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Home My WebLink About2004-013 Contract - Sylvia Rose ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CITY OF ASHLAND, (CITY) 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: Sylvia Rose, Sylvia Rose Communications Address: P.O. Box 6122 Salem, OR 97304 Telephone: (503) 399-0428 FAX: (503) 375-3381 ¶3. BEGINNING DATE: January 9, 2004 ¶3. COMPLETION DATE: January 10, 2004 ¶4. COMPENSATION: $1000 for planning and facilitation of council workshop on January 9 and 10, 2004, plus additional travet and lodging expenses (mileage 480 miles x .0375 = $180) Total: $1,160.00. ¶1. SERVICES TO BE PROVIDED: Planning and facilitation of council workshop on January 9 and 10, 2004. Includes session design; ~re-session interviews; compilation of results from pre-session interviews and written exercises; work session materials; meeting facilitation; written summary. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above, Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,345 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully/r~sponsible f/or~e acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment o,o,o,o,~ul~contraxc,,~all ~ot create any contractual relation between the assignee or subcontractor and City. CONSULTANT: SYLVI~ ROSE._ COMMUNICATIONS CITY OF A(S~ND: Title .... '~'.:,[<~' ' '/~/?.'-'/-"~¢~/"O/9...,~ OR City Administrator Date BY Fed. ID # Finance Director Date O.__~R Social Security DATE CONTENT REVIEW: .(City DepL Head) Date: Purchase Order # ¢2/~¢--;""7' ¢ ~'- Acct. No.: "{re -,c.~ _¢-~ ~- OO -- b r_-~ ~rloO 11 ~ Ilr January 20, 2004 City of Ashland c/o Gino Grimaldi, City Administrator 20 E. Main Streeet Ashland, Oregon 97520 INVOICE Mayor and Council Goal Setting Work Session Friday and Saturday, January 9-10, 2004 * Session design; pre-session interviews and surveys , Compilation of survey results; packet preparation · Work session materials · Meeting facilitation , Meeting summary $1000.00 Mileage (480 x .375) $180.00 TOTAL AMOUNT DUE: $1180.00 It has been a pleasure serving you. Social Security # 563-74-7114 EO. Box 6122 ,~ Salem, OR. 97304 ,~ Phone: 503-399-0428 ~·, Fax: 503-375-3381 e~ E-mail: sroseC~wvi.com T! ~ 'I1' CITY RECORDER'S COPY CITY OF ASHLAND 20 E MAIN ST. I DATE ASHLAND, OR 97520 /[ 01/28/2004 (541) 488-5300 Page 1 / 1 VENDOR: 005067 ROSE, SYLVIA P O BOX 6122 SYLVIA ROSE COMMUNICATIONS SALEM, OR 97304 FOB Point: Terms: Net Req. Del. Date: Special Inst: SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 Req. No.: Dept.: ADMINISTRATION Contact: Fran Berteau Confirming? NO Quamity Unit DescriptiOn Unit Price Ext, Price Planning and facilitation of council 1 180.00, ' workshop on January 9 and 10, 2004. Includes session design pre-session · inte~iews, compilation of results from : pre-session interviews and written : exercises, work session materials, meeting facilitation, written summary. 'i PSK Beginning date: January 9, 2004 · Completion date: January 10, 2004 : , : , SUBTOTAL 1,180.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 1,180.00 ASHLAND, OR 97520 E 710.01.01.00.604100 1,180.00 Authorized Signature. VENDOR COPY REQUISITION FORM THIS REQUEST IS A: [] Change Order(existing PO Cf __ CITY OF -ASHLAND Date 0f Request: I '/~/C~ I Required Date of Delivery/Service: I Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location fiYI VIA R(3RF P,~MMI INIP, ATICiN.'::{ P.O. BOX 6122 Salem, OR 97304 Services Only Description Total Cost Solicitation Process: Planning and facilitation of council workshop on January [] Exempt [] 3 Written Quotes 9 and 10, 2004. Includes session design, pre-session (copies attached) interviews, compilation of results from pre-session [] Sole Source [] Invitation to Bid interviews and written exercises, work session materials, meeting facilitation, written summary. (copies on file) [] Less than [] Request for $1,180.00 $5000 Proposal (copies on file) Account Number 710 -01 -01 -00-604100 *Please attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost Employee Signature= ~(-;~-._,~ .,z~¢ ~.- _~,..,~J~ e.c(U' Supervisor/Dept. Head Signature: ~ ~ NOTE: By signing this requ~sitio'~n-~rm, I certify~i the above ~~ the City of Ashland Solicitation Process requirements a~l can be provided when necessary. G:Finance\Procedure~P~Forms~8_Requisition form.doc Updated on:07/15/~2