional use activities occur past 7:00 p.m. in a given month The motion was seconded and approved with Fields voting "no" and Kist]er abstaining Hanson rejoined the meeting. TYPE III PLANNING ACTION PLANNING ACTION 2003-112 REOUEST FOR ANNEXATIONOF AN APPROXIMATELY 1.82 ACRE PARCEL, 1WO-LOT LAND PARTITION AND A SITE REVIEW ON CLOVER LANE. THE APPLICATION IS FOR DEVELOPMENT OF AN APPROXIMATELY 9000 SGUARE FOOT COMMERCIAL/LIGHT MANUFACTURING BUILDING ON ONE PARCEL (BUILDING "A") AND AN APPROXIMATELY 10,000 SOUARE FOOT COMMERCIAL/LIGHT MANUFACTURING BUILDING ON THE OTHER PARCEL (BUILDING "B"). THE PROPOSAL INCLUDES A VARIANCE TO PERMIT THE EXTENSION OF AN EXISTING DEAD END PUBLIC STREET (I.E. CLOVER LANE) THAT CURRENTLY I$ IH EXCESS OF ~00 FEET IN LENGTH. APPLICANT: PAC[FIC WESTERN OF MEDFORD, LLC Site Visits and Ex Pade Con!acts - Site visits were made by all. STAFF REPORT With regard to the annexation, the properly is contiguous with the current city limits Services have been extended and are available. They are requesting E-I zoning, lhere are race additional properties in that area that are within tile City's U~han Grow'th Boundary (UGB) and their designation is Single Family Residential I he remaining triangular ales is appl oximately The Land partition is to dividc thc property into two parcels of similar lot area and a Site Review to construct an approximately 9,000 square foot light manufacturing usc on Parcel A and an approximately 10,000 square foot light manu factoring use on Parcel B. The applicant is requcstthg that {>nc of the buildings have a two year approval period. The buildings are oriented toward the street w~th the primary parking toward the nolth of each building [here is also a second thiveway approach at the southern end of the parcel to acccss loading areas. There is a ten ihot w~de public pedestrian multi use path system proposed 1o connect to the existing right-o f-way on Sprlng Creek Dt ire. The applicant, instead of connecting Clover Lane to Spring Creek, has requested a Variance to thc street length. The main issue for Staffis the traffic impact of the development along Clover Lane and how the development will afl':ct hzgress and egress from Clover Lane onto Highway 66. In 2000, there was a traffic impact study done as well as ODO'i review that were completed in connection with thc KFC/A&W development. Those improvements have been compleled to the hltersection. Hardey Engineer prepared an updated traffic impact study, it was found that the Irlps occurring today are much less than projected, so there was no change in their recommendation. ODOT stated they havc objections to this proposal Ire hltersection is not the best at peak times, however, the studies show it is operating at an acceptable level and the long term thlprovemei~t s of what to do are still being studied by ODOT. ODOT's recommendation is that the project be conditioned based on the type of use lhey are proposing a~ this tinle - light manulhcmring/light industrial. These uses tend to generate fewer trips. Molnar recommended a Condition 19 lhat is included hi tile packet, if approved, there is a development agreement prepared by tile applicant and reviewed by the City Attt>rncy, and recot dad on the two parcels limiling the uses on the two parcels lo uses that doWt generate more than 100 trips per parcel or a combined total of 200 raps per day. Condition 19 is missing the word Add to Condition 2, "l'hat the minimum bc 22 fcct wide where the extension occurs and thc curb radiuses are reviewed and approved by the Fire Department for acceptable emergency services." Swales thought there would be large semi trucks and trailers leaving the site and catering onto file Highway. Will that taming movement work'? Mothar said thal issue was raised hi 2000. His understanding in talking with ODOq and Hardey Engineers is flint thah' studies don't distinguish between different types of vehicles Swales asked what is envisioned for thc paxcels to the south in the UGh. Mothar said mlless there is some f4rand solution, they envision the three parcels taking access from the exter~ion of Clover Lane. Thc propei~y is earmarked for Single Family Residential, R-1-5, for possibly 18 to 22 units. Depending on when those property owners come forward may depend oll where the City and ODOT arc in long-term plmming fbr the intersection. Swales said there is not a very snmoth flow firom Clover Lane into this road. if it is going to be developed fuiaher, it seems there will be an awkward jog. Mohlar said Condition 2 analyzes the aligmnent of Clover Lane When it gets to engineering stage, we might require shifthlg file right or'way. PUBLIC HEARING BOB ROBERTSON, 1175 East Main Street, Medibrd, OR, said this properly is die only remaining property he owns oll Clover Lane. It is the only one outside file city lilnikq. The buildings have been designed fbr low impact uses. JAC NICKELS, Axchitectural Design Works, 821 Beach Street, envisio.as trying to target a business such as an electrical shop and especially for a busthess that doesn't need rely street exposure. Most of the hack pall of the building would be for warebouse supplies. It is likely one business could lease the whole space. Or, a space could be divided into two. Nickels will try to work with the fill but if they can't they will do what they have to do DAVID KASZUBA, 680 Spring Creek Drive, expressed his concerns with traffic on Clover Lane. There arc so many outlets tirom the gas station and hotels that there is lots of cross traffic The traffic is somewhat isolated from Clover Lane. lte would object to many of the pemlitlcd uses in the E I zone. Will the road bc torn up in their cul de sac to comlect the water systems? Hc is concerned with the iloise and trucks since he works out of his home Rebuttal Nickels said they would work with the City and look at the best way to cormcct to thc utilities Robertson hoped the Commission would approve the application.. Molnar said thele is no final utility plan yet. Thc storm drains would most likely tie thio (;lover Lane with a dctcntion system for both of these parcels They will be tying into Spring Creek fm watcr. COMMISSIONERS' DISCUSSION AND MOTION Fields moved to approve PA2003 112. Add the word "uses" all. er "thc properties limiting ..,". Coi~dition 2 with an additional sentence stating thai lhe Clover Lane extension be no less thlm 22 fcct in width with a curb radius at iht point of transition between the cul de-sac and ( ;lover Lane being adequate Iht accmmnodatlng emergency service vehicle tuning movemems tlanson seconded the motion and it was approved unanimously. Swales noted that he f~fiy approves of the pedestrian linkage on cul de-sacs. He would just like to see that this even works in residential areas to encourage pedestrian and bicycle use. It encourages all multi-modal transport. ADJOURNMENT - The meeting was adjoumcd at I 0:15 p.m ASHLAND STREET TREE COMMISSION SITE REVIEW Applicant Address_ ~.J~ ~)C~F Proposed Action: Commercial Residential Recommendation: Street Tree C,O~nmission Representative Follow-up: Date ~ -- BEFORE THE PLANNING COMMISSION AND CITY COUNCIL FOR THE CFI'Y OF ASHLAND~REGON A REQUEST FOR A NNEXATI()N OF A PARCI"L OF 1.32 ACRES TO THE CITY OE ASIILAN]): TWNSP39S R1E, SECTION 14A. TAX IO1' 1200: Pacific Western of Medford, L.EC, Applicant; Bob Robetlson, Attorney al Law, Agent REVISED FINDINGS Ob FACT AND CONCLUSIONS OF LAW A~',plicant: Pacific Wcstcm ofMcdford, I L C. 1175 East Main Street, Suite IE Medlbrd OR 97504 Agent: Bob Robertson, Attorney at Law (Same as above) Location: South orE. Clover Lane, East of Interstate 5 and West of thc terminus of Spring Creek Drive Zone Designation: The property is zoned E I (l~,mplo3mnent) Comprehensive Plan Desl~on: E 1 (Employmen0 ~uest: This request for a varianec is submitted pm suant to Chapter 18.100 of the Ashlm~d Municipal Code At~l/cable Standards: The applicable standards that apply to this application are contained in thc following sectmns of thc Ashland Land Development and 18.40 Employment District .72 Site Design and Use Stm~dards 8.106 Axmexadons 8,100 Varianccs Relevant Facts Pertaining to Thc Site I Detailed Description of the Site and the Proposal: This request involves a property approximately 1.32 acrcs m size. The property is located on thc south end of East Clover I.ane, south of the Greensprings Highway, and immediately east of Intcrstatc 5 The land has a gentle slope to the south and has no notable trees or significanl nattua] fcatmes Annexation and Site Review: The proposal mvolvcs a request to annex 1 32 acres in size into tla¢ city of Ashland and develop thc properly with an office complex The Comprehensive Plan designation for thc site is Employment, and the request concurrent zoning designation (upon amacxation) is E-1 As holed, Site Review is required in all E zones. As part el thc Site Review, a new public s~eel will be extended into the property as shown ol~ the site plans filed xvith this apl~licalion Site Reviexv criteria will be addressed below as part of'this application _ I~lr~ject lmpact: As noted, this application includes an Armexation and a Site review in an E-1 arca tbr thc construction of a new office complex and street extension. The issues surrounding the annexation are, specifically, extension of City Services and citywide Transportation System improvements These will be discussed tilrilmr below. HI. Criteria and Demonstration of Compliance: Am~exation Crileda, State of Oregon; Atmexations are governed under the provisions oi Chapter 222 of the Oregon Revised Statutes, and applicable municipal ordinances. Under the provisions of thc criteria contained in ORS 222.111, cities may extend their boundaries in response to a rcqucst lbr annexation by owners el'the territory to be aimexed. Under the provisions of ORS 222.125, the legislative body ora city need not call or hold an election in the city or in any contiguous temtory proposed to bc am~exed, or hold the hearing other,vise required under ORS 222.120 when all of the owners of land in that temto~ and not less than 50 percent of the electors, il' any, residing in the territory, consent in writing to the annexation of the land, and file a statement of their consent with the legislative body 2 - lieviscd Findings of Fact FINDINGs' The property owner in this case has prepared and submitted a written notice of consent to the annexation of this property to the City of Ashland, which is evidenced by a signed m~d notarized "Consent to Anncx" petition attached to these findings With this demonstiation of compliance, tile City of Ashland can lind that the applicant has complied with the applicable provisions of ORS 222 I25. Annexation Ciiteria. City of Ashland: fhe cdtefia lb~ approx, al of au annexation tie described in Section 18 106 of the Ashland Land Development Ordinance. I'hesc criteria are: A The land is w/thin the Cily's Urban Growlh Boundary. Tile subject property, described as T.39, R 1 E, Section 14A, Tax Lot 1200, is located with thc City of Ashland Urban Growth Boundary. The north and the east property lines o~the parcel are currently abulting the existing crty limits of the city of Ashland. The City can find thc application is consistent with this standards B 'File proposed zoning for the annexed area is m confomaancc with the designation indicated on the Comprehensive Plan Map and the project, if proposed concurrently with the atmexation, is an allowed use within the proposed zoning FINDING: Adequate city water, sewer, streets, electrical facilities m~d drainage lb. cilities exist in thc vicinity el this annexation. Cunently, water, sewer and electrical are stubbed to the end of'East Clover Lane and Spring Creek Drive. No moratorium has been declared fo~ any of these facilities, and as such it is recognized that adequale capacity exists system-wide for these lhcilities. Based upon infomtation gleaned flora the City of Ashland Engineering mid Public Works Department, an 8" smfitary line has been extended sonth on East Clover 3 Revised Findings of Facl Lane to a point just north of the subject property. Additionally, there is an 8" ductile iron water linc located m East Clover Lane, but it tem~inatcs approximately 300 fkel north of the subject parcel. These services are extended fi.om an 8" water transmission line in Itighway 66 at the intersection with East Clover Lane, and a 10" sanitary sewer line located there as well. To the east, ail 8" ductile iron line is extended on Spring Creek Drive to a point nearly abutting the subject property, and there is an 8" sewer line located in th,~t right-of-way as well. Additionally, there is a 24" storm drain linc located in Spring Creek Drive, which can be extended to serve the subject site. Based upon this information, the City of Ashland can find that lhe application is consistent with the standards ~cqtm ed E Adeqnatc transportation can and will bc provided to and through the sttblcct p~operty. For the purpose of this section, "adequate transportation" annexations consists of vehicular, bicycle, pedestrian and transit transpor~tation meeting thc lbllowing standards: For bicycle lrm~sportation, safe and accessible bicycle facilities exist, or can and will be constructed. Should thc annexatio~ bc adiacent to an arterial street, bike lanes shall be provided on or adjacent to thc arterial slreet Iikely bicycle dcstim~lions fi'om tbe project site shall be detemPned, and safe and accessible bicycle facilities serxing these destinations shall bc indicated 2 ko~ pedestrian transportation, safe and accessible pedestrian P, miIities exist, or can and will be constructed. Where the prolcct site is within a quarter cfa mile of an existing sidewalk system, the sidewalks from the project site shall be constructed to extend and connect to the existing system. Likely pedestrian destinations from the project site shall be detemlincd and the safe and accessible pedestrian facilities serving those destinations shall be indicated. For transit transportation, should transit service be available to tlae site, or be likely to be extended to the site in the future based on information from the local public transit provider, provisions shall be made lbr thc construction cf adequate transit facilities, such as bus shelters and bus turn-out Im~es. All required transpoi~tation improvenlcnts shall be constructed and installed prior to the issuance of a ccrtilicatc of occupancy for any new sm~ctures on the annexed property. 4 Revised Findings of Fact FINDING: As part of the development plan, bicycle facilities will be provided at the time of development of thc 2 parcels. Based upon the existing facilities, thc location of East Clover Lane and Spring Creek Drive, and thc pioposed ROW extension, the City of Ashland can find that this application and design will provide lbr adequate traffic circulation by future bicycle and pedestrian access from Giecnsprings Subdivision into the commercial node at the interchange. The application can be found to be consistent with this stm~dmd. F, For all residential annexalions, a plan shall he provided demonstra6ng that the development of the enfiie propclqty will ultimately occur al a minirntlm density of 90% of thc 5use density for the zone, mdess reductions in the total nmnbez ol'ulfits is necessary to accommodate significant tmtural features, topography, access limitations, or similar physical constraints. The owner o~ owners of the property shall sign an agqreement, to be recorded w/th tile Connty Clerk after approval of the mmexation, ensuring that lhture development will occm' accord xvith thc minimum density indicated on the development pimp. For pure,ese el computing IllaXlnlUlll dcllsity, portions ol'tlle annexed area contailllng tmdcvclopable areas StlCh as wetlands, floodplair~ con'ido~ lands, or slopes greater than 35% shall not be i~ncludcd 25% oflhe proposed units shall be affordable and available to qual/£ying buyers or renters with incomes at or below 100% of median income; o~ 15% el the proposed units shall be al'lbrdable and available to qualil?mg buyers or renters with incomes at or below 80% of median income The total numher ol affordable units required by this section shall be determined by rounding down fractional answers, determined above, to the nearcst whole unit Properties providing affordablc umts as patl of the annexation process shall also qualify for a density bonus lbr developme~lt unde~ the Performance Standards Option for subdivision FINDING: Not Applicable: This section applies to residential am~exations only qhe subject application is lbr an E-1 zone, > I4cvised Findings of Fact H. One or more of the following standards arc met: The proposed area for annexation is to be residentially zoned, and them is less than a five-year supply of vacant and redevelopable land in the proposed land use classification within the cun'ent city limits. "Redevelopable" land zneans lmad zoned for residential use on which development has already occurred, but on which, due to presence of expected tnarkct forces, there exists the likelihood that existing development will be conver~ed to more intensive residential uses during the planning period. The five year supply shall be detemfincd l~om vacant and redevelopable land inventories and by the methodology Ibr land need projections from the Housing Element of the Comprchcilsivc Plan; o~ The proposed lot ar Ic~Is will be zoned E I or C I under the Comprehensive Plan, and that the applicant will obtain Site Review approval for an outright permitted use, or special permitted use concurrent xvith the annexanon request; or A current or probable public h6alth hazaid exists due to lack of ±ull Cily sanitary sewer or watci scIvices; oF Existing developmenl in the proposed annexation has inadequate water or sanitary sewer service; or the service will become inadequate within oi/e year; or The area proposed for annexation has existing City of Ashland water or sanitmT sewer selwice exlellded, connected, and in use, and a signed "consent to annexation" agreement has been filed and accepted by thc City of Ashland; or The lot or lots proposed for annexation are an "island" completely surrounded by lands within the City limits. (Ord. 2792, 1997). FINDING; As noted above, the application is for annexation of a small portion of land that will be ultimately developed under the E~ 1 criteria, as defined in Subsection I 1 2. The application for annexation is requested so the site can be developed in a manner consistent with the provisions of Section 18.40. The City of Ashland can find that the application is consistent with current standards of the E-1 district, and that the applicant has stipulated to compliance with those standards to dcmonslrate compliance with this standard. 6 - Revised Findings of Facl Site Rcviexv Criteria: All applicable City ordinances have bccn met, or will be met, by thc proposed development. 2 All requirements of thc Site Review chapter have been met or will bc met. Tim development complies with the Site Design Standards adopted by thc City Council for implementation of this chapter. That adequate capacity for City water, sewer, paved access to and tkrough the development, electzicity, urban storm drainage, and adequale transportation can and will be provided to and tt~rough the subject property. (Ord. 2655, ] 991} Discussion: The proposal bctbre the City of Ashland involves the application for aimcxation of a anall (1,32 acre) pmcel to the City of Ashland. The City of Ashland bas planned and zoned the property for E I uses, as described in the City of Ashland/,and Development Ordinance. I'hcpmpcrtyownet~sproposingtoconstructanolficecon~plexonthissite The applicanl docs shim/ate to nlecting thc Site Review Criteria. These lie, spccifically: All applicable City ordinances have bccn reel or will he met, by thc p.oposcd dcvelopmenl B. All requirements of thc Site Review Chapter have been met or will be met FINDING; The applicant stipulates to these standards. All building design, setbacks, landscaping requirements, parking requirements, public facilities and dedication requirements will be met by the applicant when plans for the building, parking area and landscape area are completed by the architect and engineers. A drainage plan, landscape plan, grading plan, m~d other requirements of Chapter 18.72 are stipulated to. Since thc applicant has stipulated that these requirements '":,'ill be met" upon completion of the design, Ihc City can find that this application is consistent with the standards. (' The development complies with the Silc Design Standards adopted by the City Council lbr m~plcmentation of this chapte~ 7 Revised Findings of Fact FINDING; The Site Design Stm~dards adopted by the City of Ashland contain detailed and extensive criteria for Site Design and Review. These include, for example, in thc E-1 zone (1), a 15% n~inimum landscape design standards, (2) orientation and scale requirements, (3) orientation of buildings to thc streets, rather than to parking lots, (4) parking standards, pedestrim~ access m~d bicycle circulation, (5) buffering and screening, (6) lighting, (7) trash area screening and orientation, and (8) certain building mass, arcs and l¥ontage requirements. These standards are specific to thc sitc, and thc design and cons/ruction plans that are proposed for any parcel in thc E-I zonc If this stipulation requires an additional site plan review at a later tirnc, rathcr than in conj unction with the annexation, the applicant will agree to that condition as wclh Thc City of Ashland can find that the application and the proposed development will comply, wa stipulatiotn by the applicant, with Site Review standards. D. Adequate capacity lbr City water, sewer, paved access to and lhreugh the development, electricity, storm d~amage and adequate tzanspmtation can and will be provided to and through F!NDING; The municipal water system will bc looped flora the cu~re~ll stub in Easl Clover Lane to the stub in Spring Creek Drive, which will p~ox ide holler pressure balance and eliminate dead ends. The municipal sewer system is extended to tile prope~y on both sides, north and east, and the site can bc served flora citijet loealion A 24" storm drain line exists in the Spring Creek Drive ROW, and can be accessed for drainage by this property as well. Adequate public facililies exist m the vicm~ty to so,we thc site Futlher, the building mass of the commercial site, with landscaping and buffering as required by thc Site Review standards, will provide adddional separation mid some noise buffering of the residential uses from the I 5 freeway corridor, There are only two mitigations for traffic noise: mass and distance. Increased mass via commercial buildings on the site, with screening vegetation, may provide some signilicant noise reductions Ibr thc abutting rcsidcnlial uses Wilt the above in mind, the City can find that the application can meet the Site Review Criteria. 8 Revised Findings of Fact /-/--0 FINDING: Contemporaneous herewith, applicant has submitted a Request fur Vanancc pursuant to Chapter 18.100 relating to thc extension of Clover Iane as a dead end street. As stated m the Request for Varimme, it appears that them is an exceptmn to the street standards under Section 18.88.050, which would allow lbr the extension of Clover Lane without the requirement of the granting eta variance since connectivity is achieved by means of thc usc ora bike or pedestrian path. If deemed necessmy by the Planning Commission, applicant is willing to allow the p~operty being annexed to agree to be bound to participate in a local improvement district lhat may be fm mod in the future f{~ the purpose of improving the intersection of Clover Lane and Highway 66. Iflhis condition is imposed by the Planning Commission, the applicant would be willing to join the ]ocaI improvement district and pay a pro ~ata share of any improvement costs requucd in connection w/th the future improvement of said intersection with a traffic light or other improvements. IV. Summat3' and Conclusions: 'Ire applicant submits that this application is consistent with the provisions of the Oregon Revised Statmes ~br annexatio~q el Im~d to an incorporated city. Tine applicmqt also submits that thc application has addressed t/ne c~itcria for amqexation to the city of Ashland as ~equi~ed hy the applicable provisions of the Ashl;md Ordinance, Chapter 18.106.030 Tine applicant recognizes thai the Site Plan Review crileria apply to this application. I'bc applicant stipulates to those criteria, and will meet all of thc applicable reqtmcments contained m thc Site Review Standards With the above in mind, the applicant respectll, dly requests approval of the ammxation of this 1.32 acre parcel, and the concurrent zoning of E-1 upon annexation. Respectfully submitted, BOB ROBERTSON 9 - Revised Findings of Facl 4/ CRITERIA FOR S~TE REVIEW FOR A COMMERCIAL/LIGHT MANUFACTURING BUILDING CLOVER LANE ASHLAND, OREGON 8/8/03 1 he si~ plans meet ail the requirements of the E-1 zone and the City ordinances including ~et backs, parking, covered bike parking, building coverage, building heights and landscape. The properties, which are/ooated at the end of the Clover Lane, off a cul-de- sac, are in the E-1 Employment District zone. In the E-1 zone, many retail and commercial business types are permitted outright; included in these permitted uses is "light manufacturing" which is the applicant's proposed use for both properties, in the E-1 zone, under "General Regulations", there are no minimum lot areas, width, coverage, front yard, side yard or back yard requirements. Also, no structure shall exceed a maximum height of gQ feet. The highest point of either of the proposed single sto~y buildings is 20 feet, The rectuired parking for the proposed buildings is based on "industrial uses, except warehouses" using 1 space for each 700 SF of floor area. Proposed Building "A", which has a total of 8,9z~ square feet will be required to have 13 spaces. ] he site plan shows 13 spaces, which includes 1 handicap accessible van p~rking space near the entrance. Future Building "B" which has a total of 10,000 square feet wiil be required to have 15 parking spaces. Again, the site plans shows 1© spaces, which also includes 1 handicap accessible van parking space near the entrance. 3oth buildings have a company vehicle parking space shown on the south side. In reality, it is very likely that One replant will lease each of the BuJldlngs and a large portion of the each building will Become warehouse, which would ease the amount of parking required. At this point Jn time, the applicant has chosen to stay with the requirement of I space per 700 SF and [ additional space for a company vehicle, in addition, there are also 2 on street parking spaces available. Both buildings are required 3 bicycle parking spaces based on F bicycle space per 5 vehicle parking spaces. Fifty percer~t of those spaces must be covered. The site plan shows ~-covered bike parking spaces for each buildinos, both [orated near' their front entrances. The E 1 zone requires 15% landscaping. 7he site plan and landscape plan show 24D1% o~ landscaped area for Bui[ding "A" and 23.83% fur Bui[ding "B''. A* mentioned earlier, the City has requested that the extension of Clover Lane become a dedicated City street, 28 f~et from face of curb to face ol curb with parking on one side and sldewalks of Both sides, The original Pre App staff report requested ~} inch curbs with 8-foot sidewalks but during the Pre-App conference with Mark Knox and through addition conversations with Senior Planner' Bill Molnar. it was agreed that the sidewalks could be cut down to 6 feet in width due to the iow anticipated pedestrian travel, fhe overall w[tdth of the street including the curbs and sidewalks wi[[ be 41 feet, In reviewing the Site Review Chapter, Jt is Believed that all requirements have been met. In this charit~r, t. he landscaping area req*~ired for the E-1 zone is 15%. ~ he applJcan t proposes to provide 24.01% for Building "A* and 23.83% for Building *B", ail of which will be visible from public rlght o~ ways and will also provide a bu~er from adjacent uses. ~tle landscaping will all be irrigated and maintained. The parking lot landscaplng will have well above the 7% required and wiii be a proper mixture of deciduous trees and shrubs, Fhere will also be at least one street tree eve~ 30 feet as shown on the attached landscape plans. A trash/recycling area, as required in the Site. Review Chapter. is located in the rear of the properties, one at the northwest corner of the ~uilding "A" site and one a I; the northeast corner of the Building "B" site. The areas will be enclosed with a 6' high wood fence and gate and will hold two containers, one for' recyciable products and the other for trash. ~ he area is well screened from a~iacen t properties, I here will be no direct light or glare projected on any of the ac~iacen t properties from either site. The proposed lighting will consist of Iow pole lights and landscape lighting designed to cast downwards to the ground. All conservation measures will Be taken into consideration in the design of the proposed pro3ect including water, electric and gas. No disc antennas are proposed for the project at this time. Couno~7 for i~n?