HomeMy WebLinkAbout2005-017 Contract - Carollo Engineers
CITY OF
ASHLAND
CITY OF ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: (541) 488-6002
FAX: (541) 488-5311
CONTRACT FOR WORK LESS THAN <$25,000
CONTRACTOR: CAROLLO ENGINEERS
ROBERT EIMSTAD, PE
ADDRESS 4380 SW MACADAM AVENUE STE 350
PORTLAND OR 97239-6406
TELEPHONE 503/227-1885
FAX:
503/227-1747
BEGINNING DATE:
JANUARY 28,2005
NTE $11,000.00
COMPLETION DATE: JANUARY 2006
COMPENSATION:
SERVICES TO BE PROVIDED: Capacity evaluation of the City of Ashland Wastewater Treatment Plant per attached Task
Order from Carollo Engineers
ADDITIONAL TERMS:
CITY AND Contractor AGREE:
1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and,
unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such
work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all
personnel assigned to the work required under this contract are fully qualified to perform the work to which they
will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the
State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business
license.
3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and
complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified
above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work
completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated payments will be made for work completed and accepted to date of
termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to
$25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written
contract is entered into by City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property
of City.
6. Statutory Reauirements: ORS 279.312,279.314,279.316 and 279.320 are made part of this contract.
7. Livina Waae Reauirements: If the amount of this contract is $15,964 or more, and Contractor is not paying
prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any
subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached
notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages
resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor
(including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work
or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims,
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2005\05-02 Capacity Evaluation WWTP Carollo Contract 1 05.doc
subrogation~, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the
negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be
terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor.
10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers'
compensation coverage. Contractor is a subject employer that will comply with ORS 656.017.
11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in
force a comprehensive general liability policy including coverage for contractual liability for obligations assumed
under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's
protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The
liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury
and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland,
its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Finance Department prior to the commencement of any work by Contractor under
this agreement. These certificates shall contain provision that coverages afforded under the policies can not be
canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to
City.
12. Assianment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall
be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City. (l ,,4)
:~NT~ /J CITY HWd
~ ~ BY , CITY ADMINISTRAT!:/kl ~
?t%
OR
TITLE
BY
FINANCE DIRECTOR
DATE
DATE:
FederallD #
CONTENT REVIEW:
CI
Or Social Security #
DATE:
ACCOUNT #
PURCHASE ORDER #
~?~. ~7? Co,
(for City purposes only)
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2005\05-02 Capacity Evaluation WWTP Carollo Contract 1 05.doc
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
ALL employers described below
must comply with City of Ashland
laws regulating payment of a
living wage.
11.44 per hour effective June 30, 2004
r~'
(Increases annually every June 30 by the
Consumer Price Index)
Employees must be paid a
living wage:
y For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,964 or more.
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,964.
y For all hours worked in a
month if the employee
spends 50% or more of the
y If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans
(including childcare) benefits to
the amount of wages received by
the employee.
For Additional Information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all
employees.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2005\05-02 Capacity Evaluation WWTP Carollo Contract 1 05,doc
TASK ORDER
CITY OF ASHLAND
AND
CAROLLO ENGINEERS, A Professional Corporation
This Task Order is issued by the City of Ashland (CITY) and accepted by Carollo Engineers
(ENGINEER) pursuant to the mutual promises, covenants and conditions contained in the
Agreement between the above named parties dated the day of
,20_, in connection with:
Capacity Evaluation of the City of Ashland Wastewater Treatment Plant
(Project)
ENGINEER'S SERVICES
The following services will be provided by the ENGINEER
Task 1 - Update Flows and Loads
Characterize current WWTP flow and loads by analyzing data provided by the City for the past
three years. The following flows will be defined: Average and Maximum Month Dry Weather
Flow, Average and Maximum Month Wet Weather Flow, Peak Wet Weather Flow, Peak
Instantaneous Flow. Average and maximum monthly influent concentrations and loadings will
also be defined for major wastewater characteristics, including BOD, TSS, phosphorus, and
ammonia.
WWTP flows and loads will be projected in five year increments through a 20 year planning
period. The projected flows and loads will be used to determine when the various unit processes
will be at, or exceed, their rated capacity within the 20 year planning period.
Task 2 - Capacity Analysis
Using data from the previous task, Carollo will prepare an analysis of the capacity of the
Ashland WWTP. The capacity analysis will compare the loading of each major unit process in
the wastewater treatment plant to design standards, steady state models, or engineering criteria
and determine an equivalent maximum month flow capacity for each major unit process.
Hydraulic capacity will be evaluated by comparing projected peak flows with the design
hydraulic capacity. Major unit processes include:
. Influent Pumps
. Influent Bar Screens
. Oxidation Ditch & Aerators
. Secondary Sedimentation Tanks
. RAS Pumps
. UV Disinfection System
. Membrane Filtration System
. Dewatering System
. Lime Stabilization System
C:\DOCUME-1 \brownp\LOCALS-1 \T emp\AshlandTO-capacity evaluation.doc
Page 1 of 2
, ..
