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Home My WebLink About2005-101 Grant - RV Symphony CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony 20 E Main Street Address: 1250 Siskiyou Blvd. Ashland OR 97520 Ashland, OR 97520 (541) 488-5300 Telephone: (541 )552-6354 FAX: (541) 488-5311 Term of this agreement: July 1, 2005 to June 30, 2006 Amount of grant: $ 7,000 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee namE.~d above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of ~Irant funds. 5. Living Wage Requirements. If the amount of this contract is $16,379 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are Grant Contract 2005-06 also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employeE~s and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatso.evor nature a:"ising out of or incident to the p,3rformance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from ttle date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 pier occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Mana~ler or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE ~ ~ V~~aJ? . E ~' /)" L Title ~ P r --Vt V'<. t:./( ~ ( '''III V"' CITY OF ASHLAND 8Y~~ Finance Direc or &~~o/- ,. Date Account Number: (for City use only) Grant Contract 2005-06 From: Sue Roa At: Protectors Insurance, LLC F.;p:IO: To: City of Ashland Date: 919104 01:41 PM Page: 1 of 1 ACORD. CERTIFICA TE OF LIABILITY INSURANCE OP ID s~ DATE (MM/ODIYYYY) ROGUE27 09/09/04 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE C:ERTIFICATE Protectors Insurance, LLC HOLDER. THIS CERTIFICATE DOES NOT AMENID, EXTEND OR 514 crater Lake Ave. AL TER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford OR 97504 Phone: 541-773-5358 Fax:541-772-1906 INSURERS AFFORDING COVERAGE NAIC# -----~._--_.._~----- -~--_._-----~------- -------~--_.- ----- INSURED INSURER A Aa."ic&n st&t.. Irw COIlp&ny INSURER 8 RO~Ue Va~le~ Symphony Assoc IN~oUREf,' C SO C MuSl.c lda 1250 siskiyou lvd INSURER D Ashland OR 97520 e--- -- ---- INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEr.J ISSUED TO THE INSURED t'Wo1ED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDlt.JC, ,ANY REQUIREMENT. TERM OR COt-JDITION OF ANY COt-JTRACT OR OTHER DOCUMHJT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE 1:~:3UED I)R MAY PERTAIN. THE INSURANCE AFFORDED BY THE POllCIE::: DESCF-:IBED HEREIN IS SUBJECT TO,AJ..L THE TERMS. EXCLUSIONS AND CONDITIONS OF :3l.1CH POllUE::; AGGREGATE LIMIT:; :;HOWN MAY HAVE BEEN h'ECJlJCED BY PAID U.AIM~, 111'1:>1": ~~ POLICY NUMBER I"ULI\,;Y t:~~t:c IIVt: ~~k~Y(MM/ODNY) LIMITS LTR TYPE OF INSURANCE DATE (MM/DDNY) GENERAL LIABILITY EACH OCU.lf','f,'ENCE $ 1,000,000 - A X X COMMERCIAL GENERAL LIABILITY 01CE641830 09/01/04 09/01/05 LJI'Wl."\'-O'r:: 1'_ "r::" I CL.' $200,000 PREMISES (Ea occurence) - ~ CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $10,000 - PERSONAl & />DV IN,JIJRY $1,000,000 - GENER,AJ.. AGGREGATE $1,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $1,000,000 "I n PRO- nLOC POLICY JECT AUTOMOBILE LIABILITY COMBINED SINGLE LlIv11T - $ ANY AUTO (Ea accident) - ALL UWNECI .,^UTU:; BODILY I~J,JURY - $ SCHEDULED AUTOS (~'er per';on) - HIRED .AUTOS BODIL'r' INJURY - $ NOt'J-O\NNED AUTO:; (PAr ;JCCI,jent) I-- f-- F'RUPEF:T'r' DAIvV\GE $ W...r ,",cud"rlt) GARAGE LIABILITY AUTO ONU - EA ACCIDENT $ ~ 'Wi Me oTHER THAN EA ACC $ - AUTO Ot-JL Y Arjl; $ EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ --1 OCCUR D CLAIM:; MADE - . AGGREGATE $ -' $ ~ DEDt.lc:T18LE $ RETENTION $ $ WORKERS COMPENSATION AND IT~RC:( L1~I~t I IOJ~ EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE EL EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? EL LJl:3EA:::E - EA EMPLOYEE $ It yes. descnbe undp,r SPECI,AJ.. PROVISION:'; below E L Dl:3EASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAl PROVISIONS The city o~ Ashland, its officers, and employees are hereby added as additional insureds as respects the operations of the named insured. CERTIFICATE HOLDER CANCELLATION CITYAS2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR Tel MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR city of Ashland 20 E. Main street Ashland OR 97520 REPRESENTATIVES. A ACORD 25 (2001108) CE> .a.CORD CORPORATION 1988