HomeMy WebLinkAbout1992-32 Adopt Annual Budget RESOLUTION NO.
A RESOLUTION ADOPTING THE ANNUAL BUDGET AND MAKING APPROPRIATIONS
BE IT RESOLVED that the Ashland City Council hereby adopts the 1992-93 Fiscal Year Budget, now on file in
the office of the City Recorder.
BE IT FURTHER RESOLVED, that the amounts for the fiscal year beginning July 1, 1992, and for the purposes
shown below are hereby appropriated as follows:
GENERAL FUND
Human Resources $ 72,310
Economic Development 240,380
Debt Service 110,000
Transfers Out 68,000
Contingency 176,320
Police Department 2,065,080
Municipal Court 144,230
Fire Department 1,504,750
Senior Program 161,910
Community Development 590,820
TOTAL GENERAL FUND 5,133,800
CEMETERY FUND
Personnel Services 98,950
Materials and Services 114,260
Capital Outlay 18,000
Debt Services 2,600
Transfers 500
Contingencies 15,000
TOTAL CEMETERY FUND 249,310
BAND FUND
Personnel Services 4,000
Materials 48,280
Contingency 1,720
TOTAL BAND FUND 54,000
FIRE EQUIPMENT SERIAL LEVY FUND
Personnel Services 130,000
Contingency 30,000
TOTAL FIRE EQ SERIAL LEVY FUND $160,000
RESOLUTION NO. 92-~,
EMERGENCY 9-1-1 FUND
Personnel Services
Materials and Services
Capital Outlay
Contingency
TOTAL EMERGENCY 9-1-1 FUND
$ 40,910
28,800
2,O00
790
72,500
STREET FUND
Personnel Services
Materials and Services
Capital Outlay
Debt Service
Transfers
Contingency
TOTAL STREET FUND
553,590
898,740
91,000
15,500
20,000
45,370
1,624,200
WATER QUALITY FUND
Personnel Services
Materials and Services
Capital Outlay
Debt Services
Transfers
Contingency
TOTAL WATER QUALITY FUND
876,350
768,500
2,163,010
5,200
26O,O00
150,000
4,223,060
SEWER FUND
Personnel Services
Materials and Services
Capital Outlay
Debt Service
Transfers
Contingencies
TOTAL SEWER FUND
455,720
641,840
538,960
5,2OO
110,000
62,000
1,813,720
AIRPORT FUND
Materials and Services
Capital Outlay
Transfers
Contingency
TOTAL AIRPORT FUND
25,500
13,000
20,0OO
4,O00
62,500
RESOLUTION NO. 92-,.J',~
ELECTRIC UTILITY FUND
Community Development Department
Electric Department
Debt Service
Transfers Out
Contingency
TOTAL ELECTRIC UTILITY FUND
477,370
7,508,42O
10,5O0
75,000
275,OO0
8,346,290
CAPITAL IMPROVEMENTS FUND
Personnel Services
Materials and Services
Capital Outlay
Debt Service
Transfers
Contingency
TOTAL CAPITAL IMPROVEMENTS
1,000
40,OO0
1,222,000
4OO,OO0
6,000
120,000
1,789,OOO
HOSPITAL CONSTRUCTION FUND
Capital Outlay
697,630
BANCROFT BOND FUND
Debt Service
Transfers
GENERAL BOND FUND
Debt Service
TOTAL BANCROFT BOND FUND
445,OOO
5,000
45O,OOO
429,500
DEBT SERVICE FUND
Debt Service
151,000
ADVANCE REFUNDING BOND FUND
Debt Service
Transfers
TOTAL ADVANCE REFUNDING
1,417,400
22,600
1,440,000
HOSPITAL BOND FUND
Debt Service $ 148,600
RESOLUTION NO. 92-_~.~
CENTRAL SERVICES FUND
Administrative Department
Finance Department
Contingency
Public Works Department
Community Development
TOTAL CENTRAL SERVICES FUND
$ 46O,98O
939,480
110,370
488,46O
200,710
2,20O,000
INSURANCE SERVICES FUND
Personnel Services
Materials and Services
Contingency
TOTAL INSURANCE SERVICES FUND
14,000
456,O00
490,000
960,000
EQUIPMENT FUND
Personnel Services
Materials and Services
Capital Outlay
Contingency
TOTAL EQUIPMENT FUND
120,470
356,200
462,700
100,000
1,039,370
CEMETERY TRUST FUND
Transfers
45,000
SKI AREA TRUST FUND
Material and Services
Capital Outlay
Contingency
TOTAL SKI AREA TRUST FUND
HOSPITAL FUND
Personnel Services
Materials and Services
Capital Outlay
Transfers
Contingencies
TOTAL HOSPITAL FUND
PARKS AND RECREATION FUND
Parks Division
Debt Service
Transfers
Contingency
Recreation Division
TOTAL PARKS AND RECREATION
350,000
1,350,000
15,000
1,715,000
6,091,610
4,163,630
2,575,500
391,780
500,000
13,722,520
1,371,930
4,5O0
35,000
8,000
117,800
$1,537,230
RESOLUTION NO. 92-3,~
RECREATION SERIAL LEVY FUND
Personnel Services
Materials and Services
TOTAL RECREATION LEVY FUND
$ 50,300
43,600
93,900
PARKS CAPITAL IMPROVEMENTS FUND
Capital Outlay 179,500
PARKS AND RECREATION TRUST FUND
Materials and Services
75O
Total Appropriations
$ 48,338,380
This Resolution was READ and DULY ADOPTED at a regular meeting ofthe City Council ofthe City of
Ashland on the 2nd day ofJune, 1992.
