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Home My WebLink About2005-118 Grant- SO Film Society CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Southern Oregon Film Society 20 E Main Street Address: PO Box 218 Ashland OR 97520 Ashland, OR 97520 (541) 488-5300 Telephone: (541 )488-3823 FAX: (541) 488-5311 Term of this agreement: July 1, 2005 to June 30, 2006 Amount of grant: $ 14,000 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashl8.nd and Grc:!ntee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b, above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of boo~:s and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of glrant funds. 5. Living Wage Requirements. If the amount of this contract is $16,379 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are Grant Contract 2005-06 also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employeE~s and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to pmperty, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Managier or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. ---. :;~J?~ dLO Title )2 xeU( :n:~. 1>-J::.,~]?'fZ CITY OF ASHLAND ,/W~ ~ Finance Direct ~ 7 h ;:, s-- / By Date (for City use only) Account Number: Grant Contract 2005-06 ACORD'M CERTIFICA TE OF LIABILITY INSURANCE OP ID T~ DATE (MM/DDIYYYY) SOFIL-1 06/28/05 PRODUCER THIS CERTIFICATE IS ISSUED AS A MA TTE:R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON TUE CERTIFICATE Reinholdt & O'Harra Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 518 Washington Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520 Phone: 541-482-1921 Fax:541-488-4458 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: Maryland Casualty Company 19305 Southern Oregon Film Societr INSURER B: DBA: Ashland Independent Fi m INSURER C: Festival POBox 218 INSURER 0: Ashland OR 97520 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR~ TYPE OF INSURANCE POLICY NUMBER t'c~'1~(M.\1;DD,yyt' ! P~k'r~Y(MM/DDIYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 - 07/01/05 07/01/06 Uf\Mf\l.::Jt: I U t'(t:N I t:u A X COMMERCIAL GENERAL LIABILITY PPS042329442 PREMISES (Ea occurence) $ 1000000 I CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $ 10000 PERSONAL & ADV INJURY $ 1000000 - --.----------. -- GENERAL AGGREGATE $2000000 - GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS. COMP/OP AGG $ 2000000 I n PRO- nLOC POLICY JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - $ ANY AUTO (Ea accident) - ALL OWNED AUTOS BODILY INJURY - (Per person) $ SCHEDULED AUTOS - HIRED AUTOS BODILY INJURY - $ NON-OWNED AUTOS (Per accident) - - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ =1 ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ CJ OCCUR D CLAIMS MADE AGGREGATE $ $ =1 DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATlON-AND I TOV~/~I~:~S I IU~~- EMPLOYERS' LlABILIlY E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE. EA EMPLOYEE $ If yes, describe under I E.L. DISEASE. PO_ICY LIMIT $ SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate holder is named as an additional insured per endorsement to the policy. CERTIFICATE HOLDER CITYOFA CANCELLA TION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR. TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LI:FT, BUT ~HALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE City of Ashland, its officers, directors and employee 20 E. Main Ashland, OR 97520 House Account ACORD 25 (2001/08) r-ww Lt-j ashland independent film festival 1I f_ I P.O. Box 218 Ashland, Oregon 97520 -r tH\f'J\LS 641.488.3823 Fax 541.488.7782 info@ashlandfilm.org www.ashlandfilm.org 50 Board of Directors Jane Sage President Darrel Pearce Vice-President Howard Schreiber Treasurer Joanne Feinberg Secretary Rick Bleiweiss Janeen Olsen Jim Taeca '('-111 ( if Staff Tom Olbrich Executive Director Jane Sage Managing Director Joanne Felnberg Director of Programming Darrel Pearce Special Projects Manager Linda Otto Sponsorship Director Mari1yn Caracciolo Membership Coordinator/ Recoro.tng Secretary Beth Hoffmann BDokkeeper Advisory Board. Andrew Ainsworth Erika Bishop Mark Chilcoat Jack Davis Brooke DeBoer Greg Frederick Lee Fuschsmann Jim Giancarlo Kieran Henthorn Gerald Hirschfeld Don Immenschuh CaJvtn Kennedy Pbyllis Leila.ni Halstead Beasy MoMillan Linda Otto Mary Pat Parker Kim Shelton Ken Silverman Ron Silverman Paul Steinle «John Schweiger Found1r,g Advisor/ Benefactor I J) ;J