HomeMy WebLinkAbout2004-047 Agrmt - RVTD RVTD/CITY OF ASHLAND
ENHANCED SERVICES PROGRAM AGREEMENT
Agreement made effective July 1, 2003 between Rogue Valley Transportation District (RVTD) and the City of
Ashland (City).
RVTD and City agree:
1. Enhanced Services Program. RVTD has implemented reduced transit fare and increased service within the
City of Ashland. The intent of the program is to make more efficient use of Ashland's transportation infrastructure
by increasing RVTD ridership within the City of Ashland.
1.1 The program will begin on July 1, 2003 and will be completed effective June 30, 2004.
1.2 Route 10 service is Ashland's base service, and its operation (with the exception of fare reduction
outlined in this agreement) is not effected by this agreement. ~
1.3 RVTD will charge passengers picked up and delivered within the City of Ashland a fare reduced
from $1.00 to $0.00 per one-way passenger trip.
1.4 RVTD will provide 15-minute service between the Plaza and Highway 66/Siskiyou
Boulevard and will continue the current schedule and service on Route 5.
1.5 RVTD will provide the City with a quarterly ridership memo.
1.6 RVTD will post "free fare in Ashland" signs at 10 stops in Ashland
1.7 RVTD will display one 25" x 62 .... free fare in Ashland" tail bus sign on a space available basis.
2. Consideration. The City will pay to RVTD the sum of $240,000 as its contribution to the program, which
sum shall be paid as follows:
2.1 $60,000 at the start of the term of this contract.
2.2 $60,000 on October 1, 2003.
2.3 $60,000 on January 1, 2004.
2.4 $60,000 on April 1, 2004.
2.5 Southern Oregon University has entered into agreement to pay RVTD $21,670 to help offset the costs
of the Ashland enhanced services program for the period September 1st 2003 through August 31st
2004.
2.6 In the event that this contract terminates prior to June 30, 2004, RVTD will refund any unused
balance paid by the City to the City.
3. RVTD Intentions. RVTD estimates the price of the current Ashland enhanced service program to be in
excess of $340,000. Over the course of the next several years RVTD expects to increase the amount charged each
year to the City of Ashland for its enhanced services.
4. Publicity. Any publicity or advertising regarding the program by the City shall first be reviewed by RVTD
for accuracy and must acknowledge the support of RVTD.
5. Access to Records. The City and its duly authorized representatives shall have access to the records of
RVTD and any subcontractors which are directly pertinent to this Agreement for the purpose of making audit,
examination, excerpts, and transcripts.
6. Workers' Compensation. RVTD, its subcontractors, if any, and all employers working under this
Agreement are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS
656.017, which requires them to provide workers' compensation coverage for all their subject workers.
advance written notice.
Early Termination of Contract. RVTD or the City may terminate this contract at any time with 60 days
ROG. Jd~~/YJ, R~N S P O, RTATI ON DIST
Appro as Jo fok'n~ /
Legal Counsel for RVTD
By
Date
Coding
3200 Crater Lake Ave.
Medford, OR 97504
(541) 779-5821
Fax (541) 773-2877
TTY# (541) 734-9292
January 27, 2004
Mr. Gino Grimaldi, City Administrator
City of Ashland
20 E. Main Street
Ashland, OR 97520
Dear Mr. Grimaldi:
Enclosed please find the signed copy of the RVTD/City of Ashland Enhanced Services
Program Agreement.
I would like to note that all payments to date have been made, and that all terms of the
'Agreement are being met.
We appreciate these efforts by the City of Ashland on our behalf.
~eter ~.~d0bsen
General Manager
Enclosure
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000182
RVTD
3200 CRATER LAKE AVE
MEDFORD, OR 97504
FOB Point:
Terms: Payable on receipt
Req. Del. Date:
Special Inst:
CITY RECORDER'S COPY
02/06/2004
SHIP TO:
City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
Req. No.:
Dept.: PUBLIC WORKS
Contact: Gino Grimaldi
Confirming? NO
Page 1 / 1
04815 I
Description
RVTD City of Ashland Fa[e Reduction
.A'q~;~e~ent eff~;ti~,e.';july.':~', 2003. until":
June 30. 2004 fro $240 000 to be paid
000 initial )on execution
$60,000 on October 1,2003
$60,000 on April 1,2004
.'..'~ i;i," '."':. :.'~' i:~ '.7 ;~!,.',..;~i:.~ ~i.i'~'::~i i.; "" ..~.
Unit Price Ext. Price" '..'
240,000.00,.
BiLL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
24O,OOO.O0
0.00
0.00
240,000.00
E 260.08.12.00.004200 240,000.00
! ,
VENDOR COPY
CiTY OF
REQUISITION FORM
Date of Request:
THIS REQUEST IS A:
Change Order(existing P0# .) of Delivery/Service:
Vendor Name:
Address: 3200 CRATER LAKE AVENUE
City, State, Zip: MEDFORD, OR 97504
Phone:
Fax Number
Deliver Location
Services Only
Description Total Cost Solicitation Process:
[] Exempt [] 3 Written Quotes
RVTD/City of Ashland Fare Reduction Agreement effective (copies attached)
July 1, 2003 until June 30, 2004 for $240,000 to be paid as
follows: [] Sole Source [] Invitation to Bid
$60,000 initial payment upon execution of agreement (copies on rite)
$60,000 on October 1, 2003 [] Less than [] Request for
$60,000 on January 1, 2004 $240,000.00 $5000 Proposal (copies on file)
$60,000 on April 1, 2004
Account Number E 260 -08-12-00-604200
*Please attach the Original signed contract and Insurance certificate.
Materials Only
Item # Quantity Unit Description Unit Cost Total Cost
Account Number _ _- v,c-~- _ _~ ~,~_-
/~le~se/a~h the quotes.
Emnl0,,eeSi-natu,- ,~.~ ~_~ -- . ~ qo~q~ Supervis0r/Dept Head Signature'
~' I ~ ~,~ , .,..c_.-' ~_.==.c~.. . ' ... ' ! ~ .
NOTE: By signing this ro:~tion form, I certifylhat tho above roquost moets the C~ty of Ashland Solicitation Process roq~roments and can be prowdod
when necessary.
G:Finance\Procedure~AP~Forms\Requisition for PO 2004.doc Updated on:07/15/02