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HomeMy WebLinkAbout2003-218 Contract - Greentime Landscape ITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25,000 CITY OF ASHLAND (CITY) 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-5350 FAX: (541) 488-5311 DATE OF AGREEMENT: October 30, 2003 CONTRACTOR: Green Time Landscape LLC Address: P,O, Box 3568 Ashland, OR 97520 Telephone: (541) 488-0986 FAX: (541) 488-5636 BEGINNING DATE FOR WORK: TBA COMPENSATION: $298.00 COMPLETION DATE: TBA WORK TO BE PROVIDED: Holiday Lighting System Installation. Materials & labor furnished. ADDITIONAL TERMS: CITY AND Contractor AGREE: 1 All Costs by Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise spedfied, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shah be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,00000 and City shall not be obligated to pay any sum in excess of S25,000 00 unless a separate written contract is entered into by City. 5 Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312,279.314, 279316 and 279,320 are made part of this contract. 7. Livinq Waqe Requirements: If the amount of this contract is $15,000 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from iniury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City 9 Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City Contractor shall have the complete responsibility for the performance of this contract Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subiect employer that will comply with ORS 656.017~ 11. insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liabilLty for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. 12. Assiqnment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void, Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation beb, veen the assignee or subcontractor and City. CONTRACTOR: Its DATE //-//-~ ,~ Fed. ID# ,~'Z. - /,~j ] ?C"i OR Social Security # CITY OF ASHLAND: or Finance Direrct~r BY City Administrator DATE II//~1/'~,-) CONTENT REVIEW: , L. '" ~ (City Dept. Head) DATE: '/l~l' ¢~' Purchase Order # Acct. No.: /,¢¢', ~ )~, i 2. ~.i.' (.,l,~ ~z.l. (for City purposes only) CITY OF ASHLAND WORK CONTRACT <$25,000 (contract for work form 10-02.doc.docdoc) GreenTime Landscape LLC P.O. Box 3568 · Ashland, OR 97520 @h (541) 4B8-0986 lax (541) 488-5636 PROPOSAL & CONTRACT Date: 10-27-03 Proposal submitted to: AshLand Fire Department Main St. Ashland, OR 97520 Job Location: Same GreenTime hereby proposes to furnish all materials and labor necessary for the satisthctory completion of: Bid for installing Christmas lights: This bid is for three sides of the upper roofline and three sides of the lower roofline. It is recom- mended to put up two stands of light because if one goes out, there is a backup, and it looks better. 6 labor hours at $35.00/hour $210.00 4 (20) ft. extension cords at $15.00 each $60.00 4 (9) ft. extension cords at $7.00 each $28.00 Total $298.00 Any alterations or deviation t¥om above specifications mvotving extra costs Respectfully submitted: wi be execuled only by wrii~el~ change order and shall incur charges over and above thc o~ginal estimate this agreement is contingent upon acc/dents, Stacy Page, Owner conditions and delays beyond our con~rol Quotation valid for 30 days ACCEPTANCE OF PROPOSAl_, The above cost, specifications and conditions are satisfhctory and are hereby accepted. Work is authorized. Payments will be made as outlined Signature: [)ate: Landscape Contractor's Board: Salem, OR 97301 503-986-6582 From 541-488-4458 To: One Time Fax Page 1/2 Date: 11/19/2003 1014:00 AM DP ID P4 DATE ,4COR . CERTIFICATE OF LIABILITY INSURANCE1I/ .9/o3 PRODUCER Reinholdt & O'Harra Insurance 383 East Main Street Ashland OR 97520-1896 Phone:S41-482-1921 INSURED Natural Ponds & LandscaDe dba: Holiday Illuminations DBA: Green Time Landscape PO Box 3568 Ashland OR 97520 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE COVERAGES NAIC # 14133 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS POLICYE~¢EC?IV~ IPOLICYEXPIRATION I A X ICOM!I?Rt IAL~LNLK~L A~I[IT7 ' CPA0786729 11/01/03 11/01/04 ~o~r~;*c~ rok%q,41 ~: : WORKERS COMPENSATION AND ~C~Z L MIT I I H~ B ~NV PROPRIEIOR/PARTNER/EXEEHTIVE [ 944865R [ 07/01/03 07/01/04 Et EgCHACCICENT_ $ ~00000 50OOOO A Co~ercial Applica CPA0786729 11/0~/03 ~1/01/04 landscape ~itenance,pond ~n~ta~at~on,ehx~m8 light connect~on-ect-ecxl CERTIFICATE