HomeMy WebLinkAbout2004-184 Contract - Hardey EngineeringENGINEERING SERVICES CONTRACT
Engineering services contract made on the date specified below in Recital A between
the City and Engineer as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND
City Hall
20 E. Main St.
Ashland, Oregon 97520
(541) 488-5347 FAX: (541) 488-6006
ENGINEER: HARDEY ENGINEERING &
ASSOCIATES INC.
Address: PO BOX 1625
MEDFORD OR 97501
Telephone: 541/772-6880 Fax: 772-9573
Date of this agreement: April 12, 2004 B: RFP Date: February 17, 2004
Proposal Date: March 26, 2004
¶2.3 City Contracting Officer: Paula Brown, PE, Director of Public Works
¶2.4. Project: 2004 Utility Construction Project No. 04-07
¶6.1. Engineer's Representative: John Hardey, PE
¶8.3. Maximum Contract Amount:S25,000.00
B. On the date noted above, City issued a request for proposals (RFP) for engineering
services needed by City for the project described above. Engineer submitted a
proposal in response to the RFP on the date noted above.
C. After reviewing Engineer's proposal and proposals submitted by other offerors, City
selected Engineer to provide the services covered by the RFP.
City and Engineer agree as follows:
1. Relationship between City and Enqineer: Engineer accepts the relationship of trust
and confidence established between Engineer and City by this contract. Engineer
covenants with the City to perform services and duties in conformance to and consistent
with the standards generally recognized as being employed by professionals of
engineer caliber iin the locality of the project. Engineer further covenants to cooperate
with City, City's representatives, contractors, and other interested parties in furthering
the interests of City with respect to the project. In order to promote successful
completion of thc: project in an expeditious and economical manner, Engineer shall
provide professional engineering services for City in all phases of the project to which
this contract appllies, serve as City's professional engineering representatiw~ for the
project, and give professional engineering consultation and advice during the term of
this contract. Engineer acknowledges that City is relying on Engineer to provide
professional engineering services in a manner that is consistent with the interests of
City.
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2. Definitions: Generally words, terms and phrases used in this contract shall have the
meaning ascribed to them in the construction industry, unless the context clearly
indicates otherwise. As used in this contract:
2.1. "Contract documents" shall mean this contract, written authoriza~tions under
subsection 0, written assignments under subsection 5.2, written amendments to this
contract, schedules established under subsection 5.4 and exhibits incorporated in other
contract documents.
2.2. "City'" means the City of Ashland, Oregon.
2.3. "Contracting officer" means the person specified in Recital A above or that
person's designee.
2.4. "Project" means the project described in Recital A.
2.5. "Work" or "Services" shall mean all labor, materials, plans, specifications,
construction contract documents, opinions, reports, and other engineering services and
products which E'.ngineer is required to provide under this contract.
3. Term: The te~rm of this contract shall commence on the date specified in Recital A
above and end on completion of all services required by this contract unless sooner
terminated as provided in this contract.
4. Authority of contracting Officer: The contracting officer shall have the authority to act
on behalf of City in the administration and interpretation of this contract. Subject to the
limitations on authorization of assignments under subsection 5.2, the contra~cting officer
shall have complete authority to authorize services, the contracting Officer shall have
complete authority to authorize services, transmit instructions, receive information,
interpret and define City's policies and make other decisions with respect to Engineer's
services.
5. Engineering Services:
5.1. Engineer shall provide services to City that are described in Exhibit I which
is attached to and incorporated in this contract.
5.2. In addition to the services described in Exhibit 1, the parties may agree to
have Engineer provide other discrete services that are necessary for completion of the
project. Such services will be initiated by written assignments as follows:
5.2.1. Assignments under this subsection should be used only for
services tlhat are beyond the scope of the services described in Exhibit 1.
No assignment is necessary to authorize services that are customarily
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provided in conjunction with, or are ancillary to, the services described in
Exhibit 1.
5.2.:2. Assignments which cover services that will cost less than
$15,000 may be initiated by the contracting officer. Assignments that
cover serviices which will cost more than $15,000 must be approved by the
City Administrator.
5.2.3. Each assignment shall specify the duties of Engineer, the
objective of the assignment, the scope of the assignment and the
estimated cost of the services.
5.2.4. Each assignment shall be signed by both parties.
5.2.5. Each assignment shall incorporate and be subject to the
provisions of the contract documents unless the assignment specifically
provides otherwise.
