HomeMy WebLinkAbout2004-123 Grant - SO Historical CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541 ) 488-5300
FAX: (541) 488-5311
GRANTEE: Southern Oregon Historical Socieb
Address: 106 N. Central
Medford, OR 97501
Telephone:
Term of this agreement: July 1, 2004 to June 30, 2005
Amount of grant: $2,143.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose-for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon
Grantee's approved application, the City agrees to provide funds in the amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant
application with modifications, if any, made by the budget subcommittee designated above.
Grantee will report in writing on the use and effect of granted monies compared to the original request
(as modified) per the following:
a. Within 90 days of the event completion (Single event applications)
b. As part of a subsequent application for grant funds from the City
c. Within 90 days of the budget fiscal year
Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect
but are not required to submit a report unless requested by the City except under 2 b. above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which
the grant is awarded or this contract is terminated shall be returned to the City within 30 days of
completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records
relating to the purpose for which the grant was awarded in accordance with generally accepted
accounting principles. Grantee gives the City and any authorized representative of the City access to
and the right to examine all books, records, papers or documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,964 or more, and if the Grantee
has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland
Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their
time within a month performing work under this contract. Grantees required to pay a IMng wage are
also required to post the attached notice predominantly in areas where it will be seen by all
employees.
Grant Contract 2004-05
6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in
this contract or fails to expend the grant funds or enter into binding legal agreements to expend the
grant funds within twelve months of the date of this contract, the City, by written notice of default to the
Grantee, may terminate the whole or any part of this contract and may pursue any remedies available
at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or declaration of
ineligibility for the receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or
amended in any manner except by written instrument signed by the parties. Such written modification
will be made a part of this contract and subject to all other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other
damages resulting from injury to any person (including injury resulting in death,) or damage (including
loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of
this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others
designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be
held responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from tile date of this
agreement, maintain in force a comprehensive general liability policy including coverage for
contractual liability for obligations assumed under this Contract, blanket contractual liability, products
and completed operations, and owner's and contractor's protective insurance. The liability under each
policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and
property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence
for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The
City of Ashland, its officers, employees and agents shall be named as additional insureds.
Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are no
understandings, agreements or representations, oral or written, not specified in this contract regarding
this contract. Grantee, by the signature below of its authorized representative, acknowledges that it
has read this contract, understands it, and agrees to be bound by its terms and conditions.
GRANTEE / ,---. /
Title
CITY OF ASHLAND
Account Number:
(for Ciity use only)
Grant Contract 2004-05
ACORD. CERTIFICATE OF LIAB
PRODUCER
Security Insurance - Medford
a JBL&K company
707 Murphy Road
Medford OR 97504
Phone:541-772-1111 Fax:541-494-2737
INSURED
Southern Oregon ~istorical
Society. I~c. and Southern
uregQn His=o~ical Society
Foundation, inc.
106 North Central Avenue
Medford OR 97501
COVERAGES
LITY INSURANC:F [
--'~OHIS-1 06/29/04
THIS CERTIFICATE IS ISSUED AS A MAT'r'ER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY ']'HE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURERA: Vigilant Insurance .Co.
INSURER B:
INSURER C:
INSURER D:
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OP,
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR POLICY EFFECTIVE POLICY EXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER DATE {MM/DD/YY) DATE {MMIDD/YY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $1,00 0,000
A X COMMERCIAL GENERAL LIABILITY 3532--29--95 08/01/03 08/01/04 FIRE DAMAGE (Any one fire) $
CLAIMS MADE ~] OCCUR MED EXP (Any ()ne person) $ 10 r 0 0 0
i ; PERSONAL & ADV INJURY $1,0 0 0,0 0 0
GENERAL AGGI~,EGATE $ 2,0 0 0,0 0 0
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,0 0 0,0 0 0
POLICY [--I PRO- --
JECT I 1LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
ANY AUTO (La accident) $
ALL OVVNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person) $
HIRED AUTOS BODILY INJURY
NON-OVVNED AUTOS (Per accident) $
PROPERTY DAIVIAGE
(Per accident) $
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
I ANYAUTO OTHERTHAN EAACC $
AUTO ONLY: AGG $
EXCESS LIABILITY EACH OCCURR:ENCE $
OCCUR [~] CLAIMS MADE AGGREGATE $
$
DEDUCTIBLE $
RETENTION $ $
WC STATU- OTH-
WORKERS COMPENSATION AND TORY L MITS ER
EMPLOYERS' LIABILITY
E.L EACH ACCIDENT $
~ ~ E.L. DISEASE - EA EMPLOYEE $
--
E.L. DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Certificate Holder is Additional Insured as respects insured's operations on
their behalf.
CERTIFICATE HOLDER Y ADDITIONAL INSURED; INSURER LETTER: __
CANCELLATION
City of Ashland, its
and employees
Attn: Lee Tuneberg
20 E. Main Street
Ashland, OR 97520
officers
1AAAAAA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
ACORD 25-S (7/97) (DACORD CORPORATION 1988
SO[ITHEI N Iltl HISTOI ICAL
OI EGON IIII SOCIETY
June 30, 2004
Lee Tuneberg, Director
City of Ashland Finance Department
20 East Main Street
Ashland, OR 97520
Dear Mr. Tuneberg,
Thank you and the City of Ashland for awarding the Southern Oregon Historical Society
a $2,143 Economic and Cultural Development grant. Enclosed is our signed contract.
You should have received or will soon be receiving a certificate of insurance naming the
City as an additional insured.
Please let me know if you need anything else from us at this time.
Sincerely,
Richard Seidman
Development Coordinator
106 N. Central Avenue · Medford, OR 97501-5926
(541) 773-6536 · FAX (5/r. 1) 776-7994 · www. sohs.org