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Home My WebLink About2004-067 Agrmt - USDA Forest Service USDA FOREST SERVICE BILL FOR COLLECTION BILL DATE: 03/19/04 ENCLOSE A COPY OF THIS BILL WITH YOUR CHECK OR MONEY ORDER. DO NOT SEND CASH. PLEASE INCLUDE BILL NO. AND PAYER CODE ON YOUR CHECK. MAKE CHECK PAYABLE TO: USDA FOREST SERVICE TO: FIRE & RESCUE 455 SISKIYOU BLVD ASHLAND OR 97520 AGREEKE~T NO: CONTRACT NO: MAIL PA194]~NT TO: PAGE: USDA FOREST SERVICE, C/O BANK OF AMERICA FILE 71652 P.O. BOX 60000 SAM FRANCISCO, CA 94160-1652 PAYER INDICATE AMOUNT ENCLOSED: N~'TAMOUNT DUE: $ 9,000.00 DUE DATE: 04/18/04 BILL NCYMBER: AB 06102040006 PAYER CODE: 936002117 D DESCRIPTION: 04-CO-11061002-010 01 _{ REMARKS: RE: PAYER CODE: 936002117 D BILL NOs AB 06102040006 NOTE: PLEASE SEND ALL CORRESPONDENCE, INQUIRIES, AND CHANGE OF ADDRESS TO: ROGUE RIVER-SISKIYOU }IF PO BOX 520 MEDFORD, OR 97501 541-858-2242 PRINCIPAL: $ 9,000.00 INTEREST: ADMINISTRATIVE COSTS: PENALTY: AMOUNT DUE: $ 9,000.00 AMOUNT CREDITED: NET AMOUNT DUE: $ 9,000.00 FAILURE TO MAKE PAYMENT BY THE DUE DATE WILL RESULT IN THE ASSESSM]~TT OF LATE PAY}{{~kIT CHARGES (INTEREST, ADMINISTRATIVE COST, AND/OR PENALTY CHAROES) IN ACCORDANCE WITH YOUR CONTRACT, PERMIT, OR THE DEBT COLLECTION ACT OF 1982, AS AMENDED. POSTMARKS ARE NOT HONORED. LINE; 001 0RG: 0610 JOB: FS222004 ROGUE RIVF~R/SISKIYOU NF AGREEMENT ~04-C0-11061002-010 LAW ENFORCEHENT PATROLS WITHIN THE ASHLAND WATERSHED AND ASHLAND CREEK. FOREST CONTACT JILL ZAN 541-858-2230 LINE ORG JOB AMOUNT { LINE 0RG JOB AMOUNT LINE ORG JOB AMOUNT 001 0610 FS222004 $ 9,ooo.ool I I 1 I FS Agreement No. 04-CO- 11061002-010 Cooperator Tax ID No. 936002117 Cooperator Agreement No. ..Page 1 of 5 3/9/04 COLLECTION AGREEMENT between USDA FOREST SERVICE, ROGUE RIVER-SISKIYOU NATIONAL FOREST and CITY OF ASHLAND FIRE AND RESCUE This COLLECTION AGREEMENT is hereby entered into by and between the USDA Forest Service, Rogue River-Siskiyou National Forest, hereinafter referred to as the Forest Service, and the City of Ashland Fire and Rescue, hereinafter referred to as the Cooperator under the provisions of the Granger-Thye Act of April 24, 1950. A. PURPOSE: The purpose of this Collection Agreement is to provide for law enforcement patrols within the Ashland Interface and Ashland Creek Watershed above the City of Ashland. These lands comprise of both City owned and National Forest lands. This agreement will help accomplish mutually beneficial objectives related to fire prevention and recreation use. The public will benefit as well by increased protection to the City's domestic water supply, along with the ability to recreate in a safer forest environment. B. FOREST SERVICE SHALL: 1. Deposit all cash funds received under the terms of this Agreement to a Forest Service Cooperative Work Fund to be used for the purpose for which contributed, including related overhead expenses. 2. Provide for a cooperative deputy through an existing Law Enforcement Agreement (#03-LE-11061000-014) with Jackson County Sheriffs Department. 3. Emphasize patrol areas as designated by the Forest Service and City of Ashland Fire and Rescue. 4. Provide for at least 24 hours per week patrol duty in the Ashland Interface and Watershed areas, above the City of Ashland, through October of each year covered by this agreement or modification thereto. FS Agreement No. 04-CO- 11061002-010 Cooperator Tax ID No. 936002117 Cooperator Agreement No. Page 2 of 5 3/9/04 5. Annually execute a Financial and Operating Plan to Cooperative Law Enforcement Agreement No. 03-LE- 11061000-014 to reflect both the additional patrol activities and emphasis areas for lands within the Ashland Interface and Watershed. C. ASHLAND FIRE AND RESCUE SHALL: 1. Upon presentation of a Bill of Collection, deposit with the Forest Service the annually agreed upon amount which represents the estimate needed to provide the additional patrols for City owned lands within the Ashland Interface and Watershed Area. For 2004 this amount is $9,000. 