HomeMy WebLinkAbout2005-063 Contract - SWCA
05i11/2005
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To: Cirv of AshJar1d
20 E. Main Street
Ashland. OR 97520
Attention: Bill Molnar
Project: 9072-199 Period: 12/112004 to 3/19/2005
City of Ashland Local Wetlands Inventory
SI...,CA I t~C
/ i
Catporate Office:
.-21r20 N. Central Ave. Suite 130 Phoeni.
, T~I: (602)274-3831 Fax: (602)274-3958
..Z 85004
PAGE
(12/(12
Remit To: }).o. Box 92170
Elk Grove, IL 60009
Invoice Number:
26717
$10,000.00
$0.00
$2,802.14
$7~197.86
Bil1ing Group:
POR
Portland
B iJ ling Group Manager:
Benjamin, Stacy N.
Senrices: revisions to L WI maps
Professional Fees:
GIS Analyst
Senior Project Manager
Wet]ands Program Manager
Total Professional Fees
Direct Expenses:
Total Dircc:t Expenses
Billing Group: POR Subtotals
Total Invoke Amou.nt This Period
March 31, 2005
Contract Ma..ximum:
Previous Billings Again~t M[Lximum:
Current Billings AgnirJst Milximum:
Balance After This Invoice:
Billing Group Maximum:
Previous Billings Against Maximum:
Current Billings Against Ma:'Cimum:
Rilling Group Balance:
Bill Hounj
26.75
10.50
1.00
Bill Rate
$65.50
$90.00
$t05.00
$10,000.00
$0.00
$2.802.14
$7.197.86
Char!.!e
l~752.14
945.00
105.00
$2! 802.14
$21802.14
$2,802.14
Aged Receivables:
Total Amount Due
Current
$2,802.14
$2.802.14
o~ ~p p.U'
Qq.,. ~I D(
~ 1-60 Davs
$0.00
61-90 Days
$0.00
2.1-120 Da)~
$0.00
~]O Dayj
$0.00
Received
CITY Ol~
ASHLAND
FEB 14 ZOOS
SWCA Portland
CONSULTANT SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: SWCA
City Hall Address: 2120 North Central Av Suite 130
20 E. Main 8t. Phoenix, Al 85004
Ashland, Oregon 97520
(541 ) 488-6002 Telephone: 602-274-3831
FAX: (541) 488-5311 FAX: 503-224-1851
Date of this agreement: 12/29/04 ~ B: RFP date: February 3, 2003
Proposal date: February 21 , 2003
~2.2. Contracting officer: Bill Molnar
~2.4. Project: City of Ashland Local Wetlands Inventory Revisions
~6. Consultant's representative: Stacy Benjamin
~8.3. Maximum contract amount: $10,000
B. On the date noted above, City issued a request for proposals (RFP) for consulting services needed by City for the project
described above. Consultant submitted a proposal in response to the RFP on the date noted above.
C. After reviewing Consultant's proposal and proposals submitted by other offerors, City selected Consultant to provide the
services covered by the RFP.
City and Consultant agree as follows:
1. Relationship between City and Consultant: Consultant accepts the relationship of trust and confidence established between
Consultant and City by this contract. Consultant covenants with the City to perform services and duties in conformance to and
consistent with the standards generally recognized as being employed by professionals of consultant's caliber in the locality of
the project. Consultant further covenants to cooperate with City, City's representatives, contractors, and other interested parties
in furthering the interests of City with respect to the project. In order to promote successful completion of the project in an
expeditious and economical manner, Consultant shall provide professional consulting services for City in all phases of the project
to which this contract applies, serve as City's professional consulting representative for the project, and give profe~;sional
consultation and advice during the term of this contract. Consultant acknowledges that City is relying on consultan't to provide
professional consulting services in a manner that is consistent with the interests of City.
2. Definitions: Generally words, terms and phrases used in this contract shall have the meaning ascribed to them ir, the
construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City. means the City of Ashland, Oregon.
2.2. "Contracting officer" means the person specified in Recital A above or that person's designee.
2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports, and othl3r consulting
services and products which Consultant is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and end on completion of all services
required by this contract unless sooner terminated as provided in this contract.
4. Authority of Contractina Officer: The contracting officer shall have the authority to act on behalf of City in the administration
and interpretation of this contract. The contracting officer shall have complete authority to authorize services, transmit
instructions, receive information, interpret and define City's policies and make other decisions with respect to Com;ultant's
services.
5. Consultina Services: Consultant shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's requirements relative
to the services.
