HomeMy WebLinkAbout2005-151 Contract - Laura Kay Design
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 9'7520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Laura Kay Design
CONTACT: Laura Kay
ADDRESS: 80 Scenic Drive, Ashland, OR 97520
TELEPHONE: 541-482-8401
FAX: 541-482-8401
DATE AGREEMENT PREPARED: 7-20-05
BEGINNING DATE: 7-1-05
COMPLETION DATE: 6-30-06
COMPENSATION: $335 er month for twelve months.
SERVICES TO BE PROVIDED: Design digital production of 4-color 4-page newsletter. Flat size of 11x17, 2 sides. Provide
4-color ra hics, charts, ra hs as needed, client alteration to copy before printing, final design to printHr.
ADDITIONAL TERMS:
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise spBcified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so
registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant fOIr service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and
submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living
wage, as defined in this chapter, to all employeE!s performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and ot1ers designated by Consultant to
perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other
damages, directly, solely, and proximately causBd by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform
its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance
of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant
is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shail be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractor:3 and of all persons employed
b them, and the a roval b Ci of an assi nment or subcontract shall not create any contractual relation between the assignee or subcontractor and City.
CONSUL~'_A" A CITY OF ASHLAND:
BY L ~gna~ BY ~ ~~
AV~ ~y __ OR
Print Name
.-----.---------- ---..-.--.--.---,-----.----.------- --.-----.-------
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Date: _ '8'/ / () S-
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(For City purposes only) , r
(1":/ h /" {;i3 ~.
TITLE
o /I.J IIGIL
DATE
DATE
~fos-
CONTE
By:
FederallD# ~3-~O""~/~'!.7
*Completed W9 form must be submittffi:! with contract
ACCOUNT #
PURCHASE ORDER #
Revised 4-27-05
r~'
CITY RECORDER'S COpy
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
Page 1 /1
06180
VENDOR: 000239
LAURA KAY DESIGN
80 SCENIC DRIVE
ASHLAND, OR 97520
SHIP TO: Ashland Fiber Network
(541) 488-5354
90 N. MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: ADMINISTRATION
Contact: Ann Seltzer
Confirming? No
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SlIBTOTAL
TAX
IFREIGHT
TOTAL
4 020.00
0.00
0.00
4,020.00
,
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Authorized Si!:Jnature
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VENDOR COPY
.~
CITY OF
AS:HLAND
REQUISITION FORM
Date of Request:
THIS REQUEST IS A:
o Change Order( existing PO # __)
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
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cFa J1701l-7~ /)n.,Aj'
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SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Not required)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
. Sole Source
o Written findings attached
'7~ 'w"
Coooerative Procurement
o State of ORIWA contract
o Other government agency contract
o Copy of contract attached
o Contract #
o Invitation to Bid
(Copies on file)
o Reauest for Prolllosal
(Copies on file)
o Soeciall Exemot
o Written findings attached
o Emeraencv
o Written findings attached
Description of SERVICES
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Clnvt W-t-l1u./1 -to tJ.1tl ULf'tt- //!IJ;!j"' f/~ pt.V.-;.V ".., f/<"l1rtTf
o Per attached PROPOSAL v
TClltal Cost
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number __ _ _ _ __ _ - _._ _
o Per attached QUOTE
Account Number Jd -1 L - ~ ilJ. JL~-q~t1()
* Items and services must be charged to the 8Ppropri"ate account numbers for the financials to reflect the actual expenditures accur~te'y, 'lJ ~
By signing this requisition form, I certify that the information provided above meets the City of Ashland public ~ctin . s,
and the documentation can be provided upon request. \
." . /- '1
EmPIOyeeSigna~u:e}:li/l/l_J }JufJ SupervisorlDept. Head Signature:l4 ,(;~)} ~
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G: Finance\procedure\AP\FOrmS\8_ReqUisitil~-fo9revised.doc Updated on: 8/1/2005