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HomeMy WebLinkAbout1983-020 Audit Contract-BurnsGERALD W. BURNg, CPA DAVID O. UPDEGHOVE, CPA BURNS ~Y~ UPDEGIIOVE 0RHTIFIED PUBLIC ACCOUNTAlq?S T~P~o~ (503) 773-2011 1150 GHATEH LAKE AVE., SUITE I MEDFORD, OI~EGON 97501 CONTRACT FOR AUDIT OF OREGON MUNICIPALITY accordance with the requirements of Oregon Revised Statutes 297.405 through 297.555 between the firm of Burns & Updegrove, CPAs, of Medford, Oregon, and the City of Ashland, Oregon, provides as follows: 1. It is hereby agreed that Burns & Updegrove, CPAs, shall conduct an audit of the accounts and fiscal affairs of the City of Ashland, Oregon, for the period beginning July 1, 1982, and ending June 30, 1983, in accordance with the Minimum Standards for audits of Municipal Corporations as prescribed by law. The audit shall be undertaken in order to express an opinion upon the financial statements of the City of Ashland, Oregon, and to determine if the City of Ashland, Oregon, has complied substantially with appropriate legal provisions. 2. The firm of Burns & Updegrove, CPAs, agree that the services they have contracted to perform under this contract shall be rendered by them under the personal supervision of Gerald W. Burns, CPA, Municipal Auditor, and Partner in the office of Burns & Updegrove, CPAs, and that the work will be performed with care and diligence. 3. It is understood and agreed that, should unusual conditions arise or be encountered whereby the services of the firm of Burns & Updegrove, CPAs, are necessary beyond the extent of the work contemplated, written notification of such unusual conditions shall be delivered to the City of Ashland, Oregon, who shall instruct Gerald W. Burns, CPA, in writing concerning such additional services, and that the signed copy of such notification and instruction shall be delivered immediately to the Secretary of State by the Party issuing the same. 4. The audit shall be started as soon after this contract is executed as is agreeable to the Parties hereto and shall be completed and a written report thereon delivered within a reasonable time. Ten (10) copies CONTRACT FOR AUDIT OF OREGON MUNICIPALITY - CITY OF ASHLAND Page 2 of such report shall be delivered to the City of Ashland, Oregon, and its form and content shall be in accordance with, and not less than, that required by the Minimum Standards for Audits of Oregon Municipal Corporations. 5. It is understood and agreed that the City of Ashland, Oregon, is responsible for such financial statements as may be necessary to fully disclose and fairly present the results of operations for the period under audit. It is understood that Gerald W. Burns, CPA, shall draft such financial statements for the City of Ashland, Oregon. The cost of preparing such financial statements shall be included in the fee for conducting the audit as set forth in Paragraph 7. 6. It is understood and agreed that this contract shall be effective for the year beginning July 1, 1982, and ending June 30, 1983, and may continue from year to year thereafter by mutual consent, unless and except that either Party may, upon written notice at least ninety (90) days prior to July 1, of any year, desire to review or renegotiate the terms and conditions outlined in this contract. 7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth, the City of Ashland, Oregon, hereby agrees to pay Gerald W. Burns, CPA, the approximate sum of $14,300.00 to audit the City's accounts. The total amount to be determined based on the total number of hours expended at an average of $33.00 per hour. 8. It is understood and agreed that this contract shall include an audit of the Ashland Community Hospital accounts. The fee for this audit service will approximate $10,500.00 based on the total number of hours expended at an average rate of $33.00 per hour. 9. It is understood and agreed that this contract shall include an audit of the Ashland Parks and Recreation Commission accounts. The fee for this audit service will approximate $1,700.00 based on the total number of hours expended at an average rate of $33.00 per hour. 10. The fee estimate contained in Paragraph 7 includes the time required to review the City's compliance with terms of revenue sharing CONTRACT FOR AUDIT OF OREGON MUNICIPALITY - CITY OF ASHLAND Page 3 agreements. It does not include time to review the City's compliance with terms of agreements relating to participation in programs funded by other governmental agencies, if it is required by the terms of funding grants. It also includes the time required to perform limited reviews to assure other granting agencies that reports filed with those agencies agree to the accounting records of the City of Ashland, Oregon. These limited reviews are required to be included under the Minimum Standards for Audits of Municipal Corporations. We are unable to estimate the time necessary for a full compliance review of any grants in addition to revenue sharing grants until we have ascertained the extent of your City's involvement in such programs. Therefore, the fee for this portion of the audit will be determined based on the total number of hours expended at an average of $33.00 per hour. 11. It is understood and agreed that this contract shall include consulting services that may be performed by Gerald W. Burns, CPA, concerning fiscal matters, budgeting, and accounting procedures for the City of Ashland, the Ashland Parks and Recreation Commission, and the Ashland Community Hospital. The fee for such consulting services would be based on the total number of hours expended at an average of $36.00 per hour. 12. If, as the auditing or consulting work progresses, it becomes apparent that the hours required are less than 10% in excess of the planned estimates, the City Administrator, the Parks and Recreation Commission Director, or the Hospital Administrator, is authorized to approve the change in fee estimate based on the additional hours required. 13. If, as the audit or consulting work progresses, it becomes apparent that the hours required are more than 10% in excess of the planned estimate, the reasons shall be determined and the provisions as outlined in Paragraph 3 shall be referred to. The total fee estimate, and required hours, shall then be reevaluated based on such changed conditions. 14. The City of Ashland, Oregon, hereby affirms that proper provision for the payment of such fee has been, or will be, duly made and that funds for the payment thereof are, or will be, legally available. The City of CONTRACT FOR AUDIT OF OREGON MUNICIPALITY - CITY OF ASHLAND Page 4 Ashland, Oregon, also agrees that payments will be made as work progresses, based on monthly statements rendered by Gerald W. Burns, CPA. Invoices are delinquent at the end of the month in which they are presented, and delinquent accounts will be charged 1~% interest per month of the balance due, or a minimum of $4.00, whichever is higher. GERALD W. BURNS, CPA BY~ BY: DATE:~ BY: CITY OF ASHLAND