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Home My WebLink About2005-146 Contract - Valley Web Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND CONSULTANT: Valley Web Printing CONTACT: Todd Reichenbach 20 East Main Street Ashland, Oregon 97520 Telephone: 541/48B-6002 Fax: 541/488-53,11 ADDRESS: 1299 Stowe Avenue, Medford OR 9'7501 TELEPHONE: 541-772-7039 FAX: 541-772-1279 DATE AGREEMENT PREPARED: 7-20-05 BEGINNING DATE: 7-1-05 COMPLETION DATE: 6-30-06 COMPENSATION: $925 per month for twelve months SERVICES TO BE PROVIDED: Print 10,700 copies of monthly newsletter, City Source on 43# Rebrite newsprint. Provide blueline proof, trim to 10.875 X 161.75, fold and letter fold to 8.375 x 3.67. Deliver 10,600 copies to Northwest mail Services and 100 copies to City of shland, provide final pdf via e-mail, work with graphic designer Laura Kay. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C,530 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employeE!s performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed I by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. ---1 CONSULTANT CITY OF ASHLAND: ~~ I? {~J.wbIAc.h r \ _ r:)Signature Y~a.f~tW- C. r~e\ct~~b~~ Print Name TITLE C1> -~ ( ~<r'1 DATE -=U'L(; /os BY ~ ~I~ECTOR OR CITY ADMINISTRATOH DATE i ~ CONTENT R: ~ By: City partment ead PURCHASE ORDER # ~ ~ -- j-(~/~r " I -? / C c" I' ~? c!~ C'~' R'.? ~ /' ~ C:' (For City purposes only) C'/P I" r/ Date: FederallD# q ~ -070 ~I ~ Dt 9 *Completed W9 form must be submitted with contract ACCOUNT # Page 1 /1 ~.. ...~ CITY OF 7\~SHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 I~'* ~cl 06181 VENDOR: 007433 VALLEY WEB PR~INTING 1299 STOWE AVENUE MEDFORD, OR 917501 SHIP TO: Ashland Fiber Network (541) 488-5354 90 N. MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: ADMINISTRATION Contact: Ann Seltzer Confirming? No BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX IFREIGHT TOTAL 11100.00 0.00 0.00 11,100.00 ~ ~ t/~S- Authorize Signature VENDOR COPY A request for a Pu Order REQUISITION FORM C:ITY OF AS,HLAND THIS REQUEST IS A: D Change Order(existing PO # __) Date of Request: 12// jag- Required Date of Delivery/Service: I ~ '5 (jaJ~ ~ fr: ': fi:3 J..J q' 1 .Jh u,}4 ,S -k.) uJ-f ~ (nil Ajf ('A.. (9 0 it ) Ij-{) I '/7~- - '712Jr'j '7 ) -1. - I ~l.. 77 i~ . I Ji'rlf I ~ ~ Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name SOLICITATION PROCESS Small Procurement D Less than $5,000 D Quotes (Not required) Intermediate Procurement D (3) Written Quotes (Copies attached) Cooperative Procurement D State of ORfWA contract D Other government agency contract D Copy of contract attached D Contract # D Invitation to Bid (Copies on file) D Reauest for Proposal (Copies on file) D Special J Exempt D Written findings attached D EmerQencv D Written findings attached Description of SERVICES il't.f /0, )DO Uf"-.(j r 0.!J<J9Jft~ tl') - ~l?drdf~/J1it<Jf:t{-J- frt1U,'i L /~~/"f)~J jy,'.,y.. P jfJ,}>J')( 1ft;. )j-- tIc( af)~ Iel/c/ fir(, 10 &>A3ls xl /Ji1 ~ I D) /, $ 2J (~ I ; & .f::.) 11 ~ :-1'1u~) I I [J D () f :..A .:j. 1../ I-t !fc-J)(- D Per attached PROPOSAL J Item # Quantity Unit Description of MATERIALS Unit Price! Total Cost Project Number _ _ _ _ _ _ - _ _ _ D Per attached QUOTE Account Number]L~ -12[- (h-Qj] -~J!/J~-D * Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual expenditures accurately. By signing this requisition fOI1ll, I certify that the infol1llation provided above meets the City of Ashland :~ntractin and the documentation can be provided upon request. Employee Signature:~fj:PA-tA ) Supervisor/Dept. Head Signature: a k-9Z~~-Y<-.5 ~ (~ G: Finance\Procedure\AP\Forms\8_Requisition fOnn revised.doc Updated on: 8/1/2005 Cllry OF ASHLAND Memo DATE: TO: FROM: RE: August 3, 2005 Lee Tuneber~l Ann Seltzer ill Sole Source for printing City Source The monthly newsletter City Source is included in the utility bills and is printed on 43# Rebrite news print. There are two web-fed presses (newsprint) in the Rogue Valley: Valley Web Printing and the Medford Mail Tribune. Only Valley Web prints on 43# Rebrite. Thus Valley Web Printing is the sole source for printing the City Source.