HomeMy WebLinkAbout2005-132 CONT AMND #3 - Brown & Caldwell
ENGINEERING SERVICES CONTRACT
AMENDMENT NO.3
Engineering services contract made on the date specified below in Recital A between
the City and Engineer as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: BROWN & CALDWELL
City Hall MR. TOM NEVINS
20 E. Main St. Address: 1025 WILLAMETTE STREET STE 300
Ashland, Oregon 97520 EUGENE OR 97401
(541) 488-5347
FAX: (541) 488-6006 Telephone: 541/686-9915
FAX: 541/349-2150
Date of this agreement: 11 B: RFP date: November 25, 2003
January 16, 2004 Proposal date:
112.2. Contracting officer: Pieter N. Smeenk, PE
112.4. Project: Main Feeder and Raw Water Line Upgrade Project
116. Consultant's representative: Tom Nevins, PE
118.3. Maximum contract amount: $275,000.00
B. AMENDMENT NO.3
1. Modification to Section 5
1. This amendment complies with the original scope of services neferred to
within the advertised Request for Proposals. Increase scope of work to include
construction engineering services in accordance with the attached Consultant's
Construction Engineering Services. Consultant will provide Construction
Engineering Services in accordance with the attached Construction Period Scope
of Services for the Main Feeder Line Segment of the construction only at this time.
City shall pay Consultant for service performed, including costs and expenses, in
a sum not to exceed $116,530.00.
5. ConsultinQ Services: Consultant shall provide services to City that are described
in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and
define City's requirements relative to the services.
5.1.2. Review available data relative to the services.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2003\03-15 Brown Caldwell Contract Amend 3 3 05doc.doc
8.3. Total payments under this contract or any amendments shall not ,exceed the
sum specified in Recital A above.
A. Add cost of extra work = $116,530.00
B. Adjusted total contract amount = $457,403.00
CONTRACTOR ,
By: ~?W~-
Signature
Rofoe~t- p_ (vL'//(5
Printed Name
Its: l/t' Ge p yt e$ / d.(J lA -r
By:
Legal
Date:
CITY OF ASHLAND
By: ~ ~ -L~
Lee Tunebe~ --
Finance Director
REVIEWED AS TO CONTENT:
By: (~j1t
Department Head Date: ~! /0<;-
Coding:
(For City use only)
plY
() if~p :7-8
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2003\03-15 Brown Caldwell Contract Amend 3 3 05doc.doc
3
CITY OF ASHLAND
MAIN FEEDER WATER LINE
CONSTRUCTION PERIOD
SCOPE OF SERVICES
Services during construction are based on the Consultant providing staff and assistance for two separate construction
contracts performed sequentially; one for the Main Feeder Pipeline followed by one for the Raw Water Pipeline. The
level of effort provided in this amendment is for the Raw Water Pipeline based on 7 months total construction time.
PHASE I.
PROJECT MANAGEMENT SERVICES
Task I-I
Management, Coordination and Communication
The project management services subtasks, as defined in the original agreement for the design period, are amended to
continue and extend into the construction period Consultant efforts as follows:
Subtask 1-1.1 Work plan- Amend the engineering services agreement and the project management plan (PMP),
including a detailed schedule and task budgets. Identify tasks to be performed by Client staff. The schedule will
incorporate meeting dates and milestones when key actions are due. The PMP will be used to facilitate coordinated
work by the project team.
Sub task 1-1.2 Project start-up meeting- Does not apply to construction period.
Subtask 1-1.3 Status reporting and communication- Continue activity as defined in original agreement.
Sub task 1-1.4 Subconsultants services-- Prepare and administer agreements with subconsultants, monitor
performance of subconsultants' work, and administer consultant invoices in a timely fashion.
Sub task 1-1.5 Progress meetings- This activity is included in Subtask IV-2.4.
Subtask 1-1.6 Project team coordination- Assign work tasks to project team members and coordinate project
activities. Monitor progress of work, facilitate timely completion of quality work products, and guide the project
team to successful completion of their assigned tasks.
PHASE IV. CONSTRUCTION PERIOD SERVICES
Task IV-I. Bidding and A ward Assistance
Consultant services to assist the Client in obtaining bids will be as follows:
Subtask IV-I.l Advertisement-Prepare advertisement for bids for Client to submit for publishing. Prepare list
of prospective bidders and solicit interest among contractors.
