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HomeMy WebLinkAbout1983-058 Building Agrmt - ParksDecember 5, 1983 Councilman Lee Howard, Liaison to Parks & Recreation Commission Brian L. Almq~ist, City Administrato~--w Revised Agreement for 59 Winburn Way Here is a draft of the agreement we discussed several we,eks ago which will replace the interim agreement for the management of the building at 59 Winburn Way. Ken Mickelson bas reviewed it and made a few modifications. Before sending it on to the full Council, I would like you to look it over tO see if it covers all the points we discussed. Susan Reid also is being sent a copy due to her concern about the meeting room for the Youth Task Force. 'Attachment (1) cc: Councillor Susan Reid ' 'CON~rRA'CTURALI SERVICES AGREE_~N% This agreement entered into thzs~_~}~Jday of~5'~~i~, 198~, by and between the CITY OF ASHLAND hereinafter ca-~ and the ASHLAND PARKS & RECREATION COM2~ISSION, hereinafter cal%ed "Commission", both of whom agree as follows: RECITALS The contractural services agreement dated July 8, 1983 is hereby cancelled, and the City desires to have the Commission continue to a~inister the use and maintenance of certain portions of the City- owned building at 59 Winburn Way; and Commission is willing to accept this responsibility subject to the terms and limitations se~ forth herein. AGREEMENT 1o General. City hereby contracts with the Commission to orovide management for the building as follows: a. To schedule events and collect building rental fees for the following areas: (1) Auditorium/stage area. (2) Fireside Room at N.E. corner° (3) Conference Room on S. side of auditorium° (4) Kitchen area. (5) Storage Room between mens & womens restrooms. b. To provide janitorial services for the building, except for rooms and areas under the control and use of City as stipulated below. 2o Compensation. City agrees to pay for the cost of all repairs and ~furbis z~g to the building. 3. 'Rental Fees. Commission agrees to remit quarterly, all rental fees and revenues derived from use of the building° 4. Utilities. City agrees to pay for all utilities associated with operatio'n of the building. 5. Arleas not~?ubje'ct_.to rental. The following areas shall be under use and control o~ the City and not available for rental. a. The three offices at the S.E. corner previously used for Commission administrative offices. b. The office at the N.E. corner oreviously used by the Senior Program Director° c. All storage rooms exceot the room between the mens & womens restrooms. d. The attic area. -1- 6. Common Areas. Areas for joint use shall include the public restrooms, hallways and porch areas. 7. Personal Property Storage. Existing cabinets in storage areas presently used by private clubs who rent the building may continue to be used. 8. Terms. This agreement shall become effective upon its acceptance by the parties, and shall continue on a year to year basis, and may be cancelled by either party on thirty (30) days advance notice. Dated this ~-Z~day of ~z?~:/~./~ !98,~. CITY OF ASHLAND Nan E. Franklin, Recorder ASHLAND PARK AND RECREATION CO~:@IISSION Chairman -2- December 5, 1983 ram: Councilman Lee Howard, Liaison to Parks & Recreation Commission Brian L. Almquist, City Administrato~/~;--7 Revised Agreement for 59 Winburn Way Here is a draft of the agreement we discussed several weeks ago which will replace the interim agreement for the management of the building at 59 Winburn Way. Ken Mickelson has reviewed it and made s few ~odifications. Before sending it on to the full Council, I would like you to look it over to see if it covers all the points we discussed. Susan Reid also is being sent a copy due to her concern about the meeting room for the Youth Task Force. Attachment (1) cc: Councillor Susan Reid 'CONTRA'CTURAL'SERVI'CES AGREEMENT This agreement entered into this~_~day of/~~f~, 198~ , by and between the CITY OF ASHLAND hereinafter called "Cit'y" and the ASHLAND PARKS & RECREATION COM~ISSION, hereinafter called "Commission", both of whom agree as follows: RECITALS The contractural services agreement dated July 8, 1983 is hereby cancelled, and the City desires to have the Commission continue to administer the use and maintenance of certain portions of the City- owned building at 59 Winburn Way; and Commission is willing to accept this responsibility subject to the terms and limitations set forth herein. AGREEMENT 1o General. City hereby contracts with the Commission to orovide management for the building as follows: ao To schedule events and collect building rental fees for the following areas: (1) Auditorium/stage area. (2) Fireside Room at N.E. corner° (3) Conference Room on S. side of auditorium° (4) Kitchen area. (5) Storage Room between mens & womens restrooms. b. To provide janitorial services for the building, except for rooms and areas under the control and use of City as stipulated below. 2o Compensation. City agrees to pay for the cost of all repairs and refurbishing to the building. 3. Rental Fees. Commission agrees to remit quarterly, all rental fees and revenues derived from use of the building° 4. Utilities. City agrees to pay for all utilities associated with operati~n--6f the building. 5. Areas not'subject to rental. The following areas shall be under use and control of t'he City and not available for rental. a. The three offices at the S.E. corner previously used for Commission administrative offices. b. The office at the N.E. corner previously used by the Senior Program Director° c. All storage rooms except the room between the mens & womens restrooms. d. The attic area. -1- 6. Common Areas. Areas for joint use shall include the public restrooms, hallways and porch areas. 7. Personal Property Storage. Existing cabinets in storage areas presently used by private clubs who rent the building may continue to be used. 8. Terms. This agreement shall become effective upon its acceptance by the parties, and shall continue on a year to year basis, and may be cancelled by either party on thirty (30) days advance notice. Dated this ~-Z~day of ~z~.~zg/~ 198~. CITY OF ASHLAND / Gordon Medar%§,' I~ayor Nan E. Franklin, Recorder ASHLAND PARK AND RECREATION COMMISSION Chairman Secretary -2-