The capacity analysis will be performed with BioTran and/or BioWin computer simulation
modeling. Results of the capacity analysis will be summarized in a table comparing the
equivalent maximum month flow capacity and projected design flow of each major unit process
in the plant.
Tasks 3 - Prepare Capacity Analysis Report
A report will be provided as the main deliverable for these services, and will include the
following chapters:
1) Summary and Triggers for Recommended Improvements
2) Current and Projected Flows and Loads
3) Capacity Evaluation
Five copies of the final report will be submitted to the CITY
Task 4 - Review Meeting
A single meeting will be conducted with CITY staff to review the report recommendations.
TIME OF PERFORMANCE
The report will be submitted within six weeks after receiving written notice to proceed.
PAYMENT
Payment shall be made on a lump sum basis, and shall not exceed $11,000.00 for Tasks 1
through 4 without written authorization by the City.
EFFECTIVE DATE
This Task Order No. _ is effective as of the _ day of
,20_.
IN WITNESS WHEREOF, duly authorized representatives of the CITY and of the ENGINEER
have executed this Task Order No. _ evidencing its issuance by CITY and acceptance by
ENGINEER.
CAROLLO ENGINEERS,
A Professional Corporation
CITY
Accepted this
20_
day of
By:
By:
Officer
Partner
By:
Partner
C:\DOCUME-1 \brownp\LOCALS-1 \T emp\AshlandTO-capacity evaluation.doc
Page 2 of 2
r capacity-evalfee Page 1
.. ..
i .
CAROLLO ENGINEERS
City of Ashland WWTP Capacity Evaluation
Process Design Peer TASK
TASK DESCRIPTION PIC Engineer Engineers Review WP TOTAL COST
1 Develop Flows & Loads 2 28 30 $2,976
2 Capacity Evaluation 30 4 34 $5,098
3 Prepare Letter Report 2 8 2 2 14 $1 ,871
4
$9,945
Total Estimated Hours 2 40 30 4 2 78
Direct Rate $54.69 $46.15 $29.71 $49.68 $21.56
Hourlv Rate with 3.22 Multiplier $176.10 $148.60 $95.67 $159.97 $69.42
Subtotal - Estimated Fee $352 $5,944 $2,870 $640 $139 $9,945
other Direct Costs
PECE (total hours x $6.50/hour) $507
Travel $0
Printing $0
TOTAL ESTIMATED FEE $10,452
10ptional Task I 4 4 I 8 I $1,2991
Conduct meeting
other Direct Costs
PECE (total hours x $6.50/hour) $52
Travel $500
Printing $0
TOTAL ESTIMATED FEE $1,851
Fee est04.xls
PO 05768
Page 1 /1
r~'
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER'S COpy
2/14/2005
05768
VENDOR: 000162
CAROLLO ENGINEERS, PC
3033 N. 44TH STREET STE. 101
PHOENIX, AZ 85018
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? No
Capacity evaluation for the City of
Ashland Wastewater Treatment Plant per
Carollo Task Order, Project 05-02
11,000.00
~
Exempt
Start date: January 27, 2005
Completion date: January 2006
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
11 000.00
0.00
0.00
11,000.00
E 675.08.19.00.604100
11 000.00
VENDOR COpy
CITY OF
ASHLAND
REQUISITION
No. PW - FY 2005
Department PUBLIC WORKS
Vendor CAROLLO ENGINEERS
4380 SW MACDAM AVENUE STE 350
PORTLAND OR 97239-6406
Account No. _ 'f~~r ~1Jt5. OB.IC}.b(7. (,0'/1011
-
Date January 27, 2005
Requested Delivery Date ASAP
Deliver To DA WN LAMB
Via
(* Note: Please allow approximately two(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printing jobs)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
Capacity evaluation for the City of Ashland
Wastewater Treatment Plant per Carollo Task Order $ 11,000.00
TOTAL $ 11,000.00
for Kari:
BID /RFP I EXEMPT: Exempt
Contract Start Date: January 27, 2005
Contract Completion Date: Jan-06
Insurance on file: I YES I NO
Project No: 05-02
Job No.
Unit No.
I hereby certify that the above items are necessary for the operation
of this department and are budgeted
Issued By
Date
Received By
Norb: ~OL..&- '500Jcu..G ~ A D\~ .f:OUAw tiP ro
At,( Ll nlih AN I::7\f IJI4. t:N r 4N 0 FA-c'( ? l n ~ J?!?S I t, AI.
~~,
r
G:Pub-wrks/eng/dept-admin/engineer/projecU05-02 Capacity Evaluation Carollo Requisition 1 05.xls