/e;men~/on of On Avgust 4, 1992, the City Cound[ adopte~ Site Design and Use Standards (referred ~;o herein as the *Standards"). lo comply with the Standards, this project must satisfy the Basic Standards (Section Section IbC la concerns building orion ration and scale. The proposed corn mercial/lig h t manufacturing businesses wiii consist of two single story buildings; Building "A" of appro×imately 8,940 square feet and Building "B" a little less that IO,Q©Q square feet. The front entrance ~o each building is less that 18 feet from the public sidewalk and is designed to meet handicap accessibility requirements. There are two ent*ances to each of the buildings, the main front entrances off the Clover Lane exten,~ion, which is designed for pedestrian traffic, and an entrance on the No~h side next to the parking lots. Both entrances are ar$iculated with storefront doors and are covered wlth canopies that project out from the main building. ~ his proiected element alone provides ** sense of entry for both vehicle and pedestrian traffic. Fhe'ae canopies will also provide pedestrians relief and protection from the elements. Signage for the buildings will either be on the exterior walls or on the ground. Fhough the appllca~t has had much interest in both buildings, he has not secured ~ lease for either, therefore, he would like to defer the signage approval to separate sign permit applications. Section I[ C-lb requires one street tree for every thirty feet of street frontage. This requirement has been met as shown on the attached landscape plan, Section Il-C-lc requires the use of Iow water trees and shrubs. AS shown on the landscape plan, Iow water trees and shrubs will be planted. Section Il-C-lc also requires the installation of an irBga tion system, which is also shown on the landscape irrigation plan. Finally, Section II-C~c also requires that efforts be made to s~ve as m~ny of the healthy existing trees as possible. There are no existing trees on the site. Section Ii C4d requires parking areas to be located behind the building or to the side. All of the parking is located on either the north or ~outh si~e of both of ~he proposed new buildings. All of the new landscaping around the parking lot will provide shade from deciduous trees, which will also buffer and screen the adjacent prope.~ies. Section IBC-lc concerns the protection of creeks ~nd riparian ways. This is not applicable because the property does not contain a creek or riparian area. Section [I C If concerns noise and glare. There will be no excessive noise or glare genera ted by the use of the proposed building. Sectlon IBC-g concerns expansions of existing sltes and buildings. There are no existing str~ctures on the site nor wii[ the site itself wiil be expanded. ~he property can be served adequately with water, sanltar~ and storm sewers, gas and electricity. The electric, water, sanitar~ and st~;rm sewer's and gas ~re Jocat~ in Clover Lane an~ will be brought onto the site within the utility easement, The new so.ices will include ~n &" wa%er main, an 8" sanita~ sewer a~d a 12" s~rm drain. A s~rm water de~ntion ~ystem wi~[ be designed on si~ for excessive s~rm wa~r. ~he de~ntion sys~m, whJch will be e~[~eered d~arlng the construction document phase, will be buried under the parki~ iot of each building site and will consist of large s~rm sewer pipes designed ~ deta[~ the calcu[a~d excessive s~rm wa~r that may happe~ durJng a possible hea~ ra[ns~rm. New electrical transformers wl[i be set on each si~ with their exact locations being coordJna~d with the Qty ~ Ashland Electrical Depar~megt during the construction document phase. Fhe propeiSy is Ioca~:d in close proximity to both city polJce and city fire pro~ction, fhe applicant has elec~d to equip both buildings with au~matlc qre sprinklers ~ lleu of i.stalling on sJ~ fire hydrants. Public transpo~ation is available at the end of Clover ~ne. across H~ghway 66, in front of the Ashland HJ~Is Mo~L A 10' wide pedestrian walkway has been ~ncorpora~ along the east prope~y line ~ the proposed Building *A' si~, The walkway, which will tie ]n~ the wal~ay on the south side of the Masonic Lodge, will ~[Iow pedestrian and bike traffic ~ circulate from the Oak Knoll res[~entia[ d~elopment ~ the various busJne~s on Clover Lane. The walkway w~ll incorpora~ a decorative [ockJeg type concre~ block reta[n[n~ wail along its west side as the grade descends down ~ the housing development. Section [1 D 1 concerns screening at resulted yards. All re~[r~ landscape~ front er e~rior yards shall incorpora~ a sight obscuring hedge screen that will mature ~ ~ height of at least 36 inches above finished grade which will be achieved by combination of each mo*~d~ng and plant ma~r[ais. The parking lots will not be eleva~d nor w]~ ther~ be a~y exposed reta[nin5 walls that will need ~ be screened. SecSion Il-D-2 concerns abutting property lines. A b' landscape strip shall screen ail parking that abuts a property line. Please the attached landscape plan. Section II-D-3 concerns landscape standards. Both parking lots have well over the minimum of 7% landscaping surrounded them. ~he Proposed Building UA" parking [ct has ,54% surrounding landscaping and the Future Building "B' parking lot has 27%. There shall be one tree planted for each 7 parking spaces to create a canopy effect and the trees shall be selected from the recommended City of Ashland tree list. ] he trees will be planted in a landscaped area so that the tree bole is a least 2 feet from any curb or paved area. ] he landscape areas shall be evenly distributed throughout the parking area and the parking perimeter at the required ratio. Section Ii-D-4 concerns residential screening. The parking lot of the Proposed Building *A" which abuts the R1-10 residential property to the west of the site is screened by both landscaping and a decorative locking type concrete block retaining wail which follows the new proposed pedestrian path which runs north and south. The RR 5 properties to the south of both buildings will have a hedge screen within a minimum 10' wide landscaped area. Section II D 5 concerns hedge screening. All evergreen shrubs will be plan ted so that 50% of the desired screening is achieved within 2 years and 100% of the screening is achieved in 4 years. All living ground cover will be planted so that lOQ% of the desired coverage is achieved within 2 years. Section II D-6 concerns other screening. ~ he trash/recycling area will be screened from view with a 6' high, solid wood fence. All refuse material shall be contained within this fenced area. A 6' hig~l, solid wood fence shall run east and west, the length of ~he service corridors, in order to shield them from the RR-5 zoning to the south. All artificlai lighting on site shall be arranged and constructed as to not produce direct glare on any neighboring properties or streets. Section [I E 1 concerns location of street trees. All street trees, which will be fully irrigated and planted in root barriers, will be located Section IbR*2 concerns spacing, piacemerlt, arid pruning of street tree~. Street trees will be placed at the rate of one tree fur every 30 feet of street fron rage. 1 he trees will be placed evenly and will ac!lust to s[*ecific site limiPa Pions such as driveway approaches. The trees ~hall not be plar~ted within 25' from the curb line of any street intersectlon or alley closer than 10' from say private driveway, fire hydrant or utility pole. Street trees shall net be planted closer than 20' to say light standard. Frees wili not be planted closer than 2 ~/a' from the face of curbs. Trees at intersectlons shall be planb:d at least 5' from the curb, in a curb return area. ~here will be no overhead power lines for trees te interfere with. No trees will be planted within 2' of any hard suta~ace paving or walkway. No sidewalk cuts for trees are anticipated at this time. As the street trees ~r'ow, they will be pruned to provide at least 8' of clearance above sidewalks sad 12' o~ clearance above street roadway surfaces. There are no existing trees on site therefore all proposed street trees w[[[ be new. Section il E I concerns the replacement of street trees. Fhis does not apply, as there are no existing street trees on the site. All street trees shall conform to the street tree list approved by the Ashland Tree Corr~mission. FINDINGS OF FACT PURSUANT TO CODE SECTION 18.76.050 FOR THE MINOR LAND PARTITION OF PARCEL LOCATED AT END OF CUL-DE-SAC ON CLOVEr{ LANE ASHLAND, OREGON 8/8/03 Pursuant to City Code Section 18.76.050, Applicant submits the following relating to thc proposed minor land partition of a parcel of' approximately 1.3 acres in size depicted on Drawing Sheet #A-101 (Site Plan) and shown as Parcels A and B, respectively. A. The future use lbr urban purposes of the remainder of the tract will not be impeded. This entire parcel is sul~jcct to a pending request for armexation into thc City of Ashland. Assuming that the annexation request is approved, the property will bc zoncd as E~I and all of the property will bc dcvcloped and urbanized pursuant to the conditions and requirements of the E-1 zoning district. B. The extension of Clover Lm~e will he improved to the southcrly boundary of the subject site Access to the extension of Clover Lane will be available to the tax lots located to the south of said extension, namely Tax Lots 1300 and 1400. An Easement Agreement, dated October 29, 1998 by and between Applicm~t and Mary E. Voris, the owner of Tax Lots 1300 and 1400, is on record with the City Planning Department from a previous Planning application, in said easement, it is provided that Applicant and Mary E. Voris will cooperate and work together on the annexation of their respective propcriics to the City of Ashland, as well as the potential dedication for a City street. In the agreement, the parties agreed that when the City street is extendcd that the street should be placed on the common boundary line between the parties' respcctivc parcels, the road to be equally on each parcel. C. The tract of land has not partitioned for 12 months. D. The partitioning is not in conflict with any law, ordinance or resolution applicable to the land. E. The partitioning is in accordm~ce with the design and street standards contained in the cbapter on subdivision. Page 1 of 2 F. As is indicated on thc response from various City agencies, including the Public Works Depmxment, them is water, sanitary sewers and electricity available to the site. In eommction with subsection (g) under said code section, Applicant is agreeable to maki~g the street improveme~ts required under the applicable code sec:tions. The Applicant will also agree to the other conditions stated in the StaffReport of the preapplication conference regarding lwo public improvements in com~ection with this property to be partitioned. CRITERIA FOR VARIANCE FOR THE EXTENSION OF CLOVER LANE ASHLAND, OREGON 8/8/03 Note: Thesiteproposedforthenew Commercial/LightManufitcturingdevelopment is located outside the City limits at the end of Clover Lane, in Jackson County. A separate application has been submitted for annexation of this site inlo Ire City oj Ashland The criteria listed below/bt this variance is based on the approval of the anm~xation with an E-1 zoning. Jhe requested wJriance is to allow the extension of £'lover Lane to exceed the SOO ' requirement for dead end streetx [t xhould he noted that Clover Lane alrea~, exceeds the 500' requirement and was out of compliance when it was originally annexed into the City limits, A. That there are unique or unusual circurastances, which apply to this site, which do not typically apply elsewhere. Clover Lane was a well established street in the excess of 500 feet in length before it became part of the City of Ashland Urban Growth Boundary. Tl~roughout the years, the land adjacent to Clover Lane has been developed, which slowly began to eliminate the possibilities of future street connections with Clover Lane. The construction of the interstate 5 Freeway eliminated all prospects for any connection to the west of Clover Lane leaving the property to the south and east for any possible corrnection. This property slowly developed into a wcll established rcsidcntial neighborhood known as Oak Knoll During a separate application for annexation of this property, the City of Ashland Plarming Department requested that Clover Lane connect to a street in the Oak Knoll dcvclopinent called Spring Creek Drivc. All thc drawings and documentation, as requested by the City, were submitted for Site Review showing this connection to Spring Creek Drive. During the public hearing, many issues were brought up in opposition to the connection by the residents of Oak Knoll. They felt that the connection of the streets would not benefit the majority of the adjacent property owners. In their defense, they argued that most of the businesses on Clover Lane, then and now, are geared to Interstate 5 travel and the other type of businesses that may use the street connection would cause an increase o/'tralI~c and destroy the residential quality of the neighborhood. They felt that thc location of Clover Lane and it's proximity to Interstate 5, along with thc type of businesses that were being approved lbr Clovcr Lane, would likely draw people thai would pull offthc freeway to cat anddor sleep and then continue with their Iravel They couldn't see how the com~ection of the 'two streets would benefit this type of traffic pattern. On the other hand, they felt that the other commercial businesses on Clover Lane might welcome the cmmection of the two streets, which could possibly increase a lot of commercial track travel on a residential street. During the deliberation of the Planning Commission, although they felt that in general, commercial and residenlial has Page I of 2 proven to be a good mix, in this ca.se they could see the reasolting of the Oak Knoll neighbors and opted to eliminate the connection of Clover Lane and Spring Creek Drive. With that decision made, it left no other options to correct the already existing problem of Clover Lane exceeding the maximum length of 500 feet for a dead end street. This history alone makes this site unique with unusual circumstmmes. That the proposal's benefits will be greater than any negative impact on the development of the adjacent uses: and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. (0rd. 2425 $1, 1987) Granting this variance to allow the additional cxpansion of Clover Lm~e will have no negative impact on the development of the attlacent ttscs. Thc proposed site is located within the Urban Growth Boundary and is pat~ of the inventory of thc City of Ashland's fi~ture E-1 ¢ommcrciaI land. The proposed site borders Interstate 5 on the west and thc Oak Y-aloll residential development to the east. The property to the south of the site is also in the Urban Growth Boundary and will most likely be annexed into the City as an E1 zone in thc fillure. If this land becomes unavailable fm use, it would cause development to use up ;vbat littlc E 1 land is available within the City limits. Not only rs developed E-1 land very valuable to the tax base for the Cily of Ashland, it offers opportunity of future employmcnt of family wage j cbs for the residents of Ashland arid lhe entire Rogue Valley While the Comprehensive Plan encourages the City to maintaiIl a wall balance of E-1 land, the present inventory of E 1 land within the City limits has ~'eatly diminished over the past I 0 ycars. C. That the circumstanc~?s oj co~zditions have ~lot been willfidly or purposely sel/- imposed. (0rd. 2775, 1996) The unique and unusual circumstances of conditions were not in any way willfully or purposely self-imposed. The applicant made every attempt, as requested by the Ashland Planning Department in a previous Site Review application, to connect Clover Lane with Spring Creek Drive. Aftcr much deliberation from the neighbors in opposition, the Planning Commission agreed that the connection of the two streets was not in the best interest of all concerned. t 2 3 Hardey Engineering & Associates, Inc. AuSu~ 8, 2003 Bob Robertson A~ you have r~qucsted, we rccountc;d thc interaction of Hvo 66!Clover Larm to detom~ine the validiLy of our previous studies. Our goal wa~ to compare tl~ *xi~fing inter~v~ion volum~ (plus your propo::~ can be ~n below in Table One, the October 2000 Study projected trips f~ in excess uf what is aettmlly Tatble Ow - Corn ~lh~riSOll Of October 2000 TIS 148 (I 07) 102 (128) Dllfcrmee or ~6 (~9} ~ will account for the impacts of 3~ur proposed l~oj~ aeeeptgly. C 0.34 C 202 024 Lane. This mitigation has alreacty b~a in$~llad~ John L Hat&y. P,E.. P.LS, October 2000 Study ~(~) , , ~802)I / ~ ( / I Hwy. 66 duly 200.5 Counts + Proposed P¢oiec{_ Hwy 66, 57(83) Hardey Engineering & Associates, Inc. October 30, 2000 Bob Robertson Pacific Western o/' Medfhrd 835 Alder C~eek Drive, Suite A Mcdford, Oregon 97504 PO Box 1625 Medford, OR 9/501 541 772 69804ej 541 7729673 fax hardeyC~wave ilet RE: KFC/A&W Traffic Impacts Ashland, Oregon Dear Bob, Following is our analysis on the impacts to Highway 66 and Clovar Lane to be expected by the addition of a KFC/A&W at the southern end of Clove~ Lane Per the City of Ashland, we have also analyzed the impacts ol'the undeveloped lots along Clover Lane, as well as future conditions for the year 2020 TRIP GENERATION It is our understanding that the proposed development will consist of 2,635 Square Feet Based on this i~dbrmation, we have computed the expected trips for this developmem. The trip generation rates were taken from the ITE Trap Generation Manual, 6~ Edttlo.. The expected trips can be seen below TABLE ONE - Tri Generation Volumes Usc Units ADT AM PM h~ Out In Om Fast Food w/o drive-up - 833 TGSF 716 26322 17 548 13 337 12 KFC/A&W 2.635 1887 69 46 35 34 TG,SF - Thou,~ond Gross Square UNDEVELOPED LOTS in Tables Two and Three can be seen the *rip generation rates as well as the trips expected by the undeveloped lots The undeveloped lots include a 26 room expansion on the Best Western, a 65 room motel, and two lots measuring 31371 square feet and 59372 squale feet. When multiplied by the City's standard coverage of 35%, these two lots would facilitate buildings in the size of 20,780 square feet, and 10,979 square feet Our calculations were based on these sizes TABLE TWO - Tri 'sUndeveloped Lots) Usc Units ADT AM PM h~ Out In Out Motel - 320 RNIS 5 63 1665 2835 .2538 2162 Professional Lot - 130 TSF 6 96 7298 1602 1932 7268 TSP' - Thoutand Squate Feet TABLE TBREE - Generated Trips (Undeveloped I,ots'~ Usc Units ADT AM PM [n Oat h~ Out Motel 26 146 38 4.33 7 37 6 60 562 Motel 65 365 ~5 10 82 18.43 16 50 1405 Professional Lot 20.7802 14463 1517 3 33 401 15 10 Professional Lot 10 979 7641 8.01 1.76 2 12 7.98 TOTAL 73337 38 33 3089 29.23 4275 LEVEL OF SERVICE The intersection of l]Jghway 66/Clover Lane was counted in the AM fi'om 7:00-9:00, and in the PM from 4:00-6:00. Our calculations have indicated that the Peak Hours me 8:00-9~00 AM, and 4:30 5:30 PM All our disttSbution mhd aaalysis was based on these peak hours The impacts ofthig project were analyzed for Existing Conditions, Existing plus Undeveloped Lois, and Existing plus Undeveloped Lots plus Project We also analyzed these conditions for 2020 conditions All calculations were based on the Highway Capacity Manual, Chapter 10 for unsignalized intersections. Our results can be seen below ri'ABLE FOUR - l,cvels of Service, AM Conditions LOS Delay V/C AM - Existing B 13 9 008 AM - Existing + Undeveloped Lots C 15 2 0.18 AM - Existing + Undeveloped Lots t- Prolect C 18.2 0 35 AM - 2020 Background C 17 4 0 14 AM - 2020 I Undeveloped Lots C 20.3 028 AM - 2020 I Undeveloped Lots ~ Project D 27 3 0.50 KFC/A&W - Clover Lane - Page 2 0485~)2 00 Pacific Western of Medford October 30, 2000 TABLE FIVE - l,evcls of Service, PM Conditions LOS Delay V/C PM - Ex~stmg B 149 0.13 PM - Existing + Undeveloped Lots C 164 025 PM - Ex~stmg 4 Undeveloped Lots + ProJect C 18 I 0 34 PM - 202013ackground C 202 024 PM - 2020 + Undeveloped Lots C 24 2 039 PM - 2020 + Undeveloped Lots + ProJect D 29.1 0.52 As can be seen, Highway 66/Clove~ Lane operates at an acceptable Level of Service tbr all conditions LANE WARRANTS We have also analyzed this inteIsection for a right mm lane m taper Currently, the width is present at this intersection, and many people are using the shoulde~ as a turn lane. Our results can be seen below TABLE SIX - AM Turn Lane Warrants Warrant AM - Existing None AM - Existing ~ Undeveloped Lots Taper AM - Existing ~ Undevcloped Lots + Project Lm~e AIM - 2020 Background Taper AM - 2020 ~ Undeveloped Lots l,ane AM - 2020 4 Undeveloped Lots + Project I,ane TABLE SEVEN - PM Turn Lane Warrants PM - Existing 'raper PM - Existing v Undeveloped Lots Lane PM - Existing + Undeveloped Lots + Project Lane PM - 2020 Background Lane PM - 2020 + Undeveloped l,ots Lane PM - 2020 + Undeveloped Lots + Project Lane Hardcy En~neermg & Assoc., 04854)24/0 Pacific Western of Medford Octo~r 30, 2000 As caal bee seen, a turn lane m lape~ will be wa~anted fo. all conditions except fo~ Existing AM Based on the information presented above, it is our reconm~endation that this project be allowed to proceed Sincerely, John L Hardey, P E, PI, S x ":-~ P~esident ' Summer Hardey Traffic Engineering Tcchmcian Hardey Engineehng & Assoc ~ lilt Altachments: Figures 1-8 Calculations KFC/A&W - Clover Lane - Page 4 Harde) Engineering & Assoc., lnc 0485-02-00 Pacific Western of Medford October 30, 2000 Hwy, 66 )--- --275, 56(5a) -..- C[ovep LEGEND OIREC~ON OF ]'RAVEL/ AM(PM) PEAK HOUR VOLUME VBLUMES Hwy, 66 33(26) '. ~ 5(3) / LEGEND UNDEVELBPED LBT TURNING MBVEMENT NN~IGURE ~ ~0(20) DIREC~ON OF TRAVEL/ AM(PM) PEAK HOUR VOLUME TRIPS VBLUMES Hwy, 66 CLover LEGEND $,~(20) DIRECBON OF TRAVEL/ AM(PM) PEAK HOUR VOLUME Asscx;i~t~s, INC. ~ I EXISTING + 16~<~ Sky P=rk I~ri~, Suit~ E , H ~ ~ ~,~. '~11 ~RNINGMDVEMENTUNDEVELDPEDvDLUMEsLDTS Hwy, G6 CLover LEGEND ~10(20) DIREC~ON OF TRAVEL/ N_ AM(PM) PEAK HOUR VOLUM£ As~)cJa. tes, INC. I-I/~ ~ ~.~or~, ~,~o. / I PROJECT DISTRIBUTION ,~s~.~,..~,~,~ TURNING MBVEMENT VOLUMES LEGEND ,10(2D) DIRECTION OF ~A~,q-L/ -,,_ AM(PM) PEAK HOUR VOLUME Hwy, 66 ~Lover ~0(20) OlREC~ON OF TRAVEL/ AM(PM) PEAK HOUR VOLUME VOLUMES 1(76) ~ ~-r,,12(lO) Hwy G5 CLover' bEGEND DIREC]]ON OF TRAVEL,/ AM(PM) PEAK HOUR VOLUME Hwy, 55 / / 142(107) ~, aoao + PIPELINE + UN~EVELDPE~ LDTS T lNG TURN MDVEHENT LEGEND DIREC~ON OF TRAVEL/ AM(PM) PEAK HOUR VOLUME VDLUMES RESOLUTION NO. 2003-"~ A RESOLUTION REQUESTING THE FOREST S TO CONSIDER A COMMUNITY-BASED ALTERI THE FINAL ElS FOR THE MT. ASHLAND SKI A! Recitals: A. The citizens of Ashland have a demonstrated need, interest and commitment to responsible watershed stewardship that protects the municipal water supply, B. The Forest Lands Commission prepared a 2003 City Forest Lands Restoration Project that acknowledges "forest ecosystems are complex and dynamic and that we cannot understand completely how to manage the interlocking ecological functions of a healthy watershed;" the project directs that management activities bo based on thorough site evaluations by experts; that we will continue to draw from the experience of the city's own site-work over the past six years; and that monitoring protocols will be continued and broadened to allow for adaptive management; and C. One of the goals adopted by the Ashland Watemhed Stewardship Alliance in 1999 is to sustain and restore the watershed's capacity to absorb, store and distribute quality water by sustaining and restoring soil health, restoring native vegetation, especially grasses and forbs, re-establishing and maintaining sufficient and effective ground cover, and Iowedng stream sediment loads; and D. The City of Ashland established a partnership with the US Forest Service through a Memorandum of Understanding in 1929 and has cooperated on management of the watershed for water values since then; and E. A coalition of the Headwaters Environmental Center, ski area users and Ashland residents has drafted an alternative that modifies Alternative 3 in the Draft Environmental Impact Statement and which is known as the Community Alternative, the components of which are attached; and F. The Council determines that the Community Alternative merits analysis by the Forest Service as a separate alternative in the final Environmental Impact Statement. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: The Forest Service should analyze the Community Alternative as a se~e alternative in the final Environmental Impact Statement for the Mt. Ashland Ski Area. 1- Resolution O:\legal\PAUL/Ski Ashland~2003 DEtS\Headwaters alternative re¢o.wpd SECTION 4. This resolution takes effect upon signing by the Mayer. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of ,2003. Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2003. Reviewed as to form: Alan W. DeBoer, Mayor Paul Nolte, City Attorney 2- Resolution G:~legal\PAUL\Ski Ashland~2003 DEIS\Headwater5 alternative reso.wpd Components of the Community Alternative: New Terrain Install the "Dream Ridge Lift" that runs along the ridge next to the Middle Branch area and provides lift access to the top of the Caliban run for beginner and intermediate level skiers as well as for wilderness backcountry skiers and snowboarders in the Middle Branch area. install the "Nodh Ridge Lift" (from Alternative #5) and beginning terrain near the existing Sonnet run. This new lift would be located near other beginner terrain and the lodge, where beginners are more likely to use it. install a lift and clear additional terrain in the Poma area to provide additional race training terrain. Install the LC-13 from the base of the Windsor lift to the top of the Caliban run to provide cross mountain access for beginner and intermediate skiers and snowboarders. Currently, beginners must navigate terrain that is significantly more challenging at the top of the Ariel lift in order to get to the beginner and intermediate terrain of the Dream and Caliban runs. Extend the Caliban and Dream runs and create new intermediate level terrain on the ridge. Alter the slope of the Sonnet run to remove the steep upper section for beginners. Widen existing runs to alleviate congestion and increase usable terrain. Diverse Recreational Experiences Build a snow tubing facility and lift to offer lower cost winter recreation oppodunities to the non-skiing and snowboarding public, We are advocating that this tubing facility be designed to take advantage of natural lanes in this area to reduce the impact to cid growth trees and reduce the potential wind problems that tubers will face if the tubing facility is a large open clearcut. Create the opportunity for wilderness, backcountry skiing in the Middle Branch that is accessible by lift. Allow experimental glading on part of the existing ski area tree islands to increase the ability of users to ski through the trees. SkiedSnowboarder Services Enlarge and remodel the existing lodge to accommodate current use as well as anticipated future increases in skier visits. 3- Resolution G:\fegaI\PAU L\Ski Ashland~00~ DEIS\Headwaters alternative reso.w~d Build ticket booths near the parking lot and a rental shop near the lodge to increase the efficiency of the customer service operations. Replace the expansion of the main parking lot with a shuttle that runs from tho base of the access road on busy weekends and holidays. Build additional parking for the tubing facility and widen the road between tho main parking lot and the back lot. SkiedSnowboarder Safety Provide an emergency egress route from the base of LC6 to the bottom of the Windsor chairlift to evacuate injured skiers. Widen the Aisle 2 area to reduce congestion and increase skier safety Phasinq Initiate the restoration projects identified in the DEIS before any additional work is done on the proposal. Make upgrades to customer service (lodge, ticket buildings, etc.), add beginner terrain near the lodge, and widen Aisle 2 in the first phase. Record of Decision The Forest Service should analyze the Mt. Ashland Ski Area proposal in its entirety, but issue the decision for the proposed Mt. Ashland Ski Area expansion as two separate decisions. One decision will include the two most controversial aspects of the proposal - expansion into the Middle Branch area and expansion of the main parking lot. The other decision will include all other aspects of the expansion plan. This will have the effect of isolating the most controversial aspects of the plan while allowing the non- controversial aspects to proceed. Amendments to DEIS Comments Submitted by the Cit), of Ashland, Orcgon on the US Forest Service Mt Ashland Ski Area Expansion DEIS October 21, 2003 Thc lbllow/ng comments are oflbred as a supplement to Comments adopted by City- Council October 7, 2003 1. The QA/QC Team should cons/si of a minimum of 3 people 2 The soils and hvdroloL3, of Mt. Asbland and the proposed expansion are unique Mcmbers of the Q-&/QC Team should have expedcnce and knowledge of the hydrology and soils of thc proposed expansion area. To ensure the intent behind recommcnding the QA/QC team, thc QA/QC team v,411 be undcrstood as having the authority to require the Mount Ashland Association (MAA) and/ts conlractors to abide by the recommcndations and direction of the team 4 The purpose nf the QA/QC team is to prevent increases in disturbance in water quali~ and water quantit~ of the City,'s water supply. 