5.3. In connection with the services described in Exhibit I and services
authorized by assignments under subsection 5.2, Engineer shall:
5.3.1. Consult appropriate representatives of City to clarify and
define City's requirements relative to the services.
5.3.2. Review available data relative to the services.
5.3.3. Identify data which is not available and is needed to fulfill the
services, and act as City's representative in obtaining such data.
5.3..4. Prepare monthly progress reports to the contracting Officer
on the status of services.
5.3..5. Cooperate with other consultants retained by City in thE;
exchange of information needed for completion of the services and the
project.
5.4. The services described in Exhibit 1 are divided into discrete work elements.
Engineer shall commence performance of services within five days after receiving
written authorization from the contracting officer for work elements described in Exhibit
1 or assignments made under subsection 5.2. Engineer shall perform the services as
expeditiously as is consistent with professional skill and care and the orderly progress of
the project. Upon request of City, Engineer shall submit for City's approval, a schedule
for the performance of work elements described in Exhibit 1 and assignments made
under subsection 0. Each schedule shall include allowance for periods of tirne required
for City's review and approval of Engineer's services. Each schedule, approved by City,
shall become a part of this contract.
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5.5. Engineer shall perform the services as an independent contractor in
accordance with generally accepted standards in Engineer's profession. Engineer shall
be responsible for the professional quality, technical accuracy and the coordination of all
services performed by Engineer. Engineer shall, without additional compensation,
correct or revise any error or deficiencies in the services that are caused by Engineer's
negligence. City's review, approval, acceptance of, or payment for, any of the services
shall not be construed to waive any of City's rights under this contract or of any cause of
action arising out of Engineer's services. In the event of any breach of this contract by
Engineer or negligent performance of any of the services, City's cause of action against
Engineer shall not be deemed to accrue until City discovers such breach or negligence,
or should have, with reasonable diligence, discovered such breach or negligence. The
preceding sentence shall not be construed, however, to allow City to prosecute an
action against Engineer beyond the maximum time limitation provided by Oregon law.
6. Assignment of Engineer's Personnel:
6.1. The services covered by this contract shall be rendered by, or u~nder the
supervision of the person specified in Recital A above, who shall act as Engineer's
representative in all communications and transactions with City.
6.2. Engineer will endeavor to honor reasonable specific requests of City with
regard to assignrnent of Engineer's employees to perform services if the requests are
consistent with sound business and professional practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Engineer to achieve the objectives of this
contract.
7.2. City will provide information, documents, materials and services that are
within the possession or control of City and are required by Engineer for performance of
the services.
7.3. City will arrange for access to, and make all provisions for Engineer to enter
upon, public and private property as required for Engineer to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Engineer, public
agencies, and others involved in the project.
7.6. City shall perform such other functions as are required by writ[en
assignments under subsection 5.2.
8. Payment:
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8.1. City shall pay Engineer for services and reimburse Engineer for expenses
incurred by Engineer in performance of services in accordance with a payment
schedule to be submitted by Engineer and accepted by City. No reimbursement will be
made for expenses that are not specifically itemized in this payment schedu~le without
prior approval by the contracting officer.
8.2. Engineer shall submit monthly invoices to City for Engineer's services within
ten days after the end of the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the
sum specified in Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of
the State of Oregon. Engineer shall promptly observe and comply with all present and
future laws, orders, regulations, rules and ordinances of federal, state, City and city
governments with respect to the services including, but not limited to, provisions of ORS
279.312,279.314, 279.316 and 279.320.
9.2. Pursuant to ORS 279.316(2) any person employed by Engineer who
performs work under this contract shall be paid at least time and a half pay for all
overtime in excess of 40 hours in any one week, except for persons who arE; excluded
or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U..S.C.
Sections 201 to 2'.09.
9.3. Engineer is a "subject employer" as defined in ORS 656.005 and shall
comply with ORS; 656.017. Prior to commencing any work, Engineer shall certify to City
that Engineer has workers' compensation coverage required by ORS Chapter 656. If
Engineer is a carrier insured employer, Engineer shall provide City with a certificate of
insurance. If Engineer is a self-insured employer, Engineer shall provide City with a
certification from the Oregon Department of Insurance and Finance as evidence of
Engineer's status.