5.1.2. Review available data relative to the services.
5.1.3. Identify data which is not available and is needed to fulfill the services, and act as City's
representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the status of services.
5.1.5. Cooperate with other consultants retained by City in the exchange of information needed for
completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving written authorization from the
contracting officer for work described in the RFP. Consultant shall perform the services as expeditiously as is consistent with
professional skill and care and the orderly progress of the project. Upon request of City, Consultant shall submit for City's
approval, a schedule for the performance of work elements described in the RFP. Each schedule shall include allowance for
periods of time required for City's review and approval of Consultant's services. Each schedule, approved by City, shall become
a part of this contract.
5.3. Consultant shall perform the services as an independent contractor in accordance with generally aceepted
standards in Consultant's profession. Consultant shall be responsible for the professional quality, technical accuraGY and the
coordination of all services performed by Consultant. Consultant shall, without additional compensation, correct or revise any
error or deficiencies in the services that are caused by Consultant's negligence. City's review, approval, acceptance of, or
payment for, any of the services shall not be construed to waive any of City's rights under this contract or of any ca.use of action
arising out of Consultant's services. In the event of any breach of this contract by Consultant or negligent performance of any of
the services, City's cause of action against Consultant shall not be deemed to accrue until City discovers such breach or
negligence, or should have, with reasonable diligence, discovered such breach or negligence. The preceding sentence shall not
be construed, however, to allow City to prosecute an action against Consultant beyond the maximum time limitation provided by
Oregon law.
6. Assianment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person specified in
Recital A above, who shall act as Consultant's representative in all communications and transactions with City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to assignment of Consultant's
employees to perform services if the requests are consistent with sound business and professional practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
7.2. City will provide information, documents, materials and services that are within the possession or control of City
and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon, public and private property as
required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, public agencies, and others involved in the
project.
8. Payment:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred by Consultant in
performance of services in accordance with a payment schedule to be submitted by Consultant and accepted by City. No
reimbursement will be made for expenses that are not specifically itemized in this payment schedule without prior approval by
the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten days after the end of the
month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon. Consultant shall
promptly observe and comply with all present and future laws, orders, regulations, rules and ordinances of federal, state, City
and city governments with respect to the services including, but not limited to, provisions of ORS 279.312, 279.314, 279.316 and
279.320.
9.2. Pursuant to ORS 279.316(2) any person employed by Consultant who performs work under this contract shall be
paid at least time and a half pay for all overtime in excess of 40 hours in anyone week, except for persons who am excluded or
exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C. Sections 201 to 209.
9.3. Consultant is a "subject employer. as defined in ORS 656.005 and shall comply with ORS 656.017. Prior to
commencing any work, Consultant shall certify to City that Consultant has workers' compensation coverage required by ORS
Chapter 656. If Consultant is a carrier insured employer, Consultant shall provide City with a certificate of insurancl~. If
Consultant is a self-insured employer, Consultant shall provide City with a certification from the Oregon Department of Insurance
and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.1:~ of the
Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract
and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also req uired to post
the attached notice predominantly in areas where it will be seen by all employees.
10. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City. To the extent permitted by law, City shall, within the limits of the Oregon Tort Claims Act, defend, indemnify
and hold harmless Consultant, its consultants, agents and employees against all damages, claims, expenses and
losses arising out of any reuse of plans, specifications and other documents prepared by Consultant without prior
written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and other records on the services, which are
adequate for evaluating Consultant's performance. Consultant shall maintain records in such a manner as to provide a clear
distinction between the expenditures and revenues related to the project and the expenditures and revenues relat€!d to
Consultant's other business.
11.2. Consultant's books and records shall be made available for inspection by City at reasonable times, to verify
Consultant's compliance with this contract. City shall have the right to request an audit of Consultant's books and records by a
certified public accountant retained by City.
12. Indemnification: Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless
from any and all claims, actions, costs, judgments, damages or other expenses resulting from injury to any person
(including injury resulting in death,) or damage to property (including loss or destruction), of whatsoever nature
arising out of or incident to the negligent performance of this contract by Consultant (including but not limited to,
the negligent acts or omissions of Consultant's employees, agents, and others designated by Consultant to
perform work or services attendant to this contract). Consultant shall not be held responsible for any claims,
actions, costs, judgments, damages or other expenses, directly and proximately caused by the negligence of City.
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual liability for
obligations assumed under this contract, blanket contractual liability, products and completed operations and
owner's and contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and non-owned automobil,~s.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for claims made
under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined single limit for bodily injury
and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an uoccurrence" basis. "Claims made" coverage will not be acceptable,
except for the coverage required by subsection 13.1.2.
