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HomeMy WebLinkAbout1984-030 Hittle & Assoc. Agrmt. AGREEMENT FOR ENGINEERING SERVICES APPRAISAL OF ELECTRICAL DISTRIBUTION FACILITIES THIS AGREEMENT made and entered into this /';~'?~-day of September, 1984, between the CITY OF ASHLAND, a municipal corporation of the state of Oregon, hereinafter referred to as the "City", and D. HITTLE & ASSOCIATES, INC., Engineers and Consultants, Richland, Washington, hereinafter referred to as the "Engineer". WITNESSETH: WHEREAS, the City owns and operates an electrical system within the boundary of the City; and WHEREAS, certain areas within or adjacent to the City's boundaries are served by Racific Power and Light Company; and WHEREAS, the City desires to determine the merits of serving the areas presently served by Racific Power & Light; and WHEREAS, certain studies must be made to determine the cost of acquiring existing or constructing new electric facilities within the City, to determine the availability and cost of power to serve the City, to determine the manpower requirements and expected operating expenses of the City and to determine the expected required revenue level to pay the City's expenses and to repay the debt service; and WHEREAS, the Engineer represents that he has sufficient experienced personnel and equipment to perform the requested services and that the total estimated costs will not exceed $ 8,300.00 . NOW, THEREFORE, in consideration of the mutual undertakings herein contained, the City and Engineer agree as follows: ARTICLE I GENERAL The Engineer shall render diligently and competently the engineering services herein described. ARTICLE II ENGINEERING SERVICES The Engineer shall prepare a preliminary appraisal report which will include the following: System Map, including the boundaries of the City, the existing electric facilities within the City, and contiguous outside of of the City which are required. Customer Data, including the number and types of accounts, the annual energy and demand data and the revenue based on the present retail rate schedule of the serving utility. (The Engineer will obtain the best information available.) Estimate the additional operation and staff requirements and develop an operating budget. Develop a range of acquisition costs of the existing electric facilities based on replacement cost less depreciation, on a multiple of operating revenue and on the return on equity of the private utility. Develop a cost of constructing new electric facilities within the City in lieu of acquiring existing facilities. ARTICLE III BASIC DATA FURNISHED BY CITY The City shall furnish to the Engineer during the term of this agreement copies of existing engineering studies, maps and other pertinent data, if any, in respect of the system as and when needed by the Engineer for various assignments provided in Article 2 of this agreement. ARTICLE IV CO~RENSATION Section 1. The compensation payable by the City to the Engineer for services performed by the Engineer under this agreement shall be as shown on Exhibit 'A' attached hereto and by this reference incorporated herein. Section 2. The Engineer shall maintain accurate records of all expendi- tures with respect to the services performed under this agreement and in sufficient detail to serve as a basis for his preparation of such statements. The Engineer shall submit a statement to the City each month for all compensa- tion due hereunder for the preceding month. Unless otherwise specified, the City shall pay the Engineer within ten (10) days after approval of such state- ments by the City. ARTICLE V LICENSE The Engineer shall comply with all applicable statutes pertaining to engineering and warrants that he possesses License No. 9966 issued by the State of Oregon on the sixth day of October, 1978. ARTICLE VI TERM This agreement shall become effective as of the date hereof and shall remain in effect until 3anuary l, 1985, provided however, that this agreement may be terminated at any time during the term hereof by either party giving thirty (30) days notice in writing to the other of its intention to terminate. Upon such termination, the City shall pay the Engineer for such services as may have been performed and accepted by the City prior to notice of termination. ARTICLE VII MISCELLANEOUS Section 1. Return of Data. The Engineer shall immediately upon expira- tion or termination of the agreement return to the City all of the egineeering studies, maps and other data furnished to the Engineer by the City pursuant to this agreement. The Engineer shall also furnish to the City copies of all studies, maps and other data prepared while employed by the City. Section 2. Insurance. The Engineer shall take out and maintain worker's compensation insurance covering all employees of the Engineer who shall perform any of the obligations of the Engineer hereunder, whether or not such insurance is required by the laws of the state governing the employment of any such employee. If any employee is not subject to the worker's compensation laws of such State, such insurance shall extend to such employee voluntary coverage to the same extent as though such employee were subject to such laws. The policy of insurance shall be in such form and issued by such insurer as shall be satisfactory to the City. Section 3. Qualified Personnel. The obligations and duties to be performed by the Engineer under this agreement shall be performed by persons qualified to perform such duties efficiently. Section 4. Assignment. The obligations of the Engineer under this agreement are personal in nature and shall not be assigned without the approval in writing of the City. Section 5. Independent Contractor. It is understood and agreed that nothing herein contained is intended or should be construed as in anywise creating or establishing the relationship of co-partners between the parties hereto, or as constituting the Engineer as the agent, representative or employee of the City for any purpose or in any manner whatsoever. The Engineer is to be and shall remain an idependent contractor with respect to all services performed under this agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be duly executed the day and year first described above. CITY OF ASHLAND, OREGON .,/ .... City Administrat°r/Genera!~ager I D. HITTLE & ASSOCIATES, INC., ENGINEERS AND CONSULTANTS David R. Hittle, President --ITTLE[~G,~[,, EXHIBIT A D. HITTLE & ASSOCIATES, INC. COMPENSATION SCHEDULE - 1984 Professional Services Dollars Per Hour Senior Principal Engineer Consultant/Principal Engineer Senior Engineer Engineer/Designer Associate Engineer $61-68 $42-53 $36-42 $30-35 Non-Professional Services Assistant Engineer/Sr. Draftsman Engineering Aid/Draftsman Stenographer Office Aid $26-33 $23-29 $12-20 $10-14 Other Expenses Ali out-of-pocket expenses properly chargeable to the work, including living and transportation charges while in the status of travel, reproduction charges, etc., will be billed at actual costs. Use of a passenger car will be billed at the rate of $0.25 per mile. Note: The compensation is based on 2.00 actual labor costs. 9/84