10. Ownership of Documents: All documents prepared by Engineer pursuant to this
contract shall be the property of City. To the extent permitted by law, City shall, within
the limits of the Oregon Tort Claims Act, defend, indemnify and hold harmless Engineer,
its consultants, agents and employees against all damages, claims, expenses and
losses arising out of any reuse of plans, specifications and other documents prepared
by Engineer without prior written authorization of Engineer.
11. Records:
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11.1. Engineer shall develop and maintain complete books of account and other
records on the services which are adequate for evaluating Engineer's performance.
Engineer shall maintain records in such a manner as to provide a clear distinction
between the expenditures and revenues related to the project and the expenditures and
revenues related to Engineer's other business.
11.2. Engineer's books and records shall be made available for inspection by
City at reasonable times, to verify Engineer's compliance with this contract. City shall
have the right to request an audit of Engineer's books and records by a certified public
accountant retained by City.
12. Indemnification: Engineer shall defend, indemnify and save City, its officers,
agents, and employees harmless from any and all claims, actions, costs, juclgments,
damages or other expenses resulting from injury to any person (including injury
resulting in death,) or damage to property (including loss or destruction), of whatsoever
nature arising out: of or incident to the negligent performance of this contract by
Engineer (including but not limited to, the negligent acts or omissions of En§lineer's
employees, agents, and others designated by Engineer to perform work or services
attendant to this contract). Engineer shall not be held responsible for any cl,aims,
actions, costs, judgments, damages or other expenses, directly and proxim;ately
caused by the negligence of City.
13. Insurance:
13.1. Engineer shall, at its own expense, at all times during the term of this
contract, maintain in force:
13.'1.1. A comprehensive general liability policy including coverage
for contractual liability for obligations assumed under this contract, blanket
contractual liability, products and completed operations and owner's and
contractor's protective insurance;
13.'1.2. A professional errors and omissions liability policy; and
13.'1.3. A comprehensive automobile liability policy including
owned and non-owned automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or
greater than the limits for claims made under the Oregon Tort Claims Act with minimum
coverage of $500,000 per occurrence (combined single limit for bodily injury and
property damage, claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage.
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13.3. Liability coverage shall be provided on an "occurrence" basis. "'Claims
made" coverage will not be acceptable, except for the coverage required by subsection
13.1.2.
13.4. Certificates of insurance acceptable to the City shall be filed with City prior
to the commencement of any work by Engineer. Each certificate shall state that
coverage afforded under the policy cannot be cancelled or reduced in coverage cannot
be made until at least 30 days prior written notice has been given to City. A certificate
which states merely that the issuing company "will endeavor to mail" written notice is
unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform
any act or obligation required by this contract within ten days after the other party gives
written notice specifying the nature of the breach with reasonable particularity. If the
breach specified iin the notice is of such a nature that it cannot be completely cured
within the ten day, period, no default shall occur if the party receiving the notiice begins
performance of the act or obligation within the ten day period and thereafter proceeds
with reasonable diligence and in good faith to effect the remedy as soon as Ipracticable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by
written notice to tlhe other party, without allowing an opportunity to cure, if the other
party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate
this contract and pursue any equitable or legal rights and remedies available under
Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court
or District Court of the State of Oregon for Jackson County.
15. Termination ,without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3 or
subsection 0, City may terminate by giving Engineer written notice sixty days prior to the
termination date.
15.2. In addition to the right to terminate this contract under subsection 15.1,
Engineer may complete such analyses and records as may be necessary to place its
files in order and,, where considered necessary to protect its professional reputation, to
complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.1, Engineer shall be
paid for all fees earned and costs incurred prior to the termination date. Engineer shall
not be entitled to compensated for lost profits.
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16. Notices: Any' notice required to be given under this contract or any notice required
to be given by law shall be in writing and may be given by personal delivery or by
registered or certified mail, or by any other manner prescribed by law.
16.1. Notices to City shall be addressed to the contracting officer at the address
provided for the C;ity in Recital A above.
16.2. Notices to Engineer shall be addressed to the engineer's representative at
the address provided for the Engineer in Recital A above.
17. Assignment: City and Engineer and the respective successors, administrators,
assigns and legaJ representatives of each are bound by this contract to the other party
and to the partners, successors, administrators, assigns and legal representatives of the
other party. Engineer shall not assign or subcontract Engineer's rights or obligations
under this contract without prior written consent of City. Except as stated in this section,
nothing in this contract shall be construed to give any rights or benefits to anyone other
than City and Engineer.
