HomeMy WebLinkAbout2004-142 Contract - Valley Web PrintCITY OF ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: (541) 488-6002
FAX: (541) 488-5311
PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000
CiTY OF
-ASHLAND
CONSULTANT: Valley Web Printing
Address: 1299 Stowe Avenue
Medford, OR 97501
Telephone: 772-7039
FAX: 772-1279
COMPLETION DATE: 6/30/05
COMPENSATION: ~per month for twelve months ~' YI,'~.,~-~ ~
SERVICES TO BE PROVIDED: Print 10,700 copies of monthly newsletter, City Source on 32# Rebrite newsprint. Provide 'bl~' e
proof, trim to 10.875 x 16.75, fold and letter fold to 8.375 x 3.67. Deliver 10,600 copies to Northwest Mail Services and 100 C,e~ies to
City of Ashland, provide final pdf via e-mail, work with graphic designer Laura Kay.
ADDITIONAL TERMS
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared
and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be
prematurely terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,713 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this
contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property,
of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions,
costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to
perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the
performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this
contract. Consultant is a subject employer that will comply with ORS 656.017.
10. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted
assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any contract~elation betwee_n,tt~assignee or subcontractor and City.
CITY ADMINISTRATOR
OR
TITLE BY
FINANCE DIRECTOR
DATE DATE:
Federal ID # CONTENT REVIEW:
CITY DEPARTMENT HEAD
Or Social Security # DATE:
ACCOUNT # ? 10, 01. ~o,'?·/~9. /~II~//~ ~
PURCHASE ORDER # ~ :2 /'~ ~
(for City purposes only)CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 ~FORMS\contract for personal services)(rev'd 9/01)
City of Ashland
LIVING
For a 3Mrs worked t
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,713 or more.
For all hours worked in a
month if the employee
spends 50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,713.
If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the IMng wage,
employers may add the value of
health care, retirement, 401K and
IRS eligible cafeteriia plans
(including childcare) benefits to
the amount of wages received by
the employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at W~NW.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees.
CITY OF
SHLAND
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541 ) 488-5300
VENDOR: 007433
VALLEY WEB PRINTING
1299 STOWE AVENUE
MEDFORD, OR 97501
FOB Point:
Terms: Net
Req. Del. Date: 7/1/2004
Special Inst:
CITY RECORDER'S COPY
4
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
Req. No.:
Dept.: ADMINISTRATION
Contact: Ann Seltzer
Confirming? No
Page 1 / 1
BLANKET PURCHASE ORDER
on #32 Rebrite
10.875 x 5 fold and letter fold to
Northwest Mail Services and 100 co
via email, work with
ng date: July 1, 2004
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
E 710.01.02.00.610800
SUBTOTAL
TAX
FREIGHT
TOTAL
11,155.20
0.00
-G- i
11,155.20
Authorized Signature
VENDOR COPY