2. Authorize the Forest Service to use any unused remaining balance already on deposit under Collection Agreement #03-CO- 11061002-023 for agreed to work under this agreement. 3. Meet with the Forest Service to agree upon the specific areas and frequency of patrols, given that patrols will be performed in the Ashland Interface and Watershed Area 3 days (24 hours) per week. D. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT: 1. TAXPAYER IDENTIFICATION NUMBER. The cooperator shall furnish their tax identification number upon execution of this instrument. 2. FREEDOM OF INFORMATION ACT (FOIA). Any information furnished to the Forest Service under this instrument is subject to the Freedom of Information Act (5 U.S.C. 552). 3. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed. 4. REFUNDS. Contributions authorized for use by the Forest Service, which are not spent or obligated for the project(s) approved under this instrument, will be refunded to the cooperator or authorized for use for new projects by the cooperator and approved by the Forest Service. 5. PROPERTY IMPROVEMENTS. Improvements placed on National Forest System land at the direction of either of the parties, shall thereupon become property of the United States, and shall be subject to the same regulations and administration of the Forest Service as other National Forest improvements of a similar nature. No part of this instrument shall entitle the cooperator to any share or interest in the project other than the right to use and enjoy the same under the existing regulations of the Forest Service. FS Agreement No. 04-CO- 11061002-010 Cooperator Tax ID No. 936002117 Cooperator Agreement No. Page 3 of 5 3/9/04 6. LEGAL AUTHORITY. The cooperator has the legal authority to enter into this instrument, and the institutional, managerial and financial capability (including funds sufficient to pay nonfederal share of project costs) to ensure proper planning, management, and completion of the project. 7. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the Forest Service or the Cooperator(s) from participating in similar activities with other public or private agencies, organizations, and individuals. 8. COMMENCEMENT/EXPIRATION DATE. The instrument is executed as of the date of the last signature and is effective through December 31, 2008, at which time it will expire unless extended. 9. TERMINATION. Any of the parties, in writing, may terminate the instrument in whole, or in part, at any time before the date of expiration. Neither party shall incur any new obligations for the terminated portion of the instrument aider the effective date and shall cancel as many obligations as possible. Full credit shall be allowed for each Party's expenses and all non-cancelable obligations properly incurred up to the effective date of termination. 10. PRINCIPAL CONTACT. The principal contacts for this instrument are: Forest Service Project Contact Lee H. Fox Patrol Captain, LEI 200 NE Greenfield Road Grants Pass, OR 97526 Cooperator Project Contact Keith Woodley City of Ashland Fire and Rescue 455 Siskiyou Blvd. Ashland, OR 97520 Phone: 541-471-6900 Phone: 541-482-2770 FAX: 541-471-6904 FAX: E-Mail: lhfox~fs.fed.us E-Mail: woodleyk~ashland.or.us Forest Service Administrative Contact Jill W. Zan, Agreements Specialist Southwest Oregon Acquisitions Rogue River National Forest P.O. Box 520 Medford, OR 97501 Phone: 541-858-2230 FAX: 541-858-2224 E-Mail: jzan~fs.fed.us Cooperator Administrative Contact Phone: FAX: E-Mail: FS Agreement No. 04-CO- 11061002-010 Cooperator Tax ID No. 936002117 Cooperator Agreement No. Page 4 of 5 3/9/04 11. ADVANCE BILLING (1). Bill the cooperator prior to commencement of work for deposits sufficient to cover the estimated costs (including overhead) for the specific payment period. Overhead will be assessed at the rate of 19.2% in 2004 on Forest Service non-contract costs. Billings shall be sent to: City of Ashland Fire and Rescue 455 Siskiyou Blvd. Ashland, OR 97520 12. ENDORSEMENT. Any cooperator contributions made under this instrument do not by direct reference or implication convey Forest Service endorsement of the cooperator's products or activities. 