HomeMy WebLinkAbout2005-018 CONT AMND #2 - Hardey Engineers
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ENGINEERING SERVICES CONTRACT
AMENDMENT NO.2
Engineering services contract made on the date specified below in Recital A between
the City and Engineer as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND
City Hall
20 E. Main St.
Ashland, Oregon 97520
(541) 488-5347 FAX: (541) 488-6006
Date of this agreement: April 12, 2004
ENGINEER: HARDEY ENGINEERING &
ASSOCIATES INC.
PO BOX 1625
MEDFORD OR 9750t
Telephone: 541/772-6880 Fax: 772-9573
B: RFP Date: February 17, 2004
Proposal Date: March 26, 2004
City Contracting Officer: Paula Brown, PE, Director of Public Works
Project: 2004 Utility Construction Project No. 04-07
Engineer's Representative: John Hardey, PE
Maximum Contract Amount:$25,000.OO
Address:
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~2.4.
~6.1.
~8.3.
B. AMENDMENT NO.2
1. Modification to Section 2.4
Increase scope of work beyond the original defined work. Include the design and
layout of a 16 inch ductile iron waterline in Granite Street.
2. Modification to Section 8.3
A. Add cost of extra work = $3,500.00
B. Adjusted total contract amount = $30,500.00
CONSUL TANT
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CITY
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Finance Directod ......
REVEIWED AS TO CONTENT
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Date:
Coding:
(for City use only)
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2004\04_07 Hardey Contract Amend 2 804.doc
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I CITY OF I
ASHLAND
Public Works - Engineering Division
Payment Memorandum
Date: January 27, 2005
To: Veronica Vlach- 2!2
From: James H. Olson
Re: PROGRESS PA ENT NO.7 TO HARDEY ENGINEERING FOR THE DESIGN OF
THE 2004 UTILITY CONSTRUCTION PROJECT NO. 04-07
Hardey Engineering have requested a seventh progress payment for services rendered in the design
of the 2004 Utility Construction Project.
Please make payment as follows:
Contractor: HARDEY ENGINEERING
PO BOX 1625
MEDFORD OR 97501
Project Title:
Project No.:
Purchase Order No.:
Account No.:
Walnut St SS
2004 UTILITY CONSTRUCTION PROJECT
2004-07
5283
675.08.17.00.704200
675.08.39.00.704200
Granite St SS 675.08.17.00.704200
675.08.39.00.704200
Walker Ave SD260.08.17.00.704200
260.08.34.00.704200
$ 25,000.00
$ 2,000.00 NO.1
$ 3,500.00 NO.2
$ 30,500.00
Contract Amount:
Change Orders:
REVISED CONTRACT:
COST ALLOCATION
TOTAL PAYMENTS CURRENT
DESCRIPTION COST TO DATE TO DATE AMOUNT DUE
COSTS $27,045.63 $ 23,416.88 $3,628.75
RETAINAGE $0.00 $ - $0.00
$27,045.63 $ 23,416.88 $3,628.75
675.08.17.00.704200
675.08.39.00.704200
675.08.17.00.704200
675.08.39.00.704200
260.08.17.00.704200
260.08.34.00.704200
Please Pay:
$3,628.75
CC: John Hardey, Hardey Engineering
PIiI ,I. IiIF9wn -..JOe::' S,
G:PubWorks\Eng\OeptAdmin\Engineer\Project\04-07 Hardey Payment 7,xls
85% $
15% $
85% $
15% $
65% $
35% $
7,083.33
1,250.00
7,083.33
1,250.00
5,416.67
2,916.67
AMOUNT
REMAINING
$ 30,500.00
$27,045.63
$ 3,454.37
Percent
Complete
88.7%
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\ . Hardey Engineering & Associates, Inc.
PO Box 1625
Medford OR 97501
Phone 541.772.6880 Fax 541.772.9573
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City of Ashland Public Works
20 East Main Street
Ashland, OR 97520
January 15, 2005
Invoice No: 8209
Project No: 00381104
Attn: James Olsen
RE: ASHLAND - 2004 Utility Construction
For professional services rendered for the period November 28, 2004 to January 1, 2005
for the referenced project.