Subtask VI-1.2 Bid Document Printing and Distribution- Provide to the Client an electronic: version of the
drawings and the specifications in pdf format. Client will use the electronic version to print copies of the Project
Manual for distribution to plan centers, bidders and other interested parties for their use during biid preparation.
The Project Manual will consist of specifications bound with half-size. drawings. Client will distribute bid
documents and maintain plan-holders list.
Subtask IV-1.3 Bidder Questions-Receive and respond to bidder's technical questions during the bid period.
Keep notes of interaction with prospective bidders, including name of bidder, question(s) asked and response(s)
given, and date and time of contact.
Subtask IV -3.4 Change Order Assistance- Provide professional and technical service to prepare technical
information for inclusion in change orders prepared by the Construction Manager.
Subtask IV;.3.5 Record Drawings and Documentation- Revise the reproducible drawings for record purposes
to show major changes made during construction using addendum drawings, change order drawings and marked-
up record drawings provided by the Contractor. Furnish the Client with one set of reproducible record drawings.
Task IV -4.
Field Engineering and Construction Observation
. Provide a qualified and experienced resident engineer on-site, part-time as necessary during construction activities.
Duties will include observing construction, assessing subsurface conditions and adjusting design to maximize value
and control cost to the Client, documenting and maintaining records of construction activities, facilitating
demonstrations that construction meets contract requirements, and preparing monthly reports of construction progress.
Call for geotechnical and engineering expertise periodically when conditions warrant. Hold regular site meetings with
the Contractor's representative and appropriate members of Clienf s construction team during the construction period.
The purpose of these meetings is to facilitate communication related to construction schedule, constlruction progress,
compliance with the plans and specifications, changes in the work, and similar details. Members of the design team
may periodically attend these meetings during their review of construction for compliance with design requirements.
Task IV -5.
Field Testing
The construction documents require the Contractor to obtain the services of an independent testing company to
perform soil, concrete, asphalt and other materials tests and provide the results to prove compliance with the contract
documents. Define the location and timing of these tests, coordinate with the Contractor's testing company, and
review the results to determine Contract compliance. If Client chooses to perform additional or confirming tests,
define the location and timing of these tests, and facilitate the services of the Client's qualified testing company. Since
it is impossible to predict the amount of Client testing that may be needed, a $2,000 allowance has been included in
this task for the services of the Client's qualified testing company.
PHASE V.
SPECIAL ENGINEERING SERVICES
Task V-I.
Surveying and Mapping
Subtask V-I.3 Construction surveying-This work includes the surveying information to be provided by the
Owner, as defined in Section 01050 in the contract documents, which will be needed to define the location of the
pipeline alignment and easement. Establish reference benchmarks and baselines near the pipeline route from which
the Contractor can reference final location of the pipeline. From the information provided, the Contractor shall
develop and make such additional surveys as are needed for construction, such as control lines, slope stakes, batter
boards, stakes for pipe locations and other working points, lines, and elevations. Detennine and flag at l00-foot
intervals the location of the pennanent and construction easement lines. Contractor will be responsible to reestablish
reference benchmarks and survey control monuments destroyed by his operations.
Task V-2.
Geotechnical Investigation
Subtask V -2.3 Geotechnical assessments during construction - If unforeseen subsurface conditions warrant,
provide the services of a qualified geotechnical engineer to observe, assess and recommend action that allows
construction to proceed. Since it is impossible to predict the amount of service that may be needed from a
geotechnical engineer, a $5,000 allowance has been included in this task for such services.
