HomeMy WebLinkAbout2003-228 Contract - Polaris Surveying ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000
CITY OF ASHLAND, (CITY)
20 East Main Street
Ashland, Oregon 97520
Telephone: (541) 488-6002
FAX: (541) 488-5311
CONSULTANT: POLARIS SURVEYING INC.
Address: PO BOX 459
ASHLAND OR 97520
Telephone: 541/482-5009
FAX: 541/488-0797
¶3. BEGINNING DATE: October 1, 2003 ¶3. COMPLETION DATE: January 1, 2004
¶4. COMPENSATION: Not To Exceed $5,000.00
¶1. SERVICES TO BE PROVIDED: A. Replace the following street centedine monuments: 1) Siskiyou / Sherman; 2)
Sherman/Allison; 3) Sherman/Iowa; 4) Union/Allison; 5) Union/Fairview.
B. Provide references for the following centerline monuments: 1) SiskiyouANalker; 2) Siskiyou/Iowa; 3) Siskiyou/E.
Main
Provide map of survey for monuments set and file with Jackson County Surveyor's Office.
ADDITIONAL TERMS: City to provide monument cases, brass caps and pipes for monuments.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and,
unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to
the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and
workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and
bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and
complete the service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once
work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month.
Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be
made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this
contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to
post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any
and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or
incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any
losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by
the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by
Consultant should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall
have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as
required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that
will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the
written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be
fully responsible for the acts or omissions of any assigns or subcontractors andzolf all perso);~ employed by them, and the approval
by City of any assignment or subcontract shall not create any contractual rel:~lf~br~ betwee, CCh¢ assignee or subcontractor and City.
c o su,T ^, T: C.
Title ~*"1~,~-,~ 4¢ ~ ~ ~-~ OR Ci~ Admi~strator Date
'" ¢ BY
Fed. ID # ZCr8 ° I ~O '7Z~'7 Finance Uirecto,~_Z.., Date
OR Social Security # CONTENT REVIEW: ,~'"//c'~u~--(Cl~ Dept. Head) Date: 0~'¢ ¢...r'p.~
Purchase Order # // ',<~ ;~,¢~/? ~,~ _
DATE ~'4) '- 0 / - O..~ Acct. No.: '~tO, ~, Z"~, 0¢), ~o~-./l~ (for City purposes only)
CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01)
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT~1999\99-38 Polaris Surveying Monument Contract 9 03.doc
CITY OF
SHLAND
Public Works - Engineering Division
Payment Memorandum
Date:
To:
From:
Re:
December 17, 2003
Veronica Vlach~
James H. Olson
PROGRESS PAY/~NT NO. 1 TO POLARIS SURVEYING FOR THE REPLACEMENT OF
CENTERLINE MONUMENTS ALONG THE SISKIYOU BLVD PROJECT
Polaris Surveying Inc. has requested first progress payment for services rendered in the replacement and
referencing of centerline monuments in Siskiyou Boulevard.
Please make payment as follows:
Contractor: POLARIS SURVEYING INC.
PO BOX 459
ASHLAND OR 97520
Project Title:
Project No.:
Purchase Order No.:
Account No.:
CENTERLINE MONUMENTATION REPLACEMENT
1999-38
Pending
710.08.23.00.604130
Contract Amount: $ 5,000.00
Change Orders:
REVISED CONTRACT: $ 5,000.00
COST ALLOCATION
TOTAL PAYMENTS CURRENT
DESCRIPTION COST TO DATE TO DATE AMOUNT DUE
costs $2,530.00 $ $2,530.00
RETAINAGE $0.00 $ $0.00
$2,530.00 $ $2,530.00
Please Pay: $2,530.00
CC:
Shawn Kampman
Paula Brown
AMOUNT Percent
REMAINING Complete
$ 5,000.00 50.6%
$2,530.00
$ 2,470.O0
G:PubWorks~ng\DeptAdmin\Engineer~Project\99-38 Polaris Centerline Payment 1 .xls
? O L ,41 I L ,4 N ~ ~ U le
?rojec~ No.
