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Home My WebLink About2005-124 Grant - SO Historical CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Southern Oregon Historical Societ' 20 E Main Street Address: 106 N. Central Avenue Ashland OR 97520 Medford, OR 97501 (541) 488-5300 Telephone: (541 )773-6536 FAX: (541) 488-5311 Term of this agreement: July 1, 2005 to June 30, 2006 Amount of grant: $ 7,500 Budget subcommittee: Economic and Cultural Development I Contract made the date speCified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. VVithin 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this efte'ct but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of bool<s and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of !~rant funds. 5. Living Wage Requirements. If the amount of this contract is $16,379 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are Grant Contract 2005-06 also required to post the attached notice predominantly in areas where it will bE~ seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remE~dies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and saVE: City, its officers, employel~s and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the p1erformance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). GrantE~e shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its ofticers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Mana~ler or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE . ~ By ~ I? Title tUl'v-/-tL1\(J Vi ~~ CITY OF ASHLAND By ~.1. .~ Finance Directo Date -J /; S:A r Account Number: (for City use only) Grant Contract 2005-06 A CORaM CERTIFICA TE OF LIABILITY INSURANCE I DA TE (MM/DD/YYYY) 7/6/2005 PRODUCER (541)772-1111 FAX (541)772-3785 THIS CERTIFICATE IS ISSUED AS A MArrER OF INFORMATION Security Insurance, division of JBL&K ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICA TE a HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 707 Murphy Road AL TER THE COVERAGE AFFORDED BY THE: POLICIES BELOW. Medford OR 97504 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A Vigilant Insurance So. Oregon Historical Society INSURER B Northwestern Pacific Ind 106 North Central Avenue INSURER C INSURER D Medford OR 97501 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR I NSRD TYPE OF INSURANCE POLICY NUMBER DA TE (MMIDDfYV) D,A.TE (MMfDDIYY) LIMITS I ; 1,000,000 GENERAL LIABILITY EACH OCCURRENCE $ - DAMAGE TO RENTEC) X OMERCIAL GENERAL LIABILITY PREMISES tEa occurr9nce) $ 1,000,000 - CLAIMS MADE D OCCUR A 35322995 8/1/2004 8/1/2005 MED EXP (Anyone person) $ 10,000 - PERSONAL & ADV INJURY $ 1,000,000 - GENERAL AGGREGATE $ 2,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ Included I nPRO- n POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - (Ea accident) $ - ANY AUTO ALL OINNED AUTOS BODILY INJURY - (Per person) $ - SCHEDULED AUTOS f-- HIRED AUTOS BODILY INJURY $ (Per accident) f-- NON.OINNED AUTOS f-- PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ =i ANY AUTO OTHER THAN EA ACC $ AUTO ONLY' AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 1,000,000 ~ OCCUR D CLAIMS MADE AGGREGATE $ 1,000,000 $ B =i DEDUCTIBLE 79096885 8/1/2004 8/1/2005 $ RETENTION $ $ WORKERS COMPENSATION AND _L:WC STATU- I IOTH- TORY L!MITS ER EMPLOYERS' LIABILITY - -- ANY PROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCiDENT $ OFFICER/MEMBER EXCLUDED? EL DISEASE - EA EIVlPLOYEE $ If yes, describe under $ SPECIAL PROVISIONS below EL DISEASE - POLICY LIMIT OTHER DESCRIPTION OF OPERA TIONS/LOCA TIONSNEHICLEs/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate holder is an additional insured as respects General Liability when required by written agreement. This form is subject to policy terms, conditions and exclusions. CERTIFICA TE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Ashland, its officers EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL and employees 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT 20 E Main Street - Ashland, OR 97520 FAILURE TO DO so SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ~C~.DM- Sandy OrrlSANDOR ACORD 25 (2001/08) Q -INS025 (0108).05 ~TM ELECTRONIC LASER FORMS, INC, - (800)327-0545 @ t~CORD CORPORATION 1988 Page 1 of 2 July 11, 2005 Lee Tuneberg, Director City of Ashland Finance Department 20 East Main Street Ashland, OR 97520 Dear Mr. Tuneberg, Thank you and the City of Ashland for awarding the Southern Oregon Historical Society a $7,500 Economic and Cultural Development grant. Enclosed is our signed contract. You should have already received a certificate of insurance naming the City as an additional insured. Please let me know if you need anything else from us at this time. SinCerelY,.. ___. A /U~ t:: \./~ John Enders Executive Director 106 ) 773-6536 4iI 97501-5926 776-7994 4iI