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HomeMy WebLinkAbout2003-200 Contract - Simpson & Associates ITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25,000 3ITY OF ASHLAND (CITY) ->0 East Main Street %hland, Oregon 97520 Yelephone: (541) 488-5350 :AX: (541) 488-5311 CONTRACTOR Simpson & Associates Address: PO Box 8270 Medford, OR 97504-0270 Telephone: (541) 734-9849 FAX: (541) 734-2223 BEGINNING DATE FOR WORK: October 28, 2003 ;)ATE OF AGREEMENT: October 14, 2003 2OMPENSATION: See 10/13/03 Written Bid COMPLETION DATE: November 10, 2003 A/ORK TO BE PROVIDED: Installation of Day-Chem Sure Hard on fire station no. I apparatus bay floor. Installation of Polyurethane Sealants in control joints. Repair of cracks in concrete floor with Polyurea repair material. Work to be performed as per bid response dated10/13/03. ADDITIONAL TERMS: CITY AND Contractor AGREE: 1. A1~ ~sts bY c~ntract~r: C~ntract~r shal~ at its ~wn risk and expense~ perf~rm the w~rk described ab~ve and~ un~ess ~therwise specified~ furnish a~ labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Contractor shall start pedorming the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279,316 and 279.320 are made part of this contract. 7. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor*s employees, agents, and others designated by Contractor to perform work or services attendant to this contract) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. ~-ermination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 9. independent Contractor Status: Contractor is an independent contractor and not an employee of the City Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 10. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liabiiity for obligations assumed under this Contract. blanket cont, aciu~l iiaoil;iy, produo~s and operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assiqnment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City Any attempted assignment or subcontract without written consent of City shall be void Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them. and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONTRACTOR: its ,LJ. ' ~ _L DATE ! O "~JD O._~R Social Security CITY OF ASHLAND: BY City Administrator DATE CONTENT REVIEW: DATE://, ~ ( '~ Finance DireCj~ ~'~P~'~i ~ity Dept. Head) chase Orde ¢" ~' ~ ~ ~- Acct. CITY OF ASHLAND WORK CONTRACT <S25,000 (p:forms\a shrtwk)(rev'd 11/00) CITY OF =A. SI ILAND Memo DATE: TO: FROM: RE: October 14, 2003 Karl Olson, Purchasing Keith Woodley, Fire Chief '~ Bid Response For Fire Station Concrete Sealing Project Attached are two bid responses for crack repair and sealing of the apparatus bay floor at fire station no. 1. This work was not included in the contract for fire station construction, and was to be handled separately by the City. The architect has specified the product to be used and we contacted the product vendor to determine which contractors were certified for application of this product. We were only able to obtain quotes from two companies in the area who are qualified to work with this product. One of the respondents (Apex Painting Co.) is the contractor that performed the painting work for Adroit Construction in the new fire station. We experienced a number of problems regarding quality of work with this painting contractor. We do not feel comfortable accepting their bid, although they are Iow bidder for this project. We recommend retaining Simpson & Associates, who have performed work locally for SOU and other commercial projects within the city. ASHLAND FIRE & RESCUE Tel: 541482-2770 Ashland, Oregon 97520 TTY: 800-735 2900 · wwwash[and 0rus CITY OF - SHLAND REQUISITION FORM THIS REQUEST IS A: [] Change Order Required Date of Delivery/Service: Date of Request: [10/14/03 ] Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location _RIMPS©N & AS.~OCIATFS Inc. PO BOX 8270 -MbL)P©NU, OR 9/504 0270 455 Siskiyou Blvd, Fax: (54!) 