5 I~ is recommended that monitoring of ~ater flows be added to rhc moniloring of sedimen~ loading and erosion at the 2060 road crossing of the middle fork of the east fork of Ashland Creek The QA/QC team shmdd monitor the construction design of plans for activity within the reacbes of streams and if there is si.kmificant vegemtiml clear/ng: the team shonld prescribe mitigation measures to restorc vegetation prior to actual constmchon 7 Duc to the significant negative impact that a fire at thc Mt Ashland ski area could have on the city's watersbed should a fire spread l?om ski 5acilities to the forest lancLs it is recommend that thc city of Ashland Fire Depar{ment review the firc protection plans for new facilities and that MAA bc required to implement the recomm¢[~dation of the Ashland Fire Department relating to fire protection. 8 There are a numbcr of comments in the October 7, 2003 comments submitted to Ibc Forest Service that were stated as issues for the QA/QC tem~n Io monitor hems # 3, 4, 6, 7, 8, 9, and 11-14 are better characterized as recommendations of thc ciB' of Ashland CITY OF --AS! ILAND Council Communication Title: Dept: Date: Submitted By: Approved By: Mount Ashland Draft Environmental Impact Statement (DE1S) Administration October 21,2003 Gino Grimaldi, City Administrator Gino Grimaldi, City Administrator Synopsis: Councilors Laws, Jackson and Hartzell have requested thai the issue of the Draft Environmental Impact Statement (DEIS) for the proposed expression of Mt. Ashland be placed on the October 21st agenda. Attachment | is an additional comment to the DEiS that is being proposed by Councilor Jackson. Attachment II is a memorandum from City Attorney Paul Nolte outlining three methods under Robert's Rules of Order regarding revisiting thc DEiS. Recommendation: None. Fiscal Impact: None. Background: Attaclunent ill is the DEIS conm~¢nts approved by the Council at the City Council meeting of Oclober 7, 2003. Attachments: Attaclmaent 1- additional comment to the DEIS proposed by Councilor Jackson. Attachment II - memorandum from City Attorney Paul Nolte outlining three methods under Robert's Rules of Order regarding revisiting tho DEiS. Attachment III DEIS comments approved by the Council at the City Council meeting o f October 7, 2003. Additional City of Ashland Comment for Phased Construction and Detailed Study in the Middle Fork Prepared by ICatc Jackson, October 16, 2003 Concept To supplement the QA/QC team's efforts on thc Forest Service approved alternative, IF thc expansion includes the Middle Fork. To address broader concerns about water quality, quantity, forest health, wildlife habitat and landslide hazard impacts in the Middle Fork of the East Fork of Ashland Creek. Assumptions The City of Ashland (City Council) and the m~:iority of commenters from the community wmtt to see Ski Ashlm~d improved mid survive (even thrive) to serve thc Rogue Valley as a viable economic and environmentally-sound, locally-owned business. The Council has adopted stall'recommendations for a QA/QC team that would advise on any proposed work during the conatmction ora project approved by thc Forest Service. Most relevant to this supplemental proposal arc Items 1 .A.5, I.A.8, I.A.9 and 1 .A.10. Questions remain about impacts of new development (tree removal, surface exposure, human disturbance) both inside and outside the existing developed ski area, but particularly in the Middle Fork area. There is a long history of the City trying to clarify and enhance its working relationship with the Forest Service in our watershed. It is the City's intent to encourage further consultations and cooperative projects with the Forest Service in the watershed. The most recent city documents include: Memorandum of Understanding, May 1996; Ashlm~d Watershed Stewardship Alliance Comment on Ashland Watershed Protection Project DEIS, November 19, 1999; letter to Linda Duffy fi.om Ad Itoc Committee, Watershed Protection Project, September 18, 2000; and City of Ashland Public Works Department Memo to Council dated May 1, 2000 concerning "Comments on thc DEIS Mt. Ashland Ski Area Expansion". Further, the City Forest Lands Commission Restoration Project Phase II established its Goals and Guiding principles in February 2003. (Final report on council agenda Oct 21) Forest Service studies include the 1997 Level II Streatn Survey of Ashland Creek, and the Mt. Ashland LSR Assessment. The City embraces the Valdez Principles. Statements 1 and 2 should be applied to thc decision to expand Mt. Ashland Ski Area. "Protection of the Biosphere: We will safeguard habitats in creeks, ponds, wetlands, natural areas..." "Sustainable Use of Natural Resources: We will make sustainable use of renewable natural resources, such as water, soils and forests. We will conserve nonrenewable Attachment I natural resources through efficient use and careful planning. We will protect wildlife habitat, open spaces and wilderness, while preserving biodiversity." Phasing of construction is already contemplated by MAA for the expansion project. This proposal rcqt csts rcs nctu g ac twty in the Middle Fork unt 1 Pt asc Two but allows hc ~stallat o ~ ol Chair LC-6 to proceed in Phase One. Data helpful to final decisions on development in the Middle Fork would be obtained from site specific analysis during the interim. If an alternative is approved that allows installation of Chair LC-6, then the following sequence and activities should be undertaken: A. Ensure the base of the chair lift. is outside the Englemann Spruce Grove to the east of the vegetation associated with the wetlands (what G. Badura calls the Upland-appcam~g timber standk with E. Spruce, soils with high water tables), while still ensuring access from the west. If the associated wetlands vegetation cannot be avoided, then the lift base should bc as far cast as possible and include design standards to ~nini~nize disturbance of the soils and the water regime in that location and to enhance restoration of disturbed areas with native vegetation. B. Install (;hair LC-6 per requirements of the upcoming Forest Service Record of Decision. C. Install rtms to the east of the new chair linc only. Dclay installafion of runs and crossing in the Middle Eork, until Items D m~d E are completed, shared with the Forest Service and QA/QC team, and the QA/QC team and Forest Service approve the final design details. ~his decision potht may coincidc with Phase Two oflhe MAA plan, and would be after 4 5 years of monitoring.~ D. The Middle Fork drainage has soil types, landslide hazard and hydrology that are different from the existing ski area. During the first phase of installation to thc cast, e~nploy a multi- disciplinary scientific teton to assess the specific, local, forest health impacts of development, the current status of the wetland/E. Spruce grove, and the cumulative effects of forest disturbance on wildlife and hydrology in thc Middle Fork. This team should report to the FS (if it is not staffed by FS), and consult with the QA/QC team regarding suggestions for alteration of development plans for the Middle Fork. E. Use the information and knowledge gained from mitigation and monitoring efforts during and after the east-side construction phase (staffrecommcndation #5) to refine installation plans in the Middle Fork drainage, including location of runs and crossing, installation methods, mitigation measures to employ, and other recommendations of the QA/QC team. Monitoring should study effects from year-round weather events, not just wrater and spring runoff. This phased installation could coincide with the MAA plan lbr Phase Two m~d begin four to five years into expansion. The QA/QC and nmlti-disciplinary teams are in the best position to dctemfinc the timeline. Assurance of [mplelncntalion One reason Staff and Council request independent QA/QC and scientific tcmns is that the City of' Ashland wants assurance that these eflbrts will actually take place. Due to fimding shortages, thc Forest Service has not been able to provide the desired monitoring in the past. The ski area should fired those ellbrts related to the ski area Watershed Protection Projects outlined by the Forest Service in Chapter II, page 51 of the DEi$, and to the expansion project QA/QC teams requested by thc City. DEIS COMMENTS SUBMITTED BY THE CITY OF ASHLAND, OREGON October 7, 2003 on the DRAFT ENVIRONMENTAL IMPACT STATEMENT (DEIS) MT. ASHLAND SKi AREA EXPANSION Ashland Ranger District Rogue River National Forest Jackson County, Oregon Scott River Ranger District Klamath National Forest Jackson County, Oregon The following comments are provided by the City of Ashland (City) in response to the July 2003 Forest Service request for Comments on the Draft Environmental Impact Statement for the Mt. Ashland Ski Area Expansion. These comments were approved by the Ashland City Council on October 7, 2003. Comments are organized under topic headings for ease of consideration. However, issues are interrelated and commonly impact or encompass other issues under other topic headings. Issues should not be narrowly construed or evaluated, based on topic headings. If additional information or clarification is needed, please contact: Gino Gdmaldi City Administrator City of Ashland, Oregon City Hall 20 East Main Street Ashland, OR 97520 541-488-6002 Fax: 541-488-5311 www.ash~and.or.us Attachment II I. WATER QUALITY & QUANTITY - Any development ~n the Ashland Creek Watershed has the potential to affect water quality and quantity for tile citizens of Ashland. Water quality and qaanfity is of the utmost importance to the City and the City urges the Forest Service to take eft steps necessary to protect this resource. A. The Forest Service should require the Mt. Ashland Association (MAA) to hire an independent third party Quality Assuranca/Quality Control (QA/QC) Team of 2-4 persons highly specialized in the soits and hydrology. The QA/QC Team should be selected by a community team of 6-9 persons, including City Staff, Forest Service Staff, and interested community groups The QA/QC Team should be paid for by MAA and should report directly to the City and Forest Service and give direction to MAA and its contractor. The QA/QC Team should be hired prior to construction design completion so that the erosion control, mitigation, restoration/remediation activities can be defined through a specific erosion and sediment control strategy prior to construction bidding. Once a contractor is selected, that contractor must understand the authority of the QNQC Team and be responsive to its recommendations. The QA/QC Team should monitor: 1. Effects of expansion on soils: QAJQC Team should analyze each specific area of construction impact to define the mitigation/restoration activities associated with each soils type. 2. Effects of erosion: The QA/QC Team should provide specific BMP (best management practices) to significantly reduce or control the negative impacts due to erosion. This set of BMPs must be specific to the alternative selected and be fully defined for the soils types. 3. Over-snow timber removal: It is recommended that this be the primary removal method and that if work cannot be completed over snow, then that proposal be submitted to the QNQC Team for advice and approval. 4. Construction methods to control erosion and sedimentation: Just as standard erosion control strategies are in place, specific BMPs to control sedimentation loading should be included in the erosion and sediment control strategy developed by the QNQC Team. 5. During construction and after construction completion, the QNQC Team should define a monitoring strategy to ensure post-construction BMPs are in place to minimize disruption to restoration activities due to storms and snow melt, 6. To meet state and federal requirements, a Stormwater NPDES permit must be provided. The permit will necessitate an Erosion Control Plan and a Stormwater Management Plan for construction. The QNQC Team should develop this strategy for the Contractor. 7 To eliminate the potential for petroleum leaks from construction equipment, the QAJQC Team should evaluate the use of vehicle diapers or other petroleum containment practices. 8. The QNQC Team should evaluate whether any work should be allowed in the mapped wetlands area. This will affect the construction of the bridge for options 2 or 6, and the QAJQC Team should make specific recommendations for that area of construction, if there is any impact (direct or otherwise), mitigation measures should be defined and directed to fully restore the wetlands. 9 Along with this wetlands area impact, the QAJQC Team may support the recommendation to complete work within the riparian reserve area to be completed as an over-snow operation, or that work be completed toward the end of the dry season (end of summer) to minimize effects. 10. Whether there is complete vegetation clearing within the stream reaches should be clarified as e part of the construction design. This should be monitored by the QNQC Team. If there is significant vegetation clearing, then mitigation measures to restore vegetation should be defined and implemented. 11. Any significant use of blasting is to be discouraged and should be referred to the QNQC Team for its aealysis and recommendation. 12. The lifts have a straight haul rope and are typically cleared to a width of 40 feet. As clearing can impact erosion, the width should be as narrow as practical to allow for maintenance and safety. 13. Erosion control methods should include silt fencing and fabric. These are only two of the BMPs available. The QA/QC Team should provide a detailed mitigation plan. 14. There may be areas to add seeding, mulching and re-vegetation to reduce erosion. The QNQC Team should evaluate those opportunities. B, The Forest Service and the MAA should be required to monitor creek impacts (erosion and sediment loading primarily) at the 2060 Road at the crossing of the middle fork of the east fork of Ashland Creek. C. MAA must provide assurances to the City and FS that they will take corrective actions as recommended by the QA/QC Team. II. FINANCIAL RISK Financial commitments of the City and MAA for reclamation of the site, should the ski area ever be closed, need to be quantified and qualified in the final ElS. A. The ElS should address and quantify the reclamation costs for both the existing ski area and the selected alternative. The Forest Service should require from the city, as the permit holder, written assurance that it has agreed with the ski area operator that sufficient assets exist to cover the quantified reclamation costs. B. The ElS should specify the reclamation requirements or standards for the ski area. II. FIRE RISK The location, design and type of construction for additional ski area guest services buildings should take into consideration the need for fire protection features within these bu#dings to prevent the potential for building fires spreading to adjacent wildland resources. CITY OF -AS H LAN D Memo DATE: TO: FROM: RE: October 16, 2003 Mayor and City Council Paul Nolte Revisiting the Mt.. Ashland Expansion Issue interest has been expressed as to the procedure to revisit the Mt. Ashland expansion issue. Since the council adopted a motion at the last council meeting regarding this issue, the council is timited under Robert's Rules of Order to three methods to revisit this issue. Motion to Reconsider. Under Robert's Rules of Order a motion to reconsider must be made before the conclusion of the meeting where the action sought to be reconsidered was adopted. Le., under Robert's Rules the motion to reconsider was required to be made at the meeting on October 7, 2003, the date of the last council meeting. By ordinance, however, the council has modified Robert's Rules so that a motion to reconsider can be made at the council meeting following the action to be reconsidered. See AMC § 2.04.120. A motion to reconsider must be made by a councilor who voted in the affirmative for the action to be reconsidered. The motion is debatable and requires a majodt7 vote. A vote to reconsider, however, cannot be made if the act has "gone out of the possession of the Council." See AMC § 2.04.120. (Under Robert's. Rules a motion to reconsider cannot be made if the vote to be reconsidered has caused something to be done that it is impossible to undo.) Here the action to be reconsidered could be considered as having "left the possession of the council" since the comments have been submitted to the Forest Service. Motion to Rescind. A motion to rescind a previously adopted action can be made at any time, i.e. it does not have to be made at the same meeting where the vote to be rescinded was adopted; it can be made at the next meeting or beyond the next meeting. The motion can also be made by any councilor, regardless of how that councilor voted on '~he original motion. A motion to rescind is debatable and requires a two-thirds vote. Attachment III A motion to rescind is used to strike the entire original motion and cannot be made if something has been done that is impossible to undo. Motion to Amend Something Previously Adopted. A motion to amend has the same characteristics as a motion to rescind except that it does not rescind the entire original motion. It is used when only part of the text previously adopted is desired to be changed or to substitute a different version. Like the motion to rescind, it requires a two-thirds vote, is debatable and cannot be used where something has been done that is impossible to undo. The question then becomes whether anything has been done that is impossible to undo. The comments have been submitted, but I do not consider this to mean that additional comments cannot be made or that a revised version of the comments can also be submitted. G:\IegaI\PAUL\Ski Ashland~2003 DEIS\Re¢on$ideration cc.wpd LEGAJ~ DEPARTMENT Tel: (541)488-5350 20 East Main Street Fax: (541) 552-2092 Ashland, OR 97520 *~TY; 800 735-2900 www ~shland or.us noir ep/i~,,ashland.or.u$ CiTY OF ,-A_S! ILAND Council Communication Title: Dept: Date: Submittcd By: City Forest Lands Restoration Projcct Ashland Fire & Rescue October 21, 2003 ,\ Kcith E. Woodlcy, Fire Chief ~ Ashland Forest Lands Commission Synopsis: The City of Ashland, under the stewardship of the Ashland Forest Lands Commission (AFLC), has been working for tho past six years in pla[ming the restoration of'city owncd forestlands. As a result of this eflbrt a final documcnt has been prepared which identifies the purpose, goals and guiding principles which providc thc foundation for the restoration project. Recommendation: Staff recommends that the City Council endorse the City Forcst lands Restoration Project, and direct staff to initiate thc timber sale component of the project. Fiscal Impact: The commercial thinning component ut'the City Forcst Lands Restoration Project will be advcrtiscd for bid to interested parties. Logging slash treatment will be handled under the existing threat work contract between the CeA and Small Woodlands Services, Inc. Rcvcnuc generated fi'om the sale of surplus timber will be used to offset project costs. A proposed budget for the restoration project is provided with this communication. Background: Much of the city forestland ownership is overstocked due to the suppression of natural fires in the watershed. In addition, there arc arcas of old logging slash that were created during past hmwest operations and have been lef~ untreated. Previous thinning work has tbcused on the removal of small, understory trees (less than 7" diameter) that have bccn cut and burned on site. This work has reduced ladder fuels and promoted age diversity in some areas. On occasion, a small number of commercial size trees have been removed to mitigate the hazard thcsc trees posed to human activities in the area. Nevertheless, many stands still exist with vcry high tree densities in larger size classes (greater than 7" diameter). These dense stands experience increased stress during drought periods. As a consequence, they are subject to substantial beetle and parasite attack as well as increasing thc fire fuels potentiah There are currently ~nany stands that are accelerating in their deterioration. The goal of this second phase of thc Forest Lands Restoration Project is to restore a level of resilience and forest health by attaining stand densities that are sustainable over the long tenn. This will be primarily done by removal of small and low vigor trees in the understory and middle canopy. This thimfing aclivity will create: a) reduced tree density, b) a shift in species favoring shade intolerant and fire tolerant species, c) an increase in larger trees with higher, less flammable crowns, and d) a reduced potential for future fuel buildup from tree mortality. This project will treat (bum) existing logging slash and will also treat any slash created from the project itsel£ Tree removal methodology will be restricted to helicoptcr logging. Mechanized, ground based logging systems will nol be utilized. Log tracks will be restricted to utilization of three miles of Forest Smwicc Road 2060, and thc access road into the large granite pit off Granite Street. Approximately 150 log truck loads will be removed via Granite Street out to Easl Main Street, and then by the standard truck route out to Interstate 5. Many of the trees to bc thirmed are in a size class that allows for a commercial timber sale. Since this topic tends to be controversial, a detailed description of the prc[jcct has bccn providcd irt thc document, "City Forest Lamls Restoration Project, Phase II", to foster public discussion m~d review. An electronic version of this document has been tnadc available to the general public on the City of Ashland website, and printed copies have been distributed through the public workshops and me also available through Nancy Slocum in the Public Works Department. The AFLC has established a range of goals that the proposed project seeks to accomplish: · Reduce forest strand densities by throning primarily undcrstory mid middle canopy trees to promote healthy forest stands for the long term. Maintain structures, features and processes critical to the functioning of mature forests such as large trees, snags, down logs, multi-layer canopy and soil structure. Reduce the likelihood of a large scale, high intensity wildfire and ultimately restore a disturbance regime tbat more closely emulates the historic range of natural disturbance. Although highly variable, these natural disturbances included l?cqucnt, low intensity fircs as opposed to inlYequent, high intensity fires. This goal will not be accomplished with a single management action and may take years or decades to complete. · Minimize the need lbr corttinued intervention in the landscape and eventually allow natural fire cycles and other disturbance events to occur. · Protect and improve riparian transitiou zone habitat: Specifically those arcas wherc thc vegetation shows a distiuctly dilTcrent plant community compared to the adjacent uplands. Increase effective ground cover including coarse woody debris, mosses, native grasses and low shrubs to provide stability to the surface soils. · Dcvclop an approach for reducing stand density while protecting slope stability in moderately sensitive geologic areas. · Encourage and presmwe appropriatc species diversity on a landscape level. A series of public hikes into the project area, as well as workshops, have been conducted to receive public input and to provide a formn for rcsponding to questions m~d concerns regarding the planned project. Included with this communication are copies of those public ~mtices. The project "work window" proposes a bid process in November / December, and actual work on the ground to take place January through February. This specific timeline is contingent on project approval by Council at the October 21 ~t council meeting. Attachments: A project budget prospectus is attached. City Forest l,ands Restoration Project Phase H Project Financial Prospectus The City of Ashland Forest Lands Restoration Project embraces an ecological approach that seeks to manage thc city forcst lands in a manner which maintains and enhances the Ashland Watershed and provides the City of Ashland with a sufficient, high quality source of water. Theproject design provides that tree removal will ncvcr occur simply to add volume to a timber sale. The focus oftbe project is on what is leR behind, not what is taken. Timber and other forest commodities will be generated only as a by product of restoration activities. Proiect Description Mortality salvage and stand density reduction throagh comtnercial thinning is designated for 183 acres of the 486 acres, or 37.7% of the City of Ashland ownership in the lower watershed. Treatments were not prescrihed for the remaining 303 acres for the following reasons; (1) those areas burned in the 1959 wildfire contain little, i£ any, merchantable volume requiring removal as part of a thinning effort, (2) areas with significant slope stability conccrns where tree removal is not recommended, (3) riparian mmmgement areas along Ashland Creek & Reeder Reservoir, and (4) reserve areas retained to mainlain a diversity of forest structures on the landscapc, (5) quarries, roads, Reeder Reservoir, and otber non-forest sitcs, and (6) areas where previous non-commercial work has already met forest health objectives. Timber Rctnoval Timber proposed for removal has been marked by our consulting lbrcstcr, Marty Main of Small Woodland Services, Inc. Currently, 460,000 board feet bas been marked for removal. Iris im~>ortant to note that this volume ma,/be decreased if the geological hazard survey currently undetwvay identifies slopestabilit¥ risks associated with proposed tree removal. Tbe majority of trees marked for removal (68.4%) fall into a diameter class of T' to 12" dbh (diameter at breast height). An additional 27.4% exist within the 13" to 18" dbh classification. The remaining 4.2% are in diameter classes of 19" and above. Thc total number of trees marked for removal consists of 6,168 individuals, of which 1,846 are standing dead ~rees and 4,322 are live trees. Proiect Costs The value of timber marked is estimated to bc $230,000 ~o $276,000. Mill prices for delivered logs ranges from $500 to $600 per thousand board feet gross scale. The volume marked for removal is approximately 460,000 board feet. The estimated cost ora helicopter harvest project ranges from $427 to $484 per thousand board feet. The total cost estimated for a helicopter harvest project is $215,000 to $244,000. Restoration activities, including the seeding of native grasses and trcc planting, will be funded from the annual Forest Interface budget allocation. A grant application has been submitted to the Bureau of Land Management for $250,000 to provide additional financial support for the prc[jcct. A project cost / revenue breakdown is shown in the following table: Proicct Component Timber Removal USFS Road Use Fee Forest Products Harvest Tax Slash Treatment Cost Range 215,000 244,000 (to be determined) 1,335 300 per acre Revenue Range 230,000 276,000 (Funds required to balance project budget are also available from Forest Interface Budget located in Water Fund) Total 271,235 300,235 230,000 - 276,000 Please help the Forest Commission spread the word... Thc Ashland Forest~ds Commission has bccn working steadily for nearly six years to d, eve~Phase, !I ~&/v Fores~ndsr' Restoration Plan. The goal of this Lithi~rk (Granite ~ Glenview ~i,i-ee~ · Wor~op II: Repe~Ii~fWorksho~on~¢esday, April 8 from 7:00 PM - 9:00 P~Mat thc Com~'d~mty Devel~,~ubhc Works Budthng at 51 W,nb~<~ Way ~ The drag,~al is avail~lJ~i~tl~e city we b slt~' ~.as hland.or.us in the Document Center. YOU Commis PI,'... : ~.:li.."[':/ citizens .: .. Watersh;: and Aug' .: JI....! 0 j'.cl..".;. 26 Table 2 Total # Trees Marked for Removal Ul~it Acres <17 dbh <17 dbh >17 dbh >I7 dbh Total Trees/ Green Dead Green Dead Acre A2 7.0 62 43 0 4 109 15.6 Bart 1.8 0 111 0 3 114 63.3 B234 33.1 485 787 2 48 1322 39.9 B567 9.4 298 143 3 20 464 15.6 D1 7.5 25 150 0 3I 206 27.5 D2 4.2 209 9 3 6 227 54.0 E2-5 11.0 218 92 9 38 357 32.5 F 4.5 126 30 I 4 161 35.8 H 3.5 26 35 2 27 90 25.7 J 5.0 104 6 13 I0 133 26.6 Ki&2 7.0 20 14 . 6 39 79 11.3 K3 4.3 96 47 6 17 166 38.6 L1 3.5 89 2 10 0 101 28.9 M 15.0 320 2 21 2 345 23.0 N 21,3 984 16 8 7 1015 47.7 P/Q 40.3 905 36 33 14 988 24.5 S2 5.0 235 40 3 13 291 58.2 Totals: 183.4 4202 I563 120 283 6168 33.63 Total % trees marked less than 17" dbh = 93.5% Total % trees marked dead - 29.9% 9~ 10~ 12 13 14 ~ 25 26 27 28 29 3O 31 3~ 33 35 36 City Forest Lands Restoration Project PHASE II The City of Ashland City Council Ashland Forest Laods Commission Frank l~etlej ewski Richard Brock k;hzabeth Crosson Jo Anne Eggers Anthony Kc rwLn Bill Roberislm (Chair) OCTOBER 2003 TABLEOFCONTENTS PART l - GENERAL PROPOSAL PAGE Background ................................................................................................... 3-4 Purpose ........................................................................................................... 4 5 Community Priorities .............................................................................. 5 6 Goals ............................................................................................................. 