HomeMy WebLinkAbout2004-001 Grant - St Clair ProductionsCITY OF
-ASHLAND
June 11,2003
Ariella St. Clair
St. Clair Productions
PO Box 835
Ashland, OR 97520
Dear Ariella St. Clair,
The City of Ashland Budget for the 2003-2004 fiscal year was adopted by the City Council on
June 3rd. Your grant award of $2,000.00 is included in this budget.
The City requires grant recipients to provide a certificate of insurance indicating liability
coverage of not less than $500,000.00 per occurrence. The City of Ashland, its officers, and
employees should be named as additional insureds. Upon request please provide
documentation compliance with Section 3 of Resolution No. 2000-25.
Please note the new Living Wage requirements listed in item number 5 in the Financial
Assistance Award Contract. This does not apply to you if your grant is under $15,713.00.
Please sign the enclosed contract and return it to the City as soon as possible. Once the
contract and current certificate of insurance are on file, payment can be implemented any time
after 7/1/03.
Sincerely,
Lee Tuneberg
Finance Director
E nclosu res
Finance Department
D.L. Tuneberg, Director
20 East Main Street
Ashland, Oregon 97520
www.ashland.or, us
Tel: 541-488-5300
Fax: 541-488-5311
TTY: 800-735-2900
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: (541) 488-5311
GRANTEE: St. Clair Productions
Address: PO Box 835
Ashland, OR 97520
Telephone:
Date of this agreement: July 1, 2003
Amount of grant: $2,000.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance
upon Grantee's approved application, the City agrees to provide funds in the amount
specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the
grant application with modifications, if any, made by the budget subcommittee designated
above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose
for which the grant is awarded or this contract is terminated shall be returned to the City
within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and
records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers or
documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and if
the Grantee has ten or more employees, then Grantee is required to pay a living wage, as
defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who
spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice
predominantly in areas where it will be seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract, the
City, by written notice of default to the Grantee, may terminate the whole or any part of this
contract and may pursue any remedies available at law or in equity. Such remedies may
Economic and Cultural Development Grant Contract 2003-04 Page I of 3
include, but are not limited to, termination of the contract, stop payment on or return of the
grant funds, payment of interest earned on grant funds or declaration of ineligibility for the
receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees
and agents harmless from any and all losses, claims, actions, costs, expenses, judgments,
subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this agreement by Grantee (including
but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held
responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy including
coverage for contractual liability for obligations assumed under this Contract, blanket
contractual liability, products and completed operations, and owner's and contractor's
protective insurance. The liability under each policy shall be a minimum of $500,000 per
occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability
coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of
insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are
no understandings, agreements or representations, oral or written, not specified in this
contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees to be
bound by its terms and conditions.
GRANTEE
Title
By
CITY OF ASHLAND
By Finance~'
Date
Title
Account Number:
(for City use only)
Date
Economic and Cultural Development Grant Contract 2003°04 Page 2 of 3
City of Ashland
LIVING
~per hour effective June '30, 12003 'i!.;~.~'~
' ,.'
(Increases annually every June.,30..bYthe';:~'i,.,,,
.. ;.,. : . . ..~..': :~, ~'z.,
Consumer PriCe ,Index) ..:.. ~?,:.~.i.:~=.':: ..
For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,713 or more.
For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,713.
If their employer is the CitY'of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401K and
IRS eligible cafeteria plans
(including childcare) benefits to the
amount of wages received by the
employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or, us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all
employees.
CITY OF
-ASHLAND
ACORDTM. CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YY)
DEC 17 03
PRODUCER
SISKIYOU INSURANCE MARKETPLACE, INC.
P O BOX 698
704 SW 4TH STREET
GRANTS PASS OR 97528
PHONE: 541-479-6672
ST CLAIRE PRODUCTIONS
PO BOX 835
ASHLAND OR 97520
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELQWT
/
INSURERS AFFORDING COVERAGE
INSURER A: MID-VALLEY
INSURER B:
INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS~ TYPE OF INSURANCE
LTR[
GENERAL LIABILITY
[ i r CLAIMSMADE [ OCCUR
'. GEN'L AGGf~EGATE LIMIT APPLIES PER:
i POLICY .Fl,o
!AUTOMOBILE LIABILITY
~ iANY AUTO__
_ ALL OWNED AUTOS
SCHEDULED AUTOS
~-~_ HIRED AUTOS
L__ ~ NON-OWNEDAUTOS
GARAGE LIABILITY
ANY AUTO
EXCESS I UMBERELLA LIABILITY
OCCUR ,[ CLAIMS MADE
DEDUCTIBLE
RETENTION $
! ~
i WORKERS COMPENSATION AND
i EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
iOFFICER/M®MBER EXCLUDED?
If yes, describe under
SPECIAL PROVISIONS below
i OTHER:
POLICY NUMBER
TBA
POLICY EFFECTIVE
DATE IMM/DD/YY)
JAN 16 04
POLICY EXPIRATION
DATE IMM/DD/YYI
JAN 18 04
LIMITS
i
[EACH OCCURRENCE
~P R E M I S E~S E(~_oc c u__r e_n_c_e~) ..... ~
: MED. EXP (Any One Person)~
1,000,000
_
100,000
1,000
·
j PERSONAL &_At~/_J~JU.R~. Is 1.000.000
'GENERAL AGGREGATE $ 2,000,000
' PRODUCTS-COMP/OP AGG. S 2,000,000
COMBINED SINGLE LIMIT
i (Ea accident)
[ BODILY INJURY
(Per person)
! BODILY INJURY $
' (Per accident) I
PROPERTY DAMAGE
AUTO ONLY - EA ACCIDENT
!s
'EACH OCCURRENCE ~$
AGGREGATE ! $
I$
is
] WC STATU- I I
' TORY LIMITS i~ OTHER '.
OTHER THAN EA ACC
i AUTO ONLY:
AGG
iEL EACH ACCIDENT
E.L DISEASE-EA EMPLOYEE
EL. DISEASE-POLICY LIMIT
DESCRIPTION OF OPERATIONS/LOCATION/VEHICLES/EXCLUSIONS ADDED ENDORSEMENT/SPECIAL PROVISIONS
CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
CITY OF ASHLAND ITS OFFICERS AND EMPLOYEES
20 E MAIN ST
ASHLAND, OR 97520
Attention:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10
DAYS WRI'FFEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
INSURER, IT'S AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2001/08) Certificate # 1991 CHRIS GRIDER 600167