BROWN AND CALDWELL
City of As.lland
Main Feeder Pipeline - Construction Period
January 19, 2005 - Staffing Plan
Task Number and Description
Labor Rate
PROJECT MANAGEMENT SERVICES
Task 1-1 Management, Coordination and Communication
1-1.1 Work plan
1-1.2 Project start-up meeting
1-1.3 Status reporting and communication
1.1 4 Subconsultant services
1-15 Progress meetings
1-16 Project team coordil'\ation
Subtotal
Subtotal - Project Management Services
CONSTRUCTION PERIOD SERVICES
Task IV-l Bidding and Award Assistance
IV-1. 1 Advertisement
IV-l.2 Bid Document Printing and Distribution
IV-13 Bidder Questions
IV-l A Addenda
lV-1 5 Prebid Conference
IV., ,6 Bid Opening Assessment and Recommendations
Subtotal
Task IV-2 Construction Management
IV-2.1 Post-Bid Setup
IV-2.2 Project Record Keeping
IV-2.3 Construction Manager
IV-2.4 Project Meetings
0.0
0.0
Subtotal
Task IV-3 Office Engineering During Construction
IV-3.1 Submittals
IV-32 Job Site Vis,ts
IV-3.3 Request tor Information
IV-3.4 Change Order Assistance
IV-3.5 Record Drawings and Oocumentalion
00
Subtotal
Task IV-4 Field Engineering and Construction Observation
0.0 no subtasks
0.0
0.0
00
0.0
0.0
Subtotal
Task IV-5 Field Testing
00 Coordination included as part 01 TasllV-4
00
00
00
00
00
Subtotal
Subtotal - Construction Period Services
SPECIAL ENGINEERING SERVICES
Task V-l Surveying and Mapping
V-1.3 Construction surveying
00
00
00
0.0
0.0
Subtotal
Task V-2 Geotechnicallnvestlgatlon
V-2.3 Geotechnical assessment during construction
0.0
0.0
0.0
00
00
Subtotal
Subtotal - Special Engineering Services
TOTAL SERVICES
Breakdown of Professional Hours
'"
~ ~
t~
~ ~
170
~
~ ~
13 ==
i~
135
4
o
23
B
o
o
35
35
35
c:
~ g
~ 'g
<{ IIJ
120
~~
w ..
13 Z
'!< E
e 0
11. I-
105
6 255
6 322
13
o
15
o
o
31
59
59
9
2
13
33
13
18
88
55
44
44
22
2
167
l~
c: =
w:;;
1ii e
OJ j::
75
..
."
i
III
..
~
o
65
o 0
o
o
o
o
o
o
o 0
Labor
Hours
~
~
~
65
I
'E
~
<{
50
Total
Labor
Direct
Costs
Subconsulta ~ts
'"
~
~
<t
..
'g
'0
Cl
o 2,000
44 774 1,190 48 32 1,270 99,115 5,850 8,000 5,000 2,000
o 21
o 0
o 43
o 8
o 0
o 31
o
o 103
o 103
o
o
11
11
o
o
o 9
o 2
o 24
o 46
o 13
o 22
o
o 116
22
o 0
o 0
o 0
o 0
o
o
o
o 0
22
o
o
o
o
o 77
o 44
o 44
o 22
4 6
o
o
4 193
22
770 770
o
o
o
o
o
o
770 770
44 774 1,079 48
2 23
o 0
18 61
4 12
o 0
o 31
o
24 127
24 127
o
o
o
4
44
48
~
o
:z:
..
to
;g
>-
..
>
"
en
l!
~
2,685
o
6.430
1,280
o
3,255
o
13,650
115
o
305
60
o
155
o
635
13,650
635
o 9
4 6
o 24
o 46
o 13
o 22
o
4 120
945 45
410 30
2,190 120
4,530 230
1,365 65
2,370 110
o 0
11,810 600
o 0
o 0
o 0
o 0
o
o
o
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 77
o 44
o 44
4 30
o 50
o
o
4 245
7.425 385
4,620 970
4,620 220
2,170 150
3,330 250
o 0
o 0
22,765 1,975
o 770
o
o
o
o
o
o
o 770
50,050 2,600
o 0
o 0
o 0
o 0
o 0
o 0
50,050 2,600
o 0
o
o
o
o
o
o
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
8 1,135 84,625 5,175
420
o
o
o
o
o
o
420
20 8,000
o
o
o
o
o
o
20 8,000 0
420
o
o
o
o
o
o
420
20 5,000
o
o
o
o
o
o
20 0 5.000
840
40 8,000 5,000
Total
Cost
..
..
..
.~
<{
..