6 Guiding Principles ......................................................................................... 7 P~ eject Locations ...................................................................................... 7-9 Lower Watershed Area ............................................................................. 7 8 The Winbum Parcel .................................................................................. 8-9 Ecological Priorities ....................................................................................... 9 18 Soils and Geology ..................................................................................... 9-10 Botany ....................................................................................................... 10-13 Coarse Woody Material .......................................................................... 13-14 Wildlife ............................................................................................. ~.......14 15 Forest Disturbances ................................................................................... 15 16 Prescribed l-'ire ....................................................................................... 16 Mistletoe ................................................................................................. 17 Large Trees .............................................................................................. I7-18 Monitoring ................................................................................................... 18-19 Economics ..................................................................................................... 20 pART 1I LONG TERM DESIRED CONDITIONS LOWER WATERSI1ED ............................................................................... 21-24 Black Oak / Ponderosa Pine / Douglas-fir Type (Units C and part of U)......21 22 Ponderosa Pine / Douglas-fir Type (Units D, E, F, H, M2 at~d P) ................. 22-23 Dry Douglas-fir Type (Units A, B, G, J, K, Q, S, T and part of U) ............... 23 24 Moist Douglas fir Fir Type (Units L, M3, N, Q and R) ................................. 24 WINBURN PARCEI ..................................................................................... 25-27 Ponderosa Pine / Douglas-fir / White Fir Type (Units I and 7) ..................... 25-26 Douglas-fir-White Fir Type (units 2, 4, 5 and 6) .......................................... 26 Riparian Trm~sition Forest (Unit 3, 8 and paris of 4, 5 and 6) ....................... 27 Winbum: A Work in Process ......................................................................... 27 KEFERENCES .............................................................................................. 28-29 APPENDIX Glossary ...................................................................................................... 31-35 Management Unit Map .................................................................................. 36 City Forest Lands Restoration Project: Phase 11 Page 2 of 36 Ashland Forest LancLs Commission October, 2003 Cit Forest Lands Restoration Project: Phase Two Background The City of Ashland, under the stewardship of thc Ashland Forest Lands Commission (AFLC), has been working for the past six years plamfing thc restoration of city owned forestlands~ Throughout the city ownership thc AFLC has been engaged in cooperative forest health projects wdh ncighbors and other jurisdlctions, both in planning and groundwork. Forestry professionals, concerned citizens, and environmental groups have guided these projects. Based on detailed forest inventories and silvicultural assessments, it is clear that the City of Ashland needs to proceed without delay into a second phase of forest thirming which will involve removing trccs of co~nmcrcial value. Much of thc city ownership is overstocked due to the suppression of natural fires in the watershed. In addition, there are areas of old logging slash that werc crcatcd during past harvcst operations and have been left untreated. While brush and small trees continue to be thimmd, this thitming work has focused on the removal of small, tmderstory tr¢cs (less than 7" diameter) that have been cut and burned on site. This work has reduced ladder fuels and promoted age diversity in some areas. On occasion, a small number of connnercia] size trees have been removed to mitigate hazard trcc areas. Nevertheless, many stands still exist with very high tree densities in larger size classes (greater thm~ T' diameter). These dense stands experience increased stress during drought periods. As a consequence, they are subject to substantial beetle and parasite attack as well as increasing the fire fuels potential. There arc currently many stands with increasing tree mortality. "The UDSA Forest Service and Oregon Department qf Forestry have been doing annual aerial tree mortali(v detection surveys in Oregon since 195l. The Annual Cooperative Aerial Mortality Survey in the Rogue/illinois Valleys, Siskiyou Foothills, Umpqua Interior Foothills and Inland Siskiyou ecoregions showed dramatic increases in tree mortality from 2001 to 2002. Sugar pine mortali~ increased fi'om 144 trees in 2001 to 699 trees in 2002. Increases in ponderosa pine and Douglas~r mortality were even greater; 417 trees to 20,986 trees for ponderosa pine and 321 tree*' to 32,148 trees for Douglas-fir." (Goheen and Goheen, 2003) Fire regimes have had a significant role on thc Ashland watershed. A fire regime includes fire frequency, season, intensity, duration and scale (patch size), as well as periodicity and variability. Fire regime information will help inform our decisions for prioritizing areas fhr hazardous fitels treatments, silvicultural treatments, and prescribed fire use. "Fire has played tin integral part in creating the forest environment of the Pac~c Northwest (Agee, 1981). and a particularly significant function in shaping the plant communities in southwestern Oregon (Atzet and Wheeler, 1982). The absence of fire (due City Forest Lands Restoration Project: phase ii Page 3 of 36 Ashland Forest Lands Conamssion October, 2003 lo effective fire suppressiott) has had a dramatic effect on vegetation composition, densiO,, and structure as well as dead fi4el amoum$, stze and distribution." Ashland l~orest Plan The AFLC is charged with implementing the Ashland Forest Plan (AFP), adopted by the City Council in May of 1992. The purpose and need for the AFP was to place the City's 1,075 acres of for~stland under a workable regim~ of protection and mmmgement. The AFP states the following: "In our judgment, created disturbanc~ that emulates natural processes must be reintroduced Jnlo the watersheds. This means vegetative manipulation and prescribed lire." The AFP further states: **In order to emulate the historical role of fire in the ecosystem, a carefully applied program of tree salvage, thinning, and prescribed fire will be introduced." Appendix A of the AFP listed a nu~nbor of priority projects to be completed by May of 1993. This inchlded quarry restoralion, road maintcnance, prescribed fire treatments and construction of fimlbrcaks. Additional lower priority projects such as fuel reduction, grass seeding, tree planting, hand piling and burning, closing roads, and road maintenance are also listed. In November of 2001, the AFLC revised the goals and strategies of the AFP. '[ hesc revised goals and strategics tier directly to the original goals and policies of the AFP. The revisions reflect the changes that have occurred on city owned lands since 1992. Thc cflhcts of increased population in the wildland urban interface, increased mortality of commercial sized trees, and extended droughl are some of the reasons that lcd to the adjustments of the AFP. The city has accomplished a number of non-commercial treatments listed in thc original AFP. These include brushing and pre commercial thinning, cstablistmaent of native grasses, trec planting, and prescribed fire application (handpiling and burning). The City Forest Lands Restoration Project (Phase Ii) is the next step in a continuing process of forest management. Purpose As stewards of the city forcstlands, the Ashland Forest I ,ands Commission (AFLC) wrote this proposal to direct the continning restoration work. Our ongoing research m~d field observations will help guide the practicing professionals whose work will continue to reslorc this community resource. In addition, we want to infom~ the community, whose watcrshcd lands we are charged with protecting and restoring. The usc of specialized terminology is minimized in this proposal but cannot and should not be avoidcd. A comprehensive glossai3~ is inclnded in Appendix A offering standard definitions of words commonly uscd in forest~ practice. The goal of this second phase of the Forest Lands Restoration Project is to restore a level of resilience and forest health by attaining stand densities that are sustainable over the long term. This will be done by removal of primarily small and low vigor trees in the undcrstory and middle canopy. There will be an associated fire fhels reduction from the thinning resulting in: a) reduced tree density, b) a shiR in species favoring shade intolerant and fire tolerant species, c) an increase in larger trees with higher, less flammable crowns, and d) reduced potential for future fuel buildup city Fores~ Lands Restoration Project: Phase 11 Page 4 of 36 Ashland Forest Lands Commission October, 2003 lhom tree mortality. This project will treat (bum) existing logging slash and wilt also treat any slash created from the project itself. Much of the city owned ibrestland is surrounded by US Forest Service lands, h~ the past, thc Forest Service cut fuel breaks on their lands, some of which abut past and proposed treatment areas on city lm~ds. While our proposcd treatments will adjoin the Forest Service fi~el breaks, we are not proposing a confinuation of these fuel breaks. Our proposed treatments diffar from fuel break treatments because they reduce fuel hazard on a landscape scale. Simply stated: our proposal will create landscapes that are less wildfire prone rather than creating fire suppression zoncs. Treatments will be lighter handed than the Forest Scrvicc prescriptions and will treat a broader area. Many of the trees to be thinned arc in a size class that allows for a commercial timber sale. Since this topic tends to be controversial, we have provided a dctaitcd description of the project to foster public discussion and review. There are many areas of moderate to high geologic hazard on thc city forestlands. There is a distinct conflict between the goal of reducing tree density to assure stand health and the necessity of maintaining enough tree cover to protect slope stability. To date the city has deferred thinning these areas. Continuing to defer management activity b~ these areas, however, could lead to accelerated tree mortality after a drought (as is happening now in some areas). Trees holding the soil in place could be lost. As part of this project, treatments will be rccommended to help resolve this inherent conflict. A series of entries for careful treatment may be necessary on these sites. in platming this next phase, the AFLC has spccified the Desired Future Condition (DFC:) of the various forest stand types on the city ownership. This process has becu intcrdisciplinary and has considered a wide variety of factors ~hat are essential for the mmntcnance of a healthy forest ecosystem. Factors addressed include: adequate water supply, healthy soils, stable slopes, reduced fire hazard, dead and down woody materials, m~d the broad category ofbiodivcrsity protection which includes managing for existing native animal, plant and fungi species. This document is not intended to address the City of Ashland's ongoing fimls reduction program involving small non-commercial trees and ground fuels. In addition, this proposal does not include the details of any prescribed burning that may follow removal of vegetation. Community Priorities As stated in the Ashland Forest Plan (adopted by the City Council in May, 1992), it is the pr/mary goal of the City to "manage the city forest lands in a mmmer which maintains and enhances the Ashland Watershed and provides the City of Ashland with a sufficient, high quality source of water." To attain this goal, the AFLC has embarked on this project with a process that adheres to high ecological standards. The lower watershed parcel of the city's ownership intersccts the wildand-urban interPace. This crucial zone, where human development meets forested areas, is a high priority for restoration work. Due to past fire suppression efforts and managmnent activities, some of these areas have CiW Forest Lands Restoration Project: Phase ii Page 5 of 36 Ashland Forest Lands Commission October, 2003 extremely high tree densities. In order to effecfivcly protect the community from catastrophic fire, it is necessary lo accomplish fire fuels reduction in this interface alta. On a larger scale, thc AFLC is also involved with other city projects witlfin thc wildland urbm~ interface. The commission's involvement in the interfacc project is to inform and help initiate projects on private land as a part of the larger mission to protect the Ashland watersficd and cnsure quality drinking water. This second phase of the Forest Lands Restoration Project uses an ecosystem approach. In this approach it is important that all ownerships wilhin Irc Ashland Watershed be involved in the platming process. The Ashland Forest Plan reqnires activitics of the AF[~C to be compatible with management plm~s for thc adjoining Rogue River National Forest (RRNF) m~d otfier properties. Coordination between landowners has been mutual. Members of thc AFLC, RRNF, Ashland Parks and Recreation, Ashlmid City Council, Ashlm*d Fire Department, private Im~downcrs and other concerned stakeholders regularly confer on the concepts and proposed activities presented in this and other planning documents for thc larger Ashland Watershed. This project is intended to compliment work already undet~vay. The AFLC is comnfittcd to ecologically responsible stewardship and to mx open and transparent community decision-making process. (3oals Promote healthy tbrcsl slands for the long term through reducing ~tand densities by thinning primarily understory and middle canopy trees. Maintain structures, features and processes critical lo the ihnctioning of mature forests such as large trees, snags, down logs, multi-layer canopy, soil stmctme and nutrient recycling. ,, Reduce significantly thc likelihood of a large scale, high intensity wildfire through activities that will ultimately restore a disturbance regime more closely emulating file historic range of natural disturbances. Although highly variable, these natural disturbances included frequent, Iow intensity fires as opposed to infrequent, high intensity fires. This goal will not be accomplished with a single management action and may take years or decades to complete. Minimize the need lbr continued intervention itl thc landscape and eventually allow natural fire cycles and other disturbance events to occur. Protect and improve riparian transition zone habitat, spcci fically those areas where the vegetation shows a distinctly different plant community compared to the adjacent up]ands. · increase stability of surface soils by increasing effective ground cover, including coaxse woody debris, nmsses, native grasses and Iow shrubs. Develop an approach for reducing stand density wbilc protecting slope stahility in moderately sensitive geologic areas (Hazard 2 Zones). City Forest I,ands Restoration Project: Phase I1 Page 6 of 36 Ashland Forest Lm~ds Cornrmssion October, 2003 Encourage and preserve native species diversity on a landscape level. Guiding Principles We ac~lowledge that forest ecosystems are complex and dynamic and that we cannot understand completely how to manage the interlocking ecological functions of a healthy watershed. Management activities will bc based on thorough site evaluations by experts in forest ecology, geology, silviculture, fire ecology, botany, wildlife, soils, and fisheries, h~ addition, we will continue to draw from the experience of our own site-work over the past six years. Monitoring protocols will be continued and broadened to allow lbr adaptive management. No trees will he removed simply to add wdue to a timber' sale. First and foremost, this prqlect will be planned to address forest health. Stand density reduction will be ecosystem driven. What is left behind is more important than what is removed. Timber and othcr lbrcst commodities will be generated o~ly as a b~product of restoration activities. Proposed treatments are site-specific based on vegetation types. On stable slopes with southerly aspects, more open stand conditions will be promoted to encourage a more diverse stand composition (e.g. more pine and black oak). On meister, northerly aspects with steep slopcs, a more closed canopy stand condition (mostly Douglas fir) will be promoted emphasizing a full rooting profile to mitigate potential geologic hazards. Determination of the trees to be removed shall bc determined by the particular Desired Future Condition (DFC) for that stand including desired stand densities, structures, and compositions rather than by any specific diameter or age class delineation. Thc trees to be removed will mostly be in the age class of 50 -100 years old. This is thc age class that has developed in these stands as a result of fire suppression efforts since 1910. Management activities are designed to protect and promote larger diameters / older age classes of conifers and hardwoods on the city ownership. Exceptions to this principle will be clearly identified, mapped and explained. Promoting these more mature forests will most effectively accomplish the goals and guiding principles identified for thc city forestlands. Project Locations Restoration work will be planned based on location. There are two distinct "landscape locations" within the city forestlands. They each hold different sets of conditions, opportunities and concerns. The Lower Watershed Area: This area extends from the upper end of Reeder Reservoir to Granite Street. It is composed mostly of early to mid-seral conifer hardwood forest (60-100 years old) and shrub-hardwood communities on moderate to steep slopes. None of these areas have reached late successional conditions. Portions of the area were burned in 1901 and again in 1910 with the northwest portion burning a third time in 1959. Trees in this area are mostly 8"-22" DBH, but there are some lin'get trees (24"-30" DBH or larger) that survived the fires. City Forest Lands Restoration Project: Phase II Page 7 of 36 Ashland Forest Lands Conmdssion October, 2003 This area is l~airly dry with plant communities described as the Black Oak / Ponderosa Pine / Douglas-fir type (Unit C and part of Unit U), the Pot~dcrosa Pine / Douglas-fir type (Units D, E, F, II, M2 and Unit P), thc dry Douglas-fir type (Units A, B, G, J, K, Q, S, T and part of Unit U) and the moist Douglas fir type (Units L, M3, N, Q and Unit R). The most significant resource consideration is Ashland Creek and the steep slopes bordering the creek. Chtical municipal infrastructure is in place within this area: thc water pipeline, powerline, water trcatment plant, m~d the access road. The total area to be thinned under this proposal has not yet been determmcd. It is expected that significant portions of this area will not bc treated in deference to geologic or slope stability issues, infi'astructure concerns or because additional stand density reduction is uot needed at this time. For instance, much of the area (200 acrcs) has received an initial stand density reduction treatment, which lbcused on understoty hardwoods and conifers less than 7 inches DBH. Some of this area needs lhrther thinning of larger trees (greater than 7 inches DBH). Approximately 1/3 of the area is zoned as "high hazard" on slope stability scales determining landslide potential due to the steepness of the terrain and types of soils. As always, these areas will be treated with utmost care to prevent slope lhilure. Historically, this has meant no trcatment or minimal treatmcnt. Additional consultation is currcntly under way to address specific site concerns m~d determine appropriate future manage~ncnt actions. The Winburn Parcel: This area is 160 acres centrally located in the watershed with a diversity of older forest types including mature stands and stands with late successional or old growth characteristics that havc the potential to develop into old growth stands. It includes moist north aspects where white fir is common, described as thc Douglas-fir / White fir type (Units 2, 4, 5 and 6), as well as drier south aspects with more ponderosa pine, described as the Ponderosa Pine / Douglas fir / White Fir type (Units I and 7). The west lbrk of Ashland Creek runs through thc center of the Winbum Parcel feeding Reeder Reservoir a short distance downstrean~. hnportant issues to consider on the Winbum Parcel include water quality and quantity, protection of late succesional characteristics, spotted owl foraging habitat, resident fish populations, cultural (historical) resources, and slope stability concerns on a significant portion of thc area. Stand structure is variable, reflecting the impact of strand replacing fires, logging, fire exclusion, and lower intm~sity fires. Most of the Wiubum Parcel was logged in 1990 through a land exchange between tbe City of Ashland and a private timber company. The dense undcrstory layer is currently stressing many of the larger trccs. Thi~ming of small diameter trccs (less than 7" DBH) bas already occurred directly under many of these big overstory trees in an effort to reduce moisture stress. This work is ongoing. City Forest Lands Restoration Proj cot: Phase II Page 8 of 36 Ashland Forest Lands Commission October, 2003 Much of the Winburn Parcel also has high to voW high tree densities in the intermediate size classes. In ordcr to ensure continued survival of the largest overstory trees, some additional density reduction is needed. Some of the Winbum Parcel will not bc trcatcd in deference to other resource values or because additional stand density reduction is not needed at this time. Portions of the Winburn Parcel are relatively intact native forests with little need of management. Ecological Priorities Soils and Geology Protection and improvement of soils is a central goal on the city forestlands. Healthy soils support healthy forests. In addition, they act as moisture banks m~d reduce creek sedimentation. The soils in the Ashland watershed arc well ka~own for their highly erosive and tmstablc characteristics. The 1999 Forest Se~wice ElS, "Ashland Watershed Protection Project", dcscribes the soils: Soils have been classed as having severe and very severe erosion hazard rating on the steeper slopes because of'a combination offactors which include non cohesive sandy texture of the soil, general lack of coarse fragments, and steeper slope gradients. On gentler slopes however, the erosion ratings are moderate Topsoils are generally less erosive than subsoils because of the soil organic matter and root systems that bind the sands together. The subsoils, when exposed, are highly erosive Areas in the Watershed where exposed subsoil can be observed are: on many of the cutbanks of roads transer ting the Watershed, bike trails, recent landslide sears, and over-steepened slopes adjacent to perennial and intermittent streams. (page III-7) Geologic inventories commissioned by the City of Ashland have mapped many areas of geologic sensitivity and potential slope f~ailurc. Additional detailed assessments arc currently in progress. Slides are a potential risk m* most of the steeper slopes. Given these conditions, extreme care must be taken to avoid soil displacement or co~npaction. It is also critically important to maintain healthy root zones. Tree roots arc thc "twine" that holds the subsoil layers to thc hillside. Loss of this rooting layer due to excessive tree mortality from beetle kill or tim will inevitably lead to slope failure. In all areas with steep slopes, the tree and shrub densities will be maintained to provide a healthy dense root layer. During this density reduction project, log removal will be done with helicopter to minimize compaction and soil displacement. Maintenance and improvement of clthctive ground cover to avoid surface erosion is also critical. The Forest Service standard is to maintain 85% or more soil cover. We havc considered four strategies for achieving cllhctive ground cover on the various sites thund in the city forestlands. Soil Protection Strategies city Forest Lands Restoration Project: Phase 11 Page 9 of 36 Ashland Forest Lands Commission October, 2003 1. LeaYe a high quantiOt of down woody material and maintain a dense tree canopy to fa¥or mosses. This strategy utilizes woody material of all sizes to stabilize slopes and provide effective ground cover. Coarse Woody Material (CWM) left on site is high (8-12 logs per acre) in this strategy. Small wood (under 3 inches diameter) is reduced or removed to reduce fire hazard. Larger wood is placed in contact with the soil with attention given to side-hill placement (o~ the contour) to slow surface movement. This strategy will lead to improvement of the dufflaycr m~d an increase ill mosses m~d shade tolerm~t herbaceous cover. Mosses c0al be "seeded" on these sites where moisture allows. This tactic is especially suited to steep slopes. There is some concern about increasing fire hazard by leaving high quantities of wood on-site. Thc material left, however, will be too large to have much effect on fire intensity or flame length. This large wood will allow fire to reside (smolder) on the site longer perhaps increasing mop-up and monitoring time. This approach would also make prescribed bttrning more difficult. 2. Open tree canopy enough to allow grasses and low shrub layer to develop. Seed with ~,ra$ses. This strategy utilizes the natural ground layer vegetation on dry sites where grasses and Iow shrub species are an important ecosystem element. On these sites, a relatively quick growth response can be seen in ground layer vegetation (particularly from hairy hot~eysuckle) when the tree canopy is reduced to 40%-50% cover. Grasses (western llzs{zue, California rescue, Idaho fescue) can be slower to respond on dry sites, so seeding will be needed. The City of Ashland has been experimenting with native grass seeding and has developed considerable technical expertise. Dry site mosses can also be "seeded". Under this strategy small woody material (4"-8") is utilized in the shot~ term for holding surface soil. CWM is maintained at Iow quantities. 2hese sites becotne prime candidates for future prescribed fire. One problc~ with this strategy is that non-native species of grass (e.g., dogtail grass) and forbs (e.g., beggars ticks) cml quickly invade following a thinning event, so seeding needs to be timely. 3. Thin to ft~vor black oak and madrone in order to develop a thick lea flitter layer. Thcsc hardwood species produce and shed a high volume of leaf litter that forms very effective ground cover directly under the trccs. This tactic is suitablc lbr dry sites where more open tree canopies can be sustained to allow hardwoods to flourish. 