HOLDER CANCELLATION A~IR~DE Ashland Fire Department 455 Siskiyou Blvd Ashland OR 97520 ACORD 25 (2001108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRI~TE N NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT E ~ ALL IMPOSE NO OBLIGATION OR LIABILI'~' OF ANY KIND UPON THE ~NSURER, ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE Jerry K, Cole © ACORD CORPORATION 1998 From: 541-488 4458 To: One Time Fax Page: 212 Date: 11/19/2003 1014:00 AM IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon ACORD 25 {2001/08) CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 007982 GREEN TIME LANDSCAPE LLC PO BOX 3568 ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del, Date: Special Inst: CiTY RECORDER'S COPY DATE 11/20/2003 Page 1 / 1 PO NUMBER 04656 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 Req. No.: Dept.: FIRE & RESCUE Contact: Keith Woodle¥ Confirming? NO BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 Description Holidav LiqhtinR Svstem Installation Materials and labor furnished CSK Date of a[qreement: October 30, 2003 Insurance required/On file Unit Price Ext. Price 298.00 SUBTOTAL 298.00i TAX 0.00 ! FREIGHT ~ TOTAL 29800J Account Number Amount Account Number Amount E 110.07.12.00.602320 298.00 Authorized Signature VENDORCOPY REQUISITION FORM THIS REQUEST IS A: [] Change Order(existing PO # __ CITY OF -ASHLAND Date of Request: ]0/29/03 Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location GrP.~.n Tim~ I 2nd~c. Rp~ I I C P.O. Box 3568 Ashland, OR 97520 Tel: (541) 488-0986 Fax: (541) 488-5636 ~l-b5 Siskiyou Blvd. Ashland OR 9~'b20 Services Only Description Total Cost Holiday Lighting System Installation Materials & Labor Furnished $ 298.00 Solicitation Process: [] Exempt [] 3 Written Quotes (copies attached) [] Sole Source [] Invitation to Bid (copies on fie) [] Request for Proposal (copies on file) XX Less than $5000 Materials Only Item # Quantity Account Number 110-07-12-00- 602320 *P/ease attach the Original signed contract and Insurance certificate Unit Description Unit Cost Total Cost Account Number - - - *Please attach the quotes. NOTE: By signing this requisition form, I cerlify that the above request meets the City of Ashland Solictat~on Process requirements and can be provided when necessary ~. G:Finance\ProcedurgAP/Forms\Requisition form Updated on:07/15/02 Proposal submitted to: Ashtand Fire Department Main St. Ashland, OR 97520 PROPOSAL & CONTRACT Date: 10-2%03 Job Location: Same GreenTime hereby proposes to furnish all materials and labor necessary for the satisfactory completion of: Bid for installing Christmas lights: This bid is for three sides of the upper roofline mid three sides of the lower roofline. It is recom- mended to put up two stands of light because if one goes out, there is a backup, and it looks better. 6 labor hours at $35.00/hour $210.00 4 (20) fl. extension cords at $15.00 each $60.00 4 (9) fl. extension cords at $7.00 each $28.00 Total $298.00 Any alterations or deviation from above specifications m¥otving extra costs Respectfully submitted: .-~-~ /y~'- will be executed only by whttcn change order and sltall incur charges over aM above the o6gina[ estimate. ,this agreement is contingent upon accidents, 8tacy Page, Owner COllditiOtlS alld delays beyo.d our coIItroI Quotatioo valid for 30 days ACCEPTANCE OF PROPOSAL The above cost, specifications and conditions are satisihctory and ~r¢ hereby accepted Work is authorized. Payments will be made as outlined. Signalurc: 1. C ~. ~ /~.'i'Q ~t.{ c Datc: City of Ashland LIVING per hour effective June 30, 2002 (Increases annually every June 30 by the Consumer Price Index) For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,345 or more. For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,345. If their employer is the City of Ashland including the Parks and Recreation Department. In calculating the living wage, employers may add the value of health care, retirement, 401K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ash[and.or.us. Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees, CITY OF - SHLAND BARNARD, CITY OF ASHLAND BUSINESS TAX REGISTRATION NO ADDRESS SETH R BERNARD, BOB OR CINDY GREENTIME LANDSCAPE 2010 HYATT PRAIRIE RD ASHLAND, OR 97520- 541)488-0986 541)488-0986 970)926-5856 992381 ! 782 Barbara Christ ense]: REG!Sr~qAI ON EXPIRES JUNE 30 2004 TO 8F ~'~]$TED ~N A , N%PICUOUS PLA(