HomeMy WebLinkAbout2005-023 Contract - ACCESS Inc
'I
CITY OF ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: (541) 488-5305
FAX: (541) 488-5311
PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25.000
CONSULTANT: ACCESS Inc. (Contact Cindy Dyer)
, 'C"j-'t"YOF
ASHLAND
I
ADDRESS
TELEPHONE
3630 Aviation Way
Medford, OR 97501
(541) 779-6691
BEGINNING DATE: 11/1/04
COMPLETION DATE: 6-30-05
COMPENSATION: See Below (additional Terms)
SERVICES TO BE PROVIDED: Administration of the City of Ashland Home Ownership and Rental Assistance loan programs. Perform
program administration services described in attachment "A".
ADDITIONAL TERMS Paragraph 4 is modified to the extent that the consultant/contractor will be paid a sum not to exceed $3,000 (10%
of the annual budget). The City of Ashland has budgeted a cumulative total of $30,000 for the programs including the compensation to ,
be aid in this contract.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perfonn the personal services described above and, unless otherwisespecifreo', jUmlsn iii' NiWI:
equipment and materials required for the proper perfonnance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perfonn the service to which they will be assigned in a skilled and workertike manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded.
3. Completion Date: Consultant shall start perfonning the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service perfonned, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared
and sOOmitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be
prematurely tenninated, payments will be made for work completed and accepted to date of tennination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Uvlng Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is requiffld to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees perfonning work under this contract and to any subcontractor who perfonns SOOk or more of the service work under this
contract. Consultant is also required to post the attached notice predominanUy in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents hannless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destnJction) to property,
of whatsoever nature arising out of or incident to the perfonnance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perfonn work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, slbrogations, actions,
costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be tenninated by City by giving ten days written notice to Consultant and may be tenninated by Consultant should City fail stbstantially to
perfonn its obligations through no fault of Consultant
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the
performance of this contrad. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all personsemp/oyed to perfonn work pursuant to this
contract. Consultant is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work \\1thout the written consent of City. Any attempted
assignment or Slbcontract Mthout written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
rsons em b them, and the roval bC' of an a . nment or st.bcontract shall not create an contractual relation between the assi nee or subcontractor and .
CONSULTANT:
BY yJ~A'/'~ A-) 7' (~~ ~~
( .
CITY OF ASHLAND:
BY
TITLE Cz.-o
DATE 1/"'~9-P< Ott' V
CITY ADMINISTRATOR
/11_ / ~R /0~M;
~ ~ _ fl/~
t!i'NANCE DIR OR /
DATE:
FederallD # 93-066396
Or Social Security #
DATE: .1). 0
ACCOUNT # (" t" t!' ? f' ;:L 7' tf?!" ? I' C 7 / Cl
PURCHASE ORDER # ~ v-7 7' if
(for City purposes only)
CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal servicesXrev'd 1/04)
.
Attn:
Name
Address
City
Phone
Qty
2
[i] Cas h
Check
Credit
Brandon Goldman
City of Ashland
20 E Main St
Ashland
State OR
Zip 97520-
Description
11/1/04 -12/31/04 Monthly Admin Fee
Pa ment Details
Name
CC#
Expires
A prompt payment is appreciated
Thank You For Investing In Our Community
POBox 4666
Medford, OR 97501
(541) 779-6691 Fax (541) 774-4304
Invoice No 260
Date
Rep
1/18/2005
clp
Unit Price
Extension
$375.000
$750.00
$750.00
Invoice Total
Page 1 / 1
~..
IF_~
CITY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541 ) 488-5300
CITY RECOR
05774
VENDOR: 000196
ACCESS, INC
POBOX 4666
MEDFORD, OR 97501
SHIP TO: Ashland Planning Department
(541 ) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: COMMUNITY DEVELOPMENT
Contact: Brandon Goldman
Confirming? No
Administration of the Rental Assistance
and First Time Home Buyers Programs
Not to exceed $3,000
3,000.00
PSK
Beginning date: 11/01/2004
Completion date: 06/30/2005
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
3000.00
0.00
0.00
3,000.00
E 110.09.27.00.610710
E 110.09.27.00.610720
1 500.00
1,500.00
~,
VENDOR COpy
REQUISITION FORM
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~By
CITY OF
ASHLAND
Date of Request: I 2-15-05
THIS REQUEST IS A: Request for Purchase Order
o Change Order(existing PO # )
Required Date of Delivery/Service:
11-1-04-
on{!oin{!
Vendor Name:
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
A(Y~I=~~ Inl'
PO Box 4666
Medford, OR 97501
541-779-6691, fax = 774-4304
Services Only
Description
Administration of the Rental Assistance and First Time
Home buyers Programs.
Total Cost
Solicitation Process:
o Exempt 0 3 Written Quotes
(copies attached)
Sole Source 0 Invitation to Bid
(copies on file)
~ Less than 0 Request for
$5000 Proposal (copies on file)
Not to exceed
$3000.00
Project Number
Account Numbers: 110 - 09- 27 - 00 - 610710
110 - 09- 27 - 00 - 610720
*Please attach the Original signed contract and Insurance cerlificate,
Materials Only
Item # Quantity Unit
Description
Unit Cost Total Cost
TOTAL COST OF
THE MATERIALS
Project Number
Account Number
- - -
-- -- -- ------
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Employee Signature(~~' '/(In :,i~~' I L Supervisor/Dept. Head Signature:
NOTE: By signing this Jquisition form, I certifY that the above request meets the City of Ashland Solicitation Process fJ qUi
. when necessary.
G :Finance\Procedure\AP\Fonns\8 _Requisition fonn,doc
Updated on:07/15/02