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Home My WebLink About2004-131 Grant - SDS RVCOG CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541 ) 488-5300 FAX: (541 ) 488-5311 GRANTEE: SDS RVCOG Food & Friends Address: P.O. Box 3275 Central Point, OR 97502 Telephone: Date of this agreement: July 1, 2004 I[. Amount of grant:S1530 1[. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has deterrnined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returne,d to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete :set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,964.00 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under tJhis contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2004-05 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments, The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officer.,;, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by' Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $;500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of it.,; authorized representative, acknowledges that it has read this contract, understands it, and .agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND By ~ ~ ~ By Title Title Date Date ~ec~or Account Number .(for City use only) Grant Contract 2004-05 PROOUCER 313024 THIS CERTIFICATE IS ISSUED AS A MAT[ER OF INFORMATION i Willis of Eugene ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE t 1577 Pearl Street HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR [ PO Box 1357 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, ~ Eugene OR 97440 COMPANIES AFFORDING COVERAGE (541 ) 687-2222 c1141-0Ol (EUGE) CO~PANY Special Districts Association of Oregon Jan Larsen A INSURED COMPANY B Rogue Valley Council of Governments 155 N. First Street COMPANY P.O. Box 3275 C Central Point OR 97502 COMPANY I D THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUClES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POMCIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I I IPOMcY EFFECTIVE POMcY EXPIRATION CO TYPE OF INSURANCE POLICY NUMBER EMITS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) A GENERALMABIMTY 19P44372364 01-JAN-2004 01-JAN-2005 GENERAL AGGREGATE $ X COMMERCIAL GENERAL LIABILITY PROOUCTS-COMP/OP AGG $ OWNER'S l CONTRACTOR'S PROT EACH OCCURFIENCE $ 5000000 __ FIRE DAMAGE (Any one fire) $ MED EXP (Any one person) ~; A AUTOMOBILE UABIMTY 19P44372364 01-JAN-2004 01-JAN-2005 COMBINED SINGLE LIMIT $ 50 O0000 ANY AUTO ALL OWNED AUTOS BOOILY INJURY X"' SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: :.':.: '.: ; :'..: EACH ACCIDENT $ AGGREGATE ~ A EXCESS UABILrrY 19P44372364 01-JAN-2004 01~JAN-2005 EACH OCCURFIENCE $ I , 00 O. 000 I UMBRELLA FORM AGGREGATE $ X OTHER THAN UMBRELLA FORM ~ PARTNERS/EXECUTiVE INCL EL DISEASE-POUCY UMIT $ OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE ~; OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS City of ^shl~nd, its officers, employees & ~gen~:s ~re ^ddi~:ion~l Insureds ~ ee~pe¢~:~ ~tork performed by the N~med In~ured ~ub~ec~: ~:o ~:erm~ & ¢ond~t:ions. SHOULD ANY OF THE ABOVE DESCRIBED POI. IClES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of Ashland ~RE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY City Hall ('OF ANY ~.INO UPON THE COMPANY, ITS A(3FNTS OR REPRESENTATIVES._ ES A OF WILLIS OF EUGENI Ashland OR 97520 AI~THORIZED REI)R ENT liVE ..... ~ -' f ogcl fr enSls ROGUE COUNCIL June 29, 2004 Mr. Lee Tuneberg Finance Director 20 east main Street Ashland, OR 97520 Dear Lee: Enclosed is the signed copy of the grant agreement between Food & Friends and the City Of Ashland. On behalf of the seniors who enjoy the meals and the comradery of friends at the Ashland Senior Center, I would like to extend our thanks to the City of Ashland for its continued support of the senior meals program. Sin%erely, Evelyn Kinsella Nutrition Program Manager P.O. Box 3275 · Central Point, OR 97502 Central Point 664-6674 · Medford 779-6785 · Grants Pass 474-5947