Nan E. Franklin, City Recorder
SIGNED AND APPROVED this~,-,-,~day of June, 1992.
Paul Nolte, City Attorney
Catherine M. Golden, Mayor
H:\jill\wp\budget\taxord.93
BUDGET COMMITTEE MINUTES
March 30, 1992
The meeting was called to order at 7:30 p.m. on the above date in
the Council Chambers by Vice Chair Hoffman. Present were Laws,
Williams, Acklin, Winthrop, Arnold, Golden, Meredith, Bashaw,
Hauck, Hoffman, Wenker, Riordan, and Allen arriving at 8:40 p.m.
Staff present were Almquist, Turner and Franklin, Huckins, Hall,
S. LaWs, pOlice Chief Brown, Fire Chief Woodley, Fregonese,
Williams and Mickelsen.
Hoffman reviewed ground rules and order of the agenda items.
The Budget minutes of March 5 were accepted as presented.
PUBLIC WORKS SUBCOMMITTEE REPORT
Arnold asked that minutes reflect that Acklin, rather than
himself, suggested a discount for seniors. Laws noted that page
one, paragraph six, refers to a statement he made and he was not
at the meeting.
ECONOMIC DEVELOPMENT SUBCOMMITTEE REPORT
Vice Chair Meredith briefly reviewed action taken by the
committee.
PUBLIC SAFETY SUBCOMMITTEE REPORT
Almquist said the $2,000 for weed abatement would be adjusted
within their budgets rather than an addition to them.
PARKS AND RECREATION, HOSPITAL AND BAND
The regularly scheduled meeting became a subcommittee meeting due
to lack of a quorum.
ELECTRIC SUBCOMMITTEE REPORT
Winthrop said page two, paragraph two, should reflect a comment
made by him, not a suggestion that the program be abolished.
CENTRAL SERVICES SUBCOMMITTEE REPORT
No changes.
Hauck moved to accept minutes of the subcommittee as a "record of
what happened"; Arnold seconded. All AYES on voice vote.
Regina Stepahin, Vice President of the Ashland Lodging
Association, said members were polled and that with certain
conditions the association "although with serious reservations"
would not oppose the hotel/motel tax increase. The conditions
included having the arts funded, tourism and small business
development funded at the same level as last year, development of
Budget Committee Minutes 1 March 30, 1992
other money sources for next year and opening up the budget
process to more public input.
Jack Nicholson, 1575 Greenmeadows Way, urged the City to open up
its budget planning for public input at earlier stages in the
budget process and the Budget Committee should take a stronger
leadership role in the budget process. He said the City should
stop playing budget games and felt that the $600,000 expenditure
for City offices and the proposed fire equipment serial levy of
$600,000 for pumpers merit further comments.
Terry Koerner, co-owner of the Southern Oregon Reservation
Center, said the proposed one cent hotel/motel tax increase
amounts to taking the easy way out and picking on one group as a
way of raising more money. She said the tax increase could drive
tourists to stay outside the city limits.
Jack Blackburn, 805 Oak St., said there is a large increase in
this budget and urged the committee to consider the economic
conditions around the country. He said people are leaving
because they can't afford to live here.
Public hearing closed.
PUBLIC WORKS
Acklin said things have to be kept affordable but the city's
infrastructure needs to be kept in place. Arnold said
eligibility by ordinance would allow for discounts for senior
citizens. Arnold said the $60,000 in the budget for bikeways is
state money and can't be used for anything else. Golden said she
had concerns of taking bikeway funds and using for general
alternate vehicle use. Golden urged the committee to not support
a transportation utility fee increase for additional paving and
does not support a storm drain fee increase. Golden expressed
concern with some of the costs involved in maintaining the city
shop and questioned whether it might be wiser and less expensive
to contract this service out. She said the city might look at
putting meter readers on bikes or have them dropped of at reading
points, therefore saving the cost of two new pickups.
