HomeMy WebLinkAbout2004-135 Grant - RV Manor CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541 ) 488-5300
FAX: (541 ) 488-5311
GRANTEE: RV Manor Community Services
Address: 1700 Barnett Road
Medford, OR 97504
Telephone:
Date of this agreement: July 1, 2004
I]. Amount of grant:S2550
I]. Budget subcommittee: Social Services
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has deterrnined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance
upon Grantee's approved application, the City agrees to provide funds in the amount
specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the
grant application with modifications, if any, made by the budget subcommittee designated
above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose
for which the grant is awarded or this contract is terminated shall be returned to the City
within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books
and records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers or
documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,964.00 or more, and
if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as
defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who
spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice
predominantly in areas where it will be seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
Grant Contract 2004-05
agreements to expend the grant funds within twelve months of the date of this contract, the
City, by written notice of default to the Grantee, may terminate the whole or any part of this
contract and may pursue any remedies available at law or in equity. Such remedies may
include, but are not limited to, termination of the contract, stop payment on or return of the
grant funds, payment of interest earned on grant funds or declaration of ineligibility for the
receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees
and agents harmless from any and all losses, claims, actions, costs, expenses, judgments,
subrogations, or other damages resulting from injury to any person (inclluding injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this agreement by Grantee (including
but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held
responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy including
coverage for contractual liability for obligations assumed under this Contract, blanket
contractual liability, products and completed operations, and owner's and contractor's
protective insurance. The liability under each policy shall be a minimum of $500,000 per
occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability
coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of
insurance acceptable to the City shall be filed with City's Risk Manager prior to the
expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are
no understandings, agreements or representations, oral or written, not specified in this
contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees to be
bound by its terms and conditions.
GRANTEE CITY OF ASHLAND
~ ~ //~,/,/.)/ - ¢'" "¢~nance Director
Title
Pc ~-~L,.L~ ~'~/[~Z~; ~ ,V,/~ C.,~ Date '''//1~/;?
By
Title Account Number .(for City use only)
Grant Contract 2004-05
City of Ashland
LIVING
~per hour effective Ju,~e 30, 2004
For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,964 or more.
For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,964.
If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the IMng wage,
employers may add the value of
health care, retirement, 401K and
IRS eligible cafeteria plans
(including childcare) benefits to the
amount of wages received by the
employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or, us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
-ASHLAND
Caring Communities Insurance Company Coverage Binder
Effective Date:
Policy Number:
Insurer:
Named Insured:
Additional Insureds:
Policy Form:
Policy Term:
Retroactive Dates:
Retention:
Primary Coverages:
Primary Coverages Limit of
Liability:
Excess Coverage:
January 1, 2004 at 12:01am
CCIC0015-02
Caring Communities Insurance Company, Cayman Islands
Pacific Retirement Services, Inc.
As applied for
Senior Services Organisation Liability Policy Claims Made
January 1, 2004 -January 1, 2005 at 12:01am
Various per policy
$50,000 each loss (damages and expenses)
Professional Liability
Commercial General Liability
Employee Benefits Liability
$1,000,000 each loss; and
$3,000,000 policy period aggregate, all coverages
(note: Primary Coverages Limit of Liability is subject to
reinstatement provided the Named Insured continues coverage with
Caring Communities Insurance Company)
Professional Liability
Commercial General Liability
Employee Benefits Liability
Automobile Liability
Employers Liability
Excess Coverage is subject to the following Underlying Insurance Requirements:
Professional Liability:
Commercial General Liability:
Employee Benefits Liability:
Automobile Liability:
Employers Liability:
$1,000,000 each loss and $3,000,000 policy period[ aggregate
$1,000,000 each loss and $3,000,000 policy period[ aggregate
$1,000,000 each loss and $3,000,000 policy period aggregate
$1,000,000 each loss no aggregate
$1,000,000 each loss and policy period aggregate
Excess Coverage Limits of Liability:
Professional Liability:
Commercial General Liability:
Advertising Liability:
Watercraft Liability:
Employee Benefits Liability:
Automobile Liability:
Employers Liability:
$10,000,000 each loss and policy period aggregate
$10,000,000 each loss and policy period aggregate
$5,000,000 each loss and policy period aggregate
$5,000,000 each loss and policy period aggregate
$5,000,000 each loss and policy period aggregate
$6,000,000 each loss
$5,000,000 each loss and policy period aggregate
Professional Liability losses
originating in Texas, Florida,
Arkansas and Louisiana are
limited to:
Excess Coverage Policy
Period Aggregate Limit:
Comments:
$2,000,000 each loss, and policy period aggregate
$10,000,000 all losses all coverages
This binder expires 90 days from effective date.
