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Home My WebLink About2004-064 PO - QwestCITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 CITY RECORDER'S COPY 03/04/2004' J Page 1 / 1 VENDOR: 008306 QWEST 421 SW OAK STREET ROOM 710 PORTLAND, OR 97204 SHIP TO: City of Ashland - Police Dept. 1155 E MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Special Inst: Req. No.: Dept.: POLICE Contact: Linda Ho`q,qatt Confirming? NO THIS IS A REVISED PURCHASE ORDER Medford. Ashland costs will be $401 Der ,~ for T-1 backup s~st~m ~r Dispa!~h from Received si,qned contract and SUBTOT~ 1.604.00 BILL TO: Account Payable T~ 0.00 20 ~ST MAIN ST FREIGHT 0.00 ~1-552-2028 TOT~ 1,604.00 ASHLAND, OR 97520 E 110.06.11.04.704100 1,604.00 Authorized Signature VENDOR COPY CITY OF REQUISITION FORM THIS REQUEST IS A: [] Change Order (exigdng PO #_4894 -ASHLAND Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location Services Only QWEST 421 ,~W ~ She, et Rnnm 71(~ portland. OR 97204 Description Total Cost Solicitntion Process: Installation costs to be paid by Medferd. Ashland costs [] Exempt [] 3 Written Ouotes Mil be $401 par month x 4 (Mar, Apr, May, Jun 2004) for T- $1,604.00 (copies attached) I backup system for Dispatch from Medford [] Sole Source [] InvitaUon to Bid (copies on fie) [] Less than [] Request for $ $5000 Proposal (copies on file) Materials Only Item # Quantity Account Number 110-06-11-04-704100 *Please attach the Orfginal signed contract and Insurance cert/f/cate. Unit Description Unit Cost Total Cost · Account Number - -, *Please attach the quotes. Employee Signature: Supendsor/Dept. Head Signature: -~- ~ ~ request meets the Ciiy of Ashland Soficitatio~ Process requirements and can be pmvfdod when necessary. [Linda Hoggatt - Explanation From: To: Date: Subject: "Smith, Bev" <Bev. Smith@qwest.com> "Linda Hoggatt" <linda@ashland.or. us> Tuesday, March 09, 2004 1:21:08 PM Explanation Linda, Attached is a new contract for the service between Medford and Ashland Police Department. When I was originally asked for a rate quote, I assumed both locations were in Medford. There is only one central office in Medford so the rate would have been $240 per month. Unfortunately, the locations'were in two different central offices with 14 miles between the two central offices. The mileage was never quoted on the original quote and it should have been. The mileage is $63.00 for the fixed rate and $7.00 per mile.' The total mileage is 14 miles. This gives an additional monthly cost of $161 and an additional installation cost of $285.00. So the true and real monthly cost will be $401.00 and the installation will be $985.00. Once.again, I apologize for not clarifying the locations before I quoted the rates. Bev Benedict 503-425-3347 CC: <Thomas. Crane@ci. medford, or. us> ~/16/2884 16:28 583~253388 PIllS I~ST PAGE 01 p.~ -.FAX CITY OF "ASHLAND DATE: TO: FROM: RE: LINDA HOC, GATT T-1 'A'gre~s~nt I~NDA HOGGATT ASHLAND POLIC~ DEPARTMENT PH; ~1-552-2116 5 Fen?) ofAgalenent laetw~n EIIghle Purchasers and Company .-...~.,ma~ ~ ~.mora~a ooraaltion I'uamlzany') pursuant to 8edion 4.1 o~ th~ Telecommunicatk3~' ~I Ag~eemlnt for the Stile of Ote~on I~nterpiL1e I~ltwod(('Agr~nt') e~Glive November 2001. In - ~ews: mural 'conIkleml/on of'tim promises eofltai~ecl ha'ein, 8~ie PuTd~aia~ end .~eny ag~e as ........ ~... ~ ua4.g uae aame I~flt to pu~. m~eK neje~t or CInoel ~ ,Tm,dona unde~ ~e Ag~ement ns I:~$ IRMD, a~ eel ~m~ in A4a~md~ 1. Serdce OMerilWone & Pd~ne; ~eMml. Sew;~ Order Chsrile~, PM. However. ~ Eligible per~lmeef ~ an Other 8enace (a~ defined in the Agmemen0 il ~r~enlen~e taUmrthan io~ cause under ~cllen 14.1 M the Agreement. ~he Eigible PurchasM Elg PueoMeer dOee not have any. Mher rtghl~ uqder ~e p~jn~ntz m~e b,/~ Pwchazer ta GarnerS. DA~ IRMO wi! ~bb ~. A~ndix g. Oww OOntr~ Nm,ne~. CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 CITY REOORDER'S COPY Page 1/1 03/04/2004 ~ VENDOR: 008306 QWEST 421 SW OAK STREET ROOM 710 PORTLAND, OR 97204 SHIP TO: City of Ashland - Police Dept. 1155 E MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Special Inst: Req. No.: Dept.: POLICE Contact: Linda Ho.q.qatt Confirming? NO ~_v~iqp_.~...!~ackup ~ ~ ~ ~ eforDS!$2~9x4 ~ ~ ~ 960.00 ~~.¥., J~un._~,....~ 004. State of Orecion Price A.qreement 1195 ~ SUBTOT~ 1,640,00 BILL TO: Account Payable T~ 0.00 20 EAST MAIN ST ' FREIGHT 0,00 ~1-552-2028 AOUl Aklm ~m n~c~n TOT~ 1,640.00 ', OR 97520 E 110.06.11.04.704100 1,640.00 ~[iJ~orized Signatur· VENDOR COPY IIIII1[I CITY OF -AS H LAN D REQU!S!T!ON FORM THiS R£QU£$T I$ &: [] Change Order(existing PO # ) Date of Request: Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location QWEST Services Only Description Total Cost Solicitation Process: Installation of T-1 line [] Exempt [] 3 Written Quotes Monthly line charge for DS1 $240 x 4 months ~!00:, ?