18. Modification: No modification of this contract shall be valid unless in writing and
signed by the parties.
ENGINEER
Fed. ID# q3"'-" l t3
CITY
BY
REVIEWED AS TO CONTENT
// ~ity Department Head
Date: .~ J~t.. ~
REVIEWED AS TO FORM
By
City Legal Counsel
Date:
Coding
(for City use only)
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EXHIBIT 1
Hardey Enginee ring and Associates, Inc.
March 23, 2004
City of Ashland
Public Works Department
20 East Main Street
Ashland OR 9752(:)
Attn: Jim Olsen
fax - 488-6006
P.O. Box 1625
Medford, OR 97501
541.772.6880-tel
541.772.9573-fax
info@hea-inc.com
Subject: 2004 Utility Construction Project No. 04-07
PROPOSED SCOPE OF WORK: We at Hardey Engineering would like to thank you for the
opportunity to subrnit this Proposal for Services. The scope of work as we see it at this time is to
provide civil engineering services necessary for utility construction of the above mentioned
projects. The work is more specifically as follows:
A - Walnut Street 8-inch Sanitary Sewer Replacement - Tucker Street to Luna Vista Street.
This project will replace the existing 6-inch concrete sanitary sewer in Walnut Street between
Tucker and Luna Vista Streets (approx. 1400 LF).
B - Granite Street 8-inch Sanitary Sewer Replacement - Strawberry Lane to Nutley Street.
This project will replace the existing 8-inch concrete and clay sanitary sewer line in Granite
Street between Nutley Street and Strawberry Lane (approximately 750 LF).
C - Walker Avenue Storm Drain Construction - Intercept the existing ditch/pipeline on the south side
of Parker Street continuing along Parker Street to the west side of Walker Avenue to connect
to the existing 24-inch pipeline (roughly 600 LF of proposed 24" storm drain line).
The Engineering Services to be provided by the engineer under these projects include:
provide topographic survey
provide utility mapping
reference centerline survey monumentation
provide for the replacement of all obliterated centerline monumentation including filing
a map of survey
attend a pre-design conference
provide preliminary design for a 30% review
provide preliminary design for a 90% review
provide final project plans
provide final project specifications and bid and contract documents (,original copy plus
data disk)
coordinate with Walker Elementary School regarding the construction of an above-
ground water course in conjunction with the Walker Avenue Storm [:)rain Project
attend pre-bid and pre-construction conferences
provide minimal construction inspection services on an "as needed" basis
attend weekly construction progress meetings
provide "as-built" information as follows
- provide DEQ notification of construction
- provide "as-built" plans on Mylar as well as in an electronic format
Page 2 - City of Ashland - Utility Construction Project No. 04-07
Hardey Engineering & Associates, Inc.
Project Manager and key team members involved with these projects include:
Project Manager - John Hardey
Key Team Members - Jim Higday, Bart Deming, Scott Parker
We do not anticipate the need for any sub-consultants.
HEA anticipates thE; project cost to be roughly $161,000.
The proposed cost of engineering services is $25,000.
The schedule of project development up to the project bidding stage as we see it at this time is:
June 2004
June 2004 (mid -late)
July .2004
September 2004
October 2004
October 2004 (mid - late)
Attend pre-design conference
Complete topographic survey
Submit 30% review documents to City of Ashland
Submit 90% review documents to City of Ashland
Provide final project documents and specifications to City of Ashland
Project out to bid
Sincerely,
Jim Higday
Project Manager
HARDEY ENGINE[--RING & ASSOC., INC.
W:~PROPOSAL\COA 04-07
City of Ashland
LIVING
per hour effective June 30, 2004
(Increases annually eve~ june 30 bY the
Consumer Price Index}
For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,964 or more.
For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,964.
If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the IMng wage,
employers may add the value of
health care, retirement, 401K and
IRS eligible cafeteria plans
(including childcare) benefits to the
amount of wages received by the
employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or, us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
C. ITY OF
-AS; H LAN D
..
I DATE {MM/DD/YYYY)
ACORD. CERTIFICATE OF LIABILITY INSURANCE . .
