HomeMy WebLinkAbout1989-091 Agrmt AMND #1 - Brown & Caldwell - TMDL Program PlanAMENDMENT NO. 1
TO
AGREEMENT FOR ENGINEERING SERVICES BETWEEN
THE CITY OF ASHLAND AND BROWN AND CALDWELL
FOR
PREPARATION OF TMDL PROGRAM PLAN
AND DESIGNATED FOLLOW-ON SERVICES
The AGREEMENT, made and entered into on the 18th day of
January 1989, by and between the City of Ashland, hereinafter
referred to as "Owner," and Brown and Caldwell, hereinafter
referred to as "Engineer" is hereby amended as follows:
1. In Article III of the Agreement, add the following:
"5. Provide existing information and data on
wastewater treatment plant and collection system.
6. Assist in collection and analysis of additional
data including analytical work.
7. Review and comment on draft facilities plan
chapters."
2. In Article IV of the Agreement, delete "60 calendar days
of the effective date of this Agreement." and replace
with "550 calendar days of the effective date of the last
amendment to this Agreement."
3. Delete Exhibit B entitled "Scope of Engineering Services"
and substitute therefore the attached Exhibit B dated
September 18, 1989.
4. Delete Exhibit C entitled "Compensation" and substitute
therefore the attached Exhibit C dated September 18, 1989.
The parties hereby reaffirm all other terms and conditions of the
AGREEMENT.
BROWN AND CALDWELL
Signature
Printed Name
CITY OF ASHLAND
Signatu~~
Printed Name Catherine Golden
Title Mayor, City of Ashland
Date 10-6-89
Amendment No. 1
September 18, 1989
Page 1 of 1
EXHIBIT B
SCOPE OF ENGINEERING SERVICES
The Engineer will prepare a program plan which describes the
strategy and time schedule for achieving compliance with the
total maximum daily loads (TMDLs) and waste load allocations
(WLAs) fDr the Ashland wastewater treatment plant. The Engineer
will p~ovide the following specific planned services to the
Owner:
Task 1 - Prepare Program Plan
1.1
Attend two strategy sessions with the Owner to
brainstorm issues, alternatives, and strategies and
review plan drafts. One session will be held in
Ashland and the other in the Engineer's Eugene
office.
1.2 Prepare the program plan which will include:
Se
Problem assessment - Describe existing
conditions and effort required to achieve the
WLAs under the seasonal time period
requirements.
Institutional description - Owner will describe
the present agencies involved with alternatives
and the agreement that may be required to
achieve WLAs. This section will also describe
the strategies and time period requirement for
developing a financing plan and interagency
agreements. Engineer will incorporate this
section prepared by the Owner into the program
plan.
Available options - Define what options are
potentially available for achieving the WLAs
for the treatment plant. Prepare brief
description of each. These options will
include, but are not limited to:
ii.
iii.
iv.
v.
vi.
Discharge to irrigation canals
Irrigation on City-owned land
Transport to Medford
Biological nutrient removal
Combination of alternatives
High-lime treatment
Exhibit B
September 18, 1989
Page 1 of 6
vii.
viii.
ix.
Nitrification
Denitrification
Flow management
Selection for review - Define criteria, or the
time period for developing the criteria, used
for the selection of options for review. This
component will define when the available options
will be selected for further review.
Options review - Describe the strategies that
will be used and the time period necessary for
evaluating the technical merit and cost-benefit
of the reviewed options. This component should
describe the strategies and methods for:
ii.
iii.
vii.
viii.
Providing a cost-benefit analysis,
including the design assumptions which
relate to the cost-benefit analysis.
Selecting and describing evaluation
criteria.
Collecting necessary additional
in-stream data and evaluating that
data.
Conducting necessary pilot projects.
Evaluating the selected methods.
Analyzing the potential of options as
interim goals and the expected
results.
Analyzing the alternatives for the
expected 5 year, 20 year, and ultimate
growth in the basin.
Developing the implementation time for
each potential option including
prerequisites for implementation.
fe
Option selection - Describe the strategies that
will be used and define the time at which the
final selection of an option(s), and potential
interim options, for the treatment plant will
occur.
Time schedule - Define key decision dates, the
steps required to achieve these dates, and the
time required to achieve regulatory agency
approvals.
Exhibit B
September 18, 1989
Page 2 of 6
The schedule will include dates when Owner will
submit program report to DEQ. Decision dates
will be included for, but are not limited to,
the following points:
iii.
iv.
v.
vi.
vii.
viii.
ix.
xi.
