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HomeMy WebLinkAbout2004-137 Grant - CASA CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541 ) 488-5311 GRANTEE: JC Comm. Justice Dept. - CASA Address: 721 W. 10th Street Medford, OR 97501 Telephone: Date of this agreement: July 1, 2004 ¶. Amount of grant:S2550 ¶. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has deterrnined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after' the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,964.00 ,or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2004-05 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument si~gned by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses;, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Title By CITY OF ASHLAND Finance Director Title Date Account Number (for City use only) Grant Contract 2004-05 Policy Nun~ber 97-ED-8336-3 DECLARATIONS PAGE STATi- FARM FIRE AND CASUALTY COMPANY PO BOX 5000, DUP©NT WA 98327-5000 A STOCK COMPANY WITH HOME OFFICES IN BLOOMINGTON, ILLINOIS 1878-F472 T Named Insured and Mailing Address CASA OF JACKSON COUNTY 10 S GRAPE ST MEDFORD OR 97501-3120 BUSINESS POLICY - SPECIAL FORM 3 Cov A - Inflation Coverage Index: N/A Cov B Consumer Price Index: 184.2 AUTOMATIC RENEWAL - If the POLICY PERIOD is shown as 12 MONTHS, this policy will be renewed automatically subject to the premiums, rules and forms in effect for each succeedina policy p. eriod. If [his policy is terminated, we will give you and the Mortgagee/Lienholder written notice in compliance wEH the policy provisions or as required by law. Policy Period: 12 Months The policy period begins and ends at 12:01 am standard time at the Effective Date: AUG 28 2003 premises location. Expiration Date: AUG 28 2004 Named Insured: NON-PROFIT ORGANIZATION Location of Covered Premises: 10 S GRAPE ST MEDFORD OR 97501-3120 Coverages & Property Section I A Buildings B Business Personal Property C Loss of Income - 12 Months Section II L Business Liability M Medical Payments Products-Completed Operations (PCO) Aggregate General Aggregate (Other Than PCO) Limits of Insurance Excluded $ 30,OO0 $ Actual loss Occupancy: Office ' '00 2,000',000 2,000,000 Forms, Options, and Endorsements Special Form 3 Deductibles - Section I $ 500 Basic In case of loss under this policy, the deductible will b6 applied to each occurrence and will be deducted from th6 amount of the loss. Other deductibles may apply - refer t¢, policy. POLICY PREMIUM $ Minimum Premium 300.00 Amendatory Endorsement Fungus (Including Mold) Excl Amendatory Endorsement Business Policy Endorsement Terrorism Insurance Cov Notice Subcontractor Pd Exclusion Continued on Reverse Side of Page FP-6103 FE-6237.1 FE-6566 FE-6551 FE-6464 FE-6999 FE-6598 Discounts Applied: Enclosed Building Sprinkler FER TO YOUR Prepared OTHER LIMITS AND EXCLUSIONS MAY APPLY - R.~ POLICY -~.:~ ¢ ~ ~ SEP 19 2003 Countersigned ~" (~~ ~ F P -8030.2 C AU IV By O~H Y W U I~r~/-~,,e,,.,~ /r" ~'~' ,~,z .,~'~'" Age nt 06/1993 R ~ Your policy consists of this page, any endorsements 1) 773-1~;~r ~7 and the policy form. PLEASE KEEP THESE TOGETHER. (zs~ / ~,-v-~,,,~,,,.-v,,....----- (olf2172b MH Policy No. 97-ED-8336-3 FE-6324 (7/88) ADDITIONAL INSURED ENDORSEMENT Owners, Lessees or Contractors (Form B) Policy No.' 97-ED-8336-3 Named Insured: CASA OF JACKSON COUNTY Name of Person or Organization' CITY OF ASHLAND ITS OFFICERS AND EMPLOYEES 20 E MAIN ST ASHLAND OR 97520-1850 WHO IS AN INSURED, under SECTION II DESIGNATION OF INSURED, is amended to include as an insured the person or organization shown above, but only with respect to liability arising out of your work for that insured by or for you. FE-6324 (7/88) Printed in U.S.A. CASA Court Appointed Special Advocates FOR CHILDREN CASA of Jackson County, Inc. P.O. Box 8572 · Medford, OR 97501 541.734.2272 · 541.842.4078 F www.jacksoncountycasa .org Unlined W~g Member Agency July 6,, 2004 Lee Tuneberg Finance Director City of Ashland 20 East Main Street Ashland, OR 97520 Dear Lee, On behalf of CASA of Jackson County, I want to express my sincere appreciation to the City of Ashland for the Social Service grant that was awarded to the agency for fiscal year 2004-2005. The support provided by this grant will enable the CASA program to continue providing advocacy for children who are wards of the court because of abuse and neglect. As the number of abused and neglected children continues to rise advocacy services are needed now more than ever. Please express our gratitude to the mernbers of the City Council. I have enclosed the signed contract. Additionally, I have contacted our State Fatxn Insurance agent and asked him to send, under separate cover, an updated copy of' our policy. Please don't hesitate to contact me if the policy does not reach you. Once again, thank you for your support of CASA. With kindest regards, Mar~v- urtis Graml~ Program Director Enclosure (Please note the new address. Thank you.)