734-2223 Services Only Description INSTALL DAY-CHEM SURE HARD in APPARATUS BAY AT FIRE STATION No, 1 INSTALL POLYURETHANE SEALANTS IN CONTROL JOINTS REPAIR CRACKS IN FLOOR SLAB Total Cost Solicitation Process: ~,858.00 $1860.00 $9.90 perlinealft Exempt XX 3 Written Quotes (copies attached) Sole Source [] Invitation to Bid (copies on file) [] Less than $5OOO [] Request for Proposal (copies on file) Materials Only Item # Quantity Account Number 410-03.43.00.702200 *Please a~tach the Original signed contract and Insurance ced/fi'cate. Unit Description Unit Cost Total Cost Account Number_ _' _- _- -_ _ *Please attach the quotes. Employee Signature: Supervisor/Dept. Head Signature: NOTE: 8y signing this requisition form, l cerh~ that he above request meets the C¢ty of Ash and Solic'tation Process requ/ ements and can be prev ded when necessary. G:Finance/Procedure~AP/Forms/Simpson & Associates Requisition Updated on:07/~5/02 16:58 1540 7342'223 Simpson & Associates, Inc. PO Box 8270 Medford, OR 97504-0270 Ph. 541-734-9849 Fax 541-734-2223 FAX MEMO PAGES FAXED: 3 FAXED TO: Jim MeNamara / NlcNamara Eng. FAX # FAXED FROM: Tim Simpson Jr. FAX # (ineL this page) DATE: 10/13/03 541-482-2101 541-734-2223 RE: Ashland Fire House- Dayton Superior Floor Sealer MESSAGE: Jim: The quote for the sealer is attached. There are options listed for you and the Chief to consider. We would need about 1 week notice to prepare for the ~vork. Note: This was not considered as a BOLI Prevailing wage job...Please advise if' that will be necessary. Please call me at 541~944-9539 if you have any questions.. 10/13/03 17:08 TX/RX N0.0685 P.001 I 1~'"i 3'2003 16:58 15417342223 P&GE U2 RO, Box 8270 Medford, OR 97504-0270 Ph. 541-734-9849 Fax 591-734-2223 www. simpassoo.com October 13~h , 2003 TO: Jim McNamara P.E. / McNamara Engineering Re: Quotation -Ashland Firehouse Apparatus Bay Floor Sealer Jim: Below you will find our quote for the installation of the Daytqn~Superior Sure Hard Product selected by the Fire Chief~ %Ve have also listed as options, Sealants at the CJ's and Crack Repair. Both the Sealamts and Crack repair would add additional time to the schedule, so careful consideration should be given to these options. It is prcffemble to complete the crack repair well before the floor is sealed, Thc Polyurea Crack Repair Material dries extremely rapidly and thus could be completed without moving all o£the equipment out of the facility at one time, but rather clearing selected bays for the crack repair process~ with the equipme.at being returned to the bays within the same shirk This may allow thc l?ire Chle£to more easily schedule this repair work irt advance of the Floor Sealer application The Sealants could 'ce completed in a similar fashion; however, there would need to be more cure fi.me available for the polyurethane sealant than [he Poly,Jrea Crack Repair Material which may be more difficult to schedule; However, As you are aware, filling the joints with sealant, while not an absolute necessity, will help reduce the ocetm'ence of spatting at the joints by more evenly distributing the weight of any vehicles or equipment that travel over the joints. So the additional time reqtdred to install them, may seem less significant than spalting concrete at the joints. As we discussed at the jobsite, we have considered that the Dayton Superior Sure Hard Product will be install during 1 each 24-hour period. We propose to furnish labor, materials & equipment adequate to complete the following described work: ?cerium of Work Quotation Install Day-Chore Sure Hard in Apparatus Bay Includes: Deep Cleaning o£Concrete with Citrus Cleaner 2. I Coat installation of Sure Hard Protection of Adjacent Construction. 6,858. Options; Install Polyurethane Sealm~ts i~ ControI Joints ADD $1860. 