~ (copies attached) '~C~-OP~q~ ~ ~IS~ATC~ ..... ":::: [] Sole Source [] Invitation to Bid ~ ~t~3 (copies on file) ~!~ :' [] Less than [] Request for $5000 Proposal (copies on file) Materials Only Item # Quantity Account Number 110-06-11-04-704100 *Please attach the Original signed contract and Insurance certificate. Unit Description Unit Cost Total Cost Account Number - - - _- _ Employee Signature: Supervisor/Dept. Head Signature: [ \ NOTE: By signing this requi~/{ form,~,,.,-c~'~at the above request meets the City of Ashland Solicitation Process re~u~]erner~nd can be provided when necessary. G:Finance~Procedure~AP~Forms~8_Eequisitio~ form.doc Updated on:07/15/02 STATE OF OREGON '- DEPARTMENT OF ADMINISTRATIVE SERVICES ~ PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 1 COMMODITY CODE: 91895 PA NUMBER: 1195 BUYER NAME: P. JOHNSON (503) 378-4731 REVISION NUMBER: 001 EFFECTIVE DATE: 11/20/2001 ITEM: SOEN TRANSPORT SERVICES, LAYER 2 NETWORK AGENCY: STATE OF OREGON AGENCIES, AND AUTHORIZED ORCPP MEMBERS CONTRACTOR: QWEST COMMUNICATIONS 421 SW OAK ST., RM 710 PORTLAND OR 97204 PH%:(503) 425-3337 FAX:50342533880000 CONTACT: BRAND/TRADE NAME: SOEN PRICE: N/A TERMS: FOB: NET 30 FOB DESTINATION CONTRACT PERIOD: NOV 29 2001 THROUGH NOV 28 2005 DAYS REQUIRED FOR DELIVERY: N/A MINIMUM ORDER: N/A TRANSPORTATION CHARGES: N/A OTHER CONDITIONS: IRMD, LINDA RAYBOULD - 503-378-4542 DAS, PAM JOHNSON - 503-378-4731 ORDER BY USING A TSO (TELECOMMUNICATIONS SERVICE ORDER) ISSUED BY DAS IRMD, ALL ORDERS MUST BE PROCESSED THROUGH DAS IRMD THIS CONTRACT COVERS ONLY THOSE ITEMS LISTED. DATE OF ISSUANCE: 10/15/2001 BID NO.: 10704001 O1 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 2 COMMODITY CODE: 91895 REVISION NUMBER: 001 PA NUMBER: 1195 ITEM - 00001 UNIT - EA COMMODITY - 91895' PRICE - See Suplemental Information $0.0000 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 3 COMMODITY CODE: 91895 REVISION NUMBER: 001 PA NUMBER: 1195 Ordered via TSO (Telecommunications Service Order) issued by DAS Information Resources Management Division (IRMD). Ail orders must be processed through DAS IRMD. This contract covers Frame Relay Technology Services to be ordered by the Department of Administrative Services (DAS), Information Resources Management Division (IRMD), Network Communications Section. Ail state agencies wishing to utilize services described herein shall contact DAS Network Communications. This is a Requirements Contract that functions as a Price Agreement for Data and Video Services and Voice Services, including but not limited to Centrex Prime. Products and services under this contract~ may include hardware, software and support requisite to interconnect multiple Frame Relay Services together for the purposes of exchanging information as described in the Contract. The contract may have other network Services added to it during the term of the contract via Contract Amendment and/or Contract Change Order. The signed contract is on file at DAS. The work contemplated under this Contract includes all labor, materials, transportation, and other activities for, and reasonably incidental to, making the Service operational. It also includes furnishing, installing, interfacing, operating, maintaining, and billing (if applicable) the Service described in the Contract and the Exhibits thereto. See Scope of Work, last page of this summary. DEFINITION OF'SERVICES COVERED BY THIS CONTRACT: "Video and Frame Services" means all those Services and technologies like Frame Relay, Asynchronous Transfer Mode (ATM), Broadband ISDN, Switched Multimegabit Data Services (SMDS), Synchronous Optical Network (SONET), switched 56Kbps, ISDN, Digital Subscriber Lines (DSL) etc. that are typically switch based/ even though Service may not be switched at this time. Data and Video Services includes: Frame Relay Service (DSO, DS1, and DS3 access links); Video'Frame Relay Circuits without Frame Relay Access Links; Frame Relay Service ~ Fault Tolerant Permanent Virtual Circuits (6PVC6); Fractional Frame Relay Access Link T-1 Service; Video Frame Relay Circuits; Digital Subscriber Line (DSL); Self-Healing Network Service (SHNS); DSS Service, and DSl Private Line Transport Service. It also includes those yet undefined network Services that the CONTRACTOR may offer during the term of the Contract. Provided these new Services are deemed cost effective by the State, they may be added to the Price Catalog as they become available, at the STATE's discretion. STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 4 COMMODITY CODE: 91895 REVISION NUMBER: 001 PA NUMBER: 1195 "Voice Services" means Centrex Prime Services, digital