Defining options for further review
Describing strategies for evaluating
options
Completing option evaluations
Completing pilot projects
Completing technical analysis
Completing cost-benefit analysis
Option(s) selection
Achievement of interim limits if
appropriate
Submission of a comprehensive
facilities plan
Initiating cooperative agreements
with other agencies
Achievement of final compliance
1.3
Present draft program plan to DEQ, City Council, and
Water Quality Advisory Committee. Obtain their
comments and incorporate into plan at direction of
Owner.
Task 2 - Develop Options and Select Criteria
The purpose of this task is to determine which options will
be evaluated in detail and to define the criteria which will
be used to evaluate them. Necessary background information
will be collected including a description of the flows and
loads and regulatory framework. Available options will be
described and appropriate options selected for detailed
evaluation. This task will include the following subtasks:
2.1
Develop available options.
following subtasks:
This will include the
Describe study area characteristics. The
sewerage study area will be defined and the
physical and socioeconomic environment will be
described. The description of the physical
environment will include topography, geology,
soils, climate, and water resources. The
socioeconomic environment will include
population and land use based on the city's
Exhibit B
September 18, 1989
Page 3 of 6
2.2
2.3
Ce
de
adopted comprehensive land use plan. The study
area description will include information on
potential irrigation areas surrounding Ashland.
Project wastewater flows and loads. Existing
wastewater data will be collated. Future flows
and loads will be estimated using published
population projections. Historical flow records
will be used to estimate infiltration and inflow
(I/I). A more detailed I/I evaluation will be
conducted as part of in-field flow investigation
to be conducted under a later task.
Describe existing wastewater system. The
description will include a history and status of
the existing collection system and a detailed
assessment of the existing wastewater treatment
plant including expected life and performance.
Summarize waste load allocations and regulatory
requirements. The regulatory framework will
include a description of the status of new
wastewater effluent reuse regulations currently
under revision by the DEQ.
Develop design criteria and preliminary size of
major facilities. Major unit processes and land
area requirements will be defined.
fe
Develop preliminary cost information. Cost
curves will be used to develop order-of-
magnitude estimates. This will help with
initial alternative screening and help direct
efforts in subsequent phases of the work.
Develop and apply screening criteria. These
criteria will be selected with Owner participation
to be used in a pass/fail screening of possible
options. Those options which pass the application
of the criteria will be retained for detailed
evaluation and comparison. Each screening criteria
will be described as well as the rationale for
pass/fail determinations for each option.
Select and describe evaluation criteria. These
criteria will be used for detailed comparison of the
most promising alternatives.
Exhibit B
September 18, 1989
Page 4 of 6
2.4
Prepare draft facilities plan chapters. Draft
chapters will be prepared on study area
characteristics, existing wastewater system,
wastewater flows and loads, regulatory requirements,
and selection of alternatives. Other facilities
plan chapters including the introduction, summary
and recommendations, evaluation of alternatives, and
description of the recommended plan will be prepared
in subsequent phases of the project.
2.5
Present draft facilities plan chapters to city
staff, city council, and DEQ. Obtain their comments
and incorporate into the draft chapters at direction
of Owner.
Task 3 - Collect Field Data and Perform Process Testing
This task of the work is to collect detailed environmental
and wastewater process data which is currently unavailable
but necessary for detailed sizing of the treatment processes.
The full extent of this testing will be determined after
completion of the preceding task where the availability of
existing data is determined and the alternatives are selected
for evaluation. The following subtasks can be defined at
this time:
3.1 Assist with the installation of Bear Creek flow
monitor. Sizing of alternatives will depend on
accurate flow data for Bear Creek at Ashland. This
task assumes that the gaging station will be
designed by the United States Geological Survey
(USGS) and installed by Owner and USGS. This task
includes the following subtasks:
ae
Select flow monitoring site and method. The
Engineer will work with the Owner and the USGS
to select the monitoring site and method.
Monitoring instrumentation will be recommended
which in the future can be used to control
wastewater treatment plant discharge.
be
Collect and collate flow data. At the end of
one year, collect flow data from Owner and
compare flow data at Ashland with weather data,
flow data at Medford and irrigation flows to
estimate statistical variation of flows in Bear
Creek at Ashland.
Exhibit B
September 18, 1989
Page 5 of 6
3.2
Infiltration and inflow investigation. Evaluate
extent of current I/I problem using existing data.
Use existing data to determine if I/I is "excessive"
as defined by the Environmental Protection Agency
(EPA). Meet with the Owner and DEQ to define the
scope of any required I/I field work.