Project No. 04-07
Attend meeting at city to discuss waterline design and options; design and draft waterline.
Prepare bid documents.
Fee Charges
Description
Hours
Rate
Cost
PLAN PREPARATION/APPROVALS
Clerical
Rose Bowers
Task Total
14.50
14.50
34.80
$504.60
$504.60
Water System
John L. Hardey
James E. Higday
Bart Deming
Timothy J. Faulkner
Richard C Carson
Task Total
Phase Total
1.00
11.00
0.50
2.00
23.00
37.50
52.00
100.00
87.00
87.00
59.88
49.30
$100.00
$957.00
$43.50
$119.76
$1,133.91
$2,354.17
$2,858.77
ESTIMA TES/CONTRACT DOCUMENTS
Invoice No: 8209
Project No: 00381104
Description Hours Rate Cost
Specifications
Lany Carson 3.00 87.00 $261.00
Task Total 3.00 $261.00
Phase Total 3.00 $261.00
BIDDING/AWARD
Bid List/Quantities
Timothy J. Faulkner 8.50 59.88 $508.98
Task Total 8.50 $508.98
Phase Total 8.50 $508.98
Total Fee Charges 63.50 $3,628.75
Total Current Billing
$3,628.75
We reserve the right to cease work on accounts 30 days past due. Past due accounts will be charged finance charges of 1.5% per month.
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CITY OF ASHLAND C1TY RECORDER'S COpy
20 E MAIN ST.
ASHLAND, OR 97520 8/6/2004
(541 ) 488-5300
05283
VENDOR: 001718
HARDEY ENGINEERING & ASSOCIATE
POBOX 1625
MEDFORD, OR 97501
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 7/30/2004
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown / Jim Olson
Confirming? Yes
THIS IS A REVISED PURCHASE ORDER
BLANKET PURCHASE ORDER
Engineering Design Services for the
2004 Utility Construction Project 04-07
RFP
Beginning date: ASAP
Insurance required/On file
WALNUT STREET SANITARY SEWER
85% Collection - $7,083.33
15% SDC - $1250.00
GRANITE STREET SANITARY SEWER
85% Collection - $$7,083.33
15% SDC - $1250.00
WALKER AVENUE STORM SEWER
65% Collection - $5,416.67
35% SDC - $2,916.67
Revised purchase order 09-14-2004
Change Order NO.1 - Walnut Street
Sanitary Sewer Amendment 1
Revised purchase order 02-14-2005
Change Order 2 - Granite Street
Waterline Amendment
8,333.33
8,333.33
2,000.00
3,500.00
*** This is a change order. ***
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
30500.00
0.00
0.00
30,500.00
E 675.08.17.00.704200
E 675.08.17.00.704200
E 675.08.39.00.704200
E 675.08.39.00.704200
22 950.00
2900.00
600.00
4,050.00
VENDOR COPY
CITY OF
ASHLAND
REQUISTION FORM
Date of Request:
THIS IS A REQUEST FOR A:
[X] Change Order (existing PO# 5283
Required Date of Delivery/Service:
Vendor Name:
A<1dress:
City, State, Zip
Phone:
Project Title:
Project Number:
HARDEY ENGINEERING
PO BOX 1625
MEDFORD OR 97501
2004 UTILITY CONSTRUCTION PROJECT
04-07
Services Only
Solicitation Process:
II Exempt I 13WrittenOuotes(copies
attached)
I I Sole Source I I Invitation to Bid (copies on
file)
I I Less than $5000 IX] Request for Proposal (copies
on file)
Description
Total Cost
Engineering design services for the 2004 Utility Construction Project
Change Order No. 1 - Walnut Street Sanitary Sewer Amendment 1
Change Order NO.2 - Granite Street Waterline Amendment
Account Number
675.08.17.00.704200 = $2,900.00
.Please attach the Original signed contract and Insurance Certificates.
Employee Signature:
NOTE: By signing
Account Number
Supervisorl Dept. Head Signature:
, I certify tha the above request meets with Ctiy of Ashland Solicitiation Process requirements nd an be provided when n
G:Pubwrks\Eng\04-07 Amendment No 2 C01 OS. xis
Updated on 7/15/02