HomeMy WebLinkAbout2004-125 Grant - The Green Room CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: (541) 488-5311
GRANTEE: The Green Room of Ashland
Address: 73 Garfield St ~
Ashland, OR 97520
Telephone: 5413018541
Term of this agreement: July 1, 2004 to June 30, 2005
Amount of grant: $3,000.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding
and the purpose for which the grant is awarded serves a public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved
application, the City agrees to provide funds in the amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with
modifications, if any, made by the budget subcommittee designated above.
Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the
following:
a. Within 90 days of the event completion (Single event applications)
b. As part of a subsequent application for grant funds from the City
c. Within 90 days of the budget fiscal year
Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to
submit a report unless requested by the City except under 2 b. above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or
this contract is terminated shall be returned to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose
for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books, records, papers or documents relating
to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,964 or more, and if the Grantee has ten or more
employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal ,Code Chapter 3.12, to all
employees and subcontractors who spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be
seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to
expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of
this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may
pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the
contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility
for the receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner
except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject
to all other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and
all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of
or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible
for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in
force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this
Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance.
The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and
property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's
Risk Manager or Finance Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements
or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its
authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms
and conditions.
GRANTEE
By
Title
CITY OF ASHLAND
By~'~y'"~
Finance Director
Date
Account Number: (for City use only)
City of Ashland
LIVING
2OO4
For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,964 or more.
For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,964.
If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the IMng wage,
employers may add the value of
health care, retirernent, 401K and
IRS eligible cafeteria plans
(including childcare) benefits to the
amount of wages received by the
employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or, us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
-ASHLAND
OP to ~ r~AT~
aosmr- ,
ACORD.
CERTIFICATE OF LIABILITY INSURANCE
Western ~a~ee - A~hl~n~
Ashland OR 975~0
Phone=541~482-272~ F&x=$%l-488-0086
The Green Room.of Ashland
73 Gar£iel~ St/ #4
Ashland OR 97520
THIS CERTIFICATE I~ i,,%SUED AS A MATI'ER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THt~ CERTIFICATE DOES NOT.AMEND, EXTEND OR
ALTER THE COVERAGE AJ=FORIDED i~Y 7'~E POLICIES BELOW.
INSURERS AFFORDING COVERAGE
NAJC #
t~',ISUF:ER B:
E~URER C:
COVERAGE~5
THE POLICingS OF INSURAI~CE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEQ .A1~0¥'6 FOR THE POLICY PERIOD INDICATED. I',IOTWlTH$T,",NDJNG
AHY REQUIREMENT, TERM OR C, ONDJTION OF AH¥ C, ONTIP,.ACT OR OTHE~ DOCUMI:;NT WITH R~SPEC;T TO WHICH YHJ$ CERTJFIC,,~TIE MAY BE ISSUED OR.
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN tS SUBJECT TO ALL THE TERMS, EXCLUSION~ ANO CONDtTtONS OF ~UCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE 19EEN REDUCED ~Y PAID CLAIMS.
TYP~ OF INSURANCE
iN,GATE LII~tT APPLIES PEI~
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCH EDUL~D AUTOS
NON-OWNED AUTOS
GAR. AGE LIABILITY
ANY AUTO
E.~.CE~ ~ELLA ~LITY
OCCUR. F '~ C,L~IM$ MADE
POLICY' NUMBER
01CG48278610
DEDUCTIBLE
R~TENTION $
DATE
01/05/05
WORKERS COMPEN~'13ON AND
EMPLOYERS' LIABI Ll'r~
ANY PROP~I~O~A~E~EC~
OF¢ICE~EMBE~ ~CLUDED~
Ifyas, ~$CH~ Under
EACH OCCURRENCE
.?,Re,~ISES (,Es
MED ~p (~y o~e
$1000000
,,.
$200000
s 3.0000
PERSONAL & AUV ~IJURY $10 0 0 0 0 0
~2000000
PRODUCTS - C~}MP/OP AGG
I~O01LY INJURY
(Per acc~{~ent)
OOMI~INE~ StN(~;LE LIMIT
(Sa accloentl
BODILY' INJURY
P RO.PF_P,~' DAb,:AGE
(Per ecOden0
Au"rO ONLY - E.A ACCIDENT
~ ,
OTI-~R THAN F-,A ACC
AUTO ONLY': AGG
EACH OCCURP;F='hlCE
t$
$
..... "'vvd" sTATu- 'L ' I DIN-I
OI~,~CRIp'I"[ON OF OPERATIONS l LOCATIONS / VEifllCL.Y:.$ / EXCLUSIONS ADDED BY ENDOI~$E~ENT
Ct
CERTIFICATE HOLDER CANCELLATION
City of Ashland
Public Works DeDt
20 East Main
.~shlan~ 0I~ 975~0
CITY0 0 6
SHOULD ANY OF THE ABOVE D~RIB~D POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE TI-~R~'OF, THE ISSUING INSURE Will ~D~VO~ TO M~L 3 0 DA~ ~T~
NOTICE TO THE CERTI~ATE HOLDER NAMED TO THE LE~, BUT F~LURE TO DO SO S~LL
I~OSE NO OBMGA~N OK Ll~IL~ OF ~Y KIND UPON ~E INSURE~ I~ AGENTS OR
AUTHOR[ZED REPRESENTATIVE
Ashl&n~ House
ACORD 25 (2001108}
~ ACORD CORPORATION 1988