K~t~E-1I 08/04/04
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Protectors Tnsurance, I,LC HOLDER. THIS CERTIFICATE DOES NOT AlVlEND, EXTEND OR
514 Crater Lake Ave. ALTER THE COVERAGE AFFORDED BY THIE POLICIES BELOW.
Medford OR 97504
Phone: 541-773-5358 Fax: 541-772-1906 INSURERS AFFORDING COVERAGE NAIC #
INSURED INSURER A: ~sm:~nce Co~an~, of
INSURER B: SAIF Corporation
Harde~ Engineering & Assoc Inc INSURER C:
PO Box 1625
Medford OR 97501 INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VVHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY TI-IE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN~I-< ~,T.~i.J:L. POLICY EFFECTIVE POLICY EXPII~,~.TION
LTR NSRD TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD/YY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ I, 00 '0,000
A X COMMERCIAL GENERAL LIABILITh' P2~43371906 05/12/04 05/12/05
PREMISES (Ea occurence) $ 100 ·000
] CLAIMSMADE r-~ occur MED EXP (Any one person) $ 10 ,,000
PERSONAL & ADV INJURY $ I · 000 , 000
GENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS ~ COMIP/OP AGG $ 2 ', 0 0 0,0 0 0
I POLICY ~-~ PRO-
JECT [-~ LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
1,000
,000
A ANY Au'rD PA~43371906 05/12/04 05/12/05 (Ea accident)
X ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person)
X HIRED AUTOS BODILY INJURY
~,~ NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE
(Per accident) $
GARAGE UABILII'Y AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILR'Y EACH OCCURRENCE
IOCCUR ~ CLAIMS MADE AGGREGATE
$
DEDUCTIBLE
RETENTION $ $
WC $1AIU-I OTH-
WORKERS
COMPENSATION
AND
TORY L M TS I I ER
EMPLOYERS' LIABILITY
]~ ANY PROPRIETOR/PARTNER/EXECUTIVE 943247 07/01/04 07/01/05 E.L. EACH ACCIDI--NT $ 500 ·000
OFFICER/MEMBER EXCLUDED? E.L. DISEASE - E/k EMPLOYEE $ 500,000
Il' yes. descdbe under
SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ 500 · 000
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
,,
CERTIFICATE HOLDER CANCELLATION
Cit~ of Ashland
20 E. Main Street
Ashland OR 97520
ACORD 25 (2001108)
CITYAS2
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR'. TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LI=FT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
IREPRESENTATIVES.
AUTHORIZED REPRESENTA~ ~
~ ~a~'~, ~ (,,~,,'%,'~"1~'~'F~wl,-'" ~)ACORD CORPORATION 1988
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541 ) 488-51300
C',ITY RECORDER'S COPY
·DATE
8/6/20O4
Page 1 / 1
" PO'NUMBER:: ":'1
/
05283
VENDOR: 001718
HARDLY ENGINEERING & ASSOCIATE
P O BOX 1625
MEDFORD, OR 97501
SHIP TO: Ashland Public Works
(541 ) 488~5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 7/30/2004
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown /Jim Olson
Confirming? Yes
":.QUantitY:..i ,:..unit'.,.: :.. .. · :..".: '". .. .:: ....DescriPtion. .... ':.. i.: '.' .:...' ;:.......: .. . i unitPriCe·' .... .Ext,.Price..:.
: . , ....
BLANKET IPURCHASE ORDER
i:i':'.'::'.:".:..i ::.' i.... ..."'"' '" Ehgineeri.ng Design'serVices.fOr the.. · .. : '. '"' .'.. ..8,333.33'
2004 .Utility Construction Project 04-07
· ..:..i':.:i':.:.... ':'~'':'. i'..:' :... ..RFP..'.'.""i.' '.':."'. '.:. ".: · ' '"" .. ..i . ' . · . ... : i. : . . i.i::. '. ' : ..
Beginning date: ASAP
i :: :'~'!.::"i.. ?':.; :: .::: ii'/:' !.Li:..:~"'.'. InsuranCe' ' i~eqUired/On' file:. ' ...... ' ' ' '"' "" "" ..... .... '"" ":
WALNUT STREET SANITARY SEWER
· .:' ... ::'..::::':.'::::.:~:':...::i~.:i....~i:::~:::.L....':'.~ · .8'5%. cOli'ection~ :$7.,083..3.3:: ......: · .: ... ... .. :.
15% SDC -. $1250.00
·
..