The detailed scope of the following tasks will be defined as
needed at a later date under subsequent amendments to this
Agreement.
Task 4 - Describe and Evaluate Alternatives
Task 5 - Select Recommended Plan
Task 6 - Assist with Project Approach
Task 7 - Provide Design, Construction, and Startup Services
Exhibit B
September 18, 1989
Page 6 of 6
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EXHIBIT C
COMPENSATION
Compensation for services provided under Article II, "Scope of
Engineering Services," and described in Exhibit B, shall be based
on time-related charges plus direct expenses, as described in
this exhibit.
TIME-RELATED CHARGES
Time-related charges are hourly salary rates plus fringe
benefits, general and administrative overhead, and profit.
Time-related charges shall be the total hours worked on Project
by each employee, multiplied by the employee's hourly salary
rate, multiplied by a fringe benefit, overhead, and profit factor
of 3.28.
Overhead includes general and administrative costs not
identifiable as directly allocable to individual projects.
Profit includes state and federal income taxes, plus profit.
II. DIRECT EXPENSES
Direct expenses are charges, other than those included in
time-related charges, incurred directly for Project. Direct
expenses incurred by Engineer shall be billed at actual purchase
price plus a service charge of 10 percent. Subcontracted
services shall be billed at cost plus a service charge of 15
percent. Direct expenses include, but are not limited to:
Services and equipment use directly applicable to Project
such as special accounting services, computer and elec-
tronic data processing, field testing, and laboratory
analysis.
Reproduction services directly applicable to Project such
as reproducing drawings, photocopying, printing, and
binding.
Communication services directly applicable to Project such
as telephone, telecopy, telegraph, cable, express
delivery, and postage.
4. Subcontracted services directly applicable to Project.
Living and traveling expenses of employees when away from
home office on business directly applicable to Project.
6. Automobile mileage directly applicable to Project.
Exhibit C
September 18, 1989
Page 1 of 3
III. LIMITATION OF COST AND TIME
Engineer estimates that the cost for services described in
Exhibit B shall not exceed the estimated cost as described in
Section V of this Exhibit entitled Compensation Schedule and that
the time for completion of Project shall be as stated in the
Agreement. Estimated cost includes time-related charges and
direct"~expenses as described in Sections I and II of this
Exhibit. Engineer shall use its best efforts to perform the work
specified in Exhibit B within the estimated cost and time.
If at any time Engineer believes the cost shall be greater than
estimated, Engineer shall notify Owner in writing. The notifica-
tion shall state the revised cost estimate and, if applicable,
the revised time for completion. Engineer shall submit such
notification as early as possible, but ~no later than 10 days
prior to scheduled completion of the work.
Owner shall not be obligated to reimburse Engineer for costs
incurred in excess of the estimated cost unless Owner agrees in
writing to do so. Engineer shall not be obligated to continue
performance under this Agreement or otherwise incur costs in
excess of the original estimate unless and until Owner notifies
Engineer in writing that the estimated cost has been increased.
If additional funds and time adjustments are not allotted by the
scheduled completion date, Owner shall, on written request by
Engineer, terminate this Agreement. The termination date shall
be the originally scheduled completion date or other date agreed
to by Owner and Engineer.
IV. PAYMENT OF COMPENSATION
Charges determined on the basis of this Exhibit shall be billed
in accordance with Article V of this Agreement.
COMPENSATION SCHEDULE
For each task authorized under this Agreement, compensation shall
be in accordance with the applicable portions of this Agreement
and the following compensation schedule. A portion of the
estimate cost budgeted for any task may be used to complete any
other task where a budget shortfall occurs, provided that the
total estimated cost for all tasks is not exceeded.
