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HomeMy WebLinkAbout2004-183 Contract - Key Line ConstructionCITY OF ]LAN D CONTRACT FOR WORK LESS THAN $25,000 CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488-5311 BEGINNING DATE: July 28, 2004 CONTRACTOR: Key Line Construction ADDRESS 6687 Tolo Road, Central Point, Oregon 97502 TELEPHONE 541.665.5415 FAX: 541.665.5418 COMPLETION DATE: August 31,2004 COMPENSATION: $16,425.00 -Total for Equipment and Labor SERVICES TO BE PROVIDE;D: Bore and place XPX.660 feet of 3" Sch 40 PVC conduit and set two new vaults. (Vaults shall be provided by the City of Ashland) $13,430.00. Bore and place XPX.235 feet of 3" Sch 40 PVC conduit sweep into existing vault $2,995.00. Per quote dated July 9, 2004/Omitting payment terms. Location: Wingspread Mobile Park, Clay Street, Ashland. Payment terms: Full payment upon completion - Net 30 days (Exception to payment terms on quote). ADDITIONAL TERMS: CITY AND CONTRACTOR AGREE: 1. All Costs by Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. City of Ashland Work Contract < $25,000 (13_contract for work.doc), Page 1 of 4, 7/29/2004 9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be term!nated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance, and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Insurance certificates acceptable to the City shall be filed with City's Finance Department prior to the commencement of any work being performed by the Contractor under this agreement. These certificates shall contain provision that coverages afforded under thE; policies cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. 12. Assignment and Subcontracts: Contractor shall not assign this contract or subcon[ract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONTRACTOR: Federal ID # ~'~(~'- Or Social Security CITY OF ASHLAND: BY CITY ADMINISTRATOR DATE: ,,~'-/~/g] ~'g DATE: ~/~ ~T~E~ARTMENT HEAD ACCOUNT ~ (for City purposes only) City of Ashland Work Contract <: $25,000 (13_contract for work.doc), Page 2 of 4, 7/29~2004 City of Ashland LIVING ~ ,44 per hour effective June 30, 2004 For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,964 or more. For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,964. If their employ6,r is the City of Ashland including the Parks and Recreation Department. In calculating the IMng wage, employers may adCl the value of health care, retirement, 401K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it will Ibe seen by all employees. City of Ashland Work Contract <: $25,000 (13_contract for work.doc), Page 3 of 4, 7/29/2004 STATE OF OREGON CONSTRUCTION CONTRACTORS BOARD LICENSE CERTIFICATE This certifies that the person named hereon islicensedasprovidedbylaw asa SDecialtv Contractor/Ali NON-EXEMPT Corporation KEY LINE CONSTRUCTION INC 106 GRANITE HILL RD BOX 213 GRANTS PASS OR 97'526 License Number: 150310 License Expires: 02/04/2006 S'G ATURE O LCENSEE iEIiI=CORPORATION Item 1. The Insured: KEY LINE CONSTRUCTION INC Mailing address: KEY LINE CONSTRUCTION INC 6687 TOLO RD CENTRAL POINT, OR 97502-9350 Information Page Policy No: 937629 Employer Identificatio~n Number: 300-03-5140 Entity Type: CORPORATION - CONSTRUCTION/TIMBER HARVESTING/LANDSCAPING Agency: CONTRACTORS INSURANCE SERVICES PO BOX 2267 LAKE OSWEGO, OR 97035 Other workplaces ,lot shown above: 925 GILMAN RD, MEDFORD, OR 97504-4032 106 GRANITE HILL RD, GRANTS PASS, OR 97526-7893 Item 2. The policy period is from 01-01~2004, 12:01 A.M. to 01-01-2005, 12:01 A.M. at the insured's mailing address Item 3. A. Workers Compensation Insurance: Part One of the policy applies to the Wo~rkers Compensation Law of the states listed here: OREGON a. Employers Liability Insurance: Part Two of the policy applies to work in each state listed in item 3.A. The limits of our liability under Part Two are: Bodily Injuq/by Accident Bodily Injuqt by Disease Bodily Injuql by Disease $500,000 each accident $500,000 each employee $500,000 policy limit C. Other States Insurance: Part Three of the policy applies to the states, if any, listed here: NONE Do This policy includes these endorsements and schedules: WC360402 WC000414 WC000420 WC890406 WC000406A W0360404 W0360406 WC990309B W0890614 W0890614 W0360301 Oregon Contracting Classification Premium Adjustment Endorsement Notification of Change in Ownership Endorsement Terrorism Risk Insurance Act Tentative Experience Rating Modification Endorsement Premium Discount Endorsement Oregon Group Supplemental Experience Rating Plan Endorsement Premium Due Date