HomeMy WebLinkAbout2004-241 PO - Sera Architects
,.,
CITY RECORDER'S COpy
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541 ) 488-5300
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05638
VENDOR: 001706
SERA ARCHITECTS
123 NW 2ND AVE
PORTLAND, OR 97209
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Special Inst:
Req. No.:
Dept.: FINANCE
Contact: Dick Wanderscheid
Confirming? No
Balance of Library Project
Continuation of PO 00808
5,000.00
BILL TO: Account Payable!
20 EAST MAIN ST
541-552-2028
ASHLAND, OR ~~7520
SUBTOTAL
TAX
FREIGHT
TOTAL
E 410.03.42.00.702100
5 000.00
-
VENDOR COpy
A request for a Purchase Order
REQUISITIION FORM
CITY OF
ASHLAND
Date of ReqUest:~? -'t'i,"~
THIS REQUEST' IS A:
D Change Order{ existing PO #
Required Date of Delivery/Service:
Vendor Name: Sera Architects
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
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Services Only
Description
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Total Cost
Sollclbltlon Process:
Exempt 3 Written Quotes
(copies attached)
Sole Source Invitation to Bid
(copies on file)
o Request for
Proposal (copies on file)
Project Number
Account Numbettl_~ .62.~~. (!rJ. JP2jf?i)
*Please attach the Original signed contract and Insurance certificate.
Materials Only
Item # Quantit:y Unit
Description
Unit Cost Total Cost
TOT AL COST OF
THE MATERIALS
Project Number
Account Number
. . .
-- -- -- ------
*Please attach the quotes.
Employee Signatun~: Supervisor/Dept. Head Signature:
NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process require
when necessary.
G:Finance\Procedure\AP\Forms\8_Requisition fonn.doc
Updated on:07/15102
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Page 1 ~
From:
To:
Date:
Subject:
Dick Wanderscheid
Kari Olson; Veronica Vlach
12/6/20043:39:41 PM
Re: SERA Architects, Inc.
Kari and V-
We are in thE~ process of finishing this project with the installation of a new gutter system and all that
remains is the final inspections and paying the remaining retainage to Adroit. I anticipate one or two more
additional bills from SERA to finish off the project. I would like to reopen the PO for $5000 and get this
finished in the next month or so. Please let me know what I need to do to accomplish this. Thnx to both of
you for your help on this.
Dick Wanderscheid .
Director Electric and Telecommunications
City of Ashland,
90 N. Mountc~in Ave
Ashland, Or. 95720
541 552 2061 Voice
541 55224316 Fax
Wandersd@ashland.or.us
>>> Veronica Vlach 12/6/2004 3:32:30 PM >>>
Hi Dick,
In need instruction from you in a billing situation. SERA Architects has had a PO in the past for continuing
Library projeGt invoices. At the end of the fiscal year this PO was closed with a remaining balance of
$96,155.04 (PO# 00808).
Questions:
Do you expect continued bills from SERA?
What is the t:md date you expect to be complete with SERAs' service?
Would you lilke the full remaining balance to be added back in the PO?
Do we have permission to do a change order to re-open the PO for the current bill and any others you
have signed?
thank you for your time.
Veronica
Veronica Vlclch
Accounts P81yable Clerk
Vlachv@ashland.or.us
Phone 541-S52-2028
Fax 541-488-5311