EQUIPMENT
Wenker said the subcommittee had reviewed this budget and had
recommended approval.
Williams said he would like to see replacement schedules reviewed
and a recommendation to look at by next year.
Wenker moved to approve Public Works budget; Hauck seconded.
Golden said she could not vote for the Public Works budget
because it was not as lean as it could be; there were many
Budget Committee Minutes 2 March 30, 1992
increases while others are asked to hold still. She said her
vote does not mean she is against equipment replacement.
Winthrop said he had concerns in particular areas. Riordan said
he has questions on every issue and does not feel comfortable
with this budget.
Voice vote on motion to approve Public Works budget: Laws,
Williams, Acklin, Winthrop, Arnold, Bashaw, Allen, Hauck, Wenker,
YES. Golden, Meredith, Hoffman, Riordan, NO.
Laws said there is a need to look at services the city provides,
look at every revenue, decide on a process and make a commitments.
that it takes place next year.
ECONOMIC DEVELOPMENT
Wenker declared she was chair of the Chamber Economic Development
COmmittee. Meredith declared being on the Board of Directors of
the State Ballet of Oregon. Neither receive compensation for
these positions. Acklin declared her husband as being a
violinist with the Rogue Valley Symphony Association with some
compensation.
Golden said $15,000 was proposed for business facilitation but it
was not the best year to expand and moved to fund business
facilitation at last years level of $6,000 With a possible
increase next year; Winthrop seconded.
Meredith said motion passed in subcommittee to hold 35% of
hotel/motel revenue for Economic Development.
Winthrop said the Visitors & Convention Bureau has done a
wonderful job of promoting, but if cut backs have to be made they
should be taken from OSF and VCB.
Wenker said the business community must be strong, a lot of
volunteer hours have been put forth and the proposed $15,000
should stay. Hauck agreed and said the $15,000 should be kept to
enhance their effort and should be a high priority. Laws also
agreed and said the budget is up 8.4% over last year, there is a
way to pay because of transfer form Water Bond savings and
possible insurance savings and there is a need to move toward
economic diversification. Arnold questioned when we would know
if there was a savings in workers compensation. Laws said based
on assumptions of actual funds spent on claims in the last 12
years $16,470 could be budgeted.
Vote on motion to fund business facilitation at last year's
level: YES-Golden, Bashaw. NO-Laws, Williams, Acklin, Winthrop,
Arnold, Meredith, Allen, Hauck, Hoffman, Wenker, Riordan..
Budget Committee Minutes 3 March 30, 1992
Hoffman moved to go with Laws' proposal #C (passed out prior with
proposals A, B & C) and if budget is not approved by Council go
back to proposal B; Arnold seconded.
Bashaw said if insurance claims are actually higher, funds would
have to be taken out of reserve and he couldn't support that. But
he could support, if the choices were resources we have or could
reallocate.
Hoffman withdrew motion, second agreed.
Hoffman moved to approve proposal C; Riordan seconded. ALL AYES
on voice vote.
PUBLIC SAFETY
New Police Chief Gary Brown was introduced.
Fire Chief Woodley spoke on the need for new equipment to replace
the 1962, 1973, and 1981 pumpers. He said the life span of these
vehicles is usually 20 years and insurance rates are based on
maintained pumping capacity and the 1962 pumper does not meet
this capacity.
Turner said the serial levy proposed would authorize up to
$600,000 and would be more cost efficient.
Hauck questioned what is being done for future replacement.
Turner said there is catch up to be done in Fire Equipment but
all other equipment is on a replacement program.
Golden moved to approved the Public Safety budget; Hauck
seconded; ALL AYES on voice vote.
PARKS & RECREATION, HOSPITAL, BAND
Golden moved to approve, Arnold seconded.
Winthrop voiced a concern of water/flooding in the dressing rooms
at the band shell. Meredith said money should be set aside for
~repairs that need to be done and moved to amend motion to add two
cents to the Band tax levy for repairs; Wenker seconded. Turner
estimated that $15,000 would approximate two cents. Allen said
the band shell is in need of repairs and questioned why it got
that way. Turner said there are different points of view on
facility use. Winthrop spoke in support of amendment.
Vote on amendment: Laws, Winthrop, Arnold, Meredith, Bashaw,
Hauck, Wenker, Riordan, YES; Williams, Acklin, Golden, Allen,
Hoffman, NO.
Vote on original motion as amended, ALL AYES.
Budget Committee Minutes 4 March 30, 1992