HomeMy WebLinkAbout2004-02 Hybrid Entity - HIPAA 'zooc-i - 0 2-
RESOLUTION NO. 2004-
A RESOLUTION DECLARING THE CITY A HYBRID ENTITY UNDER HIPAA
Recitals:
Ao
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires
covered entities to address the privacy of protected health information; and
The City of Ashland is a HIPAA covered entity because programs within some City of
Ashland departments provide services covered by HIPAA while no services covered by
HIPAA exist within other city programs; and
The health care covered functions of the City of Ashland are not the City of Ashland's
primary functions; and
The City of Ashland is a "hybrid covered entity" as that term is described in the
regulations (45 CFR part 164) that implement HIPAA; and
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The HIPAA regulations requires the City of Ashland to appoint a HIPAA Privacy Officer;
and
Policies need to be established to ensure that the City of Ashland complies with HIPAA
and the implementing regulations.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1 .The City of Ashland government is designated as a "hybrid covered entity for
purposes of HIPAA compliance. For purposes of HIPAA, the Ashland Fire and Ambulance
Service is designated as the "health care component" covered by HIPAA; and
SECTION 2.The Ashland EMS/Fire Training Director is designated as the City of Ashland
HIPAA Coordinator and Privacy Official. The incumbent in the position identified in this
paragraph is delegated the authority to designate, in writing, any additional or substitute
Privacy Officials and Contact Persons the incumbent may deem necessary within their
departments, from time to time, to assist with HIPAA compliance.
SECTION 3.Departments identified in section 1 are directed to adopt HIPAA privacy rule
policies forthwith in consultation with the city attorney, the city HIPAA Coordinator and
the city Privacy Official. Thereafter, departments identified above are directed to adopt
HIPAA privacy rule procedures in accordance with the adopted policies. The city Privacy
Official is directed to maintain copies of HIPAA policies and procedures adopted by
departments as those policies and procedures may be amended from time to time.
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SECTION 4. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashlan~ Municipal Code
§2.04.09,P duly PASSED a,~d ADOPTED this ~' day of ,,~,~'_,/zz.~_ ,2004.
/
Barbara Chdstensen, City Recorder
SIGNED and APPROVED this
day of
,2004.
I~aul Nolte, City Attorney
Alan W. DeBoer, Mayor
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