HSBC Financial Services (Cayman) Ltd
as authorised representative
19 January 2004
Date
Policy: CCIC 0015 - 02
Endorsement #1
Policyholder:
Effective Date:
Pacific Retirement Services, Inc.
January 01, 2004
In consideration of the premium charged, Item #1 of the DECLARATIONS and Section
IV.1 of the POLICY are amended to include the following entities as Named Insureds:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
13)
14)
15)
16)
~7)
~8)
19)
20)
21)
22)
23)
24)
25)
26)
27)
Cascade Manor, Inc.
Holladay Park Plaza
Rogue Valley Manor, Inc.
The Cumberland Rest, Inc. DBA Trinity Terrace
University Retirement Community at Davis
RVM Ashland Housing Corporation DBA Donald E. Lewis Retirement
Center
RVM Ft. Worth II Housing Corporation DBA Fairview Retiremen~t
Community
RVM Grants Pass Housing Corporation DBA Foothill Retirement Center
RVM Grants Pass II Housing Corporation DBA Foothill II Retirement
Center
RVM Lively Oaks Housing Corporation DBA Glenridge Terrace
RVM Eugene Housing Corporation DBA Kingsley Court Retirement
Center
RVM Klamath Falls Housing Corporation DBA Klamath View
Retirement Center
RVM Medford II Housing Corporation DBA Larson Creek Retire~nent
Center
RVM Roseburg II Housing Corporation DBA Meadow Creek Retirement
Community
RVM Roseburg Housing Corporation DBA Oak Grove Retirement Center
RVM Bend Housing Corporation DBA Pilot Butte Retirement Center
RVM Bend II Housing Corporation DBA Pilot Butte II Retirement Center
RVM Medford III Housing Corporation DBA Quail Ridge Retirement
Community
RVM Medford Housing Corporation DBA Ross Knotts Retirement Center
RVM Eagle Point Housing Corporation DBA Royal Loto Apartments
RVM Davis Housing Corporation DBA Shasta Point Retirement
Community
RVM Yreka Housing Corporation DBA Sierra Vista Retirement Center
RVM Ft. Worth Housing Corporation DBA Silverstone Retirement
Community
RVM Reedsport Housing Corporation DBA Timber Ridge Retirement
Center
RVM Myrtle Creek Housing Corporation DBA Valley View Retirement
Center
Crest Park, Inc.
QP, Inc.
Page 1 of 2
Caring Communities Insurance Company
Policy: CCIC 0015 - 02
Endorsement #1
Policyholder:
Effective Date:
Pacific Retirement Services, Inc.
January 01, 2004
28)
29)
30)
31)
32)
33)
34)
35)
Cascade Manor Foundation, Inc.
Rogue Valley Manor Foundation, Inc.
University Retirement Community at Davis Foundation, Inc.
Trinity Terrace Foundation, Inc.
RVM Community Housing, Inc.
RVM Myrtle Creek II Housing Corporation
d/b/a Plaza Retirement Community
Rogue Valley Manor Community Services, Inc.
Holladay Park Plaza Retirement Resident Assistance Trust
Page 2 of 2
Caring Communities Insurance Company
Policy: CCIC 0015 - 02
Endorsement #11
Policyholder:
Effective D ate:
Pacific Retirement Services, Inc.
January 01, 2004
In consideration of the premium charged, it is agreed that;
The City of Ashland
is added as an Additional Insured under this POLICY but ONLY with respect to liability
arising out of services rendered per the terms and conditions of the contractual agreement
between Rogue Valley Manor Community Services, Inc. and the City of Ashland for the
Foster Grandparent Program.
Caring Communities Insurance Company
June 30, 2004
ROGUE VALLEY MANOR
COMMUNITY SERVICES
FOSTER GRANDPARENT PROGRAM
RETIRED AND SENIOR VOLUNTEER PROGRAM
Lee Tuneberg, Director
Finance Department, City of Ashland
20 East Main Street
Ashland, Oregon 97520
Dear Lee,
Enclosed please find the signed Financial Assistance Award Contract for Rogue Valley
Manor Community Services. Also enclosed is a copy of the Certificate of General
Liability Insurance for Rogue Valley Manor Community Services; please note the city of
Ashland is named as an additional insured.
Please feel free to contact me should you have any further questions or concerns; '.you
may reach me directly at 494-5052.
Sincerely,
.
Becky A. Snyder, ector
Rogue Valley Manor Community Services
Eric.
MEMBER AGENCY
United Way
1700 BARNETT ROAD · MEDFORD, OREGON 97504
(541) 494-5050 FAX (541) 494-5070