HomeMy WebLinkAbout2004-243 Contract - ACCESS Inc
CITY OF
ASHLAND
CITY OF ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: (541) 488-5:305
FAX: (541) 488-5311
PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25.000
CONSULTANT: ACCESS Inc. (Contact Cindy Dyer)
ADDRESS
TELEPHONE
3630 Aviation Way
Medford, OR 97501
(541) 779-6691
BEGINNING DATE: 11/1/04
COMPLETION DATE: 6-30-05
COMPENSATION: SeE~ Below (additional Terms)
SERVICES TO BE PROVIDED: Administration of the City of Ashland Home Ownership and Rental Assistance loan programs. Perform
program administration :services described in attachment "A".
ADDITIONAL TERMS Paragraph 4 is modified to the extent that the consultant/contractor will be paid a sum not to exceed $3,000 (10%
of the annual budget). The City of Ashland has budgeted a cumulative total of $30,000 for the programs including the compensation to
be aid in this contract.
CITY AND CONSULTANT AGBEE:
1. All Costs by Consultant: Consultant shall, at ns own risk and expense, perform the personal services described above and, unless OUtt=r"i~ ~ificd, fumisf1 aI/labor,
equipment and materials requin~d for the proper performance of such service.
2. Qualified Work: Consultanlt has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, n required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded.
3. Completion Date: Consultclnt shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall p!lY Consultant for service performed, including costs and expenses, the sum specnied above. Once work commences, invoices shall be prepared
and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be
prematurely terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Uving Wage Requirement!~: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this
contract. Consultant is also required to post the attached notice predominantly in areas where n will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnny and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property,
of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultanfs employees, agents, and others
designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, sub rogations, actions,
costs, judgments, or other damalges, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to
perform its obligations through no fault of Consultant.
10. Independent Contractor Sltatus: Consultant is an independent contractor and not an employee of the cny. Consultant shall have the complete responsibility for the
performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this
contract. Consultant is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted
assignment or subcontract withclut written consent of cny shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
rsons em 10 ed b them, and the a roval b Ci of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and Ci
CONSUL TANT:
BY W~,.... /' "'" AJ '.t' C-/ ~ ~ ~
(
CITY OF ASHLAND:
BY
TITLE
DATE
c~~
//"'~9-~ Od Y
CITY ADMINISTRATOR
/IJ_./ ~R /0~M;
~ ~ _ filV
~NANCE DIR OR /
DATE:
FederallD # 93-066396
Or Social Security #
DATE:
ACCOUNT #
PURCHASE ORDER #
(for City purposes only)
CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal servicesXrev'd 1/04)
~
CITY OF
ASHLAND
Attachment "A"
Rental Assist;tnce: The purpose of the Rental Assistance Program is to provide low to moderate-income Ashland
Renters with the up-front costs of obtaining rental housing. Assistance is provided in the form of a short-term
loan, with full repayment to be made within 15 months. The maximum loan amount will not exceed $750, and is
available to be used toward fIrst or last month's rent or security deposit. Eligibility of potential participants will be
determined by ACCESS mc., based upon program parameters and property qualifications established by the City
of Ashland.
Home Owner!ihip: The pwpose of the Home Ownership program is to provide qualified participants assistance
with down payment and closing costs used toward the purchase of a residence within Ashland. The dwelling mllsl
have an initial purchase price that does not exceed the purchase prices established under the City of Ashland
affordable housing guidelines. The qualifying household income can not exceed 100 percent median income for
Jackson County, with the maximum loan amount being $2,500. Eligibility of potential participants will be
determined by ACCESS mc., based upon program parameters and property qualifications established by the City
of Ashland.
Consultan1t agrees to perform the following services:
1) Prograrn marketing
2) Information, application assistance, follow-up and referral services
3) Homebuyer education and counseling
4) Working with local realtors and lenders to qualify potential
homebuyers/applicants
5) Identifying loan products and services available to potential
homebuyers/applicants
Administrative services shall include the actual program delivery methods of marketing, intake, application
review and participant qualifying, identifying all available resources that may benefit the consumer, working
cooperatively with landlords, financial institutions, the City of Ashland, realtors and any other agent directly
or indirectly involved with each transaction. Additional costs incurred by ACCESS, Inc. for making these
programs a part of their overall business operations include items such as accounting, audit, and other
overhead expenditures.
Community Development
20 East Main
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488.5305
Fax: 541-488-5311
TTY: 800-735-2900
~.,
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
WAGE
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Employees must be paid a
living wage:
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $'15,964 or more.
~ For all hours worked in a
month if the employee
spends 50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,964.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans
(including childcare) benefits to
the amount of wages received by
the employee.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers;: This notice must be posted predominantly in areas where it will be seen by all employees.
CITY OF
ASHLAND
DEC 6
2.004 C I T Y 0 F
ASHLAND
November 16, 2004
Donna Trembley, Housing Resource Specialist
ACCESS, Inc.
3630 Aviation W;ay
Medford, OR 97S20
Dear Donna
At long last included is the extension contract for the Ashland Home ownership and Rental Assistance Programs that have
been administered by ACCESS Inc over the last year.
Please Review the contract obtain the appropriate signature, and submit the original back to my office (return envelope
provided). I hope this contract has not languished so long that your interest in continuing to administer the programs has
waned. As always I appreciate your help and will talk with you soon.
Thank y ~u, ,J ~} 'I
$~-{~YI:fL~
Brandon Goldman
RECEIVED NOV 292004
From the Desk of:
Brandon Goldman
Department of Communit)' Development
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541488-5305
Fax: 541488-5311
ITY: 800-735-2900
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