Endorsement SAIFPlus Endorsement Officers of Corporation-Construction/Timber Harvesting/Landscape Officers of Corporation-Construction/Timber Harvesting/Landscape Oregon Unsafe Equipment Exclusion Endorsement Item 4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating Plans. The premium and rates and the experience rating modification factor, if any, may change on your anniversary rat/n9 date of 01-01-2005. All information required below is subject to verification and change by audit. ACORD, CERTIFICATE OF LIABILITY INSURANCE 08/03/2004 PRODUCER Serial # 100467 THIS CERTIFICATE IS ISSUED AS A MA'I-I'ER OF INFORMATION MISSIOH INSURANCE AGENCIES INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2770 MIDDLE ROAD ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MEDFORD, OR 97504 (54t) 770-2000 - INSURERS AFFORDING COVERAGE NAIC# INSURED ' INSURER A: AMERICAN STATES INSURANCE!'CO. KEY LINE CONSTRUCTION, INC. INSURER E~: WESTERN HERITAGE INS. CO. 7111 BLACKWELL ROAD ~NSURER C: CENTRAL POINT, OR. 97502 ~NSURER D: I INSURER E: cOvERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR NSRE TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE !$ 1,000,000 X I COMMERCIAL GENERAL LIABILrrY DAMAGE TO RENTED ! $ PREMISES (La occurenc~) 100,000 B I CLAIMS MADE r'~ occur 04SCP 503296 03-29-04 03-29-05 MED EXP (Any one perso0) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PI--R: PRODUCTS - COMP/OP AGG $ 2,o00,00o I poucy I-'~PRO'JECT I~LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT X ANYAUTO (La accident) $ 1 ~000~000 A ALL OWNED AUTOS 01CG52733110 03-29-04 03-29-05 BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ IOCCUR ~ CLAIMS MADE AGGREGATE $ $ I DEDUCTIBLE $ RETENTION $ $ I WCSTATU-I [OTH- WORKER'S COMPENSATION AND TORY LIMITS I ER EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? EL DISEASE - EA EMPLOYEE $ If yes, descdbe under SPECIAL PROVISIONS below EL DISEASE - POI_iCY LIMIT $ OTHER DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS OPERATIONS OF THE NAMED INSURED SUBJECT TO STANDARD POLICY PROVISIONS AND EXCLUSIONS ** 10 DAY NOTICE OF CANCELI_ATION FOR NON-PAYMENT OF PREMIUM ** CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION **30 DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRI'DTFEN CITY OF ASHLAND A-I tN: KARl OLSON NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 90 N. MOUNTAIN IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. ASHLAND OR 97520 ~ ,"'- AUTHORIZED REPRESENTATIVE DENA LEONG, ACCOUNT COOEt~INATOR I ACORD 25 (2001/08) © ACORD CORPORATION 1988 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CiTY RECORDER'S COPY 8/6/2OO4 Page 1 / 1 VENDOR: 008877 KEY LINE CONS]'RUCTION 6687 TOLO ROAD CENTRAL POINT, OR 97502 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 7/28/2004 Special Inst: Req. No.:. Dept.: ELECTRIC Contact: Dick Wanderscheid Confirming? No and new vaults. (Vaults provided by : I the City of Ashland). Please see :: :: contract and quote.for details. CSK .......";':';.';~:..":::.::";';':.';':.:'.: '~';::'::.":.'.::.';;".:;;." ;:Begin:ning.date;~.:.jUlV..28;2004 :"' .... ':':" '.." ' '..' .:..:'...:'::': '..:. i'.'...::";" '." '. ';.:':.'.' :." .... '. '.'.' :' ..'" Completion date: August 31,2004 :'." ............. '.:.' ::;.:;.;.:;.:.': ::':'i'.".:":";'"?::' !;.:insurance ii~eq:d r:edi./0n:file?:.''i..;: ..... '..'.:::! :.~'::.. :~'i.i :'.'. ·:.'" ...... .' . :.. .... "....:"'...:... :. '.~ .... ... · ..': ..'"" ..........."' ..'"' "'... . '. . ..:' "; ' · '. · .. L SLIBTOTAL 16,425.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 16,425.00 ASHLAND, OR 97520 Account Number Amount Account Number Amount E 690.11.18.00.704100 16,425.00 ., VENDOR C©PY REQUISITION FORM CITY OF -ASHLAND Date of Request: I'~ THIS REQUEST IS A: [--] Change Order(existing PO # ___ Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location Required Date of Delivery/Servia.~: i Services Only Description Total Cost Solicit :i ?,~Ocess-' '~ '~ ~ ~le ~ur~ ~ Invita~on to Bid (~pi~ on file) ~ L~s ~an ~ R~uestfor $5000 Pm~sal (~pi~ on file) Materials Only Account Number~c,- I l- / 6- C~2.- 7~/- tea *Please attach the Original signed contract and Insurance certificate. Item # Quantity Unit Description Unit Cost Total Cost Account Number - - - *Please attach the quotes. Employee Signet :' ,~'-,..~ ~(~ ~ ~upe~isorlDept . . .wh~nneceSSary.- req',,~(/t~-~wd~ ~_ .Hsad Sig natu re: NOTE: By signing this requisition form, I certify that the above requestmeets the City of Ash/and SoliCitation Process u/re (,sand ca