Bill To:
City of Ashland Engineering Dept.
20 East Main Street
Ashland, Oregon 97520
Attn: Jim Olson PLS
YEYI
Dat~:
N~
December 12, 2003
Street Monumentation Survey
Siskiyou, Sherman, Fairview
Personal Services Contract
DESCRIPTION QTY/HO.URS RATE AMOUNT
OFFICE:
RESEARCH, CORRESPONDENCE
PROFESSIONAL COMPUTATIONS
FIELD:
2-PERSON SURVEY CREW
3.5
7.5
14.5
65.00
75.00
120.00
227.50
562,50
1740.00
THANK YOU! TOTAL: $ 2,~30.00
REMITTANCE
Previou¢ Invoice $ 0.00
Payr.ent~a: $ 0,00
Thie Invoice $ 2,530.00
Ar.ount Puc: $ 2,530.00
Polari~ Land Su~eying LLC
P.O. Box 459
Ashland, Oregon 97520
Phone: (541) 482-5009
FAX: (541) 488-0797
Er. ail: Fol~rieOr.ind. net
Box 450, Aehlan~i, Oregon ~7520 ~ Phone: (541) 482- 5009 ~ Fax: (541) 488 - 0797
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY, RECORDER'S COPY
DATE ~ NUMBE~
12/19/2003 04717
VENDOR: 008064
POLARIS LAND SURVEYING INC
PO BOX 459
ASHLAND, OR 97520
SHIP TO: Ashland Public Works
(541) 488-5587
27-1/2 N MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 10/01/2003
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? Yes
Quantity Unit Description Unit Price Ext. Price
BLANKET PURCHASE ORDER
'" Replacin.q centerline monuments at 5,000.00
Siskivou & Sherman, Sherman & Allison,
'~: :~:, :?' Union & Fairview, Siski¥ou at Walker,
Iowa & E. Main.
CSK
Beginning date: October 1, 2003 :
Completion date: January 1,2004
Insurance required/On file , ·
SUBTOTAL 5,000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 5,000.00
ASHLAND, OR 97520
Account Number Amount Account Number Amount
E 710.08.23.00.604130 5,000.00
,~. r'--'-- <: ./~
Authorized ~ignature VENDOR COPY
CITY OF
ASHLAND
TO:
NOTICE OF TRANSMITTAL
Karl Olson
DATE:
PROJECT:
JOB NO.:
SUBJECT:
December 18, 2003
Polaris Land Surveying
Street and Monument Placement
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
1. Original Contract
2. Requisition for contract payment
3. Copy of Pay Request No. 1
ENCLOSED X
UNDER SEPARATE COVER
REMARKS:
COPIES TO:
Department of Publict~or_ks5
By: James H. Olson
Title: City Engineer /~!/q~ejzf Manager
PUBLIC WORKS
20 E. Main Street
Ashland, Oregon 97520
www.ash'land.or.us
Tel: 541488-5587
Fax: 541488-6006
TTY: 800-735-2900
REQUISITION
CITY OF
- SHLAND
No. PW -FY2004
Department Public Works Date December 17, 2003
Vendor POLARIS LAND SURVEYING INC. Requested Delivery Date ASAP
PO BOX 459 Deliver To JIM OLSON
ASHLAND OR 97520 Via
Account No. 710.08.23.00.604130
(* Note: Please allow approximately two(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
Replacing centerline monuments at Siskiyou & $ 5,000.00
Sherman; Sherman & Allison; Sherman & Iowa;
Union & Allison; Union & Fairview
Siskiyou at Walker, Iowa and E. Main
TOTAL $ 5,000.00
for Kari:
BID /RFP / EXEMPT: Exempt
Contract Start Date: October 1, 2003
Contract Completion Date: January 1, 2004
Insurance on file: t YES I NO
Project No: 99-38
Job No. Unit No.
I hereby certify that the above items are necessary for the operation
of this department and are budgeted
/~partment Head or Authorized Person
Issued By Date Received By
G:Pubwrks\eng\deptadmin\project\99-38 Polaris Centerline Replacement Requisition.xls