HomeMy WebLinkAbout2003-223 Contract - Neathamer Surveying ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000
CITY OF ASHLAND, (CITY)
20 East Main Street
Ashland, Oregon 97520
Telephone: (541) 488-6002
FAX: (541) 488-5311
CONSULTANT:
Address:
Telephone:
FAX:
NEATHAMER SURVEYING INC.
PO BOX 1584
MEDFORD OR 97501
541/732-2869
541/732-1382
¶3. BEGINNING DATE: October 1, 2003 ¶3. COMPLETION DATE: December 1, 2003
¶4. COMPENSATION: Not To Exceed $2,000.00
¶1. SERVICES TO BE PROVIDED: Replace three centerline monuments on Granite Street and file map survey.
ADDITIONAL TERMS: City to provide monument cases, brass caps and pipes.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and,
unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to
the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and
workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and
bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and
complete the service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once
work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month.
Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be
made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312,279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this
contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to
post the attached notice predominantly in areas where it will be seen by all employees.
$. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any
and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or
incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any
losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by
the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by
Consultant should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall
have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as
required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that
will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without
the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall
be fully responsible for the acts or omissions of any assigns or subcontractors a,~d of all persons employed by them, and the
approval by City of any assignment or subcontract shall not create any contra,,~l relatio~een the assignee or subcontractor
and City. //J ] /// J
CONSULTANT: CITY (~,~H LAI~/0
Title Vl¢.,~ R~,, OR City Administrator ! Date
BY
Fed. ID # C~l ""lT~t-'~'~7 Finance Directo~ _ Date
OR Social Security # CONTENT REVIEW: f/_~,,,~"'--'~-(City Dept. Head) Date:
~ Purchase Order# / /
DATE /O-~-4:~ Acct. No.: "~'10, O'~', 2~, OO. ~/'"~50 (for City purposes only)
CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01 )
CiTY OF
-ASHLAND
NOTICE OF TRANSMITTAL
TO:
Karl Olson
DATE:
PROJECT:
JOB NO.:
SUBJECT:
12/11/2003
Granite Street Survey
03-40
Contract Documents
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
1. Original contract for surveying services
2. Requisition for purchase order for $2,000.00
3. Copy of Progress Payment Request No. 1
ENCLOSED X
UNDER SEPARATE COVER
REMARKS: Please issue a purchase order as quickly as possible so that this payment request
can be processed.
COPIES TO: Paula Brown
Department of Public
By: James H. Olson
P;Z a
Title: City Surveyor / nager
PUBLIC WORKS Tel: 541 488-5587
20 E. Main Street Fax: 541-488-6006
Ash la nd, O re gon 97520 TTY:800-735-2900
www,ash'land.or, us
G:\pub-wrks\eng\dept-admin~ENGINEER~ROJECT~2003\0340 Olson NOT.doc
CITY OF
-ASHLAND
Public Works - Engineering Division
Payment Memorandum
Date: December 10, 2003
To: Veronica Vlach C~/,~
From: James H. Olson '"'~//)
Re: PROGRESS PAYMf~NT ~'O. 1 TO NEATHAMER SURVEYING INC. FOR THE
REPLACEMENT ~/F STREET CENTERLINE MONUMENTS
Neathamer Surveying Inc. has requested a first progress payment for services rendered in the
replacemetn of centerline monumentation on Granite Street.
Please make payment as follows:
Contractor: NEATHAMER SURVEYING INC.
PO BOX 1584
MEDFORD OR 97501
Project Title:
Project No.:
Purchase Order No.:
Account No.:
GRANITE STREET CENTERLINE
2003-40
710.08.23.00.604130
Contract Amount: $
Change Orders:
REVISED CONTRACT: $
2,000.00
2,000.00
COST ALLOCATION
TOTAL PAYMENTS CURRENT
DESCRIPTION COST TO DATE TO DATE AMOUNT DUE
COSTS $1,558.75 $ - $1,5,58.75
RETAINAGE $0.00 $ - $0.00
$1,558.75 $ - $1,558.75
Please Pay: $1,558.75
AMOUNT Percent
REMAINING Complete
$ 2,000.00 78.0%
$1,558.75
$ 441.25
CC:
Cael Neathamer
Paula Brown
G:PubWorks~Eng\DeptAdmin\Engineer\Project\03-40 Neathamer Payment 1 .xls
NEATHA ER SURVEYING, INC.