~
~
"-
~
5%
~
o 2,800
o 0
o 6.735
o 1.340
o 0
o 3,410
o 0
o 14,285
o 14,285
o 990
o 440
o 2,310
o 4,760
o 1,430
o 2,480
o 0
o 12,410
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 7,810
o 5,590
o 4,840
o 2,920
o 3,580
o 0
o 0
o 24,740
o 52,650
o 0
o 0
o 0
o 0
o 0
o 0
o 52,650
2,000
100
o
o
o
o
o
o
100
2,100 2,100
o 0
o 0
o 0
o 0
o 0
o 0
2,100 2,100
2,000
100
2,100 91,900
400 8,400 8,840
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
400 8,400 8,840
250 5.250 5,690
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
250 5,250 5,690
650 13,650 14,530
750 15,750 120,715
BROWN AND CALDWELL
City of Ashland
Main Feeder Pipeline - Construction Period
Feoruary 9. 2005 - Stafling Plan
Task Number and Description
Labar Rate
PROJECT MANAGEMENT SERVICES
Task 1.1 Management, Coordination and Communication
1-1.1 Work plan
1-'.2 Project start-up meeting
1.'.3 Status reporting and communication
1-1.4 Subconsuttant services
[-'.5 Progress meetings
!-'.6 Project team coordination
Subtotal
Subtotal. Project Management Services
CONSTRUCTION PERIOD SERVICES
Task IV-l Bidding and Award Assistance
IV-,_, Advertisement
lV-1.2 Bid Document Printing and Distribution
IV-1.3 Bidder Questions
IV -1 4 Addenda
IV-1.5 Prebid Conference
IV-'.6 Bid Opening Assessment and Recommendations
Subtotal
Task IV-2 Construction Management
IV-2.1 Post-8id Setup
IV-2.2 Project Record Keeping
IV-2.3 Construction Manager
iV-2.4 Project Meetings
0.0
00
Subtotal
Task IV-3 Office Engineering During Construction
IV-3.1 Submittals
IV -3.2 Job SIte Visits
IV.3.3 Request for Information
IV-3.4 Change Order Assistance
IV-3.5 Record Drawings and Documentation
0.0
Subtotal
Task IV.4 Field Engineering and Construction Observation
C.O no subtasks
0.0
00
0.0
0.0
0.0
Subtotal
Task IV-5 Field Testing
0.0 Coordination included as part of TaslIV-4
0.0
0.0
0.0
0.0
00
Subtotal
Subtotal. Construction Period Services
SPECIAL ENGINEERING SERVICES
Task V-I Surveying and Mapping
V-l.3 Construction surveying
00
00
00
00
00
Subtotal
Task V-2 Geotechnlcallnvestlgatlon
V-2.3 Geotechnical assessment during construction
00
00
00
00
00
Subtotal
Subtotal. Special Engineering Services
TOTAL SERVICES
Breakdown of Professional Hours
"
'"
~ ~
-1t~
~ .g
a. a:l
170
'"
~
~ ~
13 ~
!~
135
4
o
20
2
o
o
26
26
c:
o
.:: 6
~ "
< w
120
26
6 263
6 301
~ .,
~~
w ..
13 Z
1~
105
30
30
9
2
13
33
13
18
88
55
44
52
22
2
175
~~
w:!:
~ E
~ i=
75
..
"
~
<JI
.,
'c
~
65
Labor
Hours
~
J
65
..
>
~
c
~
c(
SO
Total
Labor
Direct
Costs
Subconsult"nts
..
..
.~
<
..
"
'0
~
o 2,000
44 n4 1,159 48 24 1,231 95,125 5,655 8,000 5,000 2,00<J
o 14
o 0
o 28
o 8
o 0
o 8
o
o 58
o 58
o
o
11
11
o
o
o 9
o 2
o 24
o 46
o 13
o 22
o
o '16
22
o 0
o 0
o 0
o 0
o
o
o
o 0
22
o
o
o
o
o 77
o 44
o 58
o 22
4 6
o
o
4 207
22
770 770
o
o
o
o
o
o
770 770
o 0
o
o
o
o
o
o
o 0
44 774 1,093 48
o 2 16
o 0 0
o 12 40
o 2 10
o 0 0
o 0 8
o
o 16 74
o 16 74
o
o
o
4
44
48
.,
:l
o
J:
.,
'0
o
>-
~
~
I-
1.820 80
o 0
4,140 200
1.000 50
o 0
840 40
o 0
7.800 370
7,800 370
o 9
4 6
o 24
o 46
o 13
o 22
o
4 120
945 45
410 30
2,190 120
4,530 230
1,365 65
2,370 110
o 0
11,810 600
o 0
o 0
o 0
o 0
o
o
o
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 77
o 44
o 58
4 30
o 50
o
o
4 259
7,425 38S
4,620 970
6,480 290
2,770 ISO
3,330 250
o 0
o 0
24.625 2.045
o 770
o
o
o
o
o
o
o 770
50,050 2.600
o 0
o 0
o 0
o 0
o 0
o 0
50,050 2,600
o 0
o
o
o
o
o
o
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
8 1,149 86,485 5.245
,
o 4
o
o
o
o
o
o
o 4
420
o
o
o
o
o
o
420
20 8.000
o
o
o
o
o
o
20 8.000 0
o 4
o
o
o
o
o
o
o 4
420
o
o
o
o
o
o
420
20 5,000
o
o
o
o
o
o
20 0 5,000
840
40 8,000 5,000
Total
Cost
..