switch services, primary rate ISDN service, DSl, DS3 and Voice Grade 32 & 33 Services. "Service" may include other Services that might result from the CONTRACT, to include hardware and software, and interface, installation, testing, cutover, and operation of Services procured as part of this CONTRACT. "Additional Service" means that Service, whether local or statewide, which may be ordered by STATE or Political Subdivision (defined as "unit of local government" in ORS 190.003) and installed by CONTRACTOR from time to time, in addition to that included as Initial Service. It may consist of Service originally included as an Exhibit to the Contract, or in an Exhibit that may be later added by Contract Amendment to describe the Service. This Additional Service will be priced as described in this Contract, and installed on a case-by-case basis, as ordered by STATE on an implementing TSO. SCOPE OF CONTRACT: The Service will be provided in two increments, to be implemented as follows: INITIAL SERVICE Initial Service consists of the Service ordered by STATE and installed by CONTRACTOR immediately following the award of this Contract, at locations determined by how the Service shall be provisioned and in quantities as described in the implementing TSO. Initial Service includes "cutting over" of the State's existing Fast PaCket Services. It may also include the "cutting over" of some or all of the State,s dedicated leased network facilities. ADDITIONAL SERVICE. Additional Service is that Service which may be ordered by STATE and installed by CONTRACTOR from time to time in addition to the Initial Service. It may consist of Service originally described in an Appendix to the Contract, or in an Amendment that may be added to describe it. This Additional Service will be priced.as described in the Contract, and installed on a case-by-case basis, as ordered by STATE on an implementing TSO. For full scope, definitions, terms, conditions, specifications and requirements, refer to the signed contract on file at DAS. ELIGIBLE PURCHASERS Members of the Oregon Cooperative Purchasing Program ("ORCPP") or "Communities of Interest" approved in accordance with Oregon STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 5 COMMODITY CODE: 91895 REVISION NUMBER: 001 PA NUMBER: 1195 Administrative Rules 125-400-0000 through 125-400-0060 are eligible to purchase services off this contract. An entity must be declared in writing an Eligible Purchaser by DAS IRMD in order to purchase services under this Contract. ORDERING INFORMATION FOR STATE AGENCIES: Data And Video Services A Telecommunications Service Order submitted to the Department of Administrative Services (DAS) Telecommunications Section, Data and Video Services ("DVS"), shall be issued by the requesting State agencies to order new service, or to replace existing service. For ordering information, contact DAS Network Communications Section, Network Information Center, not Qwest. For ordering information and formal price quotes, contact DVS at ncdata.info@state.or.us or by calling 503-378-8642. Voice Services A Telephone Service Order (TSO) to the Department of Administrative Services (DAS) Network Communications Section, Voice Services Unit, shall be issued by requesting State agencies to order service. For ordering information, contact DAS Telecommunications Section, not Qwest. To place an order, agencies should contact their internal Agency Telephone Coordinator. For information about ordering new service, contact Chris Bazant at 503-373-1800. ORDERING INFORMATION FOR ELIGIBLE PURCHASERS Entities who are determined to be Eligible Purchasers enter into an agreement directly with the CONTRACTOR. For ordering Data and Video Services, contact DVS at ncdata.info@state.or.us or by calling 503-378-8642. For ordering Centrex Prime or other telephone 503-378-8643. services, contact Chris Bazant at 503-373-1800. SITE PREPARATION/ACCESS TO INSTALLATION SITE Ordering agency/Eligible Purchasers shall be responsible for site preparation and provision of adequate access for installation. PAYMENT Payment by the State is normally made within 30 days following the date of delivery. Contractor terms may not require payment in less than 30 days. Contractor in accordance with ORS 293.462 may assess STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 6 COMMODITY CODE: 91895 REVISION NUMBER: 001 PA NUMBER: 1195 overdue charges. Invoices should be. sent to attn: Coordinator, IRMD. Contracts CERTIFICATES OF INSURANCE/PERFORMANCE Contractor is covered by .liability insurance and a performance bond. Agencies/ORCPP members having damage or other insurance/performance issues related to this contract should contact DAS IRMD Network Communications. ** END OF REPORT ***