December 6, 2003
City of Ashland Engineering Department
Attn. James H. Olson
20 East Main Street
Ashland, Oregon 97520
Invoice: Billing Period: 10/01/03 to 11/30/03
Re: Granite Street~"~rli~M~ument:Repla~LAshbnd, oregon
PurChas-s-s-s-s-s-s-s-se OrderlAcCt :NO,: 710i08,23:~6~ 130
ja~0n~ty ~~s Map~ 39 1E 08DDi: 09,~16 & 17AA~.
Prgj~m~ro3~, ..:.,~, ,...~ ~: :.,.:.:.:. ,......?.. ::r:. ,.~, ,:
Centerline Monuments:
Pre calc and check centerline monument staking:
Stake centerline monumem for coring:
Construct centerline monuments:
Centerline coting by Szigeti Construction, Inc.:
Land Surveyor Intern: 2.0 hours ~ $65.00 per hour:
Survey Technician H: 0.75 hours ~ $40.00 per hour:
Two Person Field Crew: 9.25 hours ~ $115.00 per hour:
Two Person Field Crew Travel Time: 4.0 hours ~ $40.00 per hour:
$175.00
$130.00
$3O.00
$1,063.75
$160.O0
Total Amount Due $1,558.75
, - ~PAYMETqT.[N~JIJE:L~-~RE~E~TP~FINV~CEA~qDAREPAS~DL~E~NTHEFIFTEEENTH.(~5va)~F.~M~.~ ~i.. , ,
, A-SERVICE CHARGE OF 18% pER.~ WILL BE CHARGED. ON ALI<PAST. DUE ACOUlqTS
Prestige Plaza · 100 E. Main, Suite N · RO. Box 1584 · Medford, OR 97501-0120
Bus: 541-732-2869 · Fax: 541-732-1382
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER'S COPY Page 1/1
PO N~B~
.... 04694
VENDOR: 008054
NEATHAMER SURVEYING INC
PO BOX 1584
MEDFORD, OR 97501
SHIP TO: Ashland Public Works
(541) 488-5587
27-1/2 N MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 10/01/2003
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? Yes
Quaii~.;[y Unit Description Unit Price Ext. Price
BLANKET PURCHASE ORDER
Replace three centerline monuments on
Granite Street and file map survev.
CSK
ae.qinn n.q date: October 1, 2003
Completion date: December 1,2003
Insurance required/On file
: : i,
SUBTOTAL 2,000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 2,000.00
, OR 97520
Account Number 'Amount Account Number Amount
E 710.08.23.00.604130 2,000.00
Authbrized Signature
VENDOR COPY
REQUISITION
Department PUBLIC WORKS
Vendor NEATHAMER SURVEYING 1NC.
PO BOX 1584
MEDFORD OR 97501
Account No. 710.08.23.00.604130
CITY OF
-ASHLAND
Date
No. PW 344B -FY2004
December 10, 2003
Requested Delivery Date ASAP
Deliver To JAMES OLSON
Via
(* Note: Please allow approximately b,vo(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
Replace centerline survey monumentation on
Granite Street. $ 2,000.00
TOTAL $ 2,000.00
for Karl:
BID /RFP / EXEMPT: Bid
Contract Start Date: December 1, 2003
Contract Completion Date:
Insurance on file: [ YES ] NO
Project No: 03-40
Job No. Unit No.
l hereby certify that the above items are necessary for the operation
of this department and are budgeted~ ~r
Authorized
Person
Issued By
Date
Received By
G:Pubwrks\eng\deptadmin\engineer\project\03-40 Neathamer Requisition.xls