HomeMy WebLinkAbout2005-010 Contract - David Lewis
CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000
CITY OF ASHLAND, (CITY) CONSUL T ANT: David R. Lewis
20 East Main Street Address: 2555 NE 49th Avenue
Ashland, Oregon 97520 Portland, OR 97213
Telephone: (541) 488-6002 Telephone: (503) 281-4178
FAX: (541) 488-5311 FAX:
1f3. BEGINNING DATE: 1/18/05 1f3. COMPLETION DATE: 6/1/05 (Estimated)
1f4. COMPENSATION: $6,000
1f1. SERVICES TO BE PROVIDED: See attached scope of work
ADDITIONAL TERMS:
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and,
unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to
the work required under this contract are~ fully qualified to perform the service to which they will be assigned in a skilled and
worker1ike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and
bonded.
3. Completion Date: Consultant shall s;tart performing the service under this contract by the beginning date indicated above and
complete the service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once
work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month.
Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be
made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.:~12, 279.314, 279.316 and 279.320 are made part of this contract.
7. living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this
contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to
post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any
and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or
incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any
losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by
the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by
Consultant should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall
have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as
required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that
will comply with ORS 656.017.
1110. Assignment and Subcontracts:: Consultant shall not assign this contract or subcontract any portion of the work without
the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall
be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the
approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor
and City.
Consultant: David R. Lewis
Title: Landscape Architect
Fed. 10 #
OR Social Security # 5~ 513 '130~
DATE /. E3 . oC:;;
CITY OF (2";ND:
BY I .. /4---..
OR City Administrator
BY
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Date
Finance Director
CONTENT REVIEW:
Purchase Order #
Acct. No.: (for City purposes only)
~ITY OF ARHI ANn PFRRONAI RFRVI~FR ~ONTRA~T <!I;?5 000 (\FORMR\r.nntr~r.t for np.~on~1 ~p.rvir.p.~\(rp'v'ri Q/01 \
Date
(City Dept. Head) Date:
ASHLAND TRAILS .MASTER PLAN - SCOPE OF WORK
STATEMENT OF WORK, CC.MPENSATION and PAYMENT SCHEDULE
January 8, 2005
Submitted by David R. Lewis, JLandscape Architect
2555 NE Forty Ninth Avenue Portland, Oregon 97213.1929 503.281.4178 DLewis~yPacifier.com
1. Project Initiation, Coordination and Data Collection Hours
a. Project Coordination:
Attend 2-3 on-site meetings to review project with Parks staff & interested parties, including 24
workshop retreat.
b. Existing Conditions and Data Collection 6
c. Travel 11
2. Work Products/Chapters:
Acknowledgments - City provided, with Consultant editing. 1
Mission Statement - City provided, with Consultant editing. 1
Table of Contents 1
Executive Swnmary 3
Chapter 1 Recommended Trail Routes - City provided, with Consultant editing. 4
Master Plan Map - by City with Consultant review & comment. 2
Chapter 2 Bear Creek Greenway Trail Area 5
Chapter 3 Central Ashland Bike Path Area 5
Chapter 4 TID Ditch Trail Area 5
Chapter 5 Wright's Creek Trail Area 5
Chapter 6 Ashland Creek Trail Area 5
Chapter 7 Roca Creek Trail Area 5
Chapter 8 Clay Creek Trail Area 5
Chapter 9 Hamilton Creek Trail Are:a 5
Chapter 10 Tolman Creek Trail Area 5
(Typical chapter sections: linkage:s, opportunities, restraints, type, width, users.)
Enlarged Maps of each Trail - by City, with Consultant review & comment. 2
Chapter 11 Overview of Nat. & Cultural Resources found along the trail routes- City provided with
Consultant editing. (Fauna & flora, historic photos, history of the routes, other facilities) 4
Chapter 12 Trail Master Plan De:velopment Process - coordination with other planning efforts, public
involvement, meetings, community concerns, responses to community conctmlS. City provided with
Consultant editing. 3
Chapter 13 Trail standards and basic design elements - Consultant written & drawing sketches / final
drawings by City. 6
Chapter 14 Implementation, Phasing, Cost estimates - by City. 0
Chapter 15 - Coordination with City Comprehensive Plan. 3
Appendices - by City. 0
Format, layout, printing & publishing - by City. 0
Printing/reproduction/mileage: 4
Signage, Management & Maintenance, Trailheads, Planting, Grading & Drainage, Viewpoints, Trail Access -
NIC. 0
Total
120
120 hours @ $50 = $6,000
Excluded Services are not a part of Landscape Architect's Basic or Additional Services and are the
responsibility of others. Excluded Services include, but are not limited to, the following: subsurface
conditions; soil issues (including suitability for plant material, soil content, level of compaction); trail design
and location; structural calculations; lot line location; drainage; utilities' location; signage; security; and
lighting.
None of the work prefonned is for (~onstruction.
Landscape Architect shall participat,e in site visits with the project's representatives to generally review the
trail routes and to see if the routes are generally consistent with the intent of Landscape Architect's
documents. Although Landscape Architect may observe and discuss potential problems, these visits are not
construction inspections or a guarantee that there will not be construction deficiencies.
Contractor shall not be required to defend, save, hold harmless or indemnify the City for claims rising from
the City's negligent acts, errors or mnissions.
Payment will be made on a time and materials basis at the hourly billing rate of $50.00/hour. Partial
payments for time and materials may be requested monthly and are due within 30 days. Final payment shall
be made at completion and acceptance of all work.