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Home My WebLink About2004-126 Grant - SOWAC CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541 ) 488-5311 GRANTEE: SOWAC Address: 33 N. Central, Ste. #209 Medford, OR 97501 Telephone: 5417793992 Term of this agreement: July 1, 2004 to June 30, 2005 Amount of grant: $8,500.00 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,964 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a IMng wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. Grant Contract 2004-05 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at iaw or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bo,dily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "clairns" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. Account Number: (for City use only) Grant Contract 2004-05 TATE FARM INSURANCE COMPANIES State Farm Fire and Casualty Company PO Box 5000 Dupont, WA 98327-5000 T- 2080-F472 FU3 SOUTHERN OREGON WOMENS ACCESS TO CREDIT INC :5:5 N CENTRAL AVE STE 209 MEDFORD OR 97501-59:59 Location: 33 N CENTRAL AV STE 209 MEDFORD OR Add Ins-Il: DALE, RUSS Add Ins-Il: CITY OF ASHLAND Loss Payee: PANASONIC COMMUNICATIONS & Loan No: 0070183399000 Forms, Options, and Endorsements Special Form 3 Emp Dishonesty $25,000 Amendatory Endorsement Tree Debris Removal Business Policy Endorsement Personal Injury Exclusion Additional Insured Endorsement Additional Insured Inland Marine Attaching Dec * Glass Deductible Deletion Loss Payable Endorsement Amendatory Endorsement Continued on next page FP-6103 OPT ED FE-6237 FE-6451 FE-6464 FE-6346 FE-6494 FE-6324 FE-8750 FE-6538 FE-6309 FE-6551 .1 RENEWAL CERTIFICATE POLICY NUMBER 97-BG-6527-1 BUSINESS-OFFICE JAN 24 2004 to JAN 24 2005 DATE DUE PLEASE PAY THIS AMOUNT JAN 24 2004 $661.00 Coverages and Limits Section I A Buildings B Business Personal Properly C Loss of Income .1 Deductibles - Section I Basic Other deductibles may apply - refer to policy Section II L Business Liability M Medical Payments Gen Aggregate (Other than PCO) Products-Completed Operations (PCO Agg reg ate) Annual Premium Forms, Opts, & Endrsmnt Bus Liability -Cov L Amount Due Premium Reductions Your premium has already been reduced by the following: Renewal Year Discount Yrs in Business Discount Claim Record Discount *Effective: JAN 24 2004 Coy. A - Inflation Index: N/A Coy. B - Consumer Price: 185.2 NOTICE: Information concerning changes in your policy language is included. Please call your agent if you have any questions. Excluded 46,900 Actual Loss 500 $1,000,000 10,000 2,000,000 2,000,000 $262.00 353.00 46.00 $661.00 Age t RUSSELL P BROWN Telephone (541) 776-8466 Prepared DEC 08 2003 ~,-,~ 56 3302 4046 See reverse side for important information. Please keep this part for your record.