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Home My WebLink About2005-022 Contract - Sylvia Rose CITY OF ASHLAND, (CITY) 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541)488-5311 ~3. BEGINNING DATE: January 14, 2005 CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CONSULTANT: Sylvia Rose, Sylvia Rose Communications Address: P.O. Box 6122 Salem, OR 97304 Telephone: (503) 399-0428 FAX: (503) 375-3381 ~3. COMPLETION DATE: January 15, 2005 ~4. COMPENSATION: $1000 for planning and facilitation of council workshop on January 14 and 15, 2005 plus additional travel and lodging expenses. ~1. SERVICES TO BE PROVIDED: Planning and facilitation of council workshop on January 14 and 15, 2005. Includes session design; pre-session interviews; compilation of results from pre-session interviews and written exercises; work session materials; meeting facilitation; written summary. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,345 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the wri!ten consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any aSSign~ent or bcontrac II not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: SYLVIA ROSE_ MUNICATIONS CITY OF NO- ~., --- ~ /, BY ~~ -~ BY ~ l'c1f6?( W Title -- ' - .~ - or OR City Administrato Date BY Fed. 10 # Date OR Social Security # Finance Director CONTENT REVIEW: Head) Date: C-.- ~ I Purchase Order # ~ / '7? 8 DATE /2-- Z -0 . Acct. NO.:T \ O.C) \ 0', a'D. \'c'f(CO City purposes only)CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01) -6-~3~. 7-'1- ?//f (City Dept. (for .. ~~ COMMuNICA~~ ~ IS ~ 0 \\n ~ ~' :' ~i !) 'I, Ii, Ls ~I ,L~" i., i,,\\, -; . I IU JAN?, 4 JUlJ "'. January 20, 2005 City of Ashland c/o Gino Grimaldi, City Administrator 20 E. Main Streeet Ashland, Oregon 97520 By INVOICE Mayor and Council Goal Setting Work Session Friday and Saturday, January 14-15, 2005 $1000.00 · Session design; pre-session interviews and surveys · Compilation of survey results; packet preparation · Work session materials · Meeting facilitation · Meeting summary 4DS, Mileage (540 x }?5f $2~ Q{ y. '10 TOTAL AMOUNT DUE: ~ , ~/g-.fO I ~~~~. ~(h ..~-,,\~ -r- '::{- \. o. O\v a \,00. <.00 ~ \ 00 It has been a pleasure serving you. Social Security # 563-74-7114 P.O. Box 6]22 ,a. Salem. OR. 97304 c'" Phone: 503-399-0428 ca., Fax: 503-375-3381 fa. E-mail: srose@wvi.com ,~, CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CITY R~CORDER'S COpy Page 1 / 1 05778 VENDOR: 005067 ROSE, SYLVIA POBOX 6122 SYLVIA ROSE COMMUNICATIONS SALEM, OR 97304 FOB Point: Terms: Net Req. Del. Date: 1/14/2005 Speciallnst: SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 Req. No.: Dept.: ADMINISTRATION Contact: Gino Grimaldi Confirming? No BLANKET PURCHASE ORDER Planning and facilitation of council workshop on January 14 and 15, 2005, plus additional travel and lodginQ expenses. 1,218.70 PSK Beginning date: January 14, 2005 Completion date: January 15, 2005 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 1 218.70 0.00 0.00 1,218.70 E 710.01.01.00.604100 1 218.70 VENDOR COPY requcsy CITY OF ASHLAND REQUISITION FORM Date of Request: I 2/7/2005 THIS REQUEST IS A: D Change Order( existing PO # Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location SYLVIA ROSE COMMUNICATIONS P.O. BOX 6122 SALEM, OR (503) 399-0428 (Phone) Services Only Description Total Cost $1,218.70 Solicitation Process: o Exempt 0 3 Written Quotes (copies attached) o Sole Source 0 Invitation to Bid (copies on file) o Request for Proposal (copies on file) Planning and facilitation of council workshop on January 14 and 15, 2005, plus additional travel and lodging expenses o Less than $5000 Project Number Account Number 710.01.01.00.604100 *Please attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost TOTAL COST OF THE MATERIALS Project Number Account Number {~ , G :Finance\Procedure\AP\Forms\8_Requisition form Updated on:07/15102