..
~
c(
.,
..
:l
.,.
..
2:
~
~
5'%
~
o 1,900
o 0
o 4,340
o 1,050
o 0
o 880
o 0
o 8.170
o 8,170
o 990
o 440
o 2.310
o 4,760
o 1,430
o 2,480
o 0
o 12,410
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 7,810
o 5,S9C
o 6.17C
o 2.920
o 3.580
o 0
o 0
o 26,670
o 52,650
o 0
o 0
o 0
o 0
o 0
o 0
o 52,650
2,00C
100
o
o
o
o
o
o
100
2,100 2,100
o 0
o 0
o 0
o 0
o 0
o 0
2.100 2.100
2.000
100
2,100 93,830
400 8.400 8,840
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
400 8,400 8,840
250 5,250 5,690
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
o 0 0
250 5,250 5,690
650 13,6SO 14,530
750 15,750 116,530
From:
To:
Date:
Subject:
Pieter smeenk
Dawn Lamb
2/10/2005 10: 19:45 AM
Fwd: RE: Construction Management Services
Please prepare a PO for for the original amount listed on the attached spreadsheet, $120,7113. Tom and I
have agreed to use a reduced value of $116,530 as our and pay request budget, based on reductions he
has agreed to in the Project Management Services Task, but the PO should stay at the $120,716.
Please prepare a Change order for B&C based on $116,530, and include a brief cover letter to B&C that
strongly emphasizes the lack of availability of additional funds beyond the $116,530. If you have any good
examples from Paula's previous letters, they would probably work well as a format. Thanks.
Pieter Smeenk
541-552-2413
>>> "Nevins, Tom" <TNevins@brwncald.com> 1/19/2005 1 :08:47 PM >>>
Paula / Pieter,
I have crafted a scope of services and associated fee based on the
outline of responsibilities that you provide below. Attached is the
draft scope and a table that shows effort and cost. Please call to
discuss.
Tom Nevins
Brown and Caldwell
1025 Willamette Street, Suite 300
Eugene, Oregon 97401-3199
Phone: (541) 686-9915
Fax: (541) 349-2150
tnevinsCO>.brwncald. com
-----Original Message-----
From: Paula Brown rmailto:PaulaCO>.ashland.or.usl
Sent: Friday, January 14, 2005 10:37 AM
To: Pieter smeenk; Nevins, Tom
Cc: edwardolson 1667 CO>.msn .com; ioeCO>.owmanaqers. com
Subject: Construction Management Services
Tom-
Happy New Year.
I know that you have been talking to Ed Olson and I did the same
yesterday.
I would like the City to take a stronger role in the PM function as the
Contract Manager. If I was staying, there would be no questions, and
with Ed Olson helping the City, yet still having a link with B&C that he
wants to maintain (and I support), we will need to manage that a bit
more tightly.
I would like Pieter to be the primary ProjecUContract Manager, with
oversight from Ed. I'd like Ed not to work for B&C on this project.
I'd like Pieter to be responsible for verifying pay estimates with
assistance from the 8&C inspector.
Here is what I invision and how I would like you to estimate for
construction management services for the waterline projects:
1> Inspection - it is my understanding that Dennis Schmader will be the
8&C inspector and has offered as much as 6 hours per day. I'd like to
utilize his services and gear up to 6 hours a day, but try to keep it
under that for the most part. Pieter will cover any time conflicts and
work with Dennis on a day to day basis. Dennis would verify pay
estimates (amounts and work completed) and Pieter would sign off and
process (using Dawn in our office).
2> Submittals - for the most part would be completed by 8&C in your
office. If Pieter can do some of the day to day minor stuff that would
be great.