13.4. Certificates of insurance acceptable to the City shall be filed with City prior to the commencement of any work by
Consultant. Each certificate shall state that coverage afforded under the policy cannot be cancelled or reduced in c:overage
cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing
company "will endeavor to mail" written notice is unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation required by this
contract within ten days after the other party gives written notice specifying the nature of the breach with reasonable particularity.
If the breach specified in the notice is of such a nature that it cannot be completely cured within the ten day period, no default
shall occur if the party receiving the notice begins performance of the act or obligation within the ten day period and thereafter
proceeds with reasonable diligence and in good faith to effect the remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by written notice to the other party, without
allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue any equitable
or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon for Jackson
County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, City may terminate by givin~1 Consultant
written notice sixty days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Consultant may complete sllch analyses
and records as may be necessary to place its files in order and, where considered necessary to protect its professional
reputation, to complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Consultant shall be paid for all fees earned and costs
incurred prior to the termination date. Consultant shall not be entitled to compensation for lost profits.
16. Notices: Any notice required to be given under this contract or any notice required to be given by law shall be in writing and
may be given by personal delivery or by registered or certified mail, or by any other manner prescribed by law.
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in Recital A
above.
16.2. Notices to Consultant shall be addressed to the Consultant's representative at the address providecl for the
Consultant in Recital A above.
17. Assianment: City and Consultant and the respective successors, administrators, assigns and legal representatives of each
are bound by this contract to the other party and to the partners, successors, administrators, assigns and legal representatives of
the other party. Consultant shall not assign or subcontract Consultant's rights or obligations under this contract without prior
written consent of City. Except as stated in this section, nothing in this contract shall be construed to give any rights: or benefits to
anyone other than City and Consultant.
18. Modification: No modification of this contract shall be valid unless in writing and signed by the parties.
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CITY OF ASHLAND, OREGON
- - - - ~
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
City of Ashland
LIVING
WAGE
al!Dper hour effective ..JunE~ 30, 2004
~~,
(Increases annually every ..June 30 by the
Consumer Price Index)
~ For all hours worked under a service contract between their employer and the City of Ashland if the contract
exceeds $15,964 or more.
~ For all hours worked in a month if the employee spends 50% or more of the employee's time in that month
working on a project or portion of business of their employer, if the employer has ten or more employees,
and has received financial assistance for the project or business from the City of Ashland in excess of
$15,964.
~ If their employer is the City of Ashland including the Parks and Recreation Department.
In calculating the living wage, employers may add the value of health care, retirement, 401 K and IRS eligible
cafeteria plans (including childcare) benefits to the amount of wages received by the employee.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all
employees.
CITY OF
ASI--ILAND
CITY RECORDER'S COpy
Page 1 / 1
~..
..11
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
E PO NUMBER
05968
VENDOR: 009725
SWCA
2120 N CENTRAL AVE SUITE 130
PHOENIX, AZ 85004
SHIP TO: Ashland Planning Department
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: COMMUNITY DEVELOPMENT
Contact: John McLaughlin
Confirming? No
SlIBTOTAL
TAX
IFREIGHT
TOTAL
10 000.00
0.00
0.00
10,000.00
Account Number
/ /
.Gz6 ~ S ~/O).
/ AuthQ zed Signature
I
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==
\lENDOR COPY
4:ITY OF
AS~HLAND
REQUISITION FORM
Date of Request: I s- ;I 7/ tJ,J I
THIS REQUEST IS A:
D Change Order( existing PO #
Required Date of Delivery/Service:
Vendor Name:
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
~W(',A Fnvirnnmpnt::!1 Cnn~1 ilt::!nt~
PO Box 92170
Elk Grove, IL 60009
602-274-3831
Services Only
Description
Total Cost
Solicitation Plfocess:
Wetlands inventory work - Contract already signed and o Exempt o 3 Written Quotes
approved and on file (copies attached)
o Sole Source o Invitation to Bid
(copies on file)
/
$10,000 o Less than ~ RI~quest for
$5000 Proposal (copies on file)
Project Number
Account Number /LQ.- r?J-.~Z-<;!9- ~O~/_~a
*Please attach the Original signed contract and Insurance certificate.
Materials Only
Item # Quantity Unit
Description
Unit Cost Total Cost
Project Number
Account Number
- - -
--- -- -- ------
Employee Signature: ~ Supervisor/Dept. Head Signaturry: ( L_
NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process equi 3ments an c n be
when necessary.
G: Finance \Procedure \AP\F orms\fishman_req2
Updated on:07/15/02