'" '"'"':.: .:"i:.'i;":.i'..:.:' ::" :i:".:':'.':' ": GRAN'ITE"STR:EET.SANITARY:iSEWER''..:' "'...'" .: """ ' ' ".....:'.:':.i..::'" ':. ..:: ..8,333..33
85% Collection - $$7,083.33
..'" ::'!'.' :'::~':;".::: ..':.'..:.:..' ':'" ' :'i.5%'SDC'..!,. $1250~00:.:.::.::.:.:'.:'. ".'::i:.:....'.' ..::: .."' ' . ' .... i :..' :: '...":...'"" .' :; "' ' : · · " ·
WALKER AVENUE STORM SEWER 8,333.34
· ': :...:.:;':'.i.'::: .:..::.':':.:::;.'.'.':;:.;65% COl!e¢ition?.$5;416.67:." ..'.' .... .. '~ ' '" .' ".. .... "
35% SDC -. $2,916.67
....... ..... . . . .
· · . .... ·.. · .. '..:...::... .. .........
· .' . .
SUBTOTAL 25,000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 25,000.00
ASHLAND, OR 97520
Account Number Amount Account Number Amount
E 260.08.17.00.7042(:)0 5,416.67
E 260.08.34.00.7042(:)0 2,916.67
E 675.08.17.00.7042(:)0 14,166.66
E 675.08.39.00.7042(:)0 2,500.00
VENDOR COPY
REQUISITION
CITY OF
-AS H LAN P
No. PW - FY 2004
Department PUBLIC WORKS DEPARTM
Vendor HARDEY ENGINEERING
PO BOX 1625
MEDFORD OR 97501
Account No. See Below
Date August 2, 2004
Requested Delivery Date
Deliver To JIM OLSON
Via PAULA BROWN
ASAP
(* Note: Please allow approximately two(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office On [y
Unit Price Total Price PO No.
Engineering Design services for the 2004 Utility
Construction Project 5283
Account Nos.:
Walnut Street Sanitary Sewer
85% Collec~Iion- 675.08.17.00.704200 $ 7,083.33
15% SDC- 675.08.39.00.704200 $ 1,250.00
Granite Street Sanitary Sewer:
85% Collection - 675.08.17.00.704200 $ 7,083.33
15% SDC - 675.08.39.00.704200 $ 1,250.00
Walker Avenue Storm Sewer:
65% Collection 260.08.17.00.704200 $ 5,416.67
35% SDC 260.08.34.00.704200 $ 2,916.67
TOTAL $ 25,000.00
for Kari:
BID /RFP / EXEMPT: RFP
Contract Start Date: asap
Contract Completion Date:
Insurance on file: I YES I NO
Project No: 04-07
Job No.
Unit No.
I hereby certify that the above items are necessary for the operation
of this department and are budgeted ~~ ~
horized Person
Issued By Date Received By
G:Deptadmin\pubwrks\eng\engineer\project\04-07 Hardey Utility Req 07 04
PROJECT ACCOUNTING WORKSHEET
CITY OF
H LAN D
PROJECT NUMBER (YEAR XX)
PROJECT TITLE!
PROJECT DESCRIPTION
Department
Project Manager
Department Head
BUDGET INFORMATIOIq
Identify fiscal year / potential splits
Funding Codes
DESIGN
.lOO
2004071
2004 UTILITY CONSTRUCTION PROJECT
iSewer line replacement on Walnut Street and Granite Street (Item A) and storm drain line
replacement on Walker Avenue (Item B).
Public Works Engineering
Jim Olson
Paula Brown
Item A
Walnut & Granite Streets
I
675.08.17.00.7042001 Sanitary Sewer Collection - 85%
I
675.08.39.00.704200 I Sanitary Sewer SDC - 15%
Engineer Name Hardey Engineering
PO 5283
COST $ 25,000.00
CONSTRUCTION
contractor name
PO
budget estimate
bid / contract total
changes
total
.120
.150
.170
CONSTRUCTION MANAGEMENT
engineer name
PC)
budget estimate
bid / contract total
changes
total
PERMIT COSTS (Building Dept)
budget estimate
final costs
Item B
Walker Avenue
260.08.17.00.7042001Stormwater Collection - 65%
I
260.08.34.00.70,¢2001Stormwater SDC - 35%
85%= $14,166.66
15% = $2,500.00
65% =$5,4'16.67
35% = 2,9'16.67
,"-'I
G:pub-wrkslengldept-adminlengineerl3rojectl04-07 Proj Acct Worksheet