4. Leave a dense sapling layer even though larger trees may become stressed and die. This strategy is a "default" approach that recognizcs that a dense stand of small trees and shrubs can be quite effective in holding soil. There are mat~y negatives to this approach. There is a high level of fire hazard associated with these stand conditions. This strategy may also lose its effectiveness over time if complete stand mortality occurs due to moisture stress. It is likely, at least, that larger overstory trees will die due to bectle attack or moisture stress. These larger trees are more effective in holding the deeper soil layers. Because of these negatives, this is not a strategy that will be used much, but it may be effective for the short term and may bc the preferred 8pproach in areas of geologic instability or excessively steep slopes where dense sapling/shrub layers currently occur. Thinning these areas in small steps over several years will allow the remaining trees to develop the root structure necessmy to stabilize soils. Botany Lower Watershed City Forest Lands Restoration Project: Phase 11 Page 10 of 36 Ashland Forest Lands Comnfission October, 2003 The forests of the Lower Watershed range from the Black Oak / Ponderosa Pine / Douglas-lit type to the dry Douglas-fir type to the moist Douglas-fir type fotmd in thc vicinity of Ashland Creek types. The dry lbrcst is a mix of Douglas-fir, ponderosa pine and madrone with some black oak on the driest sitcs. The shnlb layer is usually dominated by low growing species such as hairy honeysuckle, snowberry and poison oak but can includc taller species like deerbmsh, ceanotbus (previously burned sites), whiteleaf manzanita (driest sites) and ocean spray (moist sites). Ifc grass layer includes perennial bunchgrasscs such as CalifOrnia fescue, woodland brome and western fescue as well as thc mvasive hedgehog dogtail grass. When tree canopies are dense, the shrub and grass species arc rclatively sparse. When tree canopies arc reduced, these species increase. The low-growing shrubs and perennial grasses can be highly valuable for stabilizing soils while not adding significantly to fire hazard. Nativc grasses ,are suitable as a part of a soil covcr strategy in some of these dry-site tbrcsts, but it ia important to plant seed quickly al'tcr thimfing to give these species a compctitivc advantage over dogmil grass which will quickly occupy any bare soil areas. Douglas-fir dominates both the dlX m~d moist Douglas fir types with some madrone and occasional ponderosa pine. When under a dense tree canopy, the shrub layer in these forests is usually t~airly spin'se with snowberry, poison oak and ocean spray common. When the canopy is opcn in this type, the high shrub layer (ocean spray, deerbrash, hazel) increases. Thc combined densities of these shrubs along with rc-sproutit~g madrone and seedling/sapling Douglas-fir can increase fire hazard significantly. Rare plants potentially found in the lower watershed area include the three toothed horkelia (Horl~elio tridentata), clustered ladies slippcr orchid (Cypril~edmmf~tsciculatum), and mom~tain ladies slipper orchid (Cypripedium montanum). The area was surveyed in 1997. The horkelia was found in few locations cast of Reeder Reservoir, recently along the powerline right of-way that runs through thc ama, and ne~ Crowson Reservoir. At both of these latter sites horkelia appcm's to benefit by increased light afforded by removing ma~zanita and, in the case of thc powcrline, trees. Thc lmrkelia appears to have adapted ovcr time to the frequent disturbances that kept the forest canopy relatively open. Maintaining these open canopies on the driest sites will benefit this species. The ladies slipper orchids have not been found here but they am often quite difficult to find and occur in small populations (often just a single plant). It is possible that some may be found on the steeper, moist, north facing slopes. In these habitats it would be best to maintain the high canopy closure that this and associated species prefer. Another specics of interest identified in the 1997 survey is a moist site grass, crinklc-awn rescue (Featuca subuliflora). This species has coastal m~d northern affinities and is quite rare in the eastern Siskiyous. Management of crinkle-awn fescue is, for the most part, a matter of maintaining tree canopy on moist sites. C~W Forest Lands Restoration Project: Phase II t~age 11 of 36 Ashland Porest Lands Commission October, 2003 Noxious weeds are a potential problem in the l,owcr Watershed. Currently there arc populations of Scotch broom, yellow star thist]c, Himalayan blackbert3,, Palmatian toadflax and English ivy. Eradication of these invasive and noxious populations is an on-going effort. The mosses and lichens are mostly common species. We have fouud at least two species of interest that are regionally rare although locally well represented. These arc B~yoria tortuosa and Dendriscocaulon intricatulum (yellow horsehair lichen). Both of these species occur on the driest sitcs, the l~ryoria on Imgc pines and the Denrlriscocaulon on black oak, particularly ox~ trees in thc range of 3"- 12" DBH. Black oak, in fact, is a host to many lichen species that do not occur on other substrates in this area, suggcstthg the importance of keeping black oak where it is lbund. It is possible that there are some other interesting species in thc rock outcrops and aquatic zones. No fommt stuwcys have been done on the present fungi species. Fungi utilize a wide variety o1' habitat types. 1'o maintain high quality fungal habitat in moist sites, significant amounts of down wood material should be maintained. Wthbum parcel The vegetation in the Winbum area ranges fi'om dry south aspect forcst to very moist north aspect riparian forest. The higher elevations have white fir as the dominant understory tree on most sites with Douglas fir co dominant on south aspects. South aspect forests are part of a plant community that only rarcly occurs in the Ashlm~d Creek watershed. In this community, large pondcrosa pine, Douglas-fir and occasional sug~ proc dominnte the ovcrstory. The understo~¢ is white fir and Douglas-fir. The shrub and herb layers are sparse. The large pine is a valuable heritage resource as well as a wildliik resource and sbotdd bc protected. This plant community has a number of successional pathways, h~ the distant past, it has bcen open pine forest at thncs and fairly dense Douglas-fir, but white fir forest at other times. When open, grasses such as Cafiforaia rescue and perelmial hcrbs such as beargrass (Xerophyllum lenax) can flourish. In this document, the plant community is described as thc Ponderosa Pine / Douglas-fir / White Fir type. North aspect forests are white fir associations with Douglas-fir in the overstory and white fir in ~hc understory. Madrone and sugar pine are also occasionally found, h~ this document, the plant community is dcscribed as the Douglas-fir / White Fir type. Thc sttrub layer is diverse and responds vigorously to increased light from an open canopy. Moss cover is often quite dense. Some of this forest is quite old and has old growth features. Maintenmice ora healthy overstory should be a priority iii these stands. The riparian influence zones are wide with an abundance of salal. This species is quite rare in the eastern Siskiypu Mountains. Habitat potential exists fk~r several rare plm~t species including the ladies slipper orchids, Lemmon's catchfly (Silene lemmonii), Greene's hawkweed (llieracium greenei) and three-leaved horkelia. None of these has been fi>mad on the city forestlands but the Lemmon's catchfly has been found on adjacent Forest Service land. All these species, except the orchids, prefer somewhat open conditions on dry aspects. ci.ty Forest Lands Restoration P~uject: Phase II Page 12 of 36 Ashland Forest Lands comrmssion October, 2003 There is potential for a rare livel~vort (Ptilidlum caltfornicum) and large tree-dependent lichen (Calicium viride) in this area. Douglas fir trees larger than 24" DBH on northerly aspects have the potential for these two species. There is also potential for rare lichen species in the creek, particularly Leptogium rivale. There are no rare spccics likely to be associated with trees under 20" DBH. As in the Lower Watcrshcd, there is little known about the fungi species that occur here. Maintenance of an adequate down wood componenl is important but equally important is maintenance of lm~dscape diversity so that those species that prefer more open conditions can have a nichc. Coarse Woody Material (CWM) The general strategy is to utilize coarse woody material (CWM) to stabilize surfacc soils, increase organic content in soils over the long tcrin and provide habitat for the many organisms that depend on logs in various stages of decay. The volume of CWM retained in this project will depend on management considerations such as plm~t community, fire danger, rural intcrlkcc, and the potential for insect outbreak. There is data on existing CWM in thc Winburn parcel m~d on Forest Service land in thc watershed. A number of activities and processes can affcct the CWM component and have affected the cra-rent conditions as well as altered thc historic conditions of city owned lbrcstlands. Actions such as mortality salvage can immediately change forest structure by removing the snags m~d subsequently changing down log amounts. Amorc subtle change in the dead wood component of the Ashland watershed has also occurred. Just as fire exclusion has changed the live tree composition of the forest, fire exclusion has also had an effect on dead tree composition. Down logs previously consumed during fires now have a longer residence time as they decompose rather than burn. This has allowed a higher volume per acre of down logs to accumulate than would have occurred with a more frequent fire return intervah In addition, the absence of a tire, that would have fallen dead trees or killed live trees creating snags, has reduced the natural recruitment of down logs and snags. While the exact number of snags and down logs appropriate to a particular plant community with a normal fire return interval is mtknown, recent data analyses in southwestern Oregon do show some patterns. Snags and down logs are not distributed in thc stone fashion across the landscape. Snags arc distributed in a more uniform pattern. The recommended approach for managing snags in the Ashland watershed is to concentrate snags in the riparian area to provide habitat iii areas with higher use by wildlife. Snags should bc wcll distributed along the entire length of the stream. Thc per acre ratio between ripahan ama snags and the number of upland saags is unknown, but a 2 to 1 ratio (2 in the riparian area and 1 in the upland) will bca reasonable starting point. Down log distributions are more complex. More than 50% of the acres analyzed throughout southwest Oregon show no large down logs at all. The highest amount of down logs should be left in riparian areas for the reasons mentioned above for snags. A slightly lower amount could bc City Forest Lands Restoration Project: Phase 11 Page 13 of 36 Ashland Forest Lands Commission October, 2003 left on northcrly aspects away from streams: perhaps 67% to 75% of that seen along the streams. Away from strealns, tbc southerly aspects would have very few down logs. Three out of four acres would have no down logs at all with the remaining 25% of the southerly aspects having 50 to 75% that seen on the nortbcrly aspects. If only the low cnd of the size range exists, up to six logs is acceptable. Based on this data, the following general recommendations are offered allowing for differences m specific sites. For example, ifa riparian area had six down logs, a northerly aspect acre might have lbur, and one out of two southerly aspect acres would have one down log. On steep slopes, higher quantities will be maintained for slope stability. Wildlife One of the goals of this restoration project is to maintain or enhance wildlife habitat. Along with the primary goals to preserve water quality, maintain forest health and reduce the threat of catastropbic wildfires, wildlife habitat protection and enhancement will be a priority throug~mut this project. Ex,sting conditions The lower watershed is dominated by dry site eeo-types. This area provides nesting and foraging habitat for migratory songbirds, woodpeckers, owls and otbcr raptors as well as browse lbr deer m~d smaller herbivores, m~d habitat lbr carnivores such as raccoons, bobcats and other animals. The area is not currently inhabited by any threatened or endangered species and does not meet habitat requiremcuts lbr the Northern Spotted Owl. Some areas have the potential to meet nesting, foraging and dispersal habitat requirements for spotted owls, primm'ily along the riparian corridor of Ashland Creek. The Winburn Parcel is composed mainly of mature forests and, except Ibr perhaps a few small areas, does not meet thc definition of old growth. This area provides for dispcrsal m~d foraging habitat for the Northern Spotted Owl and other raptors, but does not currently mcct nesting habitat requirements for thc spotted owl. The riparian corridors currently meet dispersal and foraging needs for forest cartfivores and den sites are adequate along Ashland Creek except where logging or other disturbance has reduced the forest structure to early successional stages. Goals for Wildlifc Enhancement Density reduction treatments will follow thesc guidelines to maintain or increase wildlife habitat: · Efforts will be made to reduce thc structural uniformity of trcc stands horizontally across Ihe landscape. · Treatment will aim to retain at least l 5 to 20% of nutrcated, dense stands in the prqicct area. In many eases, adequate areas of untreated vegetation will be rctained lbr wildlitb as a function of slope stability concerns, riparian and other reserve areas. · Hardwoods, especially California black oak, will be retained and enconragcd where appropriate. · Existing canopy gaps will be utilized to maintain structural diversity across the landscape. City Forest Lands Restoration Protect: Phase Il Page 14 of 36 Ashland Forest Lands Commission October, 2003 · Where possible, a multi-layered canopy will be retained or encouraged. Fuel hazard and density reduction goals will bc weighed with other goals. · During project layout and tree marking, trees that have indications of nest sites or cavities >6" diameter will be retained and buffered to reduce impacts to wildlife viability. Additional logs will bc added to the forest floor to provide needed micro- habitats. Snags will be retained unless they pose a hazard and snag rccmitmeut (current and future) will be encouraged. Should removal of non-commercial trees hc inadequate to reduce stand densities to desired levels, snag creation, as opposed to removal of large trees, will bc considered to meet future snag and coarse woody material goals. · Cutting trccs within rlparian transition zones (100 - 300 feet of streams and draws) will bc minimized providing fuel hazard reduction goals cml be met. Within riparim~ zones thimfing will entail either girdling or retention of downed trees on site as coarse woody debris unless there is an associated hazard. · Active fuel management treatments in the Winbum parcel will be restricted between March 1 st and July 30th to minimize impacts to breeding populations of forest dwelling species. No cutting or chainsaw use will be allowed after March I and no prescribed bums will be allowed after April 1. · Whilc recognizing that there will be an al'lhct on te~'estrial mollusks, salamanders and other organisms, activities will minitnize the impact on the landscape (i.e. there will be no tractor logging, and ti~nbcr removal will be done by helicoptcr). Forest Disturbances Significant changes in disturbance patterns within the last 150 ycars have created vegetation conditions that are much different than occurred prior to European settlement of Southern Oregon. Changes in vegetation patterns include: 1) increased stand dcnsities and stocking levels 2) increased fuel levels and wildfire proem vegetation types 3) shi~s in stand structure and species composition 4) increased likelihood of mortality from insects and diseasc 5) decreased ecosystcm diversity These vegetation changes have produced a potential for high intensity, large-scale disturbances particularly from fire and insects. Higher vegetation density and relatively continuous structure, both horizontally and vertically, have created conditions for a fire to rapidly escalate in magnitude. It is from this dynamic condition that one of the primary restoration goals emerges: to reduce fuel levels and restore vegetation to a more discontinuous vegetation complex. hicreased stand density over time has reduced the availability of site resources for individual trees (e.g. soil moisture, nutrients, and available light). The rcsulting reduced tree vigor has madc conifers more susceptible to successful attack by variotts insect agents. Ponderosa pine is susceptible to attack from the western pine beetle (Dendroctonus brevicomis), pine engraver beetle (lps pini) and the red turpentine beetle (Dendroctonus valens) among others. A separate cadre of beetles, including the Douglas-fir twig weevil (Cylindroeopturisfurnissi), City Forest Lands Restoration ProJect: Phase II Page 15 of 36 Ashland Forest Lands Co~mnission October, 2003 flathcadcd fir borer (Melcmil~hil~ drummondi) and the Douglas fir beetle (Dendroctonus paeudotsugae) attack Douglas-fir. Stand density reduction to improve tree vigor is a proven way to reduce the susceptibility of conifers to insect attack and resulting tree mortality. Howcvcr, as populations of beetle cxplode in certain strands, succcsslhl attack on vigorous trees by thc host-specific cadre of beetles occur. Other less prominent forms of disturbancc on the city forestland inchlde various diseases (most notably dwarf mistlctoe), windthrow, landslides and other slope failures. II is our intent to use the planned disturbance inherent to a stand density reduction project to emulate other disturbance forms in creating more desirable vegetative conditions. Prescribed l~'ire One of the primmJ, goals of work on city forestlands is to significantly reduce the likelihood ora large, stand destroying wildlife. Ultimately, the goal is to reintroduce low intensity fire (underbuming), which is the type of fire disturbance that more closely cmulates the historic fire regime lbr the Ashland watershed. Our intent is to allow these forests to return to their natural, pre-settlement fire cyclcs. This cycle included frequent, low intensity rites. Over the last two hundred years, fires in the Ashland watershed have burned with variable intensities with occasional high nhcnsity fires. Although a high intensity fire may be bcneficial to the ecosystem over time, it is our priority to retain forest canopy and soil stability consistcut with a healthy municipal watershed. Therefore si~fificant efforts will he made to reduce the likelihood ora stand-destroying fire. I~! n~ost areas, pretreatment will bc required prior to any underburning. Pretreatment includes, but is not limited to, cutting, haud piling and hand-pile burning of excess vegetation. Pretreatmcnt is required in most of these units because the existing vegetation bas developed outside of thc natural fire regime. Responsible underburning cannot be accomplished without first reducing the existing fuels in some way (pmtrcatment). Road access is limited on city lands. Access is also limited to water sources. Thcse two important factors limit the feasibility of successful underburning on many portions of city-owned lined. If underbuming without prctreatment were to be attempted, all fire control lines would have to be dug by hand due to erosive soils. Water needed to hold these lines would have to bc pumped from rcliable water sources such as Rceder Reservoir or onc of the creeks. This would require portable pumps and tanks to be carried in along with the hoscs and fittings to "plumb" all thc hand dug firelines. A further difficulty presented by underhurning comes from the fact that tbcrc may be no dif£crence in canopy cover within the unit to be burncd m~d the adjacent areas. Therelbre, the fuel moistures within the undcrburned unit would be the same as those outside the unit, making contai~m~ent of the fire within thc unit difficult. Other considcrations include smoke managemcnt, Iiability issues, availability of trained personnel, aud a narrow calendar window of opportunity to accomplish the work. City Forest Lands Restoration Project: Phase II Page 16 of 36 Ashland Forest Lan&s Commission October, 2003 Given the above constraints, handpiling the slash and burning the piles has the best chance of successfully reducing thc brush fuel loading. Slash created by this project will be immediately piled for burning as part of the project and burned within 2 years. Mistletoe Dwarf ~nistletoe is a parasitic plant that is host specific. Douglas-fir, white fir m~d pine all have their own species of dwarf mistletoe associated with them. Mistlctoc causes trees to form thick tbliage masses called "brooms". When seeds of dwarf mistletoe mature they are forcibly projected out into the forest canopy potentially inlbcting adjacent trees of the same species up to 50 feet fi.om the source tree. In heavily infected stands, mistletoe can initiate unfavorable stand conditions and development trajectories (loss of large Douglas-fir and associated structural and habitat values, infection of younger Douglas-fir and m~desirable long term changes in species composition). Traditionally, mistletoe trees have bccn targeted for turfing. Trees that are heavily infected with Douglas-fir dwarf mistletoe arc highly flammable m~d can be wildfire hazards by transporting low to moderate intensity fire into upper canopy layers thereby increasing crown fire development, spotting, and wildfire rates-of spread. Where mixed trce species occur, isolation can be used to kccp dwarf mistletoe from spreading. However, retention of larger and older infected Douglas-fir for Northern Spotted Owl (and many other species) nesting habitat, structural diversity and other late successional values may be more appropriate particularly lbr trees with larger brooms on the Winburn Parcel. Wherever possible, isolation technology should be used where larger infected trees can be retained if few understory Douglas-fir exist in the immediate vicinity and if thc larger trees are surrounded by other non- host species such as madrone, black oak, pine, or white fir. Another option that will be considered is snag creation of highly infected trees if two-thirds of the crown is infecte& Removal of dwarf mistletoe infected Douglas fir in younger (<100 year) understory cohorts should be a priority in most situations, although some retention can still occur (i.e., in low topographical positions using isolation tectmology). Hand removal of mistletoe brooms will be used as a method as well. In general, the objective ts to leave the largest healthiest trees and remove the weakest and smallest trees. This will primarily include removal of trees in the 50-100 year age class and 6"- 18" diameter size range. However, to meet density reduction obiectives, trees of larger size classes may bc considered for removal ifa sufficient numbcr of snags and the coarse woody material components have already been retained. In these cases, individual trees to be removcd that are over 17" DBH will be tracked with explanations for public review. Examples of large trees considered for removal include: 1. Mid-successional to mature stands with excessive density City Forest Lands Restorahon Project: Phase Il Page 17 of 36 Ashland Forest Lan&~ Commission October, 2003 Such a stand would have all large trees m~d the steadily increasing stand densily is compromising vigor and long-term sustamability of the stand as evidenced by high basal areas, very slow growth rates, weakening crowns, thc loss of pine or hardwood species and high levels of in-stand mortality. 2. Large con{fers in suppressed or intermediate crown classes under more dominant vigorous overstotT ~:onif~rs Removal of these trees cml improve vigor of adjaccnt large overstory conifers particularly ovcrstory pine species and hardwoods. In some cascs, clumps of three or morc lmge trees are growing in close proximity and removal of one or scvcral could be considered, cspecially if those removed are considerablc smaller than those retained (c.g. one 24 inch DBH pine is removed while tbree 36 inch pines are retained.) In general, clumps ol'the same species will bc considered as single trees provided additional stand density reduction is completed around them. 3. Hazard J)'ees alon~ roads or near structures 4. Dead or Dying Trees Individual trees may be considered for removal (if snag and CWM needs have been met) in order to lninimize the spread of rapidly expanding insect or discase populations. Monitoring "Monitoring could be defined as simply obtaining accurate inibrmation and maintaining a long term record o£it. The monitoring of our watershed entails a purposcl'ul and systematic observation and documentation of its landscapc, its inhabitants, it perturbations over recent linlc$ and what management has worked and not worked." (AWSA, 1999). Monitoring is an ongoing part of the restoration on city lbresdands. It is expected that over time there will be changes in understory vcgetation and tree growth. The effects of the density reduction, prcscribed fire, or other silvicultural treatments need to be monitored to evaluate their effectiveness. Currently our consulting forester is responsible lbr monitoring. He has established sites and methodology lbr the monitoring process. Ideally, over time, an agrccment with Southern Oregon University could incorporate monitoring work into projects mid rcsearch curriculum for students at nominal cost to the city. The monitoring plan is designed specifically to: 1) track ecosystem elements that are likely to change as a result of thc stand density reduction; these include tree vigor, ground layer vcgetation, species composition, and soil 2) compare effects of treatments at different locations 3) ensure that the desired effects are produced 4) provide feedback on the effectiveness of our actions so we can respond in thc lhture to make better management decisions (adaptive management) The Four Phases of Monitoring: 1) Inventory or Baseline Monitoring: to provide an initial assessment of species dislribution and enviromncntal conditions. 2) Implementation Monitoring: to determine if thc activity is accomplished as planned. 3) Effectiveness Monitoring: to determine if an activity achieved the stated goals or objectives. City Forest Lands Restoration Project: Phase II Page 18 of 36 Ashland Forest Lands corntmssion October, 2003 4) Falidalion Monitoring: to determine if the assumptions and models used in developing a Implementation of each phase of monitoring includes: 0 Inventory Monitoring The city has conducted an inventory of many ecosystem elemenls including the establishment of many pen~mnent forest monitoring plots. Baseline data has bccn collected on tree vigor m~d density, snag development, coarse woody material, percmfial vegetation cover, and soil (ground cove0. Photos were taken at each plot center and then mapped using a Global Positioning System (GPS). A thorough geologic hazards inventory has been completed and a ~nore refined inventory is currently under way on a portion of the ownership. In addhron, a rare plant species inventory has been conducted. Tbe Forest Service in the vicinity of thc Winbum Parcel has monitored spotted owl activity. A strand by stand assessment has been prepared (Main 1996, 1998) as well as a detailed timber cruise (Mare 2000). h~ventory has not yet been donc for songbird populations, mosses, lichens, fungi or invertebrates. We do not anticipate that this pr(~ieet will have significant direct impacts on Ihcsc species and we are not conducting such inventorics for this project. 2) Implementation Monitoring There will be stages of review lbr interested parties to assess the progrcss of the project relative to the stated goals. Periodic puhlic tours will be offered during thc layout m~d marking stage to review tree marking. Additional tours will be conducted al~cr the thb~ning. Trees over 17" DBtl that are proposcd fbr removal will be tracked. One or more field tours will be scheduled to review these sitcs. Existing pcrmanent forest inventory plots will be re-measured the first spnng/summer after density management and prescribed fire treatments are completed. This will include at least one photo point taken at each plot for a permanent visual record. 3) Effectiveness Moniloring Tree vigor is a very important gauge of effectiveness of the density management effort. This is most easily rcprcscnted as diameter growth rate in rings-per-inch acquired through increment boring. Forest inventnry plots will be re-visited, probably at five-year intervals to measure this. Soil cover has been inventoried using a stm~dard transect method at each of the long term monitoring plots. Some of these plots are in stands thal will be included in this phase of density management while others are not. Repeat monitoring will be done periodically to determine changes. Ground layer vegetation has been inventoried in 1/5th acre plots at each forest inventory plot with major perennial species cover cstimated in percent total covcr, Tbis will be repeated at 5- year intervals to determine changes. Bark beetle activity will be monitored systematically as needed, Quantitative data is available at the permanent forest plots. City Forest Lands Restoration Project: Phase ii Page 19 of 36 Ashland Forest Lands Commission October, 2003 4) k'alidation Monitoring We arc jttst beginning to implement this phase. What we learn Ii'om what we have done will be key to our adaptive management strategics. Economics As previously stated in Goals and Guidi~?g Principles, the philosophical foundation of this restoration proposal is promotion of forest health on the city forestlands. Given this, there has been a conscious deferment of any detailed discussion of financial lhctors that typically influence resource management proposals h~ our process, xve have looked at the economics in the "big picture" with the financial aspects being just one part of thc economic matrix. Our values have placed the highest priority on ecosystem set.:ices. Ecosystem services associated with mi ecologically healthy watershed would include: dnnking water supply, flood control protection, soil and slope stability, erosion control, water infi Itration, recreation, wildlife habitat and maintenance of soil fertility. During this early stage of planning, economic and financial factors have been deferred while watershed and lbrest health values have been prior/tized. Duhng the upcoming detailed p]arming stage over the next few months, economic and thc underlying financial costs will be assessed. Wc realize that as the data comes in and the project moves forward, the financial considerations will become more apparent. We cannot kamw what these me now and it is our hope that thc finmmes will l'all in place with thc other values that we have prioritized in the overall economic evaluation. Note that due to the sensitive soils and steep slopes in the Ashland watershed, tree removal is proposed to be accomplished using helicopters except possibly in a few locations near roads. Main (1996) summarizes the economics of helicopter yarding, "Unfortunately, ~whieving silvicultural objectives can be very expensive when helicopters are the intended harvest spstem. In this management area, the .~mall size of the logs suggested for removal, the scattered nature of the~e logs, the low volumes per acre, and the low total volume all combl, e to suggest quite high helicopter logging cost~, perhaps to the point of superceding log value." Projected costs include · Cost of planning, saleimplcmcntation · Cost of layout/marking of trees · Cost of cutting and re~noval of trees · Cost of slash burning and placement of remaining logs in contact with the ground · Cost of mitigation measures such as bark beetle protection Potential Sources of li~nding for the project include: · Normal Operating Budget City Forest Lands Restoration Project: Phase ll Page 20 of 36 Aslfland Forest Lands Conanission October, 2003 · National Fire Plan Funding Regional Advisory Committee Grant · Project revenue PART II - DESCRIPTIONS, LONG TERM DESIRED CONDITIONS AND TREATMENTS Desired Future Conditions (DFC) are being used to develop guidelines for stand density reduction. This section describes the long-term goals for each vegetation type on both the lower watcrshcd and the Winbum Parcel. In most cases, long-term stewardship will be required to sec these stands arrive at a DFC. This cannot usually be achieved with one management effort. We anticipate multiple entries may be needed to rcach management obiecfives. Throughout the watershed, a drought cycle combined with a large bcctlc infcstatiol~ could considerably alter the number of live trees. The treatmenls bcmg proposed in this project are intended to take the steps necessary to give the best possibility for developmcnt of thc DFC's. To clarify our landscapc descriptions, areas are classified by different vegetation types: lbur in the Lower Watershed and three on the Winbum Parcel. Landscape units that are composed of thcsc vcgetation types are designated with a letter or numbcr (consistent with the Draft Interface Landscape Unit Map). These descriptors are similar to the Plant Association Groups used by the Forest Service. A brief overview of thc vcgetation type is presented followed by a description of the Desired Future Condition (DFC). Lower Watershed The rolling topog~'aphic variation in this area provides a range of habitat conditions, which allows for a natural diversity of forest structures and spccics composition. Southerly aspects havc historically supported fairly open forests of ponderosa pine, sugar pine, black oak, white oak, madrone and Douglas-fir. It is probable that moister, cooler northerly aspects have been more variable depending on fire frequency, sometimes supporting dense Douglas-fir while at other times having more open forests with high amounts of pine and madrone. The Lower Watershed is divided into six units based on vegetation types and stand conditions. The Lower Watershcd will be managed to bring the vegetation more toward the natural range of variability of conditions that occurred prior to the era of control of all wild fires. Our intent is to encourage morc open stand conditions that will make control of fires in the wildland-urban interface casicr while restoring more natural stand conditions. Black Oak / Ponderosa Pine / Douglas-fir Type (Landscape Units C and part of U) This type occurs on mid-slope and ridgclinc positions with a south or west aspect. Currently these areas are dominated by whiteleaf manzanita, poison oak with scattered madrone, ponderosa pine mid black oak. All of the acreage of this type is in early seral condition. On the drier portions, trees grow very slowly. Slopes are stable on these management units. There is a considerable amount of this type elsewhere in the Ashland wildland urban intcrfacc zone (including Lithia Park) but only three stands within the area are being considered in this project. City Forest Lands Restoration Project: Phase II Page 21 of 36 Ashland Forest Lands Commission October, 2003 The slands will have relatively open tree spacing (25-45% canopy closure) to allow for development ora healthy grass laycr (Idaho fescue, Calilbrnia fescue), which is uative to these sites. Pine will be a major component along with black oak and madrone. Small openings will be common. Manzanita will be present but maintained at low density. Repeated entries will be needed to reduce the amount of manzanita that grows on thc site. A long-lerm goal is maintaining an average ofonc large snag per acre. These stands will take the role that they historically have had of providing breaks in the forest canopy to slow wildfire. The stands of this typc on city ownership have already been treated (most of the manzanita removed, pine plm~ted on a wide spacing) and are on a trajectory toward this DFC except that there is a general lack of grass layer (planting needed). There is a scnous threat of invasion fi'om dogtail grass and yellow star thistle in this type o1' stand, therefore any soil disturbance needs to be quickly seeded with native species. Fuels: A horizontally discontinuous fuel profilc is maintained by limiting the shrub layer and allowing for a variety of habitat niches for grasses and herbaceous plants. These units ofllzr opportunities for limited prescribed burning. Ground Cover Strategy: Encourage grass and herbaceous cover. Utilize small diameter down woody material. Ponderosa Pine / Douglas-fir Type (I~andscape Units D, E, F, H, M2 and P) This is the dominant type on thc south and ~vest aspects in the Lower Watershed. These sites are dry but with soils deep enough to support a healthy, though fairly open, mixed species tree cmmpy with pondcrosa pine, sugm' pine, Douglas fir, madronc, incense cedar m~d black oak. These areas are intermediate between pine types and Douglas-fir types and historically have supportcd both. High frequency-low intensity firc regimes would have lhvored pine and large hardwoods while relatively firc-l?ee periods have favored Douglas-fir and dense stands of smaller hardwoods. Ilence, thes~ arc good areas to manage for pine, oak and madrone but also can be managed to support moderate densities of Doaglas-lir. The ground laycr vegetation is currently sparse with scattered grasses (western fescue and California fescue) and low shrubs (honeysuckle, poison oak). These species increase in cover whcn the canopy is opcncd up through thinning or tree mortality. Dense skmb layers (manzanita, deerbrush ceanothus) develop in early seral conditions, particularly following fire. These strands arc very susceptible to beetle attack due to excessive strand densities exacerbated by thc relatively shallow soils with low moisture holding capacity. Surveys done this fall indicate a dramatically increasing trcc mortality from thc current wave of bark beetles. Douglas-fir snags are common (Main, 2002 and Goheen and Gohccn, 2003). The goal in these stands is to havc a mix of tree species with healthy individuals of ponderosa pine, sugar pine and black oak especially favored. A mix of species is the best strategy for ensuring that trees remain donfinant on the site while also maintaining diversity. There will be within~stand variation with some fairly dense small stmids of Douglas-fir and some rather open areas with pine oak and madrone. Tree spacing will be moderate (30-55% canopy closure). Thc more-open areas will allow for developmcnt of a stable ground layer including a grass City Forest Lands Restoration ProJect: Phase Il Page 22 of 36 Ashland Forest Lands ComnmSsion October, 2003 component (California rescue), a low shrub component and shade intolerant herbaceous species. Maintenance will be needed to keep manzanita and othcr tall shrubs at rclativcly low lcvcls. Areas with denser tree canopies will have relatively sparse ground layers with more shade- tolerant herbaceous species and dry-site mosses. There will be relatively few large downed logs. The goal will bc to maintain 3 to 4 large (>17" DBH) snags per acre. Slopes are mostly stable in this type bul become steep near draws (60%-80%) and pronc to slides. Steep slopes will be managed more for Douglas-fir (denser spacing) with healthy madrone, black oak and pine left where they occur. It is expectcd that snag dcvclopmcnt will be greater on these sites and CWM will he managed at a higher level. Fuels: In this type, a horizontally discontinuous liael profile is ~naintaincd in both the canopy and in the ground layer. Where pine and black oak are dominant, tree spacing will be greater and the ground layer vegetation may increase. Where Douglas-fir is dominant, tree spacing will be less and the ground layer less developed. These units would be good opportunities to implement limited proscribed burning in the future. Ground Cover Strategy: encourage grasses, low shrub laycr (such as hairy honeysuckle) m~d hardwoods. Utilize small woody inaterial (4"-10") to cover soils until vegetation layer develops. On steep slopes utilize higher levels of CWM and more dense tree cover. Dry Douglas-fir Type (Lan{lscape Units A, B, G, J, K, Q, S, T, parts of U) This type occurs on north and east aspects and the lower one-third of some south slopes. Douglas-fir dominates this Landscape Unit with smaller atnounts of madrone, ponderosa pine, and black oak. Currently most stands are even aged with very higb stand densities of relatively small-diameter trees. Early scral stages include high covers of shrabs such as deerbmsh ceanothus, poison oak, honeysucklc, snowberry, and clumps of young madrone. Many areas are steep with slope stability concerns. The goa} for these stands is to have moderate trcc spacing (40%-61)% average canopy closure) with the emphasis on maintaining as much root holding capacity as possible. Shade tolerant herbaceous ground spccics will be donrinant in the ground layer while minimizing thc development of shrubby species by maintaining relatively high canopy closure. Douglas-fir will be favored with healthy pine, madrone and black oak lcll where they occur as dominants or co- dominants. On stable sites, particularly on dry micro sites, a more open canopy will be maintained to favor pines, maflrone and black oak. Thele will be a moderate to hig~ level of CWM developed over time. The long term goal will bc to maintain 4 large (>17" DBH) snags per acre though there are currently few/rees iii this larger size class. A significant amount of maintenance may be n¢cdcd to manage the shrub layer in the more open parts of these Landscape Units. On steep slopes (>60% slope), a more cautious approach will be taken with soil stability being the over-riding concern. A large pementage of these areas are likely to be lcfi un-throned or with only small diameter suppressed trees cut due to the risk ot' slope failure. Where tree density is City Forest Lands Restoration Project: Plmse II Page 23 of 36 Ashland Forest Lands Commission October, 2003 high, girdling for snag creation or felling and leaving will be given prinmry consideration. As a result, snag density and CWM density will be high, These stands are very susceptible to beetle attack due to the high tree densities and limitcd soil tnoisture capacity. Withot~t thinning, there is an increasing likelihood that patches of lrccs will die. Options for reaching DFC improve with elevation snd decreased moisture stress. Fuels: In this type, vertical discontinuity (few fuel ladders) is more important than horizontal discontinuity during the mid-scral stages. Maintaining enough canopy to discourage understory and shrub development is important, There will be a relatively high amount of CWM but this should not add significantly to fire hazard. Ground Cover Stralcgy: Utilize relatively high CWM and moderately dense tree cover. Where canopy is sparser, encouragc low shrub and herbaceous cover. Moisl Douglas-fir Type (Part of Landscape Units L, M3, N, Q and R) This type occurs on very steep northerly aspects in the southern half of thc Lower Watershed. It is adjacent to, and includes portions of, the riparian transition zones. Douglas- fir is dominant with some madrone and ponderosa pine present (but at a competitive disadvantage). Stands are cnrrently very dense with a high potential for tree mortality, Some of the larger tree sizcs (20"- 30"DBH) can be found on these units. Slope stability is nsually a central issue. The goal for these stands is to have a high level of canopy closure (50-70%). Douglas fir will be favored but madronc and other species may bc important in areas xvhe~e Douglas-fir dwarf mistletoe is a factor. Higher levels of stand density may be appropriate where slopc stability is a concern. These units have thc best potentiaI (compared to other stands in the Lower Watershed) for attaining late-successional characteristics at some point in thc llature given the comparativcly higher moisture leveIs in the soils. I'he number of large down logs will be high to allow for full development of thc soil and to help with slope stability. Ihe goal is to maintain 4 large (>17" DBH) snags per acre. Ground Cover Strategy: Utilize CWM and moderately dense trcc cover. Riparian Transition Zones: The areas upslopc Ii'om creeks and draws that have riparian indicator plant species have an integral place in the landscape as critical moisture-holding zones important for water production and plant and animal specics habitat. These are the arcas that will have the highest snag and CWM concentrations. Care will bc taken to keep ladder fuels and fine ground fucls minimized to reduce fire hazard while emphasizing the large wood coroponcnt. City Forest Lands Restoration ProJect: Phase n Page 24 of 36 Ashland Forest Lands Comm/ssion October, 2003 Winburn Parcel The Winbum Parcel is at mid-elevation with a high degree of variability in forest stand structure and species composition. The moderate elevation and generally deeper soils has allowed these forests to develop differently than the Lower Watershed. Large trees are common, as are thc other important elements that make older forests unique, including largc snags, large logs and canopy diversity. Current conditions are variable, but many areas havca distinct two or three laycrcd stand structure with large trees standing above the intermediate and undcrstory trees. In many areas, a high stand density of small and intcrmediate trees creates stress in the larger trees. The goal in the Winburn Parcel is to protect and encourage mature and old growth stand characteristics as well as to enhance habitat lfir old growth dependent species. This will entail the usual small tree (<T'dbh) thinning and, in much of the area, additional thi~ming o£ intcrmcdiatc and suppressed trees. There arc tlu'ee general forest types in the Winburn parcel: 1) thc Pine-White Fir type, 2) the Douglas fi~White Fir type and, 3) the Riparian Transition Zone Forest. Ponderosa Pine / Douglas-fir / White Fir Type (Management Unit~ 1 and 7) This forest type is on a southerly aspect with slopes ranging from gentlc to very steep. These stands are characterized by tl~ree primary cohorts (age classes): 1 ) 150+ ycar old, large ponderosa pinc, Douglas-fir and scattered sugar pine and incense cedar; 2) 80-100 year old (predominantly 6-14" dbh) Douglas fir, white lir anti Pacific madrone; and 3) a younger cohort of ~'~"-5"dbb seedlings and saplings. There is a mosaic of two basic structure types present in this stand described mostly by thc a~nount of cohort 1 (large trees). In some areas these big trees fom~ impressive patches while in other areas they are mostly lacking and the 80-100 year old cohort (cohort 2) is then thc key f~ature. Stand densities are variable with patches of high density interspersed with canopy gaps of early seral vcgctafion (as a result of the 1990 logging operations). Given this general mosaic, and the desire to keep the 150 ~ year old cohort trees alive and vigorous, we envision two primary stand management zones within this ama. These can be described as a "pinc management zone" where stand densities will bc lower to favor the survival of the older cohort pines m~d a '*Douglas-fir-white fir management zone" where densities are higher. h~ the pine management zones, the older cohort trees will be retained and cohort 2 trees will be thinned making a more open intermediate cmmpy layer. Thus, it is expected that these zones will develop a vigorous grass/lbrb layer. The fir management areas will likely look similar to how they arc presently except with fewer and larger trccs. In general, the density reduction will be less in the fir management zones. There will be a moderate amount of CWM (2-6 logs per acre) and an average of 4 large snags per acre. The ground layer will vary from high cover of grasses and herbaceous plants in open areas to more sparse in more densely forested areas. Ci~ Forest Lands Restoration ProJect: Phase II Page 25 of 36 Ashland Forest Lands Conanission October, 2003 These areas will be mosaics of opcn canopy ponderosa pine and Douglas fir stands and denser Do~glas-fir dominated areas. The more open areas will occur where there are currently large overstory pines present. The more dense stands are mid-layer trees, mostly Douglas-fir and white fir. Canopy clomlrc in the more open areas will bc 30% to 35% while in the more dense areas will remain relatively high at 60% to 70%. Relative densities will be 0.3 to 0.35 and 0.4 to 0.5 respectively. There will be a moderate amount of CWM (up to 6 logs per acre) and an average of 4 large snags per acre. The ground layer will vary from high cover of grasses and herbaceous species in open m'eas to more sparse in the more denscly lbrested areas. Steep slopes and draws will bc part of the denser forested portion of the mosaic with high canopy cover and higher levels of CWM. Douglas-fir-White Fir Type (Management Units 2, 4, 5 and 6) This forest type occurs on north, east or wesl aspects, mostly on steep to very steep slopes. Typically Douglas-fir is dominant in the overstoty with occasional ponderosa or sugar pine. White fir occurs in the shady understory with Douglas fir in open spots. Madrone is fom~d on thc drier sites. Over time (without fire disturbance) the tendency is for white lir to dominate. Under natural fire regimes, however, Douglas-fir remains dominant. These strands are currently highly variable with patches of largc trees and scattered individual large trees. Some m'e multi-aged stands with a high degree of canopy diversity and patchiness and complex stand density chm'acteristics. Some stands have even aged 80-100 year old canopies with obvious high density related stress. These arc moist, productive forcsts capable of developing into classic old growth if giveu enough time without severe disturbance. Thc strategy for these forests is to camlkdly and conservatively thin intem~ediatc aud understory trees to protcct existing old growth, l'his will take the development of a varicly of strategies to address thc stand diversity. In some stands, there is a need for Ihirly significant thimfing o£co dominate intermediate sized trees to avoid the potential of losing many overstory trees. It is likely that some trees over 17" DBH will be cut. These goals, however, are conservative in nature. The proposed thinning will not reduce the late successional character/sfics highly encouraged in the Winburn Parcel. Thougb there will be a high lcvcl of variability in these units, in general, canopy closure will rm~ge from 60% to 70% or more with a mixed age of trees. CWM will be at high levels (up to 8-10 logs per acre as per coarse wood soil strategy). Large snags will be present to meet 100% of cavity- nesting bird needs (3 6 per acre) h~ areas that currently have unilbrm even aged canopies there will be an increase iu structural diversity. For the most part, Douglas-fir will be the dominant overstory species, but where healthy (vigorous crown) pine and madrone occur on stable slope locations, there will be a lower stand density to ensure their survival. Ground cover will be variable depending on cm~opy closure. Where large trees are dominant and overall density relatively light, the slu-ub and herb layers are expected to be well developed. Where younger trees are dominant and canopy denser, the shn~b and herb layers will coutinuc to be relatively sparsc and dominated by herbaceous species. City Forest Lands Restoration Project: Phase II Page 26 of 36 Ashland Forest Lands Comrmssion Octt~bcr, 2003 Riparian Transition Forest (Management Units 3, 8 and lower slope portions of units 4, 5 and 6) The riparian zones (adjacent to creeks) and riparian transition forest (upslope but heavily inllucnccd by thc ripm-ian zones) are extremely important in the Winbum Parcel both ecologically and as a water source for the City of Ashland. These are mostly healthy fimctioning ecosystems with well-established riparian vegetation though much of the riparian comdor is cnrrently lacking in large downed woody material. The riparian transition furest is variable including many large trees and many patches of relatively even-aged 80-100 ycat old trees. The shrub layer is unique with the occurrence of salal, which is very rare in the eastern Siskiyou Mountains. Slopes are variable, including some gentle floodplain type areas and some very steep unstable slopes. The goal for these lbrcsts is to encourage high canopy closure (70%) ), and encourage further dcvclopment of old growth characteristics. An increase in large downed woody material would increase Ific diversity along the creeks further enhancing the provision of quality water lbr thc city of Ashlm~d. Large snag density would be from 4 to 6 per acre. CWM would be 8-12 per acre. Winburn: A Work in Progress The detailed stand inlbmlation needed for restoration thinning in the Winbum parcel is not as well developed as in the Lower Watershed area. Significantly more planning and discussion is nccdcd before exact prescfiptions are developed. The resources m~d focus of the AFLC and staffhas been to plan for work on thc Lower Watershed to begin as soon as possible. This phase of the proi¢ct is currently in the final stages bclbm implementation. The planning and discussions to amve al prescriptions for the Wthburn parcel is thc next project of the AFLC. Cil¥ Forest Lands Restoration Project: Phase II Page 27 of 36 Ashland Forest lands Commission October, 2003 REFERENCE Agee, J.K. "Fire Effects on Pacific Northwest Forests: Flora, Fuels, and Fauna." Northwest Forest Fire Council Proceedings: pp. 54 66. Northwest Forest Fire Cottncd, Portland, OR. 1981. Atzet, Thomas A. and David 1,. Whcclcr. "Historical And Ecological Pcrspcctives On Fire Activity In The Klamath Geological Provincc Of The Rogue River And Siskiyou National Forests". U.S Department of Agriculture, Pk;rest Service, SlskI.poll National PbresL P.O. Box 440, Grants Pass, OR 97526. ]982. Ashland Ranger District. Ashland Interface F~re Hazard Reduclion £nvironmenta[ Assessment. 1998. Ashland Ranger District, Ashland Inter/ace Fire llazard Reduction l)rafi Environmental Assessment. 1999. Ashland Ranger I)istrict. Bear WatershedAna~vxia 1995. Ashland Ranger District. Final Environmental ]mpact Statement Ashland Creek Watershed Pro/ect. 2001. Ashland Watershed Stewardship Alliance. A Draft Comment and ?roposal for the Ashland Ranger District and interested t ilizen$ tn response [o the dshlond Watershed Protection Project Draft EnvironmentalImpact Statement 1999. Goheen and Gohccn. Applegator. May/June, 2003. Harmon, Nan and Clay'on G. Lebow. An Inventory. Historic Documentation. anti Assessment of Cuhural Resource,. At Lithia Springs and Winburn £'amp. 1987. Hicks, B. G. Landslide Mapping for City q/'Ashland Forest Lands Within the Ashland Creek Watershed 1997. LaLande, Jeffi Rogue Rivcr National Forest. Archaeological b~ventoty and Evaluation Report: Stte 35 JA-168 (RR-797). 1983. Main, Marty. A Preliminacy .4ssessment oj Forest and Resource Management Priorities on £'i5v of A~hland Owned Lands. Deve/opcd lbr the City of Ashland by Small Woodland Serviccs, Inc. 1995. Main, Marry. A Preliminw? Ovetwiew of the Wit?burn Parcel. Developed lbr the City of Ashlm~d by Small Woodland Services, Inc. 199!) City Forest Lands Res%oration Project: Phase 11 Page 28 of 36 Ashland Forest Lands Commissi~m October, 2003 Main, Many. A Silvicultural Prescription for lhgh PrioritF Forest Mana.gement Areas Developed for the City of Ashland by Small Woodland Services, h~c. 1996. Main, Marry. City of Ashland Forest Lands. Developed for the City of Ashland by Small Woodland Services, Inc. 1998. Main, Marry. Native Grass E~tablishment Project #2. n.d. Main, Marty. Permanent Inventory Plot Establishment Proloeols. City ~?f Ashland Forest Lands. Devclopcd for the City of Ashland by Small Woodland Services, Inc. 2000. Main, Malty. Silvicultural Prescrtptions jor Additiomd P~rest Management Areas An Update. Developed for the City of Ashland by Small Woodland Services, Inc. 1998. Main, Mmty. Silvicultural Update: l'otentiaI Forest Management Activities. Developed tbr the City of Ashlm~d by Small Woodlm~d Services, Inc. 2000. Main, Marry. The Ashland Wildland/Urban Inte;7~ce WiMfire Management Inventory, Ana(¥sis, and Opportunities. Developed for thc City of Ashland by Small Woodland Services, Inc. 2002 Main, Marry. Timber Cruise Report Uity of Axhland Ownership, Developcd Ibr the City of Ashland by Small Woodland Services, Inc. n.d. Main, Many. Unit Descriptions and Prescriptions Units G. ~1, J, K, L, M, N, p, Q, R, S, T, U, ~ Developed for the Cily of Ashland by Small Woodland Services, Inc, 1998. Rolle, Wayne. 1997 Botanical SurveF, City of Ashland Lands in the Ashland ('reel( Watershed. 1997. Siskiyou Research Group. Ashland Creek 2000 Level 11 Stream Survey Report. 2001. Siskiyou Research Group. Ashhmd Ureek Stream Suta,ey (Bear O'eek to Reeder Reservoir). 2000. Thomas, Harold A. and Hopkins, Howard G. Twen(y Years Ago - The Ashland Fire. Timberlines, volume 23, September 1979. Todt, Dorm. Pre-Settlement Yegetation of Lithia Parl~. 1994. City Forest Lands Restoration ProJect: Phase II Pagc 29 of 36 Ashland Forest Lands Commission October, 2003 Appendix City Freest Lands Restoration Project: Phase 11 Page 30 of 36 Ashland Forest Lands Comtmssion October, 2003 C, LOSSARY Age class: A classification of trees of a certain range of agcs. Aspect: The direction in which any piece of land Paces. Basal area: The cross-sectional area of tree boles in a lbrcstcd area as measured at the diameter at breast height (dbh). Biological IBversity: The variety of living organisms considered at all levels of organization, including the genetic, species, and higher taxonomic levels, and the variety of habitats and ecosystems, as well as the processes occumng thcr(}in. Board foot: A unit of measurement represented by a board one foot long, one foot wide, and Oil(} inch thi(}k. Also, a standard way of measuring volume of standing trees, logs, or lumber, usually expressed in thousand board feet, or mb£ Bole: The main stem or trunk of a tree. Canopy: The more or less (}ontinuous cover ofbrancbcs and foliage romped (}ollectively by adiacent trees and other woody species in a forest stand. Where significant height dill'crcnccs occur belween trees within a stand, lbrmation of a multiple canopy (multi layered) condition call result. Coarse Woody Material: Porlion of tree that has fallen or been cut and lcl't in tbe woods. Pieces are at least 16 inches in diameter (small end) and at l~ast 16 feet long. Cohort: A group of trees developing after a single disturbance, commonly consisting of trees ot similar age, although it can include a co~siderable range of tree ages of seedling or sprout origin and trees that predate the disturbance. Crown Class: A class of tree based on crown position relative to the crowns of adjacent trees. Dominant: Crowns extend above the general level of crown cover of others of thc same stratum and are not physically rest~Pcted Ii'om above, although possibly somewhat crowded by other trees on the sides. Co-dominant: Crowns form a gencral level of crown stratum and are not physically restricted from above, but arc more or less crowded by other trees from the sides. Intermediate: Trees are shorter, but their crowns extend into the general lcv(}l of dominant and co-dominant trees, free from physical restrictions from above, but quite crowded from the sides. City Forest Lands Restora0on Project: Phase 11 Page 31 of 36 Ashland Forest Lands Commission October, 2003 Suppressed: Also known as overtopped. Crowns ate cntircly below the general level of dominant and co-dominant trees and are physically restricted Ii'om immediately above. Crown fire: Fire that advaoccs through the tops of trees. Defensible fuel reduction zones: Areas of modilied and reduced fuels that cxtcnd beyond fi*el breaks to include a largcr area of decreased fi~els. These would include managed stands with reduced amounts, continuities, and]or distributions of l'uels that would provide additional zones of opportunity for controlling wildfire. Density management: Cutting o1' trees for a variety of proposes including, but not limited to: accelerating tree growth, improved lbrcst health, to open the forest canopy, promotion of wildlife and]or to accelerate the attainment of old growth characteristics if maintcnance or restoration of biological diversity is the objective. Diameter at breast height (dbh): The diameter cfa trcc 4.5 feet above thc ground on the uphill side of tire tree. Dowu, dead woody fuels: Dcad twigs, branches, stems, and boles of trees and shrugs that have fallen mid lie on or near the ground. Ecu-type: A more or less homogeneous natural community type which occupies specific niches in the landscape. More or less synonsq~mus with "landscape unit," but landscape units often will sub divide an ecu-type (often based on steepness of slope). Fire hazard: The kind, volnme, co~dition, an-m~gement, m~d location of fuels and vegetation that creates an increased threat of ignition, rate of spread, and resistance to control of wildfire. Fire regime: Thc characteristic frequency, extent, intensity m~d seasonality of fires within an ecosystem. Fire risk: The chance of various ignition sources, either lightning or hmnan-caused, causing a fire. Fire season: The period of time, usually during the summer and fall, when tberc axe drier conditions and higher temperatures, and restrictions and rules designed to mitfimize forest fire risks arc pul into effect. Fire severity: Measures the effect of fire on an ecosystem, especially the effect on plants. Fires arc commonly classed as low, medium, m~d tfigh. Fire weather conditions: The state of the atmosphere within 5 to 10 milos of the earth's surfhcc indicated by measures of temperature, pressure, wind speed, wind direction, humidity, visibility, City Forest Lands Restoration Project: Phase 11 Page 32 of 36 Ashland Forest 1.ands Commission October, 2003 clouds, and precipitation. The potential lbr tire weather conditions to influence fire behavior is generally described irt terms of low to extreme. Forest Health: Thc ability of forest ecosystems to remain productive, resilient, and stable over time and to withstand the effects of periodic natural or human-caused stresses such as drought, insect attack, disease, climatic changes, fire, flood, resource management practices and resource demands. Fuel continuity: A qualitative dcscription of the distribution of fuel both horizontally and vertically. Continuous fiaels readily support fire spread. The larger the fuel discontinuity, the greater the fire intensity required for fire spread. Fnelbreak: A strip of land in which vcgctulion has been manipulated such that fires burning into one are more easily controlled. Ladder fuels: Flammable vegetation that provides vertical continuity between the surface fuels ailS tree crowns. Landscape unit: A dcfincd area of land with relatively consistent topography and vegetation. Log Decomposition Class - Any of five stages of deterioration of logs in the lbrcsl; stages range l?om essentially sound (class 1) to almost total decomposition (class 5). Lop and scatter: A method of slash treatment in which slash is cut into smaller pieces and spread out to decrease fuel accumulations so that it lies closer to the ground to increase decomposition rate. Mature Stand: Traditionally defined as a discrete stand of trccs ibr which the annual net rate of growth has peaked. Stands are generally greater than 80-100 years old and less than 180-200 years old. Stand age, diameter of dominant trees, and stand stracture at maturity vary by forest cover types and local site conditions. Mature stands generally contain trees with a smallcr average diameter, less age class vm'iation, and less stractural complexity than old-growth stands of the same forest type. Merchantable timber: Trees large enough to be sold to a mill. Monitoring: the process of collecting information to evaluate il' olZicctivcs and expected results of a management plan are being realized or if implementation is proceeding as plm~ned. Myeorrhizae association: Symbiosis between particular species of fungi and the roots of vascular plm~ts. Old-Growth Forest: A forest stand usually at least 180-220 ycm-s old m~d typically suggesting thc following characteristics: moderate to high canopy closure; a multilayered, multispecies canopy dominated by large overstory trees; high incidence of large trees, some with broken tops CJW Forest Lands Restoration Project: Phase 11 Page 33 of 36 Ashland Forest Lands Commission October, 2003 and other indications of old and decaying wood (decadence); numerous large snags; and heavy accmnulations o1' wood, including large logs on the ground. Overstory: The uppermost cm~opy layer in a stand. Plant association: A group el'plant communities which share thc same set of dominant species and usually grow in a specilic range of habitat conditions. There can be significant variation between sites m~d there is a g~-eat deal of variation at different successional pathways, vegetation trends and management opportunitics. Plant comumnity: An area of vegetation iii which the same set of specics is present in all layers (tree, shrub, herb/grass, moss, and lichen) Plant series: a group of plant associations that share a common fealure ol~lhvoring development of particular tree species that will become dommanl over time if the forest lnamres without disturbance. Prescribed underburning: involves thc controlled application of fire to understory vegetation and downed woody material when fi~cl moisture, soil moisture, and weather and atmospherm conditions allow lbr the fire to be confined to a predetermined area and intensity to achieve the plm~ned resot~rce objectivcs. (USDA, 200 I) Relative Density Index: The ratio of thc actual stand density to thc maximum stand density attainable in a stand. Used as a way to tneasure quantitative differences between stand densities. Measured on a scale between 0 and 1.00. Release: A term used to indicate the increased growth that occurs in a tree or stand of trees following stand density reduction. Restoration Ecology: The study of theoretical principles and applications in population and community ecology aimed to restore and rehabilitate highly disturbed or degraded ecosystems to their mot~ natural states. Riparian area: A geographic area (150-300') influenced by an aquatic component and adjacent upland areas Silviculture: The ail and science guiding tile establishment, growth, composition, health and quality of vegetation in Ibrcsls and woodlands to meet lbo diverse needs and values of landowners and society on a sustainable basis. Site productivity: The capacity of an area of lined to produce carbon-based life forms. Slash: 'fmc tops, branches, bark, and other typically non memhantablc debris left after tbrcst management activities. City Forest Lands Restoralion Project: Phase 11 Page 34 of ~6 Ashland Forest Lands Comanission October, 2003 Snag - Any standing dead or partially-dead, tree at least sixteen inches in diameter at breast height (dbh) and at least sixteen feet tall. Stand (Tree Stand) An aggregation of trees occupying a specific area and sufficiently uniform in composition, age, arrangement, and condition so that it is distinguishable from the forest in adjoining areas. Stand Density - An expression of the number and size of trees on a lbrcst site. May be cxprcsscd in terms of numbers of trees per acre, basal area, stand density index, or relative density index. Stand Density Index - A measure of strand density independent of site quality and age. From the stand density index, an approximate number of trees, ora chosen dim~eter, capable of being supported on an acre can be detem~ined. Stocking level: The number of trees in any given area expressed as trees/acre. Succession: The process through which vegetation develops over time as one community of plants replaces another; often described in terms of stages. Swamper burning: A method of burning in which slash is thrown onlo a burning pile. Thinning from below: The cutting of non-dominant trees in a stand, usually in order to give more site resources 1o the dmninant trees or to reduce ladder fuels. Tree vigor: A measure, either subjective or quantitative, of the relative health of an individual tree. Underslory: Thc vegetation layer between the cvmopy and the tbrest floor, including forbs, shrubs, smaller trees, and other low-lying vegetation. Wildland/urban interface: A geographic area in which the urban andJor suburban setting is juxtaposcd and transitionally grades into the wildlm~d environment. City Forest Lands Restoration Project: Phase II Page 35 of 36 Ashland Forest Lands Commission October, 2003 City Forest Lands Restoration Project: Phase II Page 36 of 36 Ashland Folest Lands Comrmssion October, 2003 CITY OF -ASHLAND Council Communication Title: Dept: Date: Submitted By: Title: Designation of Voting Delegate for I,OC meeting Administration October 21,2003 Gino Grimaldi. City Administrator Designation of voting delegate for Annual Business Meeting at League or'Oregon Cilics conli:rcncc. Synopsis: The League of Oregon Cities annual business meeting will be held on Sunday, November 16 in Eugene This business meeting coincides with thc League of Oregon Cities conference held November 13 through 16. Thc City of Ashland will be entitled to cast one vote at the meeting. Voting by proxy is not permitted. Fiscal Impact: Cost for council members to attend the conference and meeting will be the cost of the hotel rooms and meals for tbe time spent in Eugene. Recommendation: attend the I~eague of Oregon Cities meeting in November. Background Information: Each year tbe mayor and council members are invited to tbe l.eague of Oregon Cities conference and several usnally atten& along witb rations staff members. CITY OF = SH LAN D Council Communication Title: Dcpt: Date: Submitted By: Approved By: Synopsis: Request for Waiver of Community Development and Enginccriug Fees Associated with the Building Permit fur Ali'ordablc Housing at 41 Garfield Street. Plamfing Department October 2 I, 2003 , ,~ John McLaughlin, Director of Cotnmt~f~t,~ Development ~ Gino Grimaldi, City Administrator ~ The Ashland Community Land Trust (ACLT) is developing a six-unit affordable apartment project at 41 Garfield Street. Since this project is part of ACLT, there is a long term guarantee of al'furdability. The City has awarded funds from the CDBG process to assist in this development. ACLT is requesting that the Community Development and Engineering Fccs bc waived for this guaranteed affordable project. Thc Conununity Development Fee is $4,266 while the Engineering Fee is $3,555, for a total of $7,821. The City has a process for deferring systems development charges (SDC's) fur affordable projects, as well as a process for reducing the cost of utility hook ups. However, we are still formulating the policy for the reduction of other fees associated with affordable development. The llousing Action Plan states that Ihe City should determine which planning and development fccs could be waived for affordable housing. Both the Community Development and En[,dnccring Fees were instituted a few years ago to address the overall funding needs of the Plamdng and Engineering Divisions. They are collected at the time of building pcmfit issuance and are based on a percentage of the value of construction. Recommendation: Staffrecommends that the Council waive thc Community Development and Engineering Fccs for thc affordable housing project at 41 G'~eld. This in line with the adopted Ilousing Action Plan, as well as with the precedents set by the SDC deferral and reduced utility hook ups. Due to the long term affordability guarantees, staffdoes not see the need for any recapture agreements fur this project. Fiscal Impact: Overall revenues to the Planning Division will be reduced by $4,266, and revenues to the Engineering Division will be reduced by $3,555. Given thc i~nportance of this project to the City and the overall budgets of these divisions, this is a relatively small amount and will not negatively impact either division. Background: A letter from ACLT outlining their request is attached to this communication. ~.0. ~OX _;;027. ~.~l.f_anz( Og~ .97520 (54~) ??~. 4.320 g$.~-$$1~, September 8, 2003 Oino Grimaldi, City Administrator City of Ashland 20 East Main St. Ashland, OR 97520 Dear Mr. Grimaldi, The Ashland Community Land Trust has just begun construction on Parkview Apartments, located at 41 Garfield Street. This affordable housing represents the first rental, housing complex constructed within Ashland over thc past ten years. We are very excited to be able to bring together the grants needed to create six units of this much- needed, permanently affordable housiag. It is our request at this time that the City would consider a reduction or possible waiver of the "Community Development" and '%nginccring Fees", as well as any other development permit fees (i.e. building permit, sewer and electric connection fees) that were charged to the project. Because of the complexity in bringing together the multiple grants sources and pemmnent financing to fund a project of this nature, timelines are elongated beyond that of the standard for-profit development. While provisions arc made for cost increases in the budget it has become apparent that the increases at this site are more than projected. We recognize the budgetary constrdmts facing many local municipalities in Oregon, however, the community land trust model with its lifetime tcnm of affordability provides an exceptional remm for the desired public contributions. Additionally, we believe our request is consistent with the language and spirit of the following recommendation found within thc Council's recently endorsed Housing Action plan: }~ THE C1TY SHOULD DETERMINE WHICH PLANNING AND DEVELOPMENT FEES OR UTILITY FEES COULD BE REDUCED OR WAIVED FOR AFFORDABLE HOUSING (ACTION PLAN STRATEGY II, PAGE 14). The C. ity of Ashland has been our partner in this endeavor from the beginning and we hope that the City of Ashland will consider investing further into this worth while project. We have utilized Ashland CDBG for the partial purchase of thc land and are planning on using the deferred system development tee option as well. We make this request based on the cormnit~ncnt made to build and keep these units pem~anently affordable to Ashlm~d residents that earn no more than 50% and 60% of median income. I have enclosed for your reference, a copy of the permit receipt that delineates most of the fees mentioned above and a copy of our sources showing how the participation of the City in this project has leveraged other dollars to be invested into the communit3~. Thank you for your time and please call me at work (770-2468) or on my cell phone (840-2971) if you have any questions. Sincerely, Ashland Community Land Trust (ACLT) C: ACLT Board of Directors Applicant: Type: Permit Number BD-2003~)0982 BD-2003 00982 BD~003-00982 BD-2003~0982 BD-2003-00982 BD-2003-O0982 BD-2003-00982 BD 2003~0982 BD-2003~)0982 BD-2003q)0982 BD-2003-00982 BD-2003~)0982 BD-2003~)0982 BD-2003q)0982 BD-2003-00982 BD-2003-O0982 BD-2003-00982 BD-2003q)0982 BD-2003-00982 BD-2003q)0982 BD-2003-O0982 BD-2003-00982 BD-2003~0982 BD-2003-00982 BD-2003q)0982 BD-2003q)0982 BD-2003-00982 BD-2003q)0982 City of Ashland Permit Receipt RECEIPT NUMBER 00004769 01421 ASHLAND COMM LND TRST OF OR check # 37410 Fee Description Blackflow Device installations Building Permit Fee Catch Basin Installations Air Cond. Compressor Dishwasher Installations Disposal Installations Exhaust Systems Furnace Hose Sibb Heat Pump with Air Handler Issuance of Permit - Mech Lavatory New Residential Elec Service Kitchen Range Hood Shower Installation Sink Installations Storm Drain ~nstallation Sewer line Installation Tub & Showers Water Closet Installations Hot Water Heater / Boiler Waterline Installation State Surcharge-Building (7%) State Surcharge - Electric 7% State Surcharge Mechanical 7% State Surcharge - Plumbing 7% Community Development Fee Engineering Development Fee Date: 08/15/2003 Amount 20.00 t ,368.00 50.00 4400 4000 40.00 24.00 50.00 12.00 10.00 70.00 693.00 31.50 30.00 60.00 70.00 30.00 30.00 70.00 36~00 50.00 95.76 12.50 42.70 4,266.00 3,555.00 Total: 10,869.97 t. Water connection fee - $193600, 2 Sewer connection fee - $161000, and 3. Electric Service fee- $2534.47 TOTAL - $6,082.47 OTHER FEES Sources of Funding Oregon Housing & Commulfity Se~wices Grants HOME (l~ed) Trust fund (State) City of Ashland CDBG (Fed) SDC Waivcr (City) $518,354 $100,000 $ 75,000 $ 32,663 Bank Loan $80,000 Others ACCESS Weatherization $10,000 US Bank $ 5,000 CITY OF ,-ASHLAND Council Communication Title: Dept: Date: Submitted By: Reviewed By: Approved By: Synopsis: Acceptance of the Dedication of the West Half of Arm Street Public Works October 21,20~. Paula Brown Paul Nolte Gino Grimaldi~ Paul Mace and Kathleen Kahle are dedicating the westerly half of Ann Street from Clinton Street to Briscoe Place to thc City for use as a public street. They own the abutting property and to allow for full strcct improvements during the Riverwalk Subdivision construction, they will dedicate their portion of the street section to the City. Thc attached Dedication of Public Street requires thc Mayor's signature of acccptancc by the City. Recommendation: It is recommended that the Council approve a motion to authorize thc Mayor's signature on the attached dedication thnn to indicate the City's acceptance of the dedication. Fiscal Impact: None Background: The Riverwalk Subdivision is currently being constructed along North Mountain Avenue south of Bear Creek. Thc subdivision has created several new streets including the extensions of Clinton, Lyrm and Ann Streets. The subdivision also created Briscoe Place, which will connect Ann Street to North Mountain Avenue. The western boundary of the Rivcrwalk Subdivision extends to the projected centerline of the existing Ann Street right of way to the south of the subdivision. To create a uniform width and aligrm~ent for thc new section of Ann Street only the east half of the 47-foot wide right of way was dedicated on the subdivision plat. The Riverwalk dcvelopers have recently acquired thc westerly ball of the fight of way il-om Paul Mace and Kathleen Kahle. The acceptance of this document will dedicate thc strcct right of way to the City and allow the Rivcrwalk developers to fully improvc Ann Street between Clinton Street and Briscoe Place. Thc improvements include construction of storm drain features, curbs and gutters, paving and sidewalks on one side of the street. Thc full cost of the right of way acquisition and street improvement will be born by the Rivcrwalk Subdivision Developers. Attachments: Dedication of Public Street form Vicinity Map Copy of Ann Street Improvement Plans Ii DEDICATION OF PUBLIC STREET Paul B. Mace and Kathleen Kahla, Grantor, hereby dedicate(s) to the Public, for use as a public street that certain real properly more particularly described as follows: Beginning at the southwest corner of Lot One (1) of RIVERWALK SUBDIVISION, A PLANNED COMMUNITY in the City of Ashland, Jackson County, Oregon, according to the official plat thereof, now of record; thence along the west line of said subdivision and its southerly prolongation, South 00°11'37" East 297.78 feet to the northerly line of Clinton Street; thence along said nodhedy line, North 61°30'04" West 43.64 feet; thence leaving said northerly line, NoAh 28029'56'' East 3.00 feet; thence along the arc of an 8.00 foot radius curve to the left having a central angle of 118°41'33'', a distance of 16.57 feet (the long chord of which bears NoAh 59°09'09'' East 13.76 feet); thence North 00"11'37" West 216.645 feet; thence along the arc of an 8.00 foot radius curve to the left having a central angle of 72°54'55'', a distance of 10.18 feet (the long chord of which bears NoAh 36"39'05" West 9.51 feet); thence NoAh 73006'33'' West 4.7t feet; thence NoAh 16053'27'' East 50.00 feet; thence South 73006'33" East 21.41 feet to the Point of Beginning. Containing 7608 square feet, more or less. TRACT TO BE DEDICATED FROM 391E04DB TL401 NOMQCO, LLC Executed this-,~m~j~t./,5~, 2003. Kathleen Kahle State of Oregon, County of Jackson ) ss. Z, The foregoing instrument was acknowledged before me thi~/~-, Mace~e, Nota(7 I:~ubli~c for Oregon · . My c~i~mission expires ~,]'!~.]0~ Accepted by 2003, by Paul B. City of Ashland, a municipal corporation of the State of Oregon Name Title City of Ashland Public Works 20 East Main Street Ashland OR 97520 CiTY OF ,-ASHLAND Council Communication Title: Dept: Date: Submitted By: Synops's Status Report on 2003-2004 Councd Goals and Suggested T' neline and process for 2004 2005 Goal Setting Ad~ninistration October 21, 2003 ( Gino Grimaldi, Cily Administrator Goals for the year 2003-2004 wcrc developed by the City Council during a workshop on Fcbruary 8~h, 2003, prod subsequently adopted by the City Council on April 15 of this year. The status of these goals as of April 15, 2003 is marked in blue. Goals remaining unchanged are also marked in blue. Updates as of October 10 are markcd in red. Recommendation: At thc conclusion of last year's goal setting session, it was the consensus of the City Council that two days were needed to establish goals fbr the upcoming year. It is requested council decide on dates for the upcoming two-day Goal Setting Workshop In Jmmary as lollows: Imday/Saturday 9 and 10 ; h d Fliday/Saturday 16 and 17 ; Friday/Satt rday 23 a d 24 Friday/Saturday 30 a d 31 . Facilitalo Sylvia Rose has indicated she is currently available for any of these two-day goal setting workshops in January. Fiscal Impact: Projects included in the 2003 2004 Council goals were incorporated into the approved 2003-2004 Budget document. Projects identified at the upcoming goal setting workshop in January will be incorporated into the 2004-2005 budget and will come before the Budget Committee lbr final approval and incorporation into the approved Budget document. Background: The Status Report on the 2003 2004 goals is provided to council as an informational item and olli~rs thc opportunity to review the current progrcss of council priorities and goals. The Mayor and City Council have also worked on a number of significant issues that arc not part of the 2003-2004 goals. Those issues include the following: Conununications Services Subscription Agreement with City of Medford for 911 sc~wices. Project Round Up Proposal. Modification of Land Use Ordinance regarding theaters in the E- 1 Zone. 2003 Citizcn Survey. Civil Liberties Resolution/Patriot Act. Recommended changes to Bylaws for RVMPO Boundary Expansion. Open Space Dedication of Keener Property and subsequent sale of Keener property. Youth Activities Levy. Siskiyou Boulevard consmmtion Change/discussions rcgarding thc Trm~sicnt Occupancy tax. Rcgional Problem Solving (Now X 2). Marketing Agrccmcnt with Bonneville Environmental Foundation. LID lbr Tolman Creek Road, Big Box Ordinance Changes. Cable Frm~chise Renewal with Charter Communications. Economic Development Action Plan. Mount Ashlm~d Draft Environmental hnpact Statement. Pcnny Drive/Palmer Road; Central Avenue; Hehnan Street improvements. Water Revenue Bond Sale. Maximum Houses Sizes in Historic Disnicts. Police Chief Recruitment. A draft timeline and suggcsted planning process tbr this year's goal setting is included with this packet. Dates may change to some extent depending on the dale of thc workshop. Addilional discussions regarding the purpose and format o1' the goal setting session will take place with the Mayor and City Council prior to the session. Attachments: Summary of Council Goals for FY 2003 2004 with updates. 2004-2005 Goal Setting Timeline. Summary of Council Goals For FY 2003-2004 And update of schedute as of October 10, 2003 The following goals were developed by the city council during a workshop held on Februan/8% 2003 The council identified a list of new goals that should be addressed during the next t8-24 months and a list of goals, which had been previously identified but were to be continued. Aisc, the council noted two other issues that were not listed as specific goals but rather as items they wanted addressed during the next 12 months. COMMUNITY VALUES STATEMENT The citizens of Ashland value a City government that helps create an environment within which they are able to live happy and produc- tive lives. This ~nclubas a healthy and sustainable environment; an opppt~unify to acquire the basic necessities of life; a sound infra- structure that meets our common needs for transportation, energy, information and communications, health care, water and waste man- agement; and a variety of social, recreational, business and cultural opporlunines. The citizens want their government to respect our diverse people, natural environment, and rich heritage and culture; and to promote citizen involvement, initiative, innovation and a stc2ng sense of communiiy. ELEMENTSANDGOALS 1. CITIZEN PARTICIPATION AND INVOLVEMENT The Clty rec~gnizes the va~ue ~t cltIzen mv~vement and the wealth ~f Inf~rmation and res~urces ~bat the c~tizens ~f Ash~and ppssess~ The City i$ committed to a high level ct communication with the public, 2003-2004 Goals Department Timeline Planned Activities a) Continue tu help commissions and Administration/ Ongoing throughout City Recorder s Olfice will continue to prowde committees become more effective through City Recorder fiscal year. member notebooks to each cornrnis- resources and training opportunities, siorl/cornrmnee Complete by end of '03. City Recorder's office will work with Legal to develop an instructional session or] protocol goverrlmerd standards and practices 8nd any legal instruction that pertains to eelch corf]rf]lS~ sion/committee Fail '03 and Spring '04 Schedule one or two training Topics nnght range from working a~ a grotJp to huildir/g cor/sen~u~ to effectively ~oliciting public input b) Adopt a process te meet LCDC Goal Corem Der/Plan- Aug '03 Prepare ordinance ameudment proposal t Participation goal requirement ning Sept 'OS Study Session presentation on proposal Nov'03 Jan 04 OrdinanceAmendmeraAdoptienProcess Fob 04 Final Adoplion and Implementahon - appoint new CPAC c) Evaluate appropriateness of ordi- Corem Oct '03 Research and prepare report on pros and nonce for Hearing Officer to handle Land Dev/Planning/Ciy cons of He,does Officer Use Appears. Attorney Nov '03 Joint Study Session Presentation o~ report Nov-Dec '03 Direction frorn Coundl & Planning Commas- d) Consider update of City Charter, Admin Feb '04 Evaluate tho formation of a Chader Heview Committee 2. ENVIRONMENTAL RESOURCES Ashland seeks to mtain its natural beauly as it cont~nues to grow and fudher develog. The City seeks to strlke a balance be~ween urbanization and the natural environment by providing protection for so~ls, small creeks and wetlands, urban forest, clean air and peace and quiet. 2003-2004 Goals Department Timeline Planned Activities a) Develop Riparian Ordinance, Corem Bev/Plan- May03 Fob '04 Riparian and wetland inventory. n~ng Mar '04 RFP for consultant Apr 04 - Ju~ 04 Public InvolvemenbOrdlnance drafting. Aug 04 Oct'04 OrdinancoAdoption/PublicNoarings b) Develop Urban Forestry Ran. Corem Bev/Plan- (Given the mlatiwly moon1 effort on the Tree Ordi- nlng nonce this derf/is scheduled for lale iu the 2-year penud Further staffing for this project will be diffi- scuff:es for this item have not beell budgeted/or 2003-2004) Nov-Dec '04 doird Study Session and Discussion ct prelect to determine priority lot budgeting 3. HOUSING The City has a respensibiliZy ~o ensure that proper amounZs of land are set aside to accornmodale the various housing needs in the City, and that its land development ordinances are blood enough to allow for vada~ion ~n housing type, cost and density. Department Timeline Planned Activities Comrn Jun 'g3 Hire Housing Program Specialist Dev/P[annlng May 03 Council Adophon of Housing Action Plan Oct Dec'03 Develop onplomontation P~ogram for Housing Action Plan Ongoing On going efforts to implement Action Plan 4. ECONOMIC STRATEGY The City encourages a variety of economic activities in the City, while continuing to reaffirm the economic goals of Ashland citizens and existing businesses, Ec~n~mic deve~ment in Ash~and sh~u~d se~ve t~e purpose ~f maintaining and impr~ving the ~ca~ qua~ity ~ ~I~e~ 2003-2004 Goals Department Timeline Planned Activities a) Continue update of economic de- Corem Bev/Planning Nov-Dec '03 Mayor appoints Ad Hoc Economic Commiltee veloprnent Comprehensive Plan element dan-Feb 'D3 Committee Meeting/Project Understanding Develop written outline of Eco- Mar-May '04 Elemenl Update/Plan Preparation heroic Development policies. June-July '04 Public Meelings/Plan Adoption Review Economic Develop- Aug-Sept '04 Final adoption of New Economic Element in men[ strategies with the corn- Comp Plan munity Focus on appropriateness of industrial development goals b) Continue master planning of large Corem Der/Planning Refer to c), beJow. Railroad and Croman Mill sites (refer to gem undeveloped mixed use properties, c), below) Tolman Creek Road Neighborhood (Access after (LID) street improvement project c) Work on potential development ct Railroad area and Old Croman Mill site (Master Planning; identity potential future public purposes such as: transit station, electrical substation, etc.) Corem Dev/P[anning Railroad Property: Stad Plan Preparabon and Rewew Coordinate with developer on planning ef- forts/ensure corr,pllanoe with community vel- Investigate possibility ol TGM Quick Re- sponse funding to assist in plannln~ off od 5. PUBLIC SERVICES The City wgl provide a furl range of public services tha~ mee~ the needs of existing and future citizens. 2003-2004 Goals Department Timeline Planned Activities a) Update and improve CouncLI Admin/Public Summer '03 ..... ~ Planning Corem s (done) ....... . ....... (done) ; ......... ~ ..... (donel Fall '03 Research costs for new design with improve- ments and construction costs Meet with inter- estod parties to discuss improvemerds Spring '04 Request money ~n 04-05 budgel for remodel Summer '04 Bep~n remodel b) Evaluate space needs (for Munici- Admin/Public To be completed in conjunction w~th evaluation of ~al Court, Police, City Council, and otb Works council chambers ....... Fall 03 Beretta,no need for assistance from all archi- ers at the Civic Center) Ln Civic Center. ~ .......... ' tect c) Continue with efforts to improve the Electric July Aug '03 Update the AFN Business Plan viability of AFN Current - '03-'04 , Evaluate to lephony service across AFNs infrastructure. A'ter Aug '03 Consider marketing AFN High Speed Data producls to companies located outside of the Rogue Valley After Aug '03 Consider the completion of the gnal COrlstruc hen of AFN Ongoing Launch a comprehensive community-wide AFN marketing carnpalg~l directed to exceed ~ng AFNs rosidenhal business pla~l targets d) Completepredesignforfuture Public Works .... , ~Octobe 03 DevelopRFPforFnDne~r~ngServicesand extension of TAP water line, including hi,e consultant priority for conservation .... June 04 Complete pre-desig~ and take to council lor review decisions June '04 July August '04 Purchase or develop agreements for ROW Bec '04 Develop schedule and funding program for 6. TRANSPORTATION &TRANSIT To retain Ashland's small-town character while it grows, the City must proactively p/an for a transpodation system that ~s ~ntegrated into the commu- nity and enhances the liva~)tlity, character and natural environment, 2003-2004 Goals Department Timeline Planned Activities a) Improve safety of existing at grade Public Works March - Sept '03 ~.,n~ o~+ f.,, ~r,.,;r,~,~,,;r,,, )rove the Hersey StreetJN Laurel Street July '02 Sept '03 ..... ~ ,~ ~ ,, ..... ~ ...., e~4¢, Done ] r Street and North MAin, Done c) Measurably improve traffic safety in Public Works/ July '03 Deve4el~a process to neighborhoods (Pedestrians, auto, bicy- EngineeringfTraffic and 6alety ~o~hborhoeds Done (education) d) Continue and expand RVTD free Public Works/ June '03 Coordinate with RVTD to evaluate current tree Oorrlp Plan 7. ENERGY, AIR AND WATER RESOURCES Ashland seeks to be a regional leader in the areas Of energy, air and water conservation. The City seeks to continue this leadership role in further development o! goals, policies and programs that encourage citizens to consen/e natural resources. The City also desires to continue to provide electrical se/v/ce ~o consumers as at iow a cost as possible. 8. PARKS, OPEN SPACE AND AESTHETICS Ashland'$ character is intimately limited to its aesthetic resources, including its vistas, trees, parks, open space lands, and public art. The City seeks to develop programs that preserve important open space and park/and, whde accommodating continuing urbanization. 2003-2004 Goals Department Timeline Planned Activities a) Improve public trail system by de- CommDev/Plan May-Sept'03 CoordinatewilhParksr)r~DogPark North veloping a comprehensive trails master Ring with Parks Mo,Jntain Park Greenway extension plan which addresses minimizing pub- Commission and Sept '03 Prepare separate trails map from Parks Open lic/pdvate conflicts. Plan should include AWTA Space Map the Bear Creek Greenway {Dog Park to Oct '03-Feb '04 Identity properties tor eaSarTlerlts ar]d/or ac- Mountain Ave. Park), (Plan should dis quis~bon cuss range of tools to obtain access and March-July '04 Prepare strategy for acquisilior~ of ease- ways to estimate construction costs and marts land costs to obtain easements) 9. URBANIZATION The City seeks to ensure an orderly transition of land from rural to urban uses. 2003-2004 Goals Department Timeline Planned Activities a) Continue to provide information to Admin/Com Bev Tho Planning Division will continue to coordinate the community and foster discussion on w~th Admin/Ann Seltzer on providing informatio~ to growth and planning issues, with an em- the public on planning issues I he Plannillg Corn ~h&sis on historic preservation, annexa- mission has appointed a sub committee which is tier requirements, State land use law, working on providing additional oppodun~ties for infi[I policy and impacts reJated to density, ~nformabon distribution ) rate of growth, development standards, and processes. Spring '03 and ongoing Develop materials about Issues for use as handouts m Qty racks In Council Chambers City Ilall and Commuqgy Dev Lobby af~d post Ongoing Include related copy in City Source Spring '03 Work with Planning Corem on holding a conl 10, HISTORICAL SITES AND STRUCTURES Ashland seeks to preserve its rich histoo/ through the preservation of ~ts historical buildings and places. 2003-2004 Goals Department Timeline Planned Activities ~ ..... ~.~ t of RR DIstrict 11. REGIONAL STRATEGIES Ashland seeks to develop unique partnerships with governments, non-profits and the private sector to ensure that regional issues of importance to the City and the region are addressed in a collaborative and effective way, 12. FINANCIAL MANAGEMENT The City will be an accountable and effective steward o! ti~e public lrust and public resources, The City will provide equitable and efficient serwce$ to the public through the efficient use of assets and resources, 2003-2004 Goals Department Timeline Planned Activities a) Develop pedormance measures Finance July Sept '03 inventory existing and survey desired meas program for all city departments, ures Oct Dec '03 Evaluate and adopt desired measures that are ready ' Jan-March '04 Develop repodif~g process (monthly quarterly annual) Apr*Jun '04 Establish process for desired measures Tqot ready' July-Oct '04 I ' Annual follow-up and changes. I 13. SOCIAL & HUMAN SERVICES To ensure that all people in Ashland live ~n a sate, strong, and earing community, the City seeks to enhance the quality of lite and promote reltance, growth and development ef peeple. To these ends, the Ci~y will sgive to provide resources and sen4ces to meet basic human need$. 2003-2004 Goals Department Timeline Planned Activities a) Review and consider strategies in Admin FaLl '03 Create database of information on local serv- the health and human services plan. ~co programs. Winter '04 Meet with local service organizations and d~scuss funding challenges and opportunities CITY OF ,-ASHLAND Council Communication Title: Dept: Date: Submitted By: Approved: Motion Authorizing to Plcdgc City Assets to Secure a $10 Million Borrowing by Ashland Community Hospital for New Construction. Finance Department Octobel 21, 2003 ~/77 ~,~ Lee* .nehcrg. ,.ecto, 11/ Gino Grimaldi, City Administratotl M ~ Synopsis: This authorization will permit the City Administrator or Finance Director to sign loan documents pledging city-owned Ashland Community llospital (ACIt) assets to secure borrowing $10 million to finance constnmtion of an expanded surgery center as~d related core hospital area. Recommendation: Staffrecommends approval of a motion to authorize the pledging of hospital property assets to secure a $10 million bon'owing by Ashland Community Hospital for new construction, contingent upon the hospital: 1. meeting the temps of the proposed bank loan at ACH's expense prior 1o proceeding with construction, 2. reporting annually to the City on debt service coverage, m~d 3. meeting all land use alld building plan review requirements. Fiscal Impact: Approval encumbers City assets giving the lending institution thc ability to sell the assets to pay the debt if ACH should default on the Iom~. This action could jeopardize hospital assets owned by the City but would not significantly impact other municipal operations if foreclosed by thc bank. Background: In 1996 City of Ashland and thc Ashland Community Hospital entered into a lease agreement where ACH leases from the City the existing hospital property. The property remains a City asset as do any improvements. In Section 3.1.3 of the Definitive Agreement between thc City and ACH, the entities agreed that the City would not unreasonably witItbold its agreement to acquire and finance additions. ACH has sought a bmtk loan that appears to meet its project schedule and financial plan in lieu of a bond issue. ACH is requesting approval to move ahead with a $13 million expansion of their surgcry area and is m need of the City's approval to pledge as security, existing hospital assets for a $10 million loan with Umpqua Bank. These assets are currently held on the City's balance sheet with a value of approximately $5 million but probably have a much greater appraisal value. This is the first indebtedness since 1996 so that there has bccn no real need to review ACH lhmnces per d~e lease. This project will require an aunual review and calculation of debt service coverage per Paragraph 3.1.64 of the Definitive Agreement i~ addition to those evaluations reqtmcd by tile bank. As part of approval ACH will have to submit an annual financial rcpor~ as of December 31 to the City lbr debt coverage verification per Section 3.1.7. Additionally, the City would require a copy of any appraisal done on ACH assets owned by the City. Attachments: Umpqua Bank Loan Temps Sl~eet UMPQUA B.A-N oK August 29, 2003 As[dand Conmmnity 1 tospdal Ashland, Oregon 97520 Alha: Mike McGraw, CFO Dear Mr. McGraw: Umpqua Bank (lbattk) is pleased to oft~r the followthg for your cousideration. This document is for.discussion purposes only and is NOT a commitment tn lend. Actual terms and conditions would be contained th a loan agreemenl and oilier loan documentation if a ccimmitmcnt were to be ofl~red and accepted If a eomrmtment were to oflered as a resnlt of our discussions it would be dependant npon satisfactotT completion of cem~n due diligence and require approval of Umpqua [lank and may contain materially different terms and conditions Type of Loan: Loan Amount: Purpose: lntarestRate: Cotmnercial Real Estate Ashland Commungy Hospital None 1Jp to $10,000,000 Refinance of Ashland Conmmmuty llospital for cunsu.action of medical facility Construction Draw Period prime (-.25%), fully floating Permanent Loan - Fixed rate for the first five years at 4.02%, thereafter adjusted at the then five-year Treasury Constant Maturity [ate plus 150bp with a floor of 4.0% and Cap of 9.0%. Repayment Terms: Loan Fee: Rate LockfFee: Prepayment: 1/2% of the loan amouta 90 day lock on quoted start rate of 4 02 °/,,, from date of this letter. Non refundable fee to hold rate equal to 1/8% of loan fcc. Lock fee to be applied to loan fee, at time of closing. This fee will be fully refunded if the loan request is not approved. This is not a commitment fee. 2% of the outstanding balance on loan paymenls in advance of the payment schedule, with the following provisions: Prepayment allowed without penalty within 90 days prior to each re-pricing date. Prepayments of up to 10% of rite loan balance allowed annually without pex~alty. Collateral: Appraisals: Other Costs: A First Trust Deed and Assigmneitt of Rents on subject property Loan to value will not exceed of 80% of appraised value. Borrower wdl also be requi~ed to plovide a Phase t Environmental site assessmetlt, surveys, flood certifications, insurance, leases~ rent rolls and other items as may be reasonably requested by Bank to perfect and protect Bank's first lien positthn in the subject property. A FIRREA compliant Complete Self contathed Appraisal report will be reqmred prior to thnding. A third party appraisal review is also required. (Estiu~ated cosf of the third party appraisal review is $50000 ) Borrower will be responsible for all out ofpochet expenses, such as appraisal expenses, title insurance, escrow, recording costs, flood ve/ificafion and environmental reports. Loan would be governed by a term loan agreement. Among the requirements would be a covenant stipulating that the aggregate cash flow oPthe borrowers and all related entities will exceed amlual debt service requirements in a ratio of 1.25: I or greater, on a stabihzed basis, as mcasnred at December 31 armually, Repar flng Requirements: Ammal financial statements and tax retmlrs of borruwcr and guarantors, including ail K-I reports, if any, are 1o be submitted within 30 days of filing. Annual financial statements of borrower and guarantors to be provided within 120 days of fiscal year end Letter of Opininn to be prepared by Borrower's legal commel (Bot;d Counsel) that the Bon ower has abifity to bonow and interest earmng$ to the Bai~ arc free of State and Federal taxes. Bond Counsel to prepare pledge of tax & fcc revenues Legal fees to be paid bot]rower Bai~k to review ownership/vestthg of subject property. We are pleased to have the opportunity to provide this term sheet. Please let me know if the above will meet your financthg needs. If so, we w/Il proceed with the processing of your request. I look thrward to discussing the final details with you. Sincerely, Smart Einhler VP/Commercial Loan Officer BY OREGON STATUTE (ORE 4t.580), THE FOLLOWING DISCLOSURE IS REQUIRED: UNDER OREGON LAW, MOST AGREEMENTS, PROMISES AND COMMITMENTS MADE BY LENDERS AFTER OCTOBER 3, 1989 CONCERNING LOANS AND OTHER CREDIT EXTENSIONS WHICH ARE NOT FOR PERSONAL, FAMILY OR HOUSEHOLD PURPOSES OR SECURED SOLELY BY THE BORROWER'S RESIDENCE MUST BE IN WRITING, EXPRESS CONSIDERATION AND BE SIGNED BY THE LENDER TO BE ENFORCEABLE. CITY OF -ASI ILAND Council Communication Title: Dept: Date: Submitted By: Approved By: First Reading of an Ordinance Amending Ashlm~d Mu 'c'pal Code Sec o 2.04.040 by Revising Rules of the City Council with respect to Public Hearings and First Reading of an Ordinance Pertaining to the Public Ilearing Administration Octobcr 21, 2003 Gino Grimaldi, City Administrator'dj' Noltc, City Attorney Synopsis: The proposed ordinance would amend Ashland Municipal Code Section 2.04.040 rcvising talcs of thc City Council to allow a change in the ordcr of business for Council Agendas. It is proposed that first readings o1' ordinances whicb pctlain to Public Hearings take place at the conclusion of the public bern'lng. The change is proposed to provide for members of the public who have corec to speak at the public hearing, and the opportunity to immediately obsetwe the City Council's action regarding the ordinancc. Recommendation: Staffrecommends adoption of llrst reading of the attached ordinance. Fiscal Impact: None. Background: The council agenda and order of business is determined in Section 2.04.040 of the Ashland Municipal Code. Changes to the order ol'busincss must be approved by the city council. ORDINANCE NO. AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE SECTION 2.04.040 BY REVISING RULES OF THE CITY COUNCIL WITH RESPECT TO PUBLIC HEARINGS AND FIRST READING OF AN ORDINANCE PERTAINING TO THE PUBLIC HEARING THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: Annotated to show deletions and additions to the code sections being modified. Deletions are tmed4hceu¢l~ and additions are underlined. SECTION 1. Subsection A.5 of Section 2.04.040 of the Ashland Municipal Code shall be amended by adding the following sentence thereto: A. Except as provided in subsection B hereof, the order of business of the Council shall be: 5. Public hearings, subject to the limitations of Subsection D; and first readinqs of ordinances that pertain to the public hearinq. The foregoing ordinance was first READ on the __ day of_ 2003, and duly PASSED and ADOPTED this __ day of ,2003. Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2003. ~ey Alan W. DeBoer Mayor CiTY OF ,-AS H LAN D Council Communication Title: Dept: Date: Submitted By: Approved By: Approved By: Synopsis: Amendment to Resolutions 2002 22 and 2003 24 amending the pay schedule l'or Elected Officials. Administration October 14, 2003 Tina Gray, Administrative Servicesfl-~ Manager Paul Nolte, City ,A. ttomey Gino Grimaldi, City Admilfistt ator I.l/~ An error was discovered in the calculation of the Cost of Living Adjustment (COLA) for Elected Officials effective on July 1, 2002, which subsequently resulted in an error in the calculation for the COEA on July 1, 2003. Upon investigation and recalculation, adjustments are necessary to thc salaries of the City Recorder and Municipal Judge to accurately conform to the City Charter. During the September 2, 2003 City Council Meeting, Councilor Laws inquired why applicable meamgcmcnt salaries in thc Parks & Recreation Department wcrc not lhctorcd into thc calculation of the adjustments for the City Recorder and Municipal Judge. Recommendation: Stall'recommends that thc City Council adopt thc a~ncndcd Resolutions authorizing staff to tnakc thc appropriate adjustments to the salary for the City Recorder and Municipal Judge in accordance with the provisions set forth in thc City Charter. Paul Nolte, City Attorney and Barbara Chdstensen, City Recorder were unable to find any legislative history that would define "department heads" in the charter section regarding salaries for the municipal judge and the city recorder (Article III, § 3). In the most recent 30 years, the salary adjustments for the municipal judge and city recorder have never taken into consideration the Parks Department Director's and supervisory employees' salm'ies. Under thc charter, the mayor, with confim~ation by the council, has the power to appoint "officers" deemed necessary by the council (Article XIII, § 1). This section has been used as the basis for the mayor to make appointments of department heads. The Mayor has not in recent history appointed the Parks Director as a Department Head. The council has acted to establish the various administrative and operating departments for the city in chapter 2.28 of the code. The Parks Department has not been established as a city department in this chapter or any other chapter. To maintain consistency with established practice, staffrecommends that the adjustments be made to correct thc discrcpancy in pay for Elected Officials as described above not inclusive of the salary adjustments for Parks Department Management. Fiscal Impact: Retroactive pay will be necessary to "catch-up" the Elected Officials. lq'om July 1,2002 through July 1, 2003~ the City Recorder aud Municipal Judge should receive an additional .63%. From July 1, 2003 through present an additional .22%. Background: Article III, Section 3. of the Ashland City Charter calls for the salary of Elected Officials to be adjusted upward "in the stone pcrccntage as the average salary adjustments of the other supervisory employees and dcpartment heads of the city of Ashland." On July 1, 2002, the average salary adjustment was miscalculatcd, and retroactive pay is necessary to eliminate the cumulativc impact of the error. Attachments: A revised salary schedule is attached reflecting the new salary range for Elected Officials after catch-up. RESOLUTION NO. 2003- A RESOLUTION AMENDING RESOLUTION NO. 2002-22 ENTITLED "A RESOLUTION AMENDING THE PAY SCHEDULE FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 2002-2003" BY AMENDING THE PAY SCHEDULE FOR THE MUNICIPAL JUDGE AND CITY RECORDER Recitals: A. On July 16, 2002 the council adopted Resolution No. 2002-22 which provided for a pay scale for management employees including the municipal judge and city recorder. B. The scale for the Municipal Judge and the City Recorder was inaccurately set for[h and needs to be corrected in order to conform to the city char[er. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Section 2. of Resolution 2002-22 is amended in the following manner: SECTION 2. The salary of the Municipal Judge and the City Recorder shall be adjusted by 2,8 3.46 percent, which is the weighted average of the adjustments made for Department Heads and Supervisors. SECTION 2. This resolution takes effect upon signing by the Mayor and the pay schedule changes are retroactive for the period of to July 1,2002 through July 1,2003. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2003. day of ,2003. Paul Nolte, City Attorney Alan W. DeBoer, Mayor RESOLUTION NO. 2003- A RESOLUTION AMENDING RESOLUTION NO. 2003-24 ENTITLED "A RESOLUTION AMENDING THE PAY SCHEDULE FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 2003-2004" BY AMENDING THE PAY SCHEDULE FOR THE MUNICIPAL JUDGE AND CITY RECORDER Recitals: A. On June 17, 2003 the council adopted Resolution No. 2003-24 which provided for a pay scale for management employees including the municipal judge and city recorder. B. The scale for the Municipal Judge and the City Recorder was inaccurately set forth and needs to be corrected in order to conform to the city charter. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Section 2. of Resolution 2003-24 is amended in the following manner: SECTION 2. The salary of the Municipal Judge and the City Recorder shall be adjusted by 2~- 2.42 percent, which is the weighted average of the adjustments made for Department Heads and Supervisors. SECTION 2. This resolution takes effect upon signing by the Mayor and the pay schedule changes are retroactive to July 1,2003. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2003, day of ,2003. Paul Nolte, City Attorney Alan W. DeBoer, Mayor MANAGEMENT/CONFIDENTIAL Salary Schedule Slep A - First 6 Months Steps Next 12 Months Step C ~ Next 12 Months Step A - First 6 Months Step B - Next 12 Months StepC Next 12 Months Step D Thereafter StepA First 0 Months Step B - Next 12 Months StepC Ncxt 12 Months Step D Thereafter StepA First 6 Months Step B - Next 12 Months S[¢pC Next 12 Months Step D - Thereafter StepA First 6 Months Steps Next 12 Months Step C - Next 12 Months Step D - Thereafter Step A - Firs16 Months Steps Next 12 Months Step C - Next 12 Months Step D - Thereafter Step A - First 6 Months Step B - Next 12 Months Step C - Next 12 Months Step D - Thereafter StepA First 6 Months StepB Nex'~ 12 Months Step C - Next 12 Months Step D - Thereafter $47.0517 $8,156 $49 4005 $8,563 $513796 $8,906 $53.4347 $9,262 $55.5660 $9,631 $39,4399 $6,836 $410058 $7,108 $426586 $7,394 $44.3858 $7,690 $36.4822 $6,324 $37.9284 $6,574 $394399 $6,836 $410058 $7,108 $36.4822 $6,324 $37.9284 $6,574 $394399 $6,836 $41 0058 $7,108 $36.4822 $6,324 $37.9284 $6,574 $394399 $6,83( $41 0058 $7,108 $36 4822 $6,324 $37.9284 $6,574 $39.4399 $6,83( $410058 $7,10E $36,4822 $6,32z $37.9284 $6,57z $394399 $6,83t $364822 $6,324 $37.9284 $6,574 $39,4399 $6,836 $410058 $7,108 $40,2287 $6,97~ $41.8259 $7,250 $43.5118 $7,542 $45.2531 $7,844 $37.2119 $8~50 $38.6870 $6,706 $40.2287 $6,973 $41.8259 $7,250 $37.2119 $6,450 $38.6870 $6,706 $40.2287 $8,973 $41.8259 $7,250 $37,2119 $6,450 $38.6870 $6,706 $40.2287 $6,973 $41.8259 $7,250 $37.2119 $6,450 $38.6870 $6,706 $40.2287 $6,973 $41.8259 $7,250 $37,2119 $6,450 $38.6870 $6,706 $40.2287 $6,973 $41.8259 $7.259 $37.2118 $6,450 $38.6870 $6,706 $49.2287 $6,973 $41.8259 $7,25~ FOR 2003-O4 REVISED 8/22/03 Includes r¢c~lcullUon/revi$ion to Elected Official Salary'. L~st ir3~f~a~ A~ied 1 MANAGEMENT/CONFIDENTIAL FOR; 2003-04 Salary Schedule Step A - First 6 Months Steps Nexl 12 Months StepC Next 12 Months Step D - Thereafter StepA First 6 Mon0ts StepB Next 12 Months Step C - Next 12 Months Stop D - Thereafter Step A - First 6 Months Step S Next 12 Months Step C - Next 12 Months Step D Thereafter Step A - First 5 Months StepB Next 12 Months Step C - Next 12 Months Step D Thereafter Step A - First 6 Months Step B - Next 12 Months Step C - Next 12 Months Step D - Thereafter StepA First 5 Months Step B - Next 12 Months Step C - Nexi 12 Months Step D Thereafter Step A - First 6 Months Step B - Next 12 Months Step C - Next 12 Months Step D - Thereafter Step A - First 6 Months StepB Next 12 Months Step C - Next 12 Months Stop D - Next 12 Months Step E Thereafter StepA First 6 Months Step B - Next 12 Months Step C - Next 12 Months Step D - Thereafter HOURLY MONTHLY $322162 $5,584 $33 4900 $5,805 $34 8296 $6,037 $36 2241 $6,279 $31.4586 $5,453 $327104 $5,670 $34.0170 $5,895 $35.3786 $8,132 $30.0861 $5,215 $312829 $5,422 $325237 $5,637 $338194 $5,862 $29.0759 $5,040 $302947 $5,251 $31,5574 $5,470 $32.8751 $5,698 $268359 $4,652 $28 2524 $4,897 $29 7347 $5,154 $31.3049 $5,426 $312830 $5,422 $32.5237 $5,637 $338193 $5,862 $29 0759 $5,04£ $302947 $5,251 $31.5574 $5,47( $32.8751 $5,69( $26.5394 $4,80( $27.5935 $4,78~ $28 6806 $4,971 $29,8225 $5,16~ $31 0155 $5,37( $265394 $4,60( $27 5935 $4,78: $28.6806 $4,971, $29.8225 $5,169i $32.8606 $5,69( $34,1598 $5,921 $35,5262 $6,15; $38.9485 $6,40z $32.0878 $5,56; $33.3646 $5,78: $34.6974 $6,01z $36.086t $6,25~ $30.6878 $5,319 $31,9086 $5,531 $33.t742 $5,750 $34.4956 $5,979 $29.6574 $5,141 $30.9006 $5,356 $32.1885 $5.579 $33.5326 $5.812 $27.3726 $4,745 $28.9174 $4.995 $30.3294 $5,257 $31.9310 $5,535 $30.6978 $5,319 $31,9086 $5,531 $33.1742 $5,750 $34.4957 $5,979 $29.6574 $5,14t $30.9006 $5,356 $32.1886 $5,579 $33.5326 $5,812 $27.0702 $4,692 $28.1454 $4,879 $29.2542 $5,071 $30.4190 $5,273 $31.6358 $5,484 $27.0702 $28.1454 $29.2542 $30.4t90 $4.692 $4,879 $5,071 $5.273 REVISED 8122J03 Includes recalculation/revision to Elected Offt clal SalarY. MANAGEMENT/CONFIDENTIAL FOR 2003-04 Salary Schedule Step A - First 6 Mont~s Step B - Next 12 Months Stop C - Next 12 Months Step D - Thereafter ~L . '? ,.-.~; .'.': · :.- ,-.. ' HOURLY J MONTHLY $26.1002 $4,524 $271324 $4,703 $28.2084 $4,889 $250241 $4,338 $26,0343 $4,513 $270665 $4,692 $28 1316 $4,876 HOURLY J MONTHLY $25,6030 $4,438 $26.6222 $4,615 $27.6750 $4,797 $28.7726 $4,987 $25.5246 $4,424 $26.5550 $4,603 $27.6078 $4,789 $28.6942 $4,974 ' i3:6i $23.0046 $3,987 $23.9342 $4,149 $24.8862 $4,314 REVISED 8/22/03 Inctudes r ecalculatlo nt revision to E~ected Official Salary. MANAGEMENT/CONFIDENTIAL FOR 2003-04 Salary Schedule StepA First 6 Months Step B - Next 12 Months StepC Next 12 Months Step D - Thereafter StepA First 6 Months StepB Next 12 Months Step C - Next 12 Months Step D - Thereafter Step A - First § Months StopB Next 12 Months StepC Next 12 Months Step D - Thereafter StepA Filst 6 Months StepB Next 12 Months Step C - Next 12 Months Step D Thereafter StepA First 8 Months StepB Next 12 Months Step C - Ne)d 12 Months Step D Thereafter HOURLY $241885 $4,19: $251455 $4,35~ $261485 $4,532 $271862 $4,71; $24.1885 $4,19: $251455 $4,35! $261485 $4,532 $271862 $4.71; $23 4685 $4,06~ $243981 $4,22! $25,6212 $4,44' $26 9020 $4,663 $23 0367 $3,993 $23,9481 $4,151 $24 9033 $4,317 $258916 $4,488 $216971 $3,761 $22,5535 $3,909 $23.4649 $4,067 $24 3983 $4,229 $24.6723 $25.6484 $26.6715 $27.7299 $24.6723 $25.6484 $26.6715 $27.7299 $23.9328 $24.886t $26.1336 $27.4400 $23.4974 $24,4271 $25.4014 $26.4895 $22.13t0 $23.9046 $23.9342 $24.8862 $4,623 $4,807 $4,807 $4,148 $4,314 Step A - Fimt 8 Months StepB Next 12 Mor/ths StepC Next 12 Months Step D - Thereafter Step A - First 6 Months Step B - Next 12 Months SfepC Next 12 Months Step D - Thereafter Step A - First 6 Months StepB Next 12 Months StopC Next 12 Months Step D - Thereafter $21.6971 $22 5536 $23,4649 $24 3983 $21 6971 $22.5536 $23.4649 $24 3983 $21.6971 $225536 $23.4649 $24,3983 $3,761 $3,909 $4,067 $4,229 $3,761 $3,909 $4,067 $4,229 REVISED 8122/03 Includes recalculation/revision to Elected Official Salary, Lastlr~r~aseA~ol~d: MANAGEMENT/CONFIDENTIAL Step A - First 6 Months StepB Next 12 Months Step C - Next 12 Monfhs Step D -Thereatter Step A - First 6 Months Step B - Next 12 Months StopC NeXL 12 Months Step D Theneafter StepA First 6 Months StepB Next 12 Months Step C - Nexi 12 Months Step D Nest 12 Months Step E Thereafter Step A - First 6 Months Step B - Next 12 Months StopC Next 12 Months StepD Next 12 Months Step A - First 6 Months StepB Next 12 Months Step C - Next 12 Months Step D Thereafter $21 3289 $22.2174 $3,851 $23 1058 $4,005 $24 0289 $4.165 $21.1920 $3,671 $22.0265 $3.81~ $20.0446 $3,47z $21.0362 $3,64( $22.1024 $3,831 $232113 $4,021 $243628 $4,22.' $183402 $3,179 $190721 $3,306 $19,8347 $3,438 $206281 $3,576 $169865 $2,944 $17 6673 $3,062 $183701 $3,184 $190948 $3,310 $21.7554 $3,77t $22.6617 $3,928 $23.5679 $4,085 $24.5094 $4,248 $21.6158 $3,747 $22.4670 $3,894 $23.3742 $4,052 $24.3030 $4,213 $t8.7070 $3,243 $t9.4535 $3,372 $20.2314 $3,507 $21.0407 $3,647 FOR 2003-04 REVISED 8122/03 MANAGEMENT/CONFIDENTIAL FOR 2003-04 StepA First 6 Months Step B - Ne~ 12 Months Step C - Next 12 Mont l~s Step D Thereafter HOURLY MONTHLY $16.5719 $2,872 $17.2361 $2,9§6 $17 9216 $3.106 $18 6287 $3,229 Step A - First 6 Months Step B - Ne~l 12 Months Step C - Nex[ 12 Munt~s StepD Next 12 Months St~p E - I hereailer Step A - First 6 Months Step B - Next 12 MonlhS StepC Next 12 Months Step D - Nexl 12 Monll~s Step E Thereafter StepA First 6 Months StepB Next 12 Months Step C - Next 12 Months StepD Next 12 Months Step E Thereafter $2,327 $13,6958 $2,444 $14.3848 $2,566 $15.1023 $2,692 $15.8427 $2,826 $16,6285 $2,082 $12.7463 $2,209 $13.3773 $2,319 $t4.03t3 $2,432 $14.7311 $2,553 $15.4654 $2,681 $tl,0369 $1,913 $11.5761 $2,007 $12.1612 $2,108 $12.7578 $2,211 $13.3773 $2,319 $2,746 City Recorder Municipal Judge $292146 $5,064 $198553 $3,442 ~;9216 ~5,18¢ REVISED 8/22/03 Includes recalculation/revision to Elected Official Salary. tast~ncruaseAOol~d: