Loading...
HomeMy WebLinkAbout1399 Admin. & Operating Depts. ORDINANCE NUMBER J j 11- AN ORDINANCE ORGANIZING AND CREATING THE ADMINISTF~TIVE AND OPERATING DEPAR1MENTS OF THE CITY OF ASHLAND; REPEALING ORDINANCE NUMBER 1315 ALL OTHER ORDINANCES OR RESOLUTIONS IN CONFLICT HEREWITH; AND DECLAR- ING AN EMERGENCY. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ASHL1~ND: CHAPTER I CITY ADMINISTRATOR DEPARTMENT / SECTION 1.01. A City Administrator Department is hereby created which shall be under the direct control and management of the City Administrator, and shall consist of the City Administrator, the employees provided for by the Position Classification Plan or a Position Ordinance, and such other employees as the City Administrator may assign to said Department. ~ SECTION 1.02. The City Administrator shall have i:he duties, respon- sibilities, authorities and jurisdictions provided by the Charter of the City of Ashland, the Ordinances and Resolutions adopted by the Council, and the laws of the State of Oregon~ wherein they relate to the administration of the City. With City Council acknowledgement, the City Administrator is hereby empowered to make such rules and regulations for the conduct of the various administrative departments of the City as he may deem necessary from time to time. SECTION 1.03. The City Administrator shall have responsibility for the general administrative coordination of all city departments, and, excepting those officers and employees of the Park Department, Commun- ity HoSpital, and Public Library under the control of Administrative Boards and Commissions which are either separately elected or appointed by the Mayor with confirmation by the City Council, the City Adminis- trator shall have the right to submit recommendations as to the apppoint- ment or dismissal of all principal offic-.ers and department heads by the Mayor and confirmed by the City Council. The Mayor and City Coun- cil, the City Administrator, or the appropriate department head may directly appoint or dismiss all subordinate employees. ~ SECTION ,1.04. In addition to general City-wide administrative duties and responsibilities, the City Administrator shall also be considered ex-officio Personnel Officer and ex-officio Planning Officer for the City of Ashland. In the former capacity he shall insure the proper operation of a modern personnel meri t system for ,the Ci ty Service con- sistent with applicable Ordinances and Resolutions by advising depart- ments on personnel problems, administering the classification and salary plans, recruiting personnel, conducting employee relations, assisting in organizing studies and manpower control, maintaining an employee roster- and related personnel records necessary to facili- tate and control personnel actions, and furnishing the City Council with such personnelfuformation as it may require. In the latter capacity, he shall render staff work and professional and technical advice affecting the development of the City, and to assist, or by his designated representative, the Planning Commission in the dis- charge of its duties and responsibilities. .5' CrlAPTER II. CEMETERY DEPARTMENT SECTION 2.01. A Cemetery Department is hereby created which shall be under the direction of the Cemetery Superintendent, and shall consist of such employees authorized by the Position Classification Plan or a Position Ordinance, and such other employees as the City Administrator might assign to said Department. {;, SECTION 2.02. The functions of the Cemetery Department are the sale of other disposition of places of burial under control of the Ashland Cemetery, the maintenance and care of all cemetery grounds, equipment, mausoleums, and structures, the preparation of accurate records of all burials, cemetery expenditures and revenues, and the maintenance of a perpetual inventory. CHAPTER III. ELECTRIC UTILITIES DEPARTMENT ~7 SECTION 3.01. An Electric utili ties Department is hereby created which shall be under the direction of the Director of Electric Utilities, and shall consist of such employees authorized by the Position Classi- fication Plan or a Position Ordinance, and such other employees as the City Administrator may assign to said Department. ~' SECTION 3.02. The Director of Electric utilities, subject to the approva~ of the City Administrator and City Council, shall organize and maintain such divisions in said Department as the operation may in his judgement require. The Director of Electric utilities shall be responsible for the general supervision and control of all Divisions of said Department and for the performance of the functions herein assigned to said Department. '-' Ci SECTION 3.03. The functions of the Electric utilities Department are the efficient construction, operation, and maintenance of the electric distribution system; the installation of all new lines, services, and meters; the maintenance of the generation plant; -the preparation of accounting records, electric revenue and expenditures, and perpetual inventories; the preparation and submission of proposed work programs including estimates of cost; the construction, installation, and main- tenance of all electric traffic control devices where appropriate; the installation, maintenance, and operation of the City radio communi- cations system; and the installation, maintenance, and operation of all other electrical equipment and facilities of the City. CHAPTER IV. FINANCE DEPARTMENT !o SECTION 4.01. A Finance Department is hereby created which shall be under the direction of the Director of Finance, and shall consist of such employees authorized by the Position Classification Plan or a Position Ordinance, and such other employees as the City Administrator may assign to said Department. 1/ SECTION 4.02. The Director of Finance, subject to the approval of the City Administrator and City Council, shall organize and maintain such - 2 - I ~. ; ~ - divisions in said Department as the operation may in his judgement require. The Director of Finance shall be responsible for the general supervision and control of all Divisions of said Department and for the performance of the functions herein assigned to said Department. 1;;- SECTION 4.03. The functions of. the Finance Depari:ment are the ad- ministration and collection of various City taxesj, licenses, and per- mits and the administration of ordinances and Stai:e Laws applicable thereto; the receipt and safe keeping of all City money; preparation and control of the City Budget; procurement of ma1:erials, supplies, equipment and services; the reproduction of forms" records and other printed material; receipt, storage and issuance of supplies, materials and equipment; the disposal of surplus property; fisca~ and property accounting; records management and data processinq; financial esti- mating, planning and programming; billing and collecting; administra- tion and operation of public off-street parking facilities; operation and maintenance of parking meters; keeping of minutes of the City Council; recordation of ordinances, resolutions and various assessment proceedings; the general maintenance and repair of all public build- ings belonging to the City and located within the City limits and such other public properties belonging to the city as Inay be designated by the City Administrator; the cleaning, maintenance and repair of the City Hall, and all other publ~c buildings belonging to the City which are in the City Hall area and used for general ad]ninistrative purposes; supervision and control of the City Warehouse and Yard; the repair and maintenance of all motor equipment of the City, except Fire Department motor equipment; establishing and operating a cen'tralized shop and warehouse; the performance of all duties prescribed by the Charter and ordinances of the City of Ashland and the laws of the State of Oregon for those officers and officials included in the Finance Department; and the performance of such other functions as maybe assigned by the City Administrator or prescribed by the City Council. CHAPTER V. FIRE DEPARTMENT SECTION 5.01. A Fire Department is hereby created which shall be under the direction' of the Fire Chief, and shall consist f such employees provided for by the position Classification Plan or a Postion Ordinance, and such other employees as the City Administrator may assign to said Department. /'1 SECTION 5.02. The Fire Chief, subject to the approval of the City // Administrator and City Council, shall organize and maintain such div- isions in said Department as the operations may in his judgment re- quire. The Fire Chief shall'be responsible for the supervision and control of all divisions of said Department and for the performance of the functions herein assigned to said Department. The Fire Chief shall have control and management of all officers, members, equipment, and functions of the Fire Department. The Fire Chief shall have authority to adopt rules and regulations for the administration, discipline, equip- ment and uniforms of members and officers of the Departmentl fixing\;the powers and duties and prescribing penalties for violations of any such -3- rules an~ regulations and providing for their enforcement. IS'" SECTION 5.03. The functions of the Fire Departmen.t are the prevention and extinguishment of fires; the enforcement of all laws and ordinances relating to the prevention and extinguishment of fires and the storage, sale, and use of oils, combustible materials and explosives; the inves- tigation of the causes of all fires and the reporting of the same to the Police Department in all cases where there is reason to believe that any fire is the result of crime or that crime has been committed in connection therewith; the inspection of all hydrants, stand pipes, and other water supply systems; the performance of disaster and mutual aid services in accordance with approved plans or agreements; the perfor- mance of such other functions as may be assigned by the City Administra- tor or prescribed by ordinance of the City Councilor by applicable State Law. o SECTION 5.04. In addition to the performance of their regular and ordinary duties it shall be the duty of all members of the Fire Depart- ment at all times and under all circumstances to 90 to the aid of all persons or animals in distress or danger and render them such help and assistance as lies within their power and to perform any and a~l other duties when ordered by the Fire Chief. In case any member of the Fire Department is injured while rendering such additional services he shall be deemed to be injured in the course of his employment. CHAPTER VI. JUSTICE DEPARTMENT J7 SECTION 6.01. A Justice Department is hereby created which shall be under the direction of the Municipal Judge, and shall consist of such employees provided for by the posi tion Classifica'tion Plan or a Posi tion Ordinance, and such other employees as the City Administrator may assign to said Department. )1 SECTION 6.02. The Municipal Judge shall be the judicial officer for the City of Ashland and shall sit in police court judgment for mis- de~eanor cases involving violations of all City ordinances, of the City Charter, of the. Oregon Revised Statutes Traffic Act, and of the Oregon Juvenile Court, coordinating, advising, and hearing recommendations from a Juvenile Jury. The Municipal Judge advises and acts as consul- tant to the Police Department, may punish defendants found guilty of violations by prescribed fine or imprisonment, or both; he may suspend or dismiss, for cause, any case or fine or prison sentence; he may issue warrants for non-appearance in court or failure to carry out sentences imposed. /1 SECTION 6.03. Whenever, in the opinion of the ~unicipal Judge, the City Administrator, or the City Council, the interests of the City re- quire it, a substitute Municipal Judge may be employed at the expense of the City upon such terms as are prescribed- by the Councilor City Administrator. -4- dO SECTION 6.04. The Municipal Judge shall keep on file in his office all written communications and opinions, decisions, briefs and papers used in cases wherein he presides. The Municipal JUdge shall deliver all books, records, papers, documents and property of every description belonging to the City to his supcessor in office~ CHAPTER VII. LEGAL DEPARTMENT dt SECTION 7.01. A Legal Department is hereby created which shall be under the direction of the City Attorney, and shall consist of such employees provided for by the Position Classificat,ion Plan or a Posi- tion Ordinance, and such other employees as the City Administrator may assign to said Department. (?>d SECTION 7.02. The City Attorney shall be the Chief Administrative Officer of the Legal Department, and shall prosecute and defend for the City of Ashland all actions at law or in equity, and all special pro- ceedings for or against the City of Ashland. The City Attorney shall commence any legal proceedings when directed to do so by the City Ad- ministrator or City Council, and he shall give legal advice in writing to the Mayor, the Council, the City Administrator, chief officials, and Boards and Commissions when requested to do so by them, upon questions of law arising in their separate departments involving the rights and liabilities of the City. The City Attorney shall not settle or dismiss any litigation for or against the City, or take an appeal to any appellate court unless he is instructed to do so by the City Council. J3 SECTION 7.03. The City Attorney shall draw such ordinances, resolu- tions and contracts, or other instruments, as shall be requested by the Councilor the City Administrator, shall attend the meetings of the Council when requested to do so by the Mayor or members of the Council, or the City Administrator. e?4 SECTION 7.04. Whenever, in the opinion of the City Attorney, the City Administrator, or the City Council, the interests of the City require it, assistant or substitute counsel may. be employed at the expense of the City, upon such terms as are prescribed by the Councilor City Administrator. c>,~' SECTION 7.05. The City Attorney shall keep on file in his office all written communications and opinions, briefs and papers used in cases wherei~ he appears. The City Attorney shall deliver all books, records, papers, documents and property of every description belonging to the City to his successor in office. d(,. SECTION 7. 06. The Ci ty Attorney shall be ex-offici.o Prosecuting Attorney and as such shall prosecute all criminal violations of the provisions of the Charter or any City Ordinance. CHAPTER VIII. POLICE DEPARTMENT 017 SECTION 8.01. A Police Department is hereby created which shall be un- der the direction of the Chief of Police, and shall consist of such -5- ~~- '--------- ------.,.-----.