3> Design Services - any field changes would be recommended by Dennis
and or Pieter. If there any questions, 8&C would be contacted for
re-design or major COs/RFls that result in actual change orders.
4> Change Orders - would be processed by Pieter but may require design
services from 8&C (not in every case as Pieter could handle field
changes). Pieter may get assistance from Ed in this process.
5> Disputes - if there is a dispute that involves the City and 8&C,
Pieter and Joe Strahl would handle that at the Department Head level -
and it would go the the City Administrator after that. I do not expect
Ed Olson to be involved with any dispute between the City and 8&C so
that we can maintain that distance/separation. Joe has agreed to this.
Please let me know if you have any questions so that we can resolve this
within the next two weeks.
Thanks for your understanding
Paula
cc:
Joe Strahl
Page 1 / 2
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
I [
VENDOR: 008217
BROWN & CALDWELL
PO BOX 45208
SAN FRANCISCO, CA 94145-0208
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 1/5/2004
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? No
BILL TO:
SUBTOTAL
TAX
FREIGHT
TOTAL
E 670.08.15.00.70420
E 670.08.15.00.70420
E 670.08.15.00.70420
E 670.08.36.00.70420
E 670.08.36.00.70420
E 670.08.36.00.70420
200315.120
200315.100
200315.120
200315.100
~L
./t. 7 Ai#s-
Aut~ignature
VENDOR COpy
Page 2 / 2
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 008217
BROWN & CALDWELL
PO BOX 45208
SAN FRANCISCO, CA 94145-0208
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 1/5/2004
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? No
SUBTOTAL
TAX
FREIGHT
TOTAL
461 615.00
0.00
0.00
461,615.00
u~ .
Authorized Signature f - ~ VENDOR COpy
If@
of;
CITY OF
ASHL.AND
NOTICE OF TRANSMITTAL
TO:
KARl OLSON
PURCHASING
DATE:
PROJECT:
JOB NO.:
SUBJECT:
JUNE 23, 2005
MAIN FEEDER W A TERLil'lE
03-15
CONTRACT AMENDMENT NO.3
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
Please revise the Purchase Order 4826 to reflect the additions to the contract amount for Brown
& Caldwell and forward a copy to me at your earliest opportunity.
ENCLOSED
UNDER SEPARATE COVER
REMARKS:
COPIES TO:
Department of Public Works
By: Dawn Lamb
Title: Administrative Assistant
PUBLIC WORKS
20 E. Main Street
Ashland, O~on 97520
WWW.aShland.or.us
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2003\03-15 BC Contract Amnd 3 IH NOT 6 05.doc
Tel: 541-488-5587
Fax: 541-488-6006
TTY: 800-735-2900
r~'
A for a Purchase Order
REQUISTION FORM
THIS IS A REQUEST FOR A:
[X] Change Order (existing PO# 4826 )
CITY OF
AS 1--1 LAND
Date of Request:
Required Date of Delivery/Service:
Vendor Name:
Address:
City, State, Zip
Phone:
Project Title:
Project Number:
BROWN & CALDWELL
PO BOX 45208
SAN FRANCISCO CA 94145-0208
541/686-9915
MAIN FEEDER RAW WATER LINE UPGRADE
03-15
Services Only Solicitation.. Proces~j:
[ ) Exempt L]3 Written Quotes (copies
attached)
[ ] SoleSource [i]lnvitationto Bid. (copies. on
file)
[ ] Less than $5000 [X] . Request for Proposal (COpies
on file)
Description
Original Contract Cost for Raw Water Line Upgrade Engineering
Service costs for permit application, Task 5-7 on attached letter 8/13/04
Additional Engineering Time
CHANGE ORDER 3 -
Phase I - Project Management Services
Phase IV - Construction Period Services
Phase V - Special Engineering Services
,()
Internal increase to purchase order
Total Cost
Account Number 670.08.15.00.704200 = 75% (Si90,537.00)
*Please attach the Original signed contract and Insurance Certificates.
\jf Account Number 670.08.36.00.704200 = 25% (Si30,179.00)
~~. ~ b 'v ... f.
\ Employee Signature: :S.Ir Supervisorl Depl Head Signature: /leU
NOTE, By signing this E~ce tha the above mquest meets .... CtIy of Ashland SotIcltlatk>n Process mq
G:Pubwrks\Eng\03-15 Brown & Caldwell CO No 3.xls
Updated on: 7/15/02