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HomeMy WebLinkAbout1987-022 Contract for AuditGERALD W. BURNS CERTIFIED PUBLIC ACCOUNTANT 1744-B E. McANDREWS RD.. MEDFORD, OR 97504 503-773-2011 June 17, 1987 Bob Nelson City of )mhiand ZO E blain Ashland, Oregon 97520 Encloaed please find the contract for the 1986-87 audit for the City o'? Ashland revised per our discussion. The terms, conditions, and hourly rate are the same as the 1985-86 contract, but the overall fee and required audit hours have been changed to be consistant with the 1987--90 contract. Please sign a copy and return to me. If I can be of ~my further assistance, please call. G¥1B/cjb k,'nc].osures 10/trns · ms, CPA GERALD W. BURNS CERTIFIED PUBLIC ACCOUNTANT 1744-B E. McANDREWS RD, - MEDFORD, OR 97504 503-773-2011 CONTRACT FOR AUDIT OF OREGON MUNICIPALITY TIIIS CONTRACT, made this ~ day of ~ , 1987, in accordance with the requirements of Oregon Revised Statues 297.405 throuffh 297.555 between the firm of Gerald W. Burns, CPA, of Medford, Oregon, and the City of Ashlmld, Oregon, provides as follows: ]. It is hereby agreed that Gerald W. Burns, CPA, shall conduct an audit of the accounts and fiscal affairs of the City of Ashland, Oregon, for the year beginning July 1, 198S and ending June 30, 1987, in accordance with the Minimum St~]dards for Audits of Municipal Corporations as prescribed by law. The audit shall be undertaken in order to express an opinion upon the financial statements of the City of Ashland, Oregon, and to determine if the City has complied substantially with appropriate legal provisions. 2. Gerald W. Burns, CPA and Municipal Auditor, agrees that the services he has contracted to perform under this contract shall be rendered under his personal supervision, and that the work will be performed with care mid diligence. 3. It is understood and agreed that, should unusual conditions arise or be encountered whereby the services of Gerald W. Burns, CPA, are necessary beyond tile extent of the work contemplated, written notification of such unusual conditions shall be delivered to the City of Ashland, Oregon, who shall instruct Gerald W. Burns, CPA, in writing concerning such additional services, and that the signed copy of such notification and instruction shall be delivered immediately to the Secretary of State by the Party issuing the same. 4. The audit shall be started as soon after this contract is executed as is a~reeable to the Parties hereto and shall be completed and a written report thereon delivered within a reasonable time. Ten (10) copies of such report shall be delivered to the City of Ashland, Oregon, and its CONTRACT FOR AUDIT OF OREGON MUNICIPALITY - CITY OF ASHLAND, OREGON Page 2 form and content shall be in accordance with, and not less than, that required by the Minimum Standards for Audits of Oregon Municipal Corporations. 5. It is understood and agreed that the City of Ashland, Oregon, is responsible for such financial statements as may be necessary to fully disclose and fairly present the results of operations for the period under audit. It is understood that Gerald W. Burns, CPA, shall dx'aft such financial statements for the City of Ash]and, Oregon. The cost of preparing such financial statements shall be included in the fee for conducting the audit as set forth in Paragraph 7. 6. It is understood and agreed that this contract shall be effective when signed, and may continue from year to year thereafter. 7. In consideration of 'the faithful performance of the conditions, covenants, and undertaking herein set forth, the City of Ashland, Oregon, hereby agrees to pay Gerald W. Burns, CPA the approximate sum of $25,000.00 to audit the City's accounts. The total amount to be determined based on the total number of hours expended at an average of $33.00 per hour. 8. It is understood and agreed that this contract shall include an audit of the Ashland Community Hospital accounts. The fee for this audit service will approximate $12,000.00 based on the total number of hours expended at an average rate of $33.00 per hour and is included in the fee estimate contained in Paragraph 7. 9. It is understood and agreed that this contract shall inclnde an audit of the Ashland Parks and Recreation Commission accounts. The fee for this audit service will approximate $3,500.00 based on the total number of hours expended at an average rate of $33.00 per hour and is included in the fee estimate contained in Paragraph 7. 10. The fee estimate contained in Paragraph 7 includes up to 62 hours time to review the City's compliance with terms of Federal funding agreements under the single audit act. It does not include time to review the City's compliance with terms of agreements relating to participation in programs funded by other governmental agencies, if it is required by the terms of funding grants. It also includes the time required 1o perform limited reviews to assure other granting agencies that reports filed with those agencies agree to the accounting records of the City of Ashland, CONTRACT FOR AUDIT OF OREGON MUNICIPALITY - CITY OF ASHLAND, OREGON Page 3 Oregon. These limited reviews are required to be included under the Minimum Standards for Audits of Municipal Corporations. I am unable to estimate the time necessary for a full compliance review of any grants in addition to Federal grants until I have ascertained the extent of your City's involvement in such programs. Therefore, the fee for this portion of the audit will be determined based on the total number of hours expended at an average of $23.00 per hour. 11. It is understood and agreed that this contract shall include consulting services that may be performed by Gerald W. Burns, CPA concerning fiscal matters, budgeting and accounting procedures for the City of Ashland, Oregon, the Ashland Parks and Recreation Commission and the Ashland Con,unity tlospital. The fee for such consulting services would be based on the total number of hours expended at an average of $4.00 per hour higher than the average audit service hourly rate for each fiscal year included in this audit contract. ]2. If, as the auditing or consulting work progresses, it becomes apparent that the hours required are less than 10% in excess of the planned estimate, the City Administrator, the Parks and Recreation Commission Director, or the Hospital Administrator is authorized to approve the change in fee estimate based on the additional hours required. 13. If, as the audit or consulting work progresses, it becomes apparent that 'the hours required are more than 10% in excess of the planned estimate, the reasons shall be determined and the pcovisions as outlined in Paragraph 3 shall be referred to. The total fee estimate, and required hours, shall then be reevaluated based on such changed conditions. 14. The City of Ashland, Oregon, hereby affirms that proper provision for the payment of such fee has been, or will be, duly made and that funds for the payment thereof are, or will be, legally available. The City of Ashland, Oregon, also agrees that payments will be made as work progresses, based on monthly statements rendered by Gerald W. Burns, CPA. Payments will be made within 30 days of billing. Late payments fees of 1-1/2% of amount unpaid shall be due and payable if payment is made after 30 days of billing. CONTRACT FOR AUDIT OF OREGON MUNICIPALITY - CITY OF ASHLAND, OREGON Page 4 GERALD W. BURNS, CPA I) ATE CITY OF ASHLAND, OREGON