-- - employees provided for by the Posi tion Classifica'tion Plan or a Posi- tion Ordinance, and such other employees as the City Administrator may assign to said Department. c9& SECTION 8.02. The Chief of Police shall organize and maintain such divisions in said Department as the operations may in his jUdgment r~quire, and shall be responsible for the supervision and control of all divisions of said Department and for performance of the functions herein assigned to said Department. The Chief of Police shall, in the lawful exercise of his duties, and subject to the provisions of the City Charter, have all the powers that are now or hereafter may be con- ferred upon sheriffs by the laws of the State of Oregon, and shall be entitled to the same protection. Jq SECTION 8.03. The Chief of Police shall have authority to adopt rules and regulations for the administration, discipline, equipment and uni- forms of the members and officers of the Department, fixing powers and duties and prescribing penalties for violations of any such rules and regulations, and providing for their enforcement. JQ SECTION 8.04. The functions of the Police Department are the mainten- ance of law and order in the City: the enforcement in the City of all laws of the United States and of the State of Oregon, and all ordin- ances of the City, except when such enforcement is by such law, ordin- ance or the Charter of the City made the responsibility of another of~icer or department, or when such enforcement is the responsibility of a State or Federal Agency or officer; the administration of the City prisoh and the care, custody and control of prisoners; the operation of the City pound; the performance of such other functions as may be assigned by the City Administrator or prescribed by ordinance of the Councilor by applicable State law. CHAPTER IX. PUBLIC WORKS DEPARTMENT ,.1/ SECTION 9.01. A Public Works Department is hereby created which shall be under the direction of the Director of Public Works, and shall consist of sueh employees provided for by the Position Classification Plan or a Position Ordinance, and such other employees as may be assigned by the City Administrator to said Department. 3;r 33 SECTION 9.02. The Director of Public Works, subject to the approval of the City Administrator, shall organize and maini:ain such divisions in said Department as the operations may in his judgment require, and shall be responsible for the supervision and control of all divisions of said Department and for the functions herein assigned to said De- partment. The Direotor of Public Works shall be ex-officio City Engineer, ex-officio Street COInmissioner, and ex-officio Water Superintendent. SECTION 9.03. The functions of the Public Works Department are the construction and maintenance of all streets, alleys, paths, rights- of-way, and courts now open or which hereafter may be opened; the cleaning of streets; the construction, maintenance,. and operation of the sewer and storm drain systems; the maintenance and operation of -6- the sewage disposal plant; the construction, maintenance, and operation of the water distribution system; the maintenance and operation of the water filtrationi,and power plant; the supervision of all work done on streets, alleys or other public ways, lands, buildings, or other structures by anyone other than the City of Ashland; the enforcement of all laws, ordinances and regulations governing thE~ erection and occu- pancy of buildings and structures, and the alterations of or additions to buildings and structures; the performance of traffic engineering; the performance of all phases of engineering work required in connection with all the functions of said department; the keeping of records of all surveys and measurements made, which records shall be open for public inspection. ' CHAPTER X. GENERAL PROVISIONS 3L/ SECTION 10.01. This Ordinance shall be known as "The Organization Ordinance", and shall be referred to as such. 3S- SECTION 10.02. The officers and employees of the foregoing Divisions and Departments shall perform such other duties as may be required of them by the City Charter, laws or ordinances of the City of Ashland, and such other or further duties as may be required from time to time by the person having direct charge of the Division or Department, or by the City Administrator, or by the City Council. 3" SECTION 10.03. Inasmuch as the City of Ashland has not formally adopted an Organization Ordinance, it is deemed necessary for the peace, health and safety of the citizens of Ashland that an emergency be, and the same is hereby declared to exist and this ordinance shall be in full force and effect from and after its passage by the Common Council of the City of Ashland and approval by the Mayor. CHAPTER XI. LEGAL REQUIREMENTS. 3; SECTION 11.01. Ordinance Number l3lS and all or parts of ordinances amendatory thereof or in conflict herewith are hereby repealed. The foregoing ordinance was duly passed, under a suspension of rules, ~ular meeting of the Common Council held on the day Oft?'~' 1965, the vote being as follows: Ayes ~ Nays 0 the J~ Approved: \:) ~~ 0~~ Or;- U---~\ Mayor To all of which I hereby certify: cW:E: ~ City Recorder --r ~._---_.,.._~ ._---- -_._~--.-.__.~._~._._..,..- ---- ------._- -.." --------