Exhibit C
September 18, 1989
Page 2 of 3
COMPENSATION SCHEDULE
Task description
Estimated cost, dollars
Task 1 - Prepare Program Plan
Task 2 - Develop Options and Select
Criteria
Task 3 - Collect Field Data and
Perform Process Testing
Task 4 - Describe and Evaluate
Alternatives
Task 5 - Select Recommended Plan
Task 6 - Assist with Project Approvals
Task 7 - Provide Design, Construction,
and Startup Services
23,000
60,910
12,350
To be negotiated
To be negotiated
To be negotiated
To be negotiated
Exhibit C
September 18, 1989
Page 3 of 3
PROJECTi A.~HL~,U FACILITIES PLAN TASK
QAIE~ SEPTEMBER 18, 198B
I DIRECT LABOR I MARKED UP I
I TA~( NUMBERS I BASE ~LARY I COSt, $ I
LABOR'(~TEGORY I 2.1a 2.1b 2.1c 2.1d 2.1e 2.1f 2.2 2.3 2.4 2.S 11 12 13 14 15 TOTALI COST, S/HR I I
. SUBTOTAL
PROFESSIONAL I
CHIEF ENGI)~ER 2 1 1 2 1 1 1 1 4 141
HANA6iNG ENG1NEER 20 8 8 24 8 4 8 4 24 12 1201
SUPERVISING ENGINEER __ 01
F~t~IP~ ENGINEER " 0~
~IOR 5NGi~f.~Ji 60 32 32 24 32 16 24 8 40 8 27GI
ENGINEER 61
ASSOCI~T£ ENGINEER 32 15 lB 12 lB ~0 8 1~01
· A~ISTANT ENGINEER ~I
114 S? S7 SO S3 37 ~3 13 t08 28 0 0 8 0 8 ~581
TE~NiCAL
CJ~IEF DRAFTSPERSON
~JPERVtSI)~ £9
LEA~ DRAFT~'ER.E;ON
S£NIOR DP
ASStSIANi DP
TRAI~E
S~NIOR OESIGNER
OESI~NER
A~ISTANT OES1GNER
~J~I'OTAL
0 O O O 0 0 (~ 0:32 4 (m" 0 0 O 0
2~ 6
24
SUBiOTAL
01
0~
I
37.931 1741.751
38.76~ .001
23.~][ 2iF~6.191
20.541
17.461 8017.631
14.771 .001
44983.92]
20..ql .eel
17.461
14.77) 1744.~4~
12.291
10.08[
20.541
17.46~ .001
I4.771 .¢~I
17.46I
12.2~[ 1209.34]
10.88[ 793.50[
8.29[
TOTAL 114 57 57 50 ~3 37 33 13 18~ 38 e ~ f~ 0 0 64Eft I 4F_;6SO.GI)I
OT~R DIRECT COSTS
TR~%f'~TATI~ 36~. eD',
PER DIEM '3~. ~',
C:r~NI~I ION 4~0.
SUBTOT~_
TOTAL C(~T 6f~1~.~
I1~
PROJECT: H._,H,_A,,u FACiLiTIES rL~i~ TASK
OATE:
I DIRECT LAPOR I MARKED UP I
I TASK NL~GERS ) SASE SALARY I COST, $ I
LABOR CATEGORY ; 3.18 3.1b 3.2 4 S 6 7 8 9 i0 !1 12 13 i4 1S TOTALI COST, S/HR I I
1 I 1
24 8 8
~, ,,7.9.:., o7o..~.:.
4(-" I 34..>",
16 c.." 32 U8; 23.98', b,:.' t. ~,.,,
¢i 14.771
SUBiOiAL 41 41 4i ';',.{~ :,':6 6 6 6 ,,'-" O ,..,':' <:~.6 123J 11147.:~i.
17.461
i¢. 6:::',
er, 17.4,:, . (~
4 (;', 14.77', .061
SUBIOT~L 6 6 6 6 6 6 6 ¢ 6 6 6 6 6 6 0 6; I .66
6; 14.77',
<, 6 4 13: 16.88~ 429.81:
S~',IOIAL mJ 6 4 (: ';;. (." (: F.".") e ('' 6 6 ,.,~' (i 131 : 4,d.,.,1,
TOTAL 44 47 4S e 0 6 e e e e ~) e (~ e ¢ 1361
FnUrco~IONAL
CHIEF ENGinEER
FJNAG1NG ENGINEER
SUPERViSiNG ENGINEER
PRiNCiPAL ENGINEER"
S~NiOR ENGineeR
ENGINEER
ASSOCiAiE ENGINEER
A:E~:iSi~N1 ENGINEER
TECP¢~iCAL
MANAGER
CHiD DRAFTSPERSON
SUPERVISING DP
LEAD DR&q~S~ERSON
S~IOR DF'
DRAFTSPER~iON
ASSISTANi DP
TRAINEE
~NiOR DESIGNER
DESIGNER
ASSISTANT DESIGiER
ADMINISTRATIVE
ADHiN SU~'ERVISOR
SUPERVISOR
WORD P~QCESSOR III
W~D PROC:EE~OR ti
WORD F~F.~SSOR I
11577.191
OTHER DIRECT COSTS
TRAfE¢'(~TATtON 276.¢eI
PER DIEM i56.6~i
COMMUNICATION 15(,,.(,,(,,i
REPRC~JCT!ON 2~0.061
~CONi'R~::IORS
SUBiOTAL
...............................
TOTAL COST 12:-]47.191
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