10/13/03 17:08 TX/RX N0.0685 P.002 I Ashland Fire House Floor Sealer 10-13-03 Page 2 ~S~etion of ,Work (Con.!itaued) , Repair Cracks in Slab w/th Polym'ea Repair Material ADD Note: Minimum Charge is for 100 Lineal Feet of Cracks $ 9.90 per Lineal foot Clarifications: l. White we will endeavor to eompletely clean the concrete surface before application of the SpecLfied Sealer, some stains and/or marks may remain and transmit through tt~e clear sealer. 2. Crack Repair and/or Sealants should be completed and cured before the installation of Sure Hard Sealer. 3, Crack repair includes the follow/ag actions: Crack Chase with rt diamond-blade Crack chasing saw, pre-cleaning of crack, installation of quartz and finishing repaired crack to near flush condition. Thank you for the opporttmity to provide this quote to you. Please call me w~th any questions. Phone 541-734-9849. Submitted By: ~ Tim Simpson Jr. 10/13/03 17:08 TX/RX N0.0685 P.003 [] ATTN: JIM MCNAMARA ASH. FIRESTATION FLOOR PRICE TO APPLY TVqO COATS OF DAYCH~M SUKEHARD J-17 IS $3,200 00 PRICE INCLIZOES CLBrM%'KNG WITH RECO)MMENDED CITRUS ChEANEK lO00 Arana Drive * Phoenix, Oregon 97535 - (54'I) 535-3070 10/13/03 11:50 TX/RX N0.0684 P,001 [] Simpson & Associates, lnc. P.O. Box 8270 Medford, Oregon 97504 (541) 734-9849 FAX (541) 734-2223 CCB: 104632 LETTER OF TRANSMITTAL DATE: 10-21-03 Job Name - Ashland Fire & REscue RE: Floor Work -New Fire Station TO: Keith E. Woodley, Fire Chief Ashland Fire & Rescue 455 Siskiyou Blvd. Ashland, OR 97520 Ph. 541-482-277- Fax 541-488-5318 We are sending you, X attached __ under separate cover via __Submittals Color Drawdowns __ Satnples __ Copy of Letter __ Specifications the following items: COPIES DATE DESCRIPI ION Personal Services Contract for counter-signature Copy ofCCB l,icense, W-9 Form, City of Ashland License Application Receipt Worker's Compensation Certificate Of Insurance Ashland Fire & Rescue as Certificate [Iolder THESE ARE TRANSMITTED as checked below: For Approval __For Your Use __As Requested __For Review and Comment ~XXl:or Counter-Signature Remarks: We have ordered a General Liability Certificate Of Insurance from our carrier, State Farm - which will be mailed direct to you. Copy To: FILE , f Stgned, X. /, ~-~r Tim P. Simpson, Simpson & Assdziates, Inc. ].0/~/-00:, 10:39 ~E~I~O C~FICATE OF IN~U~ ~is ~lfl~ ~ ~ STATE FARM FIRE AND C~UAL~ COMPAq, Bl~ming~n, lille,s ~ STATE FARM GENERAL INSU~NCE COMPAq, Bl~mln~n. IDin=s ~ STA~ FARM FIRE AND CASUAL~ COMPS. S~r~mugh, ~ STATE FARM FLORIDA INSURANCE COMPANY. Wi~ H~, Flora ~ STATE FARM ~OY~. ~{~, T~ A~d~ssofpoli~holder ~0 Box 82~0 ~¢d~o~d, OR 97~0~0270 L~donofoper~ons ~bZand ~ise ~'~'~55 $~ou ,'~-~d ~ad ~B 97520 De~ri~atlo~s ~hla. nd Fire St~:io~-Floor ~.e~irs & Seale~ The ~li~ II~ ~ ~ve ~ i~u~ ~ ~e poll~holder ~UH~ ~ all ~e terms ~usio~s. and ~dlflons of tho~ pollcl~. The liml~ of ]labil~ sh~ may have b~ ~u~d ~ any paid ~i~3. PO[.JEy P~mOD uMrm ,',F POUCY NUMBER ..... TYPE. OF INSURANCE Effective ~ r ~ ~ {e~ b~linflin~ ,of pIIc~, period) 97-r_J~-565o-o ~ Comprehensive u~72~/03 : 02/2%?04 BODILY INJURY AND I~uSln~s Liability '" PROPERTY DAMAGE 'fh'i~'i~; J~'~' ~'i'~'G 8 ~'..'''' ~ ' FA'~ 6 ~-~'-' 'd.~'~i~ 'o'~:~ ~ ~-~& ........................ [~ Conb'-actual Llal~lit~ [] Unde~round HaZa~ Coverage l:a~ Octurrence $ [] P~sonal Injury [] Ad~e~Js)ng Injury Ge~eml Aggregate $ ~, 000, 00o r-I ExploSion Hazard Coverage [] Cellapee Hazard Coverage Pn~ucts - Completed $ [] Co~_~croz~ Policy Operations Aggregate pOLicy PERIbD" 'BODILY INJURY AND PROPERTY DAMAGE EXCESS LIABILITY Effective Qate i ~ ~ (Combined Single Umlt) [] Umbrella : Each Occurrence [~3 Other : Ag~l.!