13. FOREST SERVICE LIABILITY. The Forest Service shall not be liable to the depositor or landowner for any damage incident to the performance of this agreement. 14. MULTI YEARS. It is anticipated that the agreement will be in effect for a five (5) year ordering period, with modifications adding funds for each subsequent year beyond 2004, contingent upon the availability of funds for both parties in subsequent years. 15. AUTHORIZED REPRESENTATIVES: By signature below, the cooperator certifies that the individuals listed in this document as representatives of the cooperator are authorized to act in their respective areas for matters related to this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last written date below. KEITH WOODLEY ~, City of Ashland Fire and Rescue Date ~OTT D. Forest Supervisor Rogue River-Siskiyou National Forest Date Forest Service Use Job Code: FS2220 for Cooperator contribution' S Agreement No. 04-CO-11061002-010 Cooperator Tax ID No. 936002117 Cooperator Agreement No. Page 5 of 5 3/9/04 ESTIMATED FINANCIAL PLAN for 2004 FOREST SERVICE COOPERATOR Cost Elements A B Direct Costs Contribution Contribution Subtotal Salaries/Labor * 500 500 1,000 Equipmt Use-Mileage 50 50 County Deputy Patrols 8,000 8,404 16,404 Indirect Costs 106 96 202 Subtotal 8,656 9,000 17,656 The area to be patrolled is comprised of approximately 50%(+) National Forest and 50%(-) City owned lands. The City owned portion is primarily at the lower elevations where more activity occurs and therefore more patrols are needed. Column A reflects the Forest Service costs for patrolling the National Forest portion and Column B reflects the cost to the City for patrols for their portion of the Ashland Interface and Watershed. * Each party to fund 2 days FS Rep (COR) costs with the County Agreement for patrols. CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 002466 USDA FOREST SERVICE PO BOX 60000 FILE 71652 SAN FRANCISCO, CA 94160-1652 FOB Point: Terms: Net Req. Del. Date: Special Inst: CITY RECORDER'S COPY ["-~" .: *,DATE ;., J [ 03/2'3/2004 "' J Page 1 / 1 PONUMBER ::~ 04946 '.~ SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 Req. No.: Dept.: PUBLIC WORKS Contact: Keith Woodlev Confirming? No 2004 Intera¢ ;ost-Share BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 E 670.08.29.00.604160 Authorized Signature 9 000.00 VENDOR COPY SUBTOTAL TAX FREIGHT TOTAL 9,O00.OOJ __ O.OOJ 9,000.00 J A request for a Purchase Order REQUISITION FORM THIS REQUEST IS A: [] Change Order(existing PO #__.) CITY OF -ASHLAND Date of Request: I 3/22/04 Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Beliver Location USDA FOREST SERVICE FILE 71652 P.O. BOX 6000 SAN FRANCISCO, CA 94160-1652 Services Only Description Total Cost Solicitatil Pn COST-SHARE AGREEMENT (copies attached) COA / USFS ~ Sole Source [] Invitation to Bid (copies on file) .:$~!~i~0 [] Lessthan [] Requestfo, .... $5000 Proposal (copies on file) Account Number 670-08-29-6~160 *P/ease attach the Original signed contract and Insurancefcertificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost Account Number *Please attach the quotes. Employee Signature: Supervisor/Dept. Head Signatu re: ~¢4"41~... (¢/.~/--¢-¢~( ~.~. NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process requirements and can be provided when necessary, G:Finance\ProcedurCAP~Forms\Requisition form 2004 Agreement.doc.doc. Updated on:07/15/02