~a~ ............... ; Part 1 STATUTORY ..... ; Part 2 BODILY INJURY Wellgers' C~mpensation and Employem LJablli~ i Each Acodent $ ~ Disease EEScJ1 Employee $ -- , ; ,I Dise~r~- Fotlc~ Limit $ POUCV PE~OD UMll~ OF UAB~U=I'~ POUCY NUMBER I"~PE OF II~URA#CE Elfe~Ove ~ i ~ ~ (~ be~lnnl~ THE CERTIFICATE OF INSURANCE IS NOT A COl~('llUtC'l' OF INSURANCE AND NEITHER AFFIRMATIVELY NOR MEGA~LY AMEN~, ~ OR AL~RS THE CO--GE APPRO~D ~ A~ POLICY D~BED HE~IN. ~he C~r~i~ica:e ~lder i~ l&~ted a~ Additional ln~uxe~ fi any of~e d~bod ~ll~ ~re~n~ b~ore Name end Adclr~ss of C~r~c~afla Ho]dmz' ils expiration date, State Farm will t~ to mail wr~en notios to ~ ~fi~e h~d~ days ~m ~lMion_ ff ho~r, ~ ~1 ~ m~l ~uch n~l~, no obligation or Ilabili~ ~II be S~te Fa~ or i~ agsn~ or ~r~n~v~. ~CY ~. EONUD. AGENT ~TATE FAP~.~SUR~CE ~MP~IES ~5 ~s~ ~ain Street ~i~e A Medfmd, Dm~n Office: 77~g Home: 772-8416 1 1~/24/20133 10:39 2500 H LEI2tI&F'.D ~_cTI-nT~ F~ P~G~ SUCH IN~R~CE ~S R~PE~ ~E I~R~ OF ~E CERTIF[~ HO~ER ~LL NOT BE C~CE~D OR OTHERWIS ~RMIN&~ W~O~ GWIHG 10 DAYS ~IOR wR~EN NOTICE TO T~E CERTI~C}~ HOLD~ NAMED BmOW. B~ IN ~T S~ ~1S CE~FICA~ RE VA~D M~E TH~ 30 DAYS FROM THE DATE WRI~N. ~lS CERTIFICATE OF ~ES NOT CHANGE THE ~GE ~O~DED BY ANY POLLY D~RIBED T~ c~(~5 ~: ~ STAT~ FARM M~L A~O~OBtLE ~SU~CE ~MPANY o[ B~omM~n. I~l~, or ~ Sl'~TE FARM ~RE ~D CA~UAL~ ~MPA~ ~ ~l~, ~s ~ tn ~ f~ t~ ~i~ Nem~ Insured ~ ~n Name ar~ Ad, reis of Agent NANCY A. LEONARD, AGENT STATE FARU INSURANCE COMPANI~ 835 E~st Main Street, Suite A Medf~rd, O~egoll 97504 ~e: 779.6779 Home: L _] L c~q n FIGATE HOLDER COFt' Big2 8~P IP~ XVJ gI:60 NOI~ CO/£g/0I ['00~ HSI2OHHMV~ ~ HiIOSHH ~ HMIH ~NV~HSV 1 Certificate of Insurance Page 1 of I 400 High St SE Salem, OR 97312-1000 Toll Free 1-800~285-8525 t. IAIL TO: KEITH E. WOODLEY, FIRE CHIEF ASHLAND FIRE & RESCUE 455 SISKIYOU BLVD. ASHLAND, OR 97520 OREGON WORKERS' COMPENSATION CERTTFZCATE OF INSURANCE CERTIFICATE HOLDER: KEITH E. WOODLEY, FIRE CHIEF ASHLAND FIRE & RESCUE 455 SISKIYOU BLVD. ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by the policy described herein is subject to all the terms, exc usions and conditions of such policy, I POLICY NO. POLICY PERIOD ISSUE DATE 515418 10/01/2003 TO 10/01/2004 10/21/2003 INSURED: SIMPSON & ASSOCIATES INC PO BOX 8270 MEDFORD, OR 97504-0270 BROKER OF RECORD: LIMITS OF LIABILITY: Bodily Injury by Accident $1,000,000 each accident Bodily Injury by Disease $1,000,000 each employee Bodily Injury by Disease $1,000,000 policy limit DESCRIPTION OF OPERATIONS~LOCATIONS~SPECIAL ITEt4$: professional services contract-new fire station floor repair & sealer IMPORTANT: The coverage described above is in effect as of the issue date of this certificate. It is subject to change at any time in the future, This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. AUTHORIZED REPRESENTATIVE https://saifonline.saif, com/online/certs/certForm.aspx 1 10/21/03 Thiscertifiesthatthe person namedhereo¢ islicensed as provided bylaw asa General Contractor/All ~ON-EXEMPT License Number: 'I,B 4 k':12 Corporation License Expires:02/21/2005 SIMPSON & ASSOCIATES INC PO BOX 8270 _ ~ MEDFORD OR 97504 0270 ~,___~ - CITY OF ASHLAND' Received from _.~ ~.?~ ¢- / ~_~_,r~_,.~'~.~- ,2¢ ~ ~. ~;.¢~r ~* . ~/~ '~ - Date Check Account Number Amount Account Number By 85052 ~,¢/.~,/¢~ TOTAL Amount I CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 007852 SIMPSON & ASSOCIATES PO BOX 8270 MEDFORD, OR 97504-0270 FOB Point: Terms: Ne[ Req. Del. Date: 10/14/2003 Special Inst: CITY RECORDER'S COPY Page 1 / 1 DATE ] PO NUMBER 0/27/2003 04586 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 Req. No.: Dept.: FINANCE Contact: Keith Woodlev Confirming? NO Description BLANKET PURCHASE ORDER Install Day-Chem Sure Hard in Apparatus Bay at Fire Station No. 1 CSK Date of Agreement: October 14, 2003 Beginning Date: October 28, 2003 Completion Date: November 10, 2003 Insurance Required/On File Install Polyurethane Sealants in Control Joints Repair Cracks in Floor Slab To be repaired as needed and billed at $9.90 per lineal ft Unit Price BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAl TAX FREIGHT TOTAL Ext. Price 6,858.00 1,860.00 0.01 8,718._01~ 0J30~ 0.005 8,718.01i Accouet Number Amount Account Number Amount E 410.03.43.00,702